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91-0430_CC_Minutes_Adjourned Regular MeetingApril 30, 1991 ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Friess at 5:00 p.m., in the City Council Chamber to conduct a joint Budget Workshop/Programs and Priorities session with the Community Redevelopment Agency. ROLL CALL PRESENT: Kenneth E. Friess, Mayor Lawrence F. Buchheim, Mayor pro tem Gary L. Hausdorfer, Councilman (arrived at 5:10 p.m.) Gil Jones, Councilman Jeff Vasquez, Councilman (arrived at 5:05 p.m.) ABSENT: None STAFF PRESENT: Stephen B. Julian, City Manager; George Scarborough, Assistant City Manager; Jeffrey C. Parker, Assistant to City Manager; Cheryl Johnson, City Clerk; David Bentz, Director of Administrative Services; William Huber, Director of Engineering and Building Services; Thomas Tomlinson, Acting Director of Planning; Al King, Director of Community Services; Ron Sievers, Director of Public Lands and Facilities. ORAL COMMUNICATIONS 1. MONTANEZ ADOBE/PARKA ADOBE PRESERVATION (910.50) Marilyn Thorpe, 27952 Calle Santa Ynez, representing the Cultural Heritage Commission, cited repair work necessary to maintain and preserve the Montanez Adobe and the Parra Adobe. The Director of Public Lands and Facilities advised that contingency funds were available it was anticipated that repairs to both adobes would be completed within the next six weeks. BUDGET WORKSHOP/PROGRAMS AND PRIORITIES (330.20) Written Communications: 1 Report dated April 23, 1991, forwarding executive summaries of the presentations made by Department Heads at the workshop held on April 9, 1991. (2) Report dated April 30, 1991, forwarding executive summaries for seven potential new programs identified for the Community Services Department. Five of the proposed new programs are integrated into the Human Services Element program and include a Teen Expofest, 1991; Junior Leader Volunteer Program; Summer Activities Program for Low -Income at -Risk Youth; After - School Program; and, the Gamemobile Program. The other two are Park Ranger Program and Scheduling of the Capistrano Valley High School Gymnasium. -1- 4/30/91 (3) Report dated April 30, 1991, forwarding a list of existing anL; proposed programs, divided into four categories: a) mandatory - mandated by State and/or Federal regulations; (b) necessary - to meet requirements of Measure M, the City's Open Space Measure or contractual obligations; (c) other general fund priorities ranked by staff based on relative importance, cost effectiveness and impacts of delaying implementation; and, (d) Community Redevelopment Agency priorities. Introduction: Mayor Friess advised that the purpose of the workshop was to review the list of projects presented by staff and indicate where Council's priorities lie, including any additional projects that should be considered. The Council's list will be returned when the budget process begins in June for allocation of funds for the next fiscal year. The City Manager reiterated that the discussion would provide direction to staff relative to programs that need to be addressed and where staff efforts should be concentrated. He noted that the programs range from regional planning concerns, to floodplain management to outreach to hispanic residents. The following Department Heads discussed proposed departmental programs, the costs and man-hours involved, and the potential revenues of each program. Engineering and Building Services William Huber, Director of Engineering and Building Services, discussed the 8 programs identified by his department. Planning Services Tom Tomlinson, Acting Director of Planning Services discussed the 10 programs submitted by the Planning Department. Public Lands and Facilities Ron Sievers, Director of Public Lands and Facilities, discussed the 6 items proposed by his department. Community Services Department Al King, Director of the Community Services Department discussed 4 programs proposed by his department. Community Redevelopment Agency Jeff Parker, Assistant to the City Manager, discussed 4 projects submitted for the Agency. City Office Manager's Two projects were submitted by the City Manager's Office. Adoption of "Mandated Project" List: It was moved by Councilman Hausdorfer, seconded by Councilman Jones and unanimously carried to adopt the following mandated programs as recommended by staff: -2- 4/30/91 159 SERRA Sewer Ordinances Grading Ordinance Air Quality Management Program Transportation Demand Management Ordinance Hazardous Materials Programs Recycling and Solid Waste Management Adoption of "Necessary Project" List: It was moved by Councilman Hausdorfer, seconded by Councilman Buchheim and unanimously carried to adopt the list of necessary programs as recommended by staff: Pavement Management Program Growth Management Element to General Plan Kinoshita Farms Management Open Space Land Management Implementation of Open Space Master Plan Measure D Development of Facility Usage Agreements with