90-0918_CC_Minutes_Regular Meeting233
SEPTEMBER 18, 1990
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan Capistrano, California,
was called to order by Mayor Hausdorfer at 7:00 p.m., in the City Council Chamber,
followed by the Pledge of Allegiance to the Flag. Invocation was given by Pastor Arch
Rutherford, Coast Bible Church.
ROLL CALL PRESENT: Gary L. Hausdorfer, Mayor
Anthony L. Bland, Mayor pro tem
Lawrence F. Buchheim, Councilman
(arrived at 7:25 p.m.)
Kenneth E. Friess, Councilman
Phillip R. Schwartze, Councilman
ABSENT: None
STAFF PRESENT: Stephen B. Julian, City Manager; John R. Shaw, City Attorney;
George Scarborough, Assistant City Manager; Cheryl Johnson, City Clerk; David Bentz,
Director of Administrative Services; Ray Wellington, Interim Director of Engineering and
Building Services; Thomas G. Merrell, Director of Planning Services; Ronald Sievers,
Director of Public Lands and Facilities; Thomas L. Baker, Interim Director of
Community Services; Nancy Bernardi, Recording Secretary,
DEDICATION OF MEETING
Mayor Hausdorfer dedicated the meeting to the memory of Randy Williams, a former
resident of the City, who passed away on August 30, 1990; and, to Eugenie Oyharzabal, a
Long-time resident who celebrated her LOOth birthday this date.
MINUTES
Regular Meeting of September 4, 1990:
It was moved by Councilman Schwartze, seconded by Councilman Friess, that the
Minutes of the Regular Meeting of September 4, 1990, be approved as submitted. The
motion carried by the following vote:
AYES: Councilmen Schwartze, Friess, Bland,
and Mayor Hausdorfer
NOES: None
ABSENT: Councilman Buchheim
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Bland, seconded by Councilman Friess and unanimously
carried that all Ordinances be read by title only.
-1-
9/18/90
PRESENTATIONS AND COMMENDATIONS
1. PRESENTATION OF CERTIFICATES OF ACHIEVEMENT -
Written Communications:
Report dated September 18, 1990, from the Council Services Manager, announcing
that the Capistrano Valley Bobby Sox All-Star Team, comprised of girls ages 9-11,
won the regional playoffs and competed for the first time in the finals of the
National Tournament.
Presentation of Certificates:
Twelve members of the team were present to receive Certificates of Achievement
from Mayor Hausdorfer. The players, coaches, and manager were congratulated for
their success, hard work, and dedication.
ORAL COMMUNICATIONS
1. COMMERCIAL DEVELOPMENT AND TRAFFIC CONCERNS (590.10)
Joan Scarantino, 27441 Ortega Highway, related a quote from the September 14,
1990, edition of USA Today regarding over -building of commercial development and
traffic problems.
CONSENT CALENDAR
It was moved by Councilman Schwartze, seconded by Councilman Friess, that the staff
recommendations be accepted for the following items listed on the Consent Calendar.
The motion carried by the following vote:
AYES: Councilmen Schwartze, Friess, Bland,
and Mayor Hausdorfer
NOES: None
ABSENT: Councilman Buchheim
1. APPROVAL OF WARRANTS (300.30)
The List of Demands dated September 6, 1990, in the total amount of $735,194.67,
was approved as submitted.
2. CITY TREASURER'S REPORT OF INVESTMENTS (350.30)
The City Treasurer's Report of Investments as of August 31, 1990, in the total
amount of $16,170,000, was approved as submitted.
3. REPORT OF DESIGN REVIEW COMMISSION ACTIONS (410.60)
The Report dated September 18, 1990, from the Secretary of the Design Review
Commission, regarding actions taken at the meeting of September 5, 1990, was
ordered received and filed.
-2-
9/18/90
4. REPORT OF PLANNING COMMISSION ACTIONS (440.40)
5.
I
7.
The Report dated September 18, 1990, from the Secretary of the Planning
Commission, regarding actions taken at the meeting of September 11, 1990, was
ordered received and filed.
As set forth in the Report dated September 18, 1990, from the Interim Director of
Engineering and Building Services, the following Resolution was adopted:
NO. 90-9-18-1. ACCEPTANCE OF RIGHT-OF-WAY
oo-v lyCRmCULCINJ - n RG3VLUl1vlN yr lrlc l.11 r %-vuiNIdL yr
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ACCEPTING
STREET RIGHT-OF-WAY DEDICATION FOR DEL OBISPO STREET
ADJACENT TO CAPISTRANO GARDENS NURSERY AND SIGNAL
MAINTENANCE AND SEWER EASEMENTS WITHIN THE SITE
The Resolution accepted the right-of-way dedication along Del Obispo Street and
easements for traffic signal maintenance and public sewer facilities from Charles
and Irene Vermeulen for a portion of Lot 64, Tract No. 103 for forwarding the the
Orange County Recorder.
