88-0816_CC_Minutes_Regular Meeting•
AUGUST 16, 1988
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan Capistrano, California,
was called to order by Mayor Pro Tem Buchheim at 7:05 p.m., in the City Council
Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by
Pastor Roger Boatman, Community Christian Church.
ROLL CALL PRESENT: Lawrence F. Buchheim, Mayor pro tem
Anthony L. Bland, Councilman
Kenneth E. Friess, Councilman
Phillip R. Schwartze, Councilman
ABSENT: Gary L. Hausdorfer, Mayor
STAFF PRESENT: Stephen B. Julian, City Manager; Mary Ann Hanover, City Clerk;
John R. Shaw, City Attorney; Robert G. Boone, Director of Administrative Services;
William D. Murphy, Director of Public Works; Thomas G. Merrell, Director of Community
Planning and Development; Thomas L. Baker, Director of Community Services; Cheryl
Johnson, Recording Secretary.
MINUTES
Regular Meeting of August 2, 1988:
It was moved by Councilman Bland, seconded by Councilman Friess, that the Minutes of
the Regular Meeting of August 2, 1988, be approved as submitted. The motion carried by
the following vote:
AYES: Councilmen Friess, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSTAIN: Councilman Schwartze
ABSENT. Mayor Hausdorfer
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Schwartze, seconded by Councilman Bland, that all
Ordinances be read by title only. The motion carried by the following vote:
AYES: councilmen Schwartze, Friess, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Hausdorfer
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PRESENTATIONS AND COMMENDATIONS
1. PROCLAMATION DESIGNATING
Written Communications:
Report dated August 16, 1988, from the City Clerk, forwarding the Proclamation.
Mayor pro tem Buchheim read the Proclamation in full and with the consensus of
Council proclaimed August 20, 1988, as Volunteer Firefighter Recognition Day.
Chief Stan Mathews and Paid Call Firefighter Captain Leonard Goodwin were
present from the Orange County Fire Department to accept the Proclamation.
2. PRESENTATION OF AWARD TO CITY COUNCIL FROM KEITH COMP
Written Communications:
Report dated August 16, 1988, from the City Manager, advising that at the Pacific
Coast Builders Conference the Keith Companies, designer of the Marbella Golf and
Country Club project, had been awarded the Gold Nugget Merit Award for the Best
Residential Site Plan in the category of 25 Acres or More. The Keith Companies and
the Fairway Land Company, developer/owner of the project, wished to present the
Gold Nugget Merit Award to the Council in recognition of the City's efforts.
Roger Mobley, Principal/Vice President of Keith Companies, and Phillip R. Jacoby,
Jr., Chief Financial Officer, and Paul Barton of the Fairway Land Company, were in
attendance to present the award to Council.
ORAL COMMUNICATIONS
1. SOCIAL SERVICES OFFICE (585.50)
Leonard Hubbard, 26382 Oso Road, San
August 15, 1988, requesting that the City
assistance for, the Social Services Agency
CONSENT CALENDAR
luan Capistrano, presented a letter dated
continue funding of, and seeking financial
currently located in the City.
It was moved by Councilman Bland, seconded by Councilman Friess, that the staff
recommendations be accepted for the following items listed on the Consent Calendar.
The motion carried by the following vote:
AYES: Councilmen Schwartze, Friess, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Hausdorfer
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1. APPROVAL OF WARRANTS (300.30)
The List of Demands dated August 16, 1988, Warrant Nos. 9,628-9,633, 9,754-9,766,
and 9,769-9,896, in the total amount of $724,422.66, was approved as submitted.
2. CITY TREASURER'S REPORT OF INVESTMENTS (350.30)
The City Treasurer's Report of Investments as of July 31, 1988, in the total amount
of $19,424,987.50, was approved as submitted.
3. CITY TREASURER'S REPORT OF 1911 ACT BOND DELINQUENCIES (345.60)
The City Treasurer's Report advising there were no 1911 Act Bond Delinquencies as
of July 31, 1988, was approved as submitted.
4. CITY TREASURER'S REPORT OF CASH FUND BALANCES (330.50)
The City Treasurer's Report of Cash Fund Balances as of May 31, 1988, in the total
amount of $821,863.14, was approved as submitted.
5. REPORT OF ARCHITECTURAL BOARD OF REVIEW ACTIONS (410.60)
The Report dated August 16, 1988, from the Secretary of the Architectural Board of
Review, regarding actions taken at the meeting of August 3, 1988, was ordered
received and filed.
6. REPORT OF CULTURAL ARTS AND HERITAGE COMMISSION ACTIONS (910.60)
The Report dated August 16, 1988, from the Secretary of the Cultural Arts and
Heritage Commission, regarding actions taken at the meetings of July 26 and
July 29, 1988, was ordered received and filed.
7. REPORT OF EQUESTRIAN COMMISSION ACTIONS (930.40)
The Report dated August 16, 1988, from the Secretary of the Equestrian
Commission, regarding actions taken at the meeting of August 8, 1988, was ordered
received and filed.
