93-0504_CC_Minutes_Adjourned Regular MeetingMAY 4, 1993
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California was called
to order by Mayor Jones at 2:35 p.m. in the City Council Chamber to conduct a joint session with the
Community Redevelopment Agency regarding Budget Priorities and the Historic Town Center.
ROLL CALL PRESENT: Gil Jones, Mayor
Collene Campbell, Mayor pro tem
Gary L. Hausdorfer, Council Member
Carolyn Nash, Council Member (arrived at 2:37 p.m.)
Jeff Vasquez, Council Member
ABSENT: None
STAFF PRESENT: George Scarborough, City Manager; Richard K. Denhalter, City Attorney-, Cheryl Johnson,
City Clerk; Cynthia L. Pendleton, Interim of Administrative Services; William M. Huber, Director of Engineering
and Building; Thomas Tomlinson, Director of Planning; Al King, Jr., Director of Community Services; Nancy
Barney, Administrative Assistant, Public Lands and Facilities.
ORAL COMMUNICATIONS
None.
CITY MANAGER
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Written Communications:
Report dated May 4, 1993, from the City Manager, forwarding a listing of priorities identified by the
City Council during last year's budget preparation process and a listing of new priorities identified by
City staff. The list was arranged in a priority rating of high to low, with those projects that are
mandated by a higher governmental agency separated into their own category. The report included an
identification of costs of the programs and projects, a narrative description of each, and reflected those
projects which are mandatory or necessary.
Cly Council Priorities/City Manager Comments:
Mr. Scarborough advised that this was the City Council's opportunity to establish priorities for the next
fiscal year. The direction given to staff for setting project priority would become the basis for the
budget process for this fiscal year.
Cily Manager Department Priorities:
Mr. Scarborough discussed the priorities set forth for the City Manager's Department. He advised that
the Downtown Parking Program/Park Fee was funded from the general fund and identified as a high
priority; the Americans with Disabilities Act Compliance was a Federal mandate establishing a number
of standards to assure accessibility and equal treatment for the disabled. The City Manager's Office
would be involved in setting of standards for recruitment and employment. Disaster Preparedness was
a mandate to achieve eligibility for state or federal emergency funding assistance. State law required
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a standardized emergency management system; a training exercise would be planned. The Economic
Strategic Plan would set a policy regarding the City's role and would provide an economic and
demographic analysis of the City. Neighborhood Preservation was a high priority involving a team of
staff members working to identify solutions to problems found in targeted neighborhoods. Specialized
Enforcement was a new priority. It involved community based law enforcement and would focus on the
needs of a targeted area. It would include education as well as enforcement and was viewed as a cost _
effective, efficient way to increase preventive patrol.
Council generally cited support for the Specialized Enforcement Program and for the Neighborhood
Preservation, Economic Strategic Plan, and Downtown Parking Program. The Assistance for Purchase
of Mobile Home Parks project was considered a very low priority.
Administrative Services Department Priorities:
Ms. Pendleton discussed the Department's new priorities. She cited the need to replace the telephone
system, which has reached maximum capacity, is outdated and expensive to maintain. The purchase of
personal computers would supply computers for those positions currently operating without computers.
The last priority would involve researching additional benefits for employees which would have no cost
to the City.
Council concurred with the priority ratings set by staff for the Department priorities.
Engineering and Building Department Priorities:
Mr. Huber advised that the railroad realignment project was moving into the final stages and very little
City funding was involved. Some City funds would be required for the railroad platform project since
grant funding will be exceeded. Construction was tentatively scheduled to begin on the Library Parking
Lot this summer; funds were allocated in the Park and Recreation budget due to the relationship and
obligations between the La Sala, Community Services and the library. He advised that the School
Circulation Program was funded out of systems development funds; currently funds were budgeted for
a pedestrian sidewalk for the San Juan Elementary School. The National Flood Insurance Program had
been rated low because the reductions achieved for residents were not significant. Mr. Huber advised
that the Rancho Viejo Road Realignment project was associated with the San Joaquin Hills
Transportation Corridor and involved various activities aimed at mitigating impacts to the City's
satisfaction. Measure M activities were required in order to receive Measure M revenues. The Federal
Flood Control Funding was an outgrowth of the Floodplain Management Committee and involved
working with various agencies to achieve some level of funding to upgrade flood control channels. The
costs projected for the Open Space Implementation project would concentrate on construction of ball
fields and the community center at Kinoshita Farms. The Alipaz Circulation Study project was listed
due to the need to determine if the segment north of Del Obispo can be deleted or downgraded, while
maintaining conformance to the County Master Plan of Arterial Highways; the hard costs represented
funding for consultant services. The I-5 Improvement Program involved review and direction regarding
Caltrans' proposals for carpool lanes, sound walls and ramp metering within the City.
There was a consensus of Council that no more time should be spent on the National Flood Insurance
project. The Alipaz Circulation Study should remain a low priority unless funding becomes jeopardized
due to non-compliance with the County's Plan.
Community Services Department Priorities:
Mr. King discussed the programs included as part of the Human Services Division. The Human Services
Division provided social services, neighborhood preservation programs, youth diversion programs and
after school recreation programs for at -risk youth. Council Member Vasquez requested a list of the
costs associated with each item in the Human Services Division. The Tri -Agency Involvement priority
was designed to share resources with San Clemente and Capistrano Bay Parks and Recreation focusing
on at -risk programs. The proposed Winter Wonderland was a new revenue program developed as an
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321
annual winter special event. The annual Carnival was a fund-raiser for at -risk youth programs. The
Aware program would teach children self-defense and responsibility for their actions. The Boys and
Girls Club had been identified as a critical need and was a partnership for operation of a teen center;
the Community Service Program representative was the key staff member. The Teen Revenue Programs
addressed the need for expansion of programs and activities for teens.
There was a general consensus of Council that the Winter Wonderland program should not be
implemented if it cannot break even. Support was cited for the Boys and Girls Club program; however,
concerns were expressed that there may be a duplication of costs and services. Staff was directed to
provide a more detailed description of the Aware program.
Planning Department Priorities:
Mr. Tomlinson discussed priorities in his department, which included environmental monitoring of the
transportation corridor agencies; the housing opportunities program which involved the housing trust
fund provision for affordable housing. He noted that the General Plan Amendment for Equestrian
Trails System was a low priority.
Public Lands and Facilities Department Priorities:
Mr. Scarborough presented the Department priorities noting that nothing more than minimal
maintenance was suggested for historic structures; completion of the equestrian trail system was a low
priority and consisted only of the Shea trail; the equestrian trail system repairs priority was necessary
due to storm damage and would be reimbursed by FEMA. New Department priorities included the
mandatory compliance with the Americans with Disabilities Act regulations; the requested funding would
used for the first phase of City building modifications.
There was a consensus of Council that the La Sala Repairs and Improvements be supported in the mid -
to high -range priority level. Direction was given that the Lacouague Park was to be considered a low
priority. There was a general consensus that vehicles are not to be replaced until absolutely necessary;
additional detail will be provided in the budget. Direction was given that the Dance Hall Repairs and
Old High School Court and Marco Forster Tennis Court Maintenance projects were to be considered
high priorities.
Community Redevelooment Aeencv Priorities/Executive Director Comments:
Mr. Scarborough noted that the Depot had not been included on the list of properties that would be
considered for sale at this time; the Rosan Ranch would be offered for sale once market conditions
improve. The Solag Disposal Company Relocation project would evaluate relocation to the preferred
La Pata site.
Direction to Staff:
There was a consensus of Council that staff summarize the priorities as discussed and prepare an item
for Council consensus at the May 18th meeting.
2. HISTORIC TOWN CENTER UPDATE (400.20)
Written Communications:
Report dated May 4, 1993, from the Director of Planning, advising that four of a planned seven Historic
Town Center workshops have been conducted. The report forwarded copies of the workshop booklets
for each of the four workshops and summary reports of each session.
Due to time constraints, there was a consensus of Council that this item be rescheduled to an adjourned
meeting on Tuesday, May 18, 1993, at 4:00 p.m., in the City Council.
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None.
There being no further business before the Council, the meeting was adjourned at 5:10 p.m. to the next regular
meeting date of Tuesday, May 4, 1993, at 7:00 p.m. in the City Council Chamber.
Respectfully submitted,
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