91-0409_CC_Minutes_Adjourned Regular MeetingApril 9, 1991
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano,
California, was called to order by Mayor Friess at 7:00 p.m., in the San Juan Hot Springs
Dance Hall to conduct a joint Budget Workshop/Programs and Priorities session with the
Community Redevelopment Agency.
ROLL CALL PRESENT: Kenneth E. Friess, Mayor
Lawrence F. Buchheim, Mayor pro tem
Gary L. Hausdorfer, Councilman
Gil Jones, Councilman
Jeff Vasquez, Councilman
ABSENT: None
STAFF PRESENT: Stephen B. Julian, City Manager; Thomas P, Clark, Jr., Interim City
Attorney; George Scarborough, Assistant City Manager; David Bentz, Director of
Administrative Services; William Huber, Director of Engineering and Building Services;
Thomas Tomlinson, Acting Director of Planning; At King, Director of Community
Services; Ron Sievers, Director of Public Lands and Facilities; Eileen Fegte', Deputy City
Clerk/Recording Secretary; Jeffrey C. Parker, Assistant to City Manager.
ORAL COMMUNICATIONS
1. BUDGET PROGRAM/PRIORITIES (330.20)
Joan Scarantino, 27441 Ortega Highway, asked what budget and priority items
were going to be dealt with at this session. Mayor Friess advised that this was
primarily a session to receive information from Staff and no specific items would
be discussed or decided.
CLOSED SESSION
Mayor Friess announced that the interim City Attorney, Thomas Clark, had requested an
that the closed session be held early in the meeting. Council recessed to a Closed Session
at 7:15 p.m. for discussion of pending litigation (Committee To Restore Integrity in San
Juan Ca istrano vs. Cit of San Juan Ca istrano pursuant to Government Code Section
54946. a , the Deputy City Clerk Recording Secretary being excused therefrom, and
reconvened at 8:40 p.m.
Interim City Attorney Tom Clark stated that he had advised Council that the financial
audit and the legal audit commissioned by the City should be suspended and had further
recommended that Council and Staff not discuss this litigation or proceed further in
connection therewith until the case is resolved.
Suspension of Audits - City Manager Contracts/Loans
It was moved by Mayor Friess and seconded by Councilman Jones and carried with
Councilman Vasquez voting in the negative to approve the City Attorney's
recommendation that the financial audit and the legal audit commissioned by the City be
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suspended and that Council and Staff not discuss this litigation or proceed further in
connection therewith until the case is resolved.
COUNCILMANIC ITEMS
Budget Workshop/Programs & Priorities (330.20)
I. INTRODUCTION
Stephen Julian, City Manager, briefly discussed past accomplishments and
problems now facing the City and then turned the meeting over to Staff for the
slide presentation and presentations by each of the Department Heads.
Tom Tomlinson, Interim Planning Director, narrated a slide presentation covering
the following:
General Plan, City, City Guidelines, Land Use, Historic Preservation, Los
Rios Precise Plan, Redevelopment, Social Activities, Fiesta de las
Golondrinas, Equestrian Heritage, Agricultural Preservation, Open Space
Bond Measure and Capital Developments.
Mr. Julian stated that among the many issues facing the City, was the fact that
the population has changed since the General Plan was adopted, and consideration
should be given to updating the General Plan due to the differences between what
residents expected when the plan was adopted and what the City presently has to
deal with. He further noted that many residents are not familiar with our General
Plan, and that some manner of letting people know what the General Plan is all
about should be found.
II. CONSTRAINTS
George Scarborough, Assistant City Manager, spoke regarding City constraints
including fiscal, staffing and operational as follows:
a. Fiscal
In view of the revenue shortfall experienced by the City, the City had
reduced projected expenditures by over $900,000 in this year's mid -year
revised budget. In order to balance the 1991-1992 fiscal year's budget, it
will be necessary to continue the austere practices established in the revised
budget to keep expenditures at the 1990-1991 level. Two major events could
occur to change this, i.e., the building industry could make a substantial
recovery, and the State could deal with its $12 billion deficit by reducing
subvention monies received by the Cities, but neither event is likely to occur
before the City adopts its 1991-1992 budget.
b. StaffingIn order to help meet the revenue shortfalls, 13 full-time positions and a
number of part-time budgeted positions will be vacated due to attrition and
lay-off and it is unlikely that those positions will be filled during the 1991-
1992 fiscal year. Those positions were as follows: Planning - 5, Building - 4,
Public Land and Facilities - 2, and City Clerk - 2. Consulting services have
also been drastically reduced resulting in a saving of $351,000.