8. REPORT OF LOS RIOS REVIEW COMMITTEE ACTIONS (400.50)
The Report dated August 16, 1988, from the Secretary of the Los Rios Review
Committee, regarding actions taken at the meeting of July 28, 1988, was ordered
received and filed.
9. REPORT OF PLANNING COMMISSION ACTIONS (440.40)
The Report dated August 16, 1988, from the Secretary of the Planning Commission,
regarding actions taken at the meeting of August 9, 1988, was ordered received and
filed.
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RECESS AND RECONVENE
Council recessed at 7:15 p.m., to convene the San Juan Capistrano Community
Redevelopment Agency, and reconvened at 7:17 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
1. RATIFICATION OF MEMORANDUM OF UNDERSTANDING
Written Communications:
Report dated August 16, 1988, from the Senior Management Assistant, forwarding
the Memorandum of Understanding with the City Employees' Association for the
Fiscal Year 1988-89. The salary increase included in the MOU was approved on
August 2, 1988.
Ratification of Memorandum of Understanding:
It was moved by Councilman Schwartze, seconded by Councilman Bland and
unanimously carried to ratify the Memorandum of Understanding between the City
of San Juan Capistrano and the San Juan Capistrano City Employees' Association.
The Mayor and City Clerk were authorized to execute the Memorandum on behalf of
the City.
DIRECTOR OF ADMINISTRATIVE SERVICES
1. AWARD OF CONTRACT- AUDIT SERVICES FOR
Written Communications:
Report dated August 16, 1988, from the Director of Administrative Services,
forwarding results of proposals received for the provision of audit services for the
fiscal years 1988 through 1992. The report recommended that Moreland &
Associates be selected to provide the audit services for the ensuing five years.
Award of Contract:
It was moved by Councilman Schwartze, seconded by Councilman Bland and
unanimously carried to award the contract for audit services for the Fiscal Years
ending 1988 through 1992 to Moreland and Associates of Newport Beach, in the
following amounts: 1987-88, $16,000; 1988-89, $17,350; 1989-90, $18,200; 1990-
1991, $19,100; and 1991-1992, $20,100. The Mayor and City Clerk were authorized
to execute the contract on behalf of the City.
DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT
1. PROPOSED DEVELOPMENT PROJECTS (440.10)
Written Communications:
Report dated August 16, 1988, from the Director of Community Planning and
Development, listing development applications received by the Community Planning
Division since July 19, 198&
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With the consensus of Council, Mayor pro tem Buchheim ordered the report received
and filed.
Written Communications:
Report dated August 16, 1988, from the Director of Community Planning and
Development, advising that on June 7, 1988, consideration of the proposed tennis
club and self -storage had been continued for 90 days to September 5, 1988. The
report forwarded the applicant's request for an additional 60 days to complete
evaluation of alternate land uses and possible adjustments to the site plan.
The City Manager advised that Capistrano Villas Homeowners Association No. 1
supported the continuance and would continue to meet with Mr. Bunnell.
Continuance of Item:
It was moved by Councilman Schwartze, seconded by Councilman Friess and
unanimously carried to continue the item for an additional 60 days to November 4,
1988.
3. FRANCISCAN
Written Communications:
Report dated August 16, 1988, from the Director of Community Planning and
Development, advising that on June 7, 1988, Council took action on all aspects of
the mitigation plan for the Farber Plaza except the central, north -south trending
cobble foundation. The Chambers Group had completed its archaeological work on
the Plaza and submitted a report setting forth the status of previously authorized
mitigation work and recommending actions for the central area of the Farber site.
The Environmental Review Board considered the report on August 5, 1988, and
forwarded a recommendation to take no further action to preserve the north -south
trending cobble foundation and to authorize its removal.
Dr. Philip de Barros, Director of Cultural Resources for the Chambers Group,
described the indian artifacts and archaeological remains found on the site. He
advised that the cobble wall appeared to correspond to a livery stable that had been
in the area. Evidence suggested is was a mid-to-late 19th century structure. He
stated that the wall had been heavily damaged and did not merit preservation.
Darrell Johnston, 31081 Via Sonora, requested that a Native American be present as
construction commenced to watch for any remaining artifacts. He questioned the
disposition of the artifacts upon completion of the project.
Paul Farber, developer/owner of the Franciscan Plaza, spoke in support of the
findings of the ERB, and advised that sensitive artifacts would be given to the
Juaneno Indian Band. The remaining artifacts would be incorporated into displays in
the Plaza or given to interested museums.
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Dr. de Barros noted that the artifacts were in the custody of the Chambers Group to
further study, analyze and interpret their significance. Upon completion and
approval of the final report the items would be returned to Mr. Farber.
Approving No Further Preservation Measures:
It was moved by Councilman Bland, seconded by Councilman Friess and unanimously
carried to approve the recommendation of the Environmental Review Board to take
no further measures to preserve the central, north -south trending cobble foundation
on the Franciscan Plaza site. Staff was directed to contact Chief Belardes to assure
the presence of a Native American on the site at the commencement of
construction.
