96-0509_CC_Minutes_Adjourned RegularJ
MAY 9, 1996
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL HELD JOINTLY
W11711 THE PLANNING COMMISSION, CULTURAL HERITAGE COMMISSION,
PARKS, RECREATION AND EQUESTRIAN COMMISSION,
AND TRANSPORTATION COMMISSION
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California,
held jointly with the Planning Commission, Cultural Heritage Commission, Parks, Recreation and
Equestrian Commission, and Transportation Commission to receive a presentation and conduct a
work session on the Community Center Design, was called to order by Mayor Hart at 6:10 p.m. in
the City Council Chamber, followed by the Pledge of Allegiance to the Flag.
CITY COUNCIL PRESENT: Wyatt Hart, Mayor
David M. Swerdlin, Mayor pro tem
Collene Campbell, Council Member
Gil Jones, Council Member
Carolyn Nash, Council Member
ABSENT: None
PLANNING COMMISSION PRESENT: Timothy Neely, Chairman
Roy Nunn, Vice Chairman
Diane Bathgate
John Greiner
Mark McGuire
Sheldon Cohen
ABSENT: Bill Sonka
CULTURAL HERITAGE PRESENT: David Belardes, Chairman
COMMISSION Don Tyron, Vice Chairman
Tony Forster
Jim Allen
Bill Hardy
ABSENT:
Lee Buser
Marilyn Thorpe
PARKS, RECREATION AND PRESENT: Kathy Holmes, Chairman
I
EQUESTRIAN COMMISSION Jill Hanna, Vice Chairman
Pauline Leonard
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ABSENT: Ilse Byrnes
Stan Kensic
TRANSPORTATION PRESENT: Ed Johnson, Vice Chairman
COMMISSION Mike Rosenberger
ABSENT: David Hanson, Chairman
Matt Gaffney
Bonnie Holt
STAFF PRESENT: George Scarborough, City Manager; Richard K. Denhalter, City Attorney;
Cheryl Johnson, City Clerk; William M. Huber, Director of Engineering and Building Services;
Thomas Tomlinson, Director of Planning Services; Joe Arranaga, Director of Public Lands and
Facilities; Al King, Director of Community Services.
ORAL COMMUNICATIONS
SHOP AND DINE BANNER POLICY - LOS RIOS MERCHANTS (470.50)
Sue Toler of Moonrose, 26711 Verdugo Street, advised that the Los Rios Merchants
Association would be hosting the June 1, 1996, Shop and Dine event. She stated that the
Planning Department had indicated the text of their proposed street banner did not meet the
requirements set out in Council Policy No. 419, and requested assistance from Council.
Council Policy No. 419 limits text to the name of the event, the date, the location and the
name of the sponsor. Ms. Toler submitted a copy of their proposed banner, stating that the
merchants did not want their names on the banner and due to the location of the event in a
residential area, they wished to be sensitive to the neighborhood.
Additional Item:
It was moved by Council Member Swerdlin, seconded by Council Member Campbell and
carried with Council Member Jones abstaining due to a conflict of interest, to find that this
item was not available prior to publication of the agenda and consideration was necessary at
this time. Mayor Hart advised consideration would occur following the scheduled Work
Session.
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Sharon Heider, Open Space Project Manager, advised that the meeting had been scheduled
to provide an update and receive comments regarding the design of the Community Center,
which will be located in the Sports Park on Camino Del Avion between Del Obispo and
Alipaz Street. She provided a brief history of the area, noting that in 1877 the area had been
a walnut orchard and Joel Congdon had built his house, which is still standing at the
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intersection of Alipaz Street and Camino del Avion. The architectural team had drawn upon
the agricultural and rural character of the area for their building design so that the Center
would relate to its location.
Models and exhibits were on display and Leason Pomeroy, Steve Kendrick and Glenn Carels,
of LPA, Inc., the architectural firm retained to design the Community Center, made
presentations. Mr. Pomeroy provided a review of the project design and how the design had
changed to accommodate suggestions. Mr. Kendrick pointed out the features that would be
accommodated in the different phases of the Center as currently proposed, including separate
lobbies, entrances and parking for the senior activities and the multi-purpose activities. He
noted that combining senior activities and recreational activities in one facilitiy was on the
cutting edge of a new trend. Mr. Carels described the proposed elements of the Center,
which included an enclosed porch to facilitate circulation, and water, courtyard and fireplace
elements. He described the proposed donor recognition walls; the proposed construction
materials, which consisted mainly of corrugated metal; and, the feeling the architects had
intended to convey by the architectural style. He noted that the building material depicted
would require less maintenance than wood and was a realistic representation of modem -day
rural buildings.
RAXOMMKINCRIJ
Following the architects' presentation, the meeting recessed at 6:30 p.m., to allow the
audience to more closely view the exhibits and ask questions of the architects. The meeting
reconvened at 6:40 p.m.
Comments/Concerns
Comments and concerns were expressed regarding the mass of the southern wall face and
whether it could be broken up; use of corrugated metal; glazing around the courtyard porch
area, use of skylights, identification of entry points, parking issues; programming issues;
whether there would be a stage and storage facilities; location and access to restrooms;
circulation within the building; historical depictions and the water element in the courtyard;
the proposed donor wall; and phasing of construction.
Pauline Leonard, 27589 Brookside Lane, urged the inclusion of the nutrition program at the
Community Center site, advising that she has had experience with such programs and would
be happy to discuss any issues Council may have.
Council Comments:
Council Member Jones stated his preference for wood building materials, or at least the
appearance of wood; the breaking up of the massive walls; and, his feeling that the glass
enclosure of the porch was not compatible with the area. He concurred that there should be
doors into the restrooms from the gym. He liked the south elevation and the shed roof
element and stated strong support for a wood/metal building material combination.
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Council Member Nash concurred that the glass surrounding the porch was not compatible and _
suggested the area be treated as a real porch. She felt the design was still too contemporary,
particularly at the south and west elevations. She felt the glass areas should be removed from
the ends of the gym area and placed on the framing part of the shed roof. She felt the roof
should overhang more in order to move away from the contemporary appearance.
Council Member Campbell concurred with the previous comments. She supported keeping
the seniