91-0430_CC_Minutes_Adjourned Regular MeetingApril 30, 1991
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano,
California, was called to order by Mayor Friess at 5:00 p.m., in the City Council
Chamber to conduct a joint Budget Workshop/Programs and Priorities session with the
Community Redevelopment Agency.
ROLL CALL PRESENT:
Kenneth E. Friess, Mayor
Lawrence F. Buchheim, Mayor pro tem
Gary L. Hausdorfer, Councilman
(arrived at 5:10 p.m.)
Gil Jones, Councilman
Jeff Vasquez, Councilman
(arrived at 5:05 p.m.)
ABSENT: None
STAFF PRESENT: Stephen B. Julian, City Manager; George Scarborough, Assistant City
Manager; Jeffrey C. Parker, Assistant to City Manager; Cheryl Johnson, City Clerk;
David Bentz, Director of Administrative Services; William Huber, Director of
Engineering and Building Services; Thomas Tomlinson, Acting Director of Planning; Al
King, Director of Community Services; Ron Sievers, Director of Public Lands and
Facilities.
ORAL COMMUNICATIONS
1. MONTANEZ ADOBE/PARKA ADOBE PRESERVATION (910.50)
Marilyn Thorpe, 27952 Calle Santa Ynez, representing the Cultural Heritage
Commission, cited repair work necessary to maintain and preserve the Montanez
Adobe and the Parra Adobe. The Director of Public Lands and Facilities advised
that contingency funds were available it was anticipated that repairs to both adobes
would be completed within the next six weeks.
BUDGET WORKSHOP/PROGRAMS AND PRIORITIES (330.20)
Written Communications:
1 Report dated April 23, 1991, forwarding executive summaries of the
presentations made by Department Heads at the workshop held on April 9,
1991.
(2) Report dated April 30, 1991, forwarding executive summaries for seven
potential new programs identified for the Community Services Department.
Five of the proposed new programs are integrated into the Human Services
Element program and include a Teen Expofest, 1991; Junior Leader Volunteer
Program; Summer Activities Program for Low -Income at -Risk Youth; After -
School Program; and, the Gamemobile Program. The other two are Park
Ranger Program and Scheduling of the Capistrano Valley High School
Gymnasium.
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(3) Report dated April 30, 1991, forwarding a list of existing anL; proposed
programs, divided into four categories: a) mandatory - mandated by State
and/or Federal regulations; (b) necessary - to meet requirements of Measure
M, the City's Open Space Measure or contractual obligations; (c) other general
fund priorities ranked by staff based on relative importance, cost effectiveness
and impacts of delaying implementation; and, (d) Community Redevelopment
Agency priorities.
Introduction:
Mayor Friess advised that the purpose of the workshop was to review the list of
projects presented by staff and indicate where Council's priorities lie, including any
additional projects that should be considered. The Council's list will be returned
when the budget process begins in June for allocation of funds for the next fiscal
year.
The City Manager reiterated that the discussion would provide direction to staff
relative to programs that need to be addressed and where staff efforts should be
concentrated. He noted that the programs range from regional planning concerns, to
floodplain management to outreach to hispanic residents.
The following Department Heads discussed proposed departmental programs, the
costs and man-hours involved, and the potential revenues of each program.
Engineering and Building Services
William Huber, Director of Engineering and Building Services, discussed the 8
programs identified by his department.
Planning Services
Tom Tomlinson, Acting Director of Planning Services discussed the 10 programs
submitted by the Planning Department.
Public Lands and Facilities
Ron Sievers, Director of Public Lands and Facilities, discussed the 6 items proposed
by his department.
Community Services Department
Al King, Director of the Community Services Department discussed 4 programs
proposed by his department.
Community Redevelopment Agency
Jeff Parker, Assistant to the City Manager, discussed 4 projects submitted for the
Agency.
City
Office
Manager's
Two projects were submitted by the City Manager's Office.
Adoption of "Mandated Project" List:
It was moved by Councilman Hausdorfer, seconded by Councilman Jones and
unanimously carried to adopt the following mandated programs as recommended by
staff:
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SERRA
Sewer Ordinances
Grading Ordinance
Air Quality Management Program
Transportation Demand Management Ordinance
Hazardous Materials Programs
Recycling and Solid Waste Management
Adoption of "Necessary Project" List:
It was moved by Councilman Hausdorfer, seconded by Councilman Buchheim and
unanimously carried to adopt the list of necessary programs as recommended by
staff:
Pavement Management Program
Growth Management Element to General Plan
Kinoshita Farms Management
Open Space Land Management
Implementation of Open Space Master Plan Measure D
Development of Facility Usage Agreements with CUSD
Council discussed possible assistance for home ownership in the Villas and Paseo
Carolina areas. Council further discussed Agency -ownership, maintenance and
rental in the Little Hollywood area versus home ownership in Little Hollywood.