4. PRE -ANNEXATION AGREEMENT (MICHAELS) (600.30)
Written Communications:
Report dated August 16, 1988, from the Director of Community Planning and
Development, forwarding the applicant's request that the item be continued to the
meeting of September 6, 1988.
Continuance of Item:
It was moved by Councilman Schwartze, seconded by Councilman Friess and
unanimously carried to continue consideration of the Pre -Annexation Agreement
with Alex Michaels to the meeting of September 6, 1988.
DIRECTOR OF PUBLIC WORKS
1.
Written Communications:
Report dated August 16, 1988, from the Director of Public Works, forwarding a
request from the Capistrano Terrace Mobile Home Owners Association for a three-
way stop sign at the intersection of Valle Road and the I-5 freeway ramps. The
report advised that the City Traffic Engineer had analyzed the intersection and
concluded that, based upon established criteria, an all -way stop control was not an
appropriate or effective way to improve the conditions at the intersection. On
July 13, 1988, the Traffic and Transportation Commission reviewed and approved the
Traffic Engineer's recommendations for road improvements and restriping of the
intersection. The report advised that implementation of the improvements could
take approximately three months; there would be no need for an all -way stop control
until La Novia Avenue was extended, at which time a traffic signal will be installed.
Council indicated support of the recommendation, with the understanding that if the
situation was not improved, stop signs would be installed. Council was advised that
the extension of La Novia was anticipated within approximately one year.
Denial of Request/Authorization for Improvements:
It was moved by Councilman Schwartze, seconded by Councilman Friess and
unanimously carried to deny the request to establish an all -way stop control at Valle
Road and the I-5 northbound off -ramps; and, to approve restriping of Valle Road to
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provide separate southbound through and right -tum lanes at the I -S northbound
ramps. Staff was authorized to forward a request to Caltrans to relocate the
existing right-of-way fences at the northbound Valle Road ramps to provide
increased sight distance for intersection visibility.
COUNCILMANIC ITEMS
2.
APPOINTMENTS TO LOS RIOS REVIEW COMMITTEE (110.20)
Written Communications:
Report dated August 16, 1988, from the Senior Management Assistant, advising that
during the annual review of commission and board appointments on June 7, 1988,
confirmation of the Los Rios Review Board had been continued for further
evaluation. The report forwarded the names of individuals presently serving on the
Los Rios Review Committee and advised that a vacancy currently existed.
Reappointment of Current Members:
It was moved by Councilman Schwarze, seconded by Councilman Friess and
unanimously carried to reappoint Atsuo Ito, Tony Alarcon, Marguerite Kennedy, and
Bill Hardy to the Los Rios Review Committee. Staff was authorized to solicit
applications to fill the vacancy.
Written Communications:
Report dated August 16, 1988, from the Senior Management Assistant, advising that
three applications had been received for the vacancy on the Architectural Board of
Review.
Item set for Consideration:
There was a consensus of Council that a selection be made from the existing list of
applicants and appointment be scheduled for the meeting of September 6, 1988.
3. APPOINTMENT OF VOTING DELEGATE AND ALTE.RNA'
Written Communications:
Report dated August 16, 1988, from the City Clerk, advising that the League of
California Cities Annual Conference will be held October 16 through 19, 1988, in San
Diego, and noting that it was necessary to appoint a voting delegate and alternate
delegate to attend the General Business Session on October 18th.
Appointment of Delegates:
It was moved by Councilman Bland, seconded by Councilman Friess and unanimously
carried to appoint Councilman Schwartze as the Voting Delegate. It was moved by
Councilman Friess, seconded by Councilman Bland and unanimously carried to
appoint Mayor Hausdorferas the Alternate Delegate.
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4. ORAL REPORTS OF OUTSIDE AGENCIES
Capistrano Valley Wastewater Authority (1040.60):
Councilman Buchheim advised that three firms had been selected as candidates to
design, construct and operate the treatment plant.
San Juan Basin Authority (1050.60):
Councilman Buchheim advised that the process was continuing for a cost/benefit
ratio study for the four agencies involved.
Foothill/EasternTrans ortation Corridor and
San Joaquin Hills Transportation Corridor 800.50):
Councilman Friess discussed the results of the traffic questionnaires distributed on
area freeway ramps, noting there had been a 30% response rate.
League of California Cities (140.20):
Councilman Schwartze noted that the Air Quality Management District Plan will
impact the City.
COUNCIL REMARKS
1. WESTERN RIDGELINE GRADING (830.40)
Councilman Bland received clarification regarding grading occurring on the western
ridge line.
CLOSED SESSION
Council recessed to a Closed Session at 7:58 p.m., for discussion of personnel matters,
the City Clerk being excused therefrom, and reconvened at 8:12 p.m.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 8:12
p.m., to the next regular meeting date of Tuesday, September 6, 1988, at 7:00 p.m., in
the City Council Chamber.
ATTEST:
GAR IL HAUSDORFER, AYOR
Respectfully submitted,
WARY AN'WHANU VER, CITY CLERK
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