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93-0608_CC_Minutes_Adjourned Regular Meeting3s1 JUNE 8, 1993 ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California was called to order by Mayor Jones at 7:00 p.m. in the San Juan Hot Springs Dance Hall to conduct a joint public hearing with the Community Redevelopment Agency on the Fiscal Year 1993-98 budget. ROLL CALL: PRESENT: ABSENT: Gil Jones, Mayor Collene Campbell, Mayor pro tem Carolyn Nash, Council Member Gary L. Hausdorfer, Council Member Jeff Vasquez, Council Member STAFF PRESENT: George Scarborough, City Manager; Cheryl Johnson, City Clerk; Cynthia L. Pendleton, Interim of Administrative Services; William M. Huber, Director of Engineering and Building; Thomas Tomlinson, Director of Planning; At King, Jr., Director of Community Services; Ron Sievers, Director of Public Lands and Facilities. ORAL COMMUNICATIONS None. PUBLIC HEARINGS 1. JOINT PUBLIC HEARING - INTRODUCTION OF THE FISCAL BUDGET FOR THE FIVE YEARS BEGINNING JULY 1, 1993 AND ENDING JUNE 30. 1998 (330.20) Written Communications: Report dated May 4, 1993, from the Director of Administrative Services, detailing the transactions that resulted in a balanced operating budget of $10,137,000 for this fiscal year. The proposed 1993-94 operating budget has decreased 12.7% since 1990-91. The Report advised that due to a property tax shift to the State in the amount of $540,000, and proposed new programs totaling $607,000, there was an initial budget deficit of $1,407,000. That deficit was balanced through a combination of non -property tax revenue increases and cost reductions in personnel costs, legal services and insurance costs. City Budget Overview: The City Manager stated that the 1993-98 budget document presented to Council was balanced and did not propose any significant reduction in services. Since 1991 the overall operating expenditures have been reduced by 12.7%, even with increased costs for police services. Since 1990 the number of employees has been reduced 20%, while maintaining a commitment to open space programs, and expanded police services and human relations program. He commended employees for their willingness to assume new responsibilities, and to find ways to reduce costs while maintaining services at a reasonable level. He commended department heads for their leadership during this time, and the interim Director of Administrative Services for presenting what he felt was a better budget document under tight time frames and financial challenges. Cynthia Pendleton, interim Director of Administrative Services presented an overall view of the total budget. She described the projected revenue increases, such as the State's waiver of the maintenance Adjourned City Council Minutes -1- 6/8/93 r3 6 V of effort requirement under Proposition 111; and, the decriminalization of parking fines under Assembly Bill 408, which will allow cities to process their citations at a lower cost. She pointed out reductions in costs from Fiscal Year 1992-93 and advised that these would off -set the loss of property tax and increased expenditures for implementation of new programs and priorities. She further advised that many of the new programs will be funded by related revenue. Presentation of Departmental Budgets: Bill Huber, Director of Engineering and Building Services, advised the department had projected expenditures totalling approximately $2,897,000. The $1.5 million general fund budget projected this year was reduced from $2,276,000 in 1990. Mr. Huber advised that the reduction in expenditures was mainly due to the state of the economy; a reduction of 9 positions in department; and, a reduction on expenditures for materials and supplies. The department projected revenue of approximately $847,000 from development processing. He noted that major necessary expenditures this year were a speed survey for enforcement of radar speed limits, an upgrade of the traffic control computer to accommodate new signals coming on line, and re -striping of Camino Capistrano at Stonehill Drive to accommodate a bike lane. Tom Tomlinson, Director of Planning Services, advised that the major expenditure in the Planning Department was related to wages. He noted that the Housing Program had been shifted to the Planning Department from the City Manager Department/Community Redevelopment Agency. He discussed the allocation of staff time and advised that the Department is involved in some major projects such as development of the Historic Town Center Master Plan; further, their primary goal was to do the work in-house and not hire outside consultants. Ron Sievers, Director of Public Lands and Facilities, advised there were no significant changes in the department budget profile; the department was maintaining current levels while continuing to look for more cost effective ways to run programs. He noted the department priorities to replace four vehicles, two of which would be eligible as alternative fuel vehicles funded fully by the Air Quality Management District. He stated that he felt construction of the proposed Lacouague Park was important because neighboring residents were willing to assist in funding and constructing the Park. At King, Director of Community Services, stated the department budget reflected limited expansion and growth. He stated their overall aim was consistent with past priorities and policies, with the focus being on human resources, teen program and Neighborhood Preservation. He felt the department had broadened its service level from just providing recreational activities to dealing with a variety of community issues, working in partnership to offset program costs by use of a variety of staffing, in-kind contributions or resources. Cynthia Pendleton, interim Director of Administrative Services, advised that the department provided support for other City departments. Their major projects included replacement of the phone system, replacement and upgrade of the current computer system, and re -negotiation of the Cable Television Franchise. She advised that costs had been reduced by approximately 10%; and, the scope of the department had increased to provide to centralized property management. George Scarborough, City Manager, advised that the department savings resulted mainly from a — decrease in staffing. Next year's priorities include development of an economic strategy and disaster preparedness plan. He advised that $41,000 had been recommended in the budget for community promotions. The Capital Improvement Program will be scheduled for the meeting of July 6th. Community Redevelopment Agency Budget Overview: Mr. Scarborough advised that the Community Redevelopment Agency operations have been substantially reduced; that there is a substantial debt services to be funded. He stated that staffing for the Agency Adjourned City Council Minutes -2- 6/8/93 369 occurs throughout the organization. On-going projects will be finished and no new projects have been identified in this budget year. Ms. Pendleton stated that the Agency was in a debt service and property management mode. The total projected Agency budget was $4,241,860. She emphasized the need to sell Agency property to fund the projected debt service deficit. She discussed the 20% set aside fund, the Capistrano Depot Fund and the RV Storage Yard Fund. She stated a self-imposed Kinoshita Debt Sinking Fund had been established in order to pay off the lump sum principal amount at the end of the Note term in 2016. Public Hearing: Notice having been given as required by law, Mayor Jones opened the Public Hearing and the following person responded: (1) George Gajdoa, 31391 Via Las Palmas, resident of the Hunter Creek development, spoke in support of the joint City/resident effort to build a park at the Lacouague Park site. He presented architectural plans and advised that the homeowners in the area were willing to contribute $30,000 to $35000 and their time toward building the park. _Continuation of Public Hearing: There being no further response, and with the concurrence of Council, Mayor Jones directed that the Public Hearing be continued to the next regular meeting of June 15, 1993, at 7:00 p.m., in the City Council Chamber. Budget Calendar: Following discussion, there was a consensus that direction regarding the proposed budget calendar establishing budget meetings each Tuesday in June, was continued to the meeting of June 15. CLOSED SESSION None. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:05 p.m. to the next regular meeting date of Tuesday, June 15, 1993, at 7:00 p.m. in the City Council Chamber. ATTEST: i i L ES, MAYOR Adjourned City Council Minutes -3- Respectfully submitted, gill .% WWW• �,'i • • 6/8/93