C. Operational
The bulk of the City's budget is obligated to expenditures necessary to
provide acceptable levels of service to the public, including public safety,
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streets and park maintenance, building and construction regulation, and
planning and code enforcement regulation. The requirement to fund these
obligations place a significant constraint on the City's ability to develop new
programs.
III. PROJECT AND PROGRAM COMMITMENTS
Presentations by City Department Heads
a. Al King, Director of Community Services, spoke covering Open Space,
Human Services Element - Youth Alternatives & Diversion Programs, Fees
and Charges Study, and Facility Usage Agreements with Capistrano Unified
School District.
b. Ron Sievers, Director of Public Lands and Facilities, spoke covering funding
not presently designated for the Kinoshita Farm, Open Space program,
Water Conservation, Historic Structures, Marco Forster Field Maintenance,
Equestrian Trails, and Hazard Materials Emergency Preparedness. He
estimated the lack of funding to be between $262,000 and $352,000 for the
1991-1992 year.
C. Jeff Parker, Assistant to the City Manager, spoke regarding Community
Redevelopment Agency matters including the CRA/School District
Agreement (Civic Center Master Plan, Buchheim Field Master Plan,
Gymnasium Construction, Swimming Pool Construction, and Relocation of
Adult Education and ROP), Los Rios Entry Plaza, Railroad Platform
Improvements, Solag Relocation, Open Space Acquisition Program, and
Property Disposition.
d. Tom Tomlinson, Interim Director of Planning, spoke covering the following
items many of which are Federally- or State -mandated:
Air Quality Management: Adoption of Air Quality Element, Preparation
of Administrative Policies, and Preparation of Implementation
Ordinances.
Transportation Planning: Transportation Demand Management
Ordinance, Growth Management Element (Measure "M"), and
Transportation Corridor Agency.
Community Planning: Housing Opportunities Program (low- to moderate -
income housing), Cultural Resources Preservation Ordinance, Sign
Regulations, Alipaz/Trabuco Land Use/Circulation Study, and General
Plan Equestrian Trail System.
RECESS AND RECONVENE
Council recessed and then resumed the meeting with the following presentations:
e. William Huber, Director of Engineering and Building, spoke covering the
following projects:
San Joaquin Hills Transportation Corridor/Foothill Transportation
Corridor Technical Issues, Flood Plain Management, Parking Programs
for Schools, Alipaz Extension (Technical Support), South East Regional
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Reclamation Authority (SERRA), Sewer Ordinances, Grading Ordinance,
and Pavement Management Program required by Measure M.
f. George Scarborough, Assistant City Manager, presented information
regarding Recycling Issues handled by Douglas Dumhart, and Emergency
Preparedness. Mr. Scarborough stated that in light of the cost involved in
establishing curbside recycling city-wide ($300,000 the first year which
would have to be passed on to the taxpayers) this may not occur at this
time.
Mr. Scarborough that in the future there are several increases that will be
passed on to the taxpayers. He further stated that our Emergency
Preparedness Plan should be updated due to City resources changes. He
stated it will involve approximately 12 hours in word processing time and at
least 16 hours editing and research time.
Mr. Julian then commented on recycling and emergency preparedness. He
stated that in regard to a hazardous emergency, we should formulate a plan
where we would "make do" with available resources at any given time for at
least 48 hours as we could not realistically expect help from Santa Ana
before that time.
Mr. Julian then called upon the Council to provide direction to Staff by identifying what
they feel are the issues after listening to Staff's presentation, and to set another meeting
to discuss these matters further.
Mayor Friess announced that the next meeting to discuss these matters would be set for
Tuesday, April 30, 1991.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 10:00
p.m. to the next Regular meeting date of Tuesday, April 16, 1991, at 7:00 p.m., in the
City Council Chambers.
ATTEST-
KENNETH
TTEST:
KENN TH E. FRIESS,MA—YOTZ
Respectfully submitted,
CHERYL JOHNSON, CITY CLERK
by EILEEN FEGTE', Deputy Cityerk Recording
Secretary _
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