TION. NOTICE OF COMPLETION. AND FINAL REPORT -
As set forth In the Report dated September 18, 1990, from the Interim Director of
Engineering and Building Services, the following Resolution was adopted declaring
the replanting of the Cook Park soccer fields by BotaCo. Inc., to be complete:
a�,..r�niv,aiv�a rnvJo� l awe../ - n Vr
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO
PLANS AND SPECIFICATIONS FOR THE COOK PARK
REPLANTING PROJECT (BOTACO, INC.)
The Resolution accepted the work as complete in the amount of $53,872, and
directed the City Clerk to forward a Notice of Completion to the County Recorder.
OF AGREEMENT - PAVEMENT STRIPING OF CITY
As set forth in the Report dated September 18, 1990, from the Interim Director of
Engineering and Building Services, the contract for pavement marking and/or sign
-3-
9/18/90
8.
services for City streets was awarded to Orange County Striping Service, Inc., in the
amount of $55,000 for a one-year period. The Mayor and City Clerk were authorized
to execute the contract on behalf of the City.
As set forth in the Report dated September 18, 1990, from the Director of Planning,
the License Agreement authorizing the construction of a private barn within the
Open Space district at 30001 Hillside Terrace was approved. The Mayor and City
Clerk were authorized to execute the agreement for forwarding to the Orange
County Recorder.
9. APPROVAL OF AMENDMENT TO CONTRACT - LAW ENFORCEMENT SER
As set forth in the Report dated September 18, 1990, from the City Manager, the
First Amendment to the Agreement between the City and the Orange County
Sheriff's Department for participation in the Commercial Vehicle Enforcement
Program was approved in the amount of $29,278. The Mayor was authorized to
execute the agreement on behalf of the City.
10. APPROVAL OF CONSULTING AGREEMENT -
As set forth in the Report dated September 18, 1990, from the Assistant City
Manager, the Agreement to provide services as the Interim Director of Community
Services between the City and Thomas L. Baker was approved for a ten -week period
at $2,013 per week.
APPROVAL OF AGREEMENT - SIGNAL MAINTENANCE AND EM
Councilman Bland raised concerns regarding the bidding process and automatic
extensions of contracts, stating that contracts should be reviewed on an annual
basis. Mr. Wellington stated that the agreement, already in place, was a
renegotiation at the request of Signal Maintenance to add provisions for annual cost
adjustments.
It was moved by Councilman Bland, seconded by Councilman Schwartze and
unanimously carried to approve the agreement with Signal Maintenance Inc., for the
maintenance and emergency repairs of the City's traffic signals for a one-year _
period, as set forth in the Report dated September 18, 1990, from the Interim
Director of Engineering and Building Services. The Mayor and City Clerk were
authorized to execute the agreement on behalf of the City.
RECESS AND RECONVENE
Council recessed at 7:17 p.m., to convene the San Juan Capistrano Community
Redevelopment Agency, and reconvened at 7:19 p.m.
-4-
9/18/90
237
ADMINISTRATIVE ITEMS
CITY MANAGER
1. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT -CONSULTING
nn(" AV! T !1 tCT ❑l M=0 ! D=RMXTItV n fLnn 1f1
Written Communications:
Report dated September 18, 1990, from the Community Development Manager,
recommending that the City enter into a new contract with Roberta Greenwood and
Associates to continue as the City's consulting archaeologist.
Approval of Contract:
It was moved by Councilman Schwartze, seconded by Councilman Friess and
unanimously carried that the contract between the City and Roberta Greenwood and
Association for the performance of consulting archaeologist services be approved for
a one-year period in an amount not to exceed $5,000. The City Manager was
authorized to execute the agreement on behalf of the City.
Councilman Buchheim arrived at 7:25 p.m.
2.
Written Communications:
Report dated September 18, 1990, from the Assistant City Manager, summarizing
the three components necessary to implement the state -mandated recycling program
in conjunction with the cities of Dana Point and San Clemente. Phase I of the
curbside recycling program is anticipated to begin October 3, 1990, in two selected
neighborhoods, at a cost of $2.48 per residence. The program will be re-evaluated
after a six-month period to determine its effectiveness.
Mr. Scarborough made an oral presentation, noting that the proposed resolution
spreads the cost for the first year to all residential and commercial property
owners.
Establishment of Garbage Collection Rates:
It was moved by Councilman Friess and seconded by Councilman Bland that the
following Resolution be adopted:
I"AJll VVLLLl.. A AVIN I-LLJ - ( [I L.JVLV AVIV VL - II IL fill
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ESTABLISHING RATES FOR THE COLLECTION OF
GARBAGE AND TRASH
-5-
9/18/90
The motion carried by the following vote:
AYES. Councilmen Schwartze, Friess, Buchheim,
Bland and Mayor Hausdorfer
NOES: None
ABSENT: None
The Resolution set the following monthly rates effective October 1, 1990:
Residential - Curb and Roadside
Pickups located on paved, two-lane
road $ 10.42
Commercial - based on the furnishing of one
3 -cubic -yard metal container by the
contractor; rates including container
rental, maintenance and pickup:
1 pickup per week
$ 66.59
2 pickups per
week
$100.89
3 pickups per
week
$135.20
4 pickups per
week
$168.29
5 pickups per
week
$203.82
6 pickups per
week
$238.17
DIRECTOR OF PLANNING SERVICES
1. STATUS REPORT ON NEW DEVELOPMENT APPLICATIONS (440.10)
Written Communications:
Report dated September 18, 1990, from the Director of Planning Services, advising
that three new project applications were received by the City since the last report
of August 21, 1990.
With the concurrence of Council, Mayor Hausdorfer ordered the report received and
filed.
DIRECTOR OF ENGINEERING AND BUILDING SERVICES
Written Communications:
Report dated September 18, 1990, from the Interim Director of Engineering and
Building Services, requesting approval of plans and specifications and a call for bids
for the design, fabrication, and installation of the Rancho Viejo Road Bikeway and
Equestrian Bridge. The City's estimate for the project was $100,000. The City was
notified that $90,000 of California Coastal and Parkland Conservation Act funds
would be available for this project. Fabrication and installation is tentatively
scheduled for completion in March 1991.
-6-
9/18/90
LAW
Approval of Plans, Specifications and Call for Bids:
It was moved by Councilman Buchheim, seconded by Councilman Friess and
unanimously carried that the plans and specifications be approved for the design,
fabrication, and installation of the Rancho Viejo Road Bikeway and Equestrian
Bridge. Staff was authorized to call for bids.
DIRECTOR OF COMMUNITY SERVICES
1.
Written Communications:
Report dated September 18, 1990, from the Community Services Supervisor,
summarizing the steps the City has taken to date relative to the Open Space Bond
issue. The Report also reviewed the consultant selection process for the preparation
of the Master Plan of the northern and southern properties in coordination with the
Citizens' Advisory Committee.
Linda Evans, Community Services Supervisor, made an oral report, noting that
presentation of the Master Plan to the City Council is anticipated for December
1991. She commended the Committee members for their work and introduced the
consultant recommended by the Committee, Keith French of the Keith French
Group.
Mr. Julian commended staff and the Committee and noted that the Keith French
Group was chosen because of their degree of sensitivity to environmental and
archaeological issues. He further noted that the Coastal Conservancy was
comfortable with the recommendation.
Approval of Contract:
It was moved by Councilman Schwartze, seconded by Councilman Buchheim, and
unanimously carried that the Consultant Services Contract between the City and
The Keith French Group for preparation of the Open Space Recreational Master Plan
be approved. Staff was directed to appropriate $304,194 to the project from the
bond proceeds.
COUNCILMANIC ITEMS
1. ORAL REPORTS OF OUTSIDE AGENCIES
Capistrano Valley Wastewater Authority (1040.60):
Councilman Buchheim noted that an agreement was in process for distribution of
surplus water to the San Juan Basin Authority.
South East Regional Reclamation Authority (SERRA) (1040.60):
Councilman Buchheim reported that the sludge handling processing for composting
of raw sludge out of the treatment plant had begun. He noted the progress being
made regarding general maintenance of the plant and the efforts to have Capistrano
Beach as a full partner.
-7-
9/18/90
San Joaquin Hills Transportation Corridor (800.50):
Councilman Friess reported that the Environmental Impact Report is now available,
with copies on file at the City library and the Laguna Niguel, Crown Valley, and
Mission Viejo libraries. He noted public open houses to be held on October 17, 1990,
at Laguna Beach High School and on October 29, 1990, at Laguna Hills High School
for presentation of the Environmental Impact Report. He further noted alternatives
for the I-5 connection and urged citizen participation.
COUNCIL REMARKS
STOCKPILE AT HOFFMAN STABLES (930.40)
Councilman Friess noted the amount of dirt being imported at the Hoffman Stables
area and encroachment into the riverbed and expressed concern regarding
alternation of the floodplain. Staff was requested to investigate and report back.
CLOSED SESSION
Council recessed to a Closed Session at 7:46 p.m., for discussion of personnel matters,
the City Clerk being excused therefrom, and reconvened at 8:10 p.m.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 8:10
p.m., to the next regular meeting date of Tuesday, October 2, 1990, at 7:00 p.m., in the
City Council Chamber.
Respectfully submitted,
CHERYL JGWINS, CITY CLERK
9/18/90