94-0425_CC_Minutes_Adjourned Regular MeetingAPRIL 25, 1994
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California was called to order
by Mayor Campbell at 10:05 a.m. in the City Council Chamber, to conduct a joint priority setting session with the
Community Redevelopment Agency.
ROLL CALL: PRESENT:
ABSENT:
Collette Campbell, Mayor
Carolyn Nash, Mayor pro tem
Gil Jones, Council Member
Gary L. Hausdorfer, Council Member
Jeff Vasquez, Council Member
STAFF PRESENT: George Scarborough, City Manager; Richard K. Denhalter, City Attorney; Cheryl Johnson, City
Clerk; Cynthia L. Pendleton, Director of Administrative Services; William M. Huber, Director of Engineering and
Building Services; Dick Bobertz, Planning Manager; Ronald Sievers, Director of Public Lands and Facilities; Al King,
Director of Community Services; Lt. Paul Sullivan, Orange County Sheriffs Department.
Pauline Leonard, 27589 Brookside Lane, representing the Mary Erickson Foundation and the Advocates of San
Juan Capistrano for Low -Income Housing, urged Council to give high priority to development of housing,
especially for the working poor with children. She further urged completion of unfinished business relating to
rental rates for the Agency's Los Rios homes and to the completion of the 11 units in Little Hollywood. She
suggested the City approve a resolution of intent or an official Memorarylum of Understanding stating that low-
income housing needs will be considered.
Jessica Dean, 27032 Paseo Bmladero, AC, San Juan Capistrano, a member of the San Juan Housing Advocates,
noted that the Advocates have established priorities to accomplish the mission of the Mary Erickson Foundation.
They wish to build a relationship with the City to accomplish their objectives, to offer support to City staff, to
find opportunities to acquire and rehabilitate housing units, and to preserve existing affordable housing.
Mayor Campbell noted that the Specialized Enforcement Team had been put into place a year ago and she bad
recently had the opportunity to ride with the Team on a Saturday evening. She felt the Team had made an
positive impact in the safety of the community and was proud of the Team Members and the City's investment
in the service.
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E=ose:
The meeting was set to allow City Council members the opportunity to provide priority areas for future
commitment of City resources and to provide general direction to staff.
Written Communications:
(1) Report dated April 25, 1994, from the City Manager, forwarding a staff summary of individual Council
Members' priorities as stated at the March 8th priority session. The report included a package of
information on all programs and activities conducted by the Community Services Department, as
requested by Council on March 8th.
(2) Memorandum dated April 25, 1994, prepared by Council Member Nash. The memorandum contained
items she had identified at the March 8, 1994 priority session that would require Council consideration
during the next year. Council Member Nash clarified that the issues identified were not ranked in
priority order in her memorandum; that housing was an important issue and was part of four Capital
Improvement Projects; and, that she had not included Capital Improvement Projects on her list.
Council Discussion:
Council discussed the general priorities that emerged from the March 8th meeting, noting that there was a
community expectation that the priorities of historic preservation and public safety were obligations that would
be met as a matter of course. The City Manager noted that all priorities were carried out in a form that would
preserve the City's history and environment. —
Review of List Submitted by Council Member Nash:
(1) Historic Town Center - The Director of Planning noted that the financial analysis was nearing
completion. A Committee workshop would be held in June with a report to Council anticipated in
August. There was a consensus that this item was one of the top priorities.
(2) Rancho Viejo Road Development - Council was familia with this project.
(3)/(4) I-5 Road Widening/I-5 Sound Walls - The Director of Engineering and Building advised that there
were a number of significant impacts that needed to be addressed relating to the grading in the
freeway nghtof-way, the retaining walls, and the sound walls; further, that timing was critical. There
was a consensus that these two projects were a number one priority as far as staff time was
concerned.
(5) Solag Relocation - The City Manager advised this was another number one priority; information
regarding condemnation costs should be completed shortly and transmitted to the City Council from
the City Attorney.
(6) Downtown Parking Plan - The City Manager advised staff will be proposing the retention of a
consultant for the downtown parking plan. Staff felt consultant assistance was necessary due to staff
time const amts and the view that this project was a top priority that needed to be completed this year.
Council Member Nash requested information from staff regarding the number of San Juan Capistrano
residents using downtown commuter parking, ideas for charging, and an analysis of the 4 -hour
parking at the Depot.
(7) Sale of El Peon Complex - This item was scheduled for the May 17, 1994, agenda.
(8) Remodel of the El Peon Complex - This is part of the item scheduled for May 17, 1994.
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(13)
(9)
Civic Center Site - The City Manager advised this was not a top priority and would be included in
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negotiations with the School District for acquisition of the Community Redevelopment Agency
property, as noted in Item #25 on the fist.
(10)
Parking Lot for Library - The Director of Engineering and Building advised the award of contract was
on each one. He stated information regarding the Shop and Dine San Juan item will be distributed
scheduled for the May 17th agenda.
(11)
Development of Sports Park - Council was advised this item was on schedule.
will be given to Council with a request for Council comments. There was a consensus that this
(12)
Development of new School on Sports Park Area - Council was aware of the status of the project.
(13)
Business Survey - Council Member Nash requested information regarding how and when the
information collected will be used and more specifics about goals and intent of the project. She cited
concern that this project not get ahead of Council and felt Council needed to he more involved. The
City Manager advised there were four components and information would be distributed to Council
on each one. He stated information regarding the Shop and Dine San Juan item will be distributed
to Council this week and tentatively scheduled for May 17 agenda. The Business Task Force Item
and the Business Visitation Survey item had not yet been scheduled for the agenda, but information
will be given to Council with a request for Council comments. There was a consensus that this
project is a top priority. The City Manager advised that consideration of the ad hoc committee
suggested by Richard Hanson on April 19th was tentatively scheduled for May 17 agenda.
(14)/(15)
Economic Development with Businesses/Community Survey for Businesses - These were part of the
previous item; Council Member Nash requested that the Community Survey for Businesses be
evaluated and included as part of the Business Survey.
(16)
Development of Open Space on North Site - The City Manager advised there will be an item coming
to Council to deal with budgeting of Open Space funds which will include this issue. Staff will
provide more information regarding the gram and an item will be submitted within the next several
months to re-evaluate the previous budget priorities in terms of the current realities. Council Member
Jones expressed concent that there are misconceptions in the community about how the grant money
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will be used. The City Manager advised that by Friday staff will provide a memo to Council which
describes what the next steps are and how Council will develop areas for expenditures to be made.
(17)
Visitor Center - This item is connected to the ability of the Swallows Foundation to rehabilitate the
Combs House for use as a Visitor and Tourism Bureau.
(18)
Combs House Development - This item is connected with the Swallows Foundation project to
rehabilitate the Combs House for use as a Visitor and Tourism Bureau.
(19)
Visitor Direction Signing - There was a consensus that this project should be one of the higher
priorities to direct people around the town. The City Manager advised that staff was working on this
item and will provide information to Council within the next two months regarding signage,
reinforcement of the walling tour and supporting information.
(20)
Northern Railroad Platform - Council Member Nash noted that project will happen without Council
setting it as a priority.
(21)
Mufti -Modal Parking in Depot Area - The City Manager advised staff is meeting with Caltrans on this
project. Staff will pursue the direction given by Council on April 5, 1994, however, the results will
not be known until the California Transportation Commission meets in June or July. Council Member
Nash felt this should be part of the downtown parking study and was a priority.
(22) Proposal for Development at Junipero Serra-Bucbheim Property - City Manager advised that the
project was on hold while the applicant conducted internal evaluations.
(23) Los Rios Low -Income Projects - The Director of Planning advised that staff is developing a
comprehensive program and overall strategy for this issue and information will be distributed during
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the month of May, with a formal report tentatively scheduled for June. He related the status of the
current low-income housing projects.
(24) Pedestrian Walkway Along Los Rios Street - Council Member Nash noted that the lack of a sidewalk
along Los Rios was creating problems; she felt this project was a priority, but not a major priority.
(25) Sale of CRA Property to School District - This item was discussed earlier.
(26) Dimension Cable contract - There was a consensus that bringing this item to closure was a priority.
(27) Sale of other CRA property, Rosan, Etc. - There was a consensus that this needs to be brought to
closure.
(28) Retreat for Goal Setting with Stats, Commissions and Council - The City Attorney advised such a
meeting would be a noticed, public meeting held within the City limits and include an agenda. There
was a consensus that this was a priority and that an item establishing a meeting date be scheduled for
the May 17th agenda.
(29) Budget meeting - The City Manager advised that budget meetings would be held in June.
(30) Trabuco Creek Stabilization Project on Bathgate Property - The Director of Engineering and Building
advised that the Floodplain Management Committee was involved in this project and that it may be
several years before improvements were constructed. He noted that Congressman Packard had been
involved to assist in obtaining short- and long-term funding. He stated this project was a commitment
of staff resources.
(31) Analysis of Employee Classification Study and Changes - Council held an adjourned meeting on this
item on April 19, 1994.
(32) Railroad Bridge - The Director of Engineering and Building advised this project was moving along
and the Southern California Regional Rail Authority anticipated going out to bid in August/September
and beginning construction in October/November of this year.
(33) Trash Importation - The Council was advised that staff was continuing to monitor this and other solid
waste issues.
(34) El Tom Base Conversion - Council Member Nash was appointed to represent the City on the EI Toro
Reuse Planning Authority April 19. Jessica Dean advised she is on the base committee for
environmental repair and offered her services.
(35) Decorative Arts Contract - The City Manager advised the contract and lease agreement would be
coming up shortly and there were significant financial issues involved.
(36) Neighborhood Preservation Project - The City Manager advised this item involved a major
commitment of resources. There was a consensus that this was one of the top priorities.
(37) Contract for Community Services Coordinator (Human Services) - The City Manager advised an item
would be scheduled for Council consideration in June.
(38) Contimring Review of Normal Development Projects - Car Dealerships, Spaulding Tree Removal, Etc
- The City Manager advised that development has not yet rebounded.
(39) SOS Lawsuit and Other Lawsuits - The City Attorney stated that there was a potential for 8 new
litigations and an increase in Code Enforcement activities related to Neighborhood Preservation.
Establishment of Project Priorities;
Council Member Nash clarified that the priorities she would be listing were those that were under the control
of the City, not those such as the Rancho Viejo Road project over which the City had no choice but to spend
staff resources. Her priorities were the Historic Town Center, the Solag Relocation, the Downtown Parking
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Plan, the Business Survey, Economic Development and Community Survey projects, the Visitor Directional
' Signing, the Retreat for Coal -Setting, Neighborhood Preservation and Low -Income Housing. Mayor Cambpell
concurred with the list too. Council Member Jones concurred and included the Multi -Modal Parking and the
Decorative Arts issue.
Community Services Act vines:
Council commended Community Services staff for the information provided, advising that they wished to review
that information more in depth due to the need to determine which programs will be deleted. The City Manager
advised that the information provided had not yet included costs for program support from other departmems.
Mayor Campbell suggested emphasizing resident participation and costs versus non-resident participation when
establishing criteria for deleting or retaining programs. The Director of Community Services advised that staff
will develop some criteria, suggestions and recommendations for Council to serve as basis for dialog during
budget discussions.
The Council recessed to Closed Session at 11:50 a.m., to confer with and receive advice from the City Attorney regarding
the following item:
Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section
54956.9, for significant exposure to litigation in two cases.
The City Clerk was excused therefrom, and the meeting reconvened at 12:47 p.m. The City Attorney advised there had
been no decision and no final action taken.
ADJOURNNEWT
There being no further business before the Council, the meeting was adjourned at 12:47 p.m., to the next regular meeting
date of Tuesday, May 3, 1994, at 7:00 p.m. in the City Council Chambers.
Respectfully submitted,
CHERYL JO SON, CITY CLERK
ATTEST:
POO0
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