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96-0509_CC_Minutes_Adjourned RegularJ MAY 9, 1996 ADJOURNED REGULAR MEETING OF THE CITY COUNCIL HELD JOINTLY W11711 THE PLANNING COMMISSION, CULTURAL HERITAGE COMMISSION, PARKS, RECREATION AND EQUESTRIAN COMMISSION, AND TRANSPORTATION COMMISSION OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California, held jointly with the Planning Commission, Cultural Heritage Commission, Parks, Recreation and Equestrian Commission, and Transportation Commission to receive a presentation and conduct a work session on the Community Center Design, was called to order by Mayor Hart at 6:10 p.m. in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. CITY COUNCIL PRESENT: Wyatt Hart, Mayor David M. Swerdlin, Mayor pro tem Collene Campbell, Council Member Gil Jones, Council Member Carolyn Nash, Council Member ABSENT: None PLANNING COMMISSION PRESENT: Timothy Neely, Chairman Roy Nunn, Vice Chairman Diane Bathgate John Greiner Mark McGuire Sheldon Cohen ABSENT: Bill Sonka CULTURAL HERITAGE PRESENT: David Belardes, Chairman COMMISSION Don Tyron, Vice Chairman Tony Forster Jim Allen Bill Hardy ABSENT: Lee Buser Marilyn Thorpe PARKS, RECREATION AND PRESENT: Kathy Holmes, Chairman I EQUESTRIAN COMMISSION Jill Hanna, Vice Chairman Pauline Leonard City Council Minutes 05/09/96 164 165 ABSENT: Ilse Byrnes Stan Kensic TRANSPORTATION PRESENT: Ed Johnson, Vice Chairman COMMISSION Mike Rosenberger ABSENT: David Hanson, Chairman Matt Gaffney Bonnie Holt STAFF PRESENT: George Scarborough, City Manager; Richard K. Denhalter, City Attorney; Cheryl Johnson, City Clerk; William M. Huber, Director of Engineering and Building Services; Thomas Tomlinson, Director of Planning Services; Joe Arranaga, Director of Public Lands and Facilities; Al King, Director of Community Services. ORAL COMMUNICATIONS SHOP AND DINE BANNER POLICY - LOS RIOS MERCHANTS (470.50) Sue Toler of Moonrose, 26711 Verdugo Street, advised that the Los Rios Merchants Association would be hosting the June 1, 1996, Shop and Dine event. She stated that the Planning Department had indicated the text of their proposed street banner did not meet the requirements set out in Council Policy No. 419, and requested assistance from Council. Council Policy No. 419 limits text to the name of the event, the date, the location and the name of the sponsor. Ms. Toler submitted a copy of their proposed banner, stating that the merchants did not want their names on the banner and due to the location of the event in a residential area, they wished to be sensitive to the neighborhood. Additional Item: It was moved by Council Member Swerdlin, seconded by Council Member Campbell and carried with Council Member Jones abstaining due to a conflict of interest, to find that this item was not available prior to publication of the agenda and consideration was necessary at this time. Mayor Hart advised consideration would occur following the scheduled Work Session. • 1► . • ' • ► ./ 11� K• ISI X�[•]►GY•1�[K•I��uUAIy11Y•I���1L� Sharon Heider, Open Space Project Manager, advised that the meeting had been scheduled to provide an update and receive comments regarding the design of the Community Center, which will be located in the Sports Park on Camino Del Avion between Del Obispo and Alipaz Street. She provided a brief history of the area, noting that in 1877 the area had been a walnut orchard and Joel Congdon had built his house, which is still standing at the City Council Minutes -2- 05/09/96 166 intersection of Alipaz Street and Camino del Avion. The architectural team had drawn upon the agricultural and rural character of the area for their building design so that the Center would relate to its location. Models and exhibits were on display and Leason Pomeroy, Steve Kendrick and Glenn Carels, of LPA, Inc., the architectural firm retained to design the Community Center, made presentations. Mr. Pomeroy provided a review of the project design and how the design had changed to accommodate suggestions. Mr. Kendrick pointed out the features that would be accommodated in the different phases of the Center as currently proposed, including separate lobbies, entrances and parking for the senior activities and the multi-purpose activities. He noted that combining senior activities and recreational activities in one facilitiy was on the cutting edge of a new trend. Mr. Carels described the proposed elements of the Center, which included an enclosed porch to facilitate circulation, and water, courtyard and fireplace elements. He described the proposed donor recognition walls; the proposed construction materials, which consisted mainly of corrugated metal; and, the feeling the architects had intended to convey by the architectural style. He noted that the building material depicted would require less maintenance than wood and was a realistic representation of modem -day rural buildings. RAXOMMKINCRIJ Following the architects' presentation, the meeting recessed at 6:30 p.m., to allow the audience to more closely view the exhibits and ask questions of the architects. The meeting reconvened at 6:40 p.m. Comments/Concerns Comments and concerns were expressed regarding the mass of the southern wall face and whether it could be broken up; use of corrugated metal; glazing around the courtyard porch area, use of skylights, identification of entry points, parking issues; programming issues; whether there would be a stage and storage facilities; location and access to restrooms; circulation within the building; historical depictions and the water element in the courtyard; the proposed donor wall; and phasing of construction. Pauline Leonard, 27589 Brookside Lane, urged the inclusion of the nutrition program at the Community Center site, advising that she has had experience with such programs and would be happy to discuss any issues Council may have. Council Comments: Council Member Jones stated his preference for wood building materials, or at least the appearance of wood; the breaking up of the massive walls; and, his feeling that the glass enclosure of the porch was not compatible with the area. He concurred that there should be doors into the restrooms from the gym. He liked the south elevation and the shed roof element and stated strong support for a wood/metal building material combination. 1 City Council Minutes -3- 05/09/96 167 Council Member Nash concurred that the glass surrounding the porch was not compatible and _ suggested the area be treated as a real porch. She felt the design was still too contemporary, particularly at the south and west elevations. She felt the glass areas should be removed from the ends of the gym area and placed on the framing part of the shed roof. She felt the roof should overhang more in order to move away from the contemporary appearance. Council Member Campbell concurred with the previous comments. She supported keeping the seniors activities separate from the other recreational activities. She further felt skylights would be appropriate should some of the glass presently depicted in the gym be removed, and stated support for the use of wood building materials. Council Member Swerdlin felt that the building should be warm and inviting. He cited concerns with the large wall mass and the glass in the courtyard area. He suggested a small bridge over a water element in the courtyard might be more appropriate than a major water treatment. Mayor Hart expressed confidence in the architects. Council Member Nash re-emphasized Council Member Jones' suggestion that the building should either be wood or look like wood and suggested that river rock such as used in the pilasters could be incorporated at the ground areas of the building. Mayor Hart concurred in the preference for a wood treatment and advised he would appreciate receiving information on the difference in maintenance and life of a wood exterior versus a corrugated metal exterior. ADDITIONAL ITEM I. O' ' C M N 100, 2 9 61-10'46613 I 1 1 Written Communications: Memorandum dated May 2, 1996, from the City Manager, advising that the Los Rios Merchants had submitted the special activities permit and street intersection banner application for the June 1, 1996 Shop and Dine event. The proposed banner did not meet the banner criteria in that it listed activities at the event, which is not allowed; and did not list a sponsor, which is required. Further, the name or logo of the commercial sponsor was limited to 5.4 square feet of the total banner area. The City Manager advised that the Council would be required to exempt the banner from the Policy requirements in order to allow the banner to go forward as requested by the Merchants Association. Discussion ensued regarding the original purpose of the Policy and ways the banner could be modified to more closely conform to the Policy requirements for wording and size and still be easily readable. Council Member Swerdlin felt the banner policy was good; however, the intent was to draw people to an event, which he felt the proposed banner would do better with activities listed than with merchants/sponsors listed. He felt the Policy could be evaluated later to determine its effectiveness. City Council Minutes -4- 05/09/96 ADDroval of Exception It was moved by Council Member Swerdlin, seconded by Council Member Nash and carried with Council Member Jones abstaining, to allow this one-time exception to Council Policy 419 with the condition that only four events be listed and those four to be at the discretion of the Merchants Association; that elimination of the year would be acceptable and inclusion of the wording "For Information Call 493-4700" would be at the discretion of the Merchants Association; to require the space be reduced in size; and, to direct the City Manager to return with an item at a later date to evaluate possible modifications to Council Policy 419. The action included the findings that the exception was based upon the fact that this was an unusual event located on public streets in the historic downtown area and, unlike other Shop and Dine events, was not located in a regular shopping area. CLOSED SESSION - None "1111110 C\U 1 Dig There being no further business the meeting was adjourned at 7:57 p.m. as follows: (1) the City Council to the next meeting date of Friday, May 10, 1996, at 12:00 p.m. in the City Council Chambers; (2) the Planning Commission to the next regular meeting date of Tuesday, May 14, 1996 at 7:00 p.m..; (3) the Cultural Heritage Commission to the next regular meeting date of May 29, 1996, at 5:00 p.m.; (4) the Parks, Recreation and Equestrian Commission to the next meeting date of May 20, 1996, at 5:15 p.m., to conduct a field trip; and, (5) the Transportation Commission to the next regular meeting date of June 12, 1996, at 7:00 p.m. Respectfully submitted, ATTEST - 1 City Council Minutes CHERYL • M• P CLERK -5- 05/09/96 168 NOTICE OF ADJOURNMENT OF MEETING OF ' THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA NOTICE IS HEREBY GIVEN, that the City Council of the City of San Juan Capistrano, California, at its Adjourned Regular meeting of May 9, 1996, adjourned said meeting to Friday, May 10, 1996, at 12;00 noon, in the City Council Chamber, 32400 Paseo Adelanto, San Juan Capistrano. DATED: May 9, 1996 Cheryl Johns(W, Cit Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS AFFIDAVIT OF POSTING CITY OF SAN JUAN CAPISTRANO ) ' I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano do hereby declare that the above Notice was posted at or near the door of the City Council Chamber on May 9, 1996. I declare under penalty of perjury that the foregoing is true and correct. Cheryl JohnsoiV, Ci Clerk San Juan Capistrano, California ir� 170