Councilman Hausdorfer stated his preference to place construction of the railroad
platform higher on the list. Mayor Friess stated that his number one priority would
be the opportunity to facilitate the purchase of mobilehome parks by residents in the
community.
Adoption of Community Redevelopment Agency Project List:
Citing cost concerns, Councilman Vasquez moved to defer until fiscal year 1992 the
Solag relocation and Little Hollywood Housing projects. The motion was
subsequently amended to direct staff to prepare a report to break down costs and
amounts of monies collected in rents and that the amount of money spent in Little
Hollywood refurbishment not exceed funds collected; and, that the Solag relocation
be considered next year. The motion died for lack of a second.
It was moved by Councilman Hausdorfer, seconded by Councilman Buchheim and
unanimously carried to include mobilehome park purchase assistance as a CRA
priority and to request staff to bring back during budget hearings a breakdown of the
Little Hollywood housing alternatives ranging from doing nothing to doing a full-
blown project. The CRA priorities were adopted as follows:
Solag Relocation
Railroad Platform
Los Rios Entry Plaza
Little Hollywood Housing
Mobilehome Park purchase assistance.
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Discussion of Other General Fund Priorities:
Councilman Jones suggested inclusion of a study of fees associated with the parking
structure. He further cited the need to investigate relocation of the post office.
Mayor Friess suggested considering fees for preservation of adobes and increasing
the hotel bed tax. Councilman H ausdorfer suggested that the equestrian trail
system completion and revisions to general plan equestrian trail system could be
deferred to a later time; the Alipaz Extension, Alipaz/Trabuco Land Use/Circulation
Study and floodplain management should be given a higher priority. He stated his
concerns would be geared toward health, safety and welfare. He stated that the
Marco Forster field maintenance absolutely needed to be done and the programs
relative the young people in the community were critical high-ranking priorities.
Councilman Buchheim concurred that the floodplain management and Alipaz
projects should be given a higher priority. He concurred with the number one staff
ranking of the development of a human services element and that the equestrian
trail issues should be ranked lower. Councilman Buchheim requested that staff
review essential projects as opposed to aesthetic projects for the Historic Structures
Management Plan.
Councilman Jones also concurred with the ranking of the proposed human services
element and felt the Alipaz projects and floodplain projects were important. He
suggested the study of community services fees and charges and scheduling of the
Capistrano Valley High School gym could go together for the benefit of young people
in town, noting that human resource programs were extremely important to him.
Councilman Vasquez concurred that human services projects were most important.
He suggested additional priorities to: (l) study how to better consume legal services,
including criteria for expected costs and monthly financial reports; and, (2) adopt a
consultant policy to establish rigid criteria for staff in order to begin internalizing
work and developing the City's own expertise.
Adoption of Other General Fund Priorities:
It was moved by Councilman Hausdorfer, seconded by Councilman Jones and
unanimously carried to adopt the following "Other General Fund priorities" with
direction to rank projects as discussed:
Development of a Human Services Element to the Community
Services Department
San Joaquin Hills/Foothill Transportation Corridors
Technical Issues
Transportation Corridor Agency - Environmental Monitoring
Housing Opportunities Program
Study of Community Services Department Fees and Charges
Revision and Update of the Emergency Preparedness Plan
Scheduling of Capistrano Valley High School Gymnasium
School Circulation Program
Completion of Equestrian Trail System
Marco Forster Field Maintenance
Historic Structures Management Plan and
Restoration/Protection
Cultural Resources Preservation Ordinances
Alipaz Extension (Technical Support)
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Alipaz/Trabuco Land Use/Circulation Study
Revised Sign Regulations
Park Ranger Program
Revision to General Plan Equestrian Trail System
Floodplain Management
Post Office Relocation
Downtown Parking Program - fees & charges
Legal Fees Criteria
Consultant Policy.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 7:27
p.m., to the next regular meeting date of Tuesday, May 7, 1991, at 7:00 p.m., in the City
Council Chamber.
ATTEST:
E NETH E. FRIESS, MAYOR
Respectfully submitted,
./ ' ✓iG�%
CIUMA
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