CUSD Council discussed possible assistance for home ownership in the Villas and Paseo Carolina areas. Council further discussed Agency -ownership, maintenance and rental in the Little Hollywood area versus home ownership in Little Hollywood. Councilman Hausdorfer stated his preference to place construction of the railroad platform higher on the list. Mayor Friess stated that his number one priority would be the opportunity to facilitate the purchase of mobilehome parks by residents in the community. Adoption of Community Redevelopment Agency Project List: Citing cost concerns, Councilman Vasquez moved to defer until fiscal year 1992 the Solag relocation and Little Hollywood Housing projects. The motion was subsequently amended to direct staff to prepare a report to break down costs and amounts of monies collected in rents and that the amount of money spent in Little Hollywood refurbishment not exceed funds collected; and, that the Solag relocation be considered next year. The motion died for lack of a second. It was moved by Councilman Hausdorfer, seconded by Councilman Buchheim and unanimously carried to include mobilehome park purchase assistance as a CRA priority and to request staff to bring back during budget hearings a breakdown of the Little Hollywood housing alternatives ranging from doing nothing to doing a full- blown project. The CRA priorities were adopted as follows: Solag Relocation Railroad Platform Los Rios Entry Plaza Little Hollywood Housing Mobilehome Park purchase assistance. -3- 4/30/91 Discussion of Other General Fund Priorities: Councilman Jones suggested inclusion of a study of fees associated with the parking structure. He further cited the need to investigate relocation of the post office. Mayor Friess suggested considering fees for preservation of adobes and increasing the hotel bed tax. Councilman H ausdorfer suggested that the equestrian trail system completion and revisions to general plan equestrian trail system could be deferred to a later time; the Alipaz Extension, Alipaz/Trabuco Land Use/Circulation Study and floodplain management should be given a higher priority. He stated his concerns would be geared toward health, safety and welfare. He stated that the Marco Forster field maintenance absolutely needed to be done and the programs relative the young people in the community were critical high-ranking priorities. Councilman Buchheim concurred that the floodplain management and Alipaz projects should be given a higher priority. He concurred with the number one staff ranking of the development of a human services element and that the equestrian trail issues should be ranked lower. Councilman Buchheim requested that staff review essential projects as opposed to aesthetic projects for the Historic Structures Management Plan. Councilman Jones also concurred with the ranking of the proposed human services element and felt the Alipaz projects and floodplain projects were important. He suggested the study of community services fees and charges and scheduling of the Capistrano Valley High School gym could go together for the benefit of young people in town, noting that human resource programs were extremely important to him. Councilman Vasquez concurred that human services projects were most important. He suggested additional priorities to: (l) study how to better consume legal services, including criteria for expected costs and monthly financial reports; and, (2) adopt a consultant policy to establish rigid criteria for staff in order to begin internalizing work and developing the City's own expertise. Adoption of Other General Fund Priorities: It was moved by Councilman Hausdorfer, seconded by Councilman Jones and unanimously carried to adopt the following "Other General Fund priorities" with direction to rank projects as discussed: Development of a Human Services Element to the Community Services Department San Joaquin Hills/Foothill Transportation Corridors Technical Issues Transportation Corridor Agency - Environmental Monitoring Housing Opportunities Program Study of Community Services Department Fees and Charges Revision and Update of the Emergency Preparedness Plan Scheduling of Capistrano Valley High School Gymnasium School Circulation Program Completion of Equestrian Trail System Marco Forster Field Maintenance Historic Structures Management Plan and Restoration/Protection Cultural Resources Preservation Ordinances Alipaz Extension (Technical Support) -4- 4/30/91 Alipaz/Trabuco Land Use/Circulation Study Revised Sign Regulations Park Ranger Program Revision to General Plan Equestrian Trail System Floodplain Management Post Office Relocation Downtown Parking Program - fees & charges Legal Fees Criteria Consultant Policy. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 7:27 p.m., to the next regular meeting date of Tuesday, May 7, 1991, at 7:00 p.m., in the City Council Chamber. ATTEST: E NETH E. FRIESS, MAYOR Respectfully submitted, ./ ' ✓iG�% CIUMA -5- 4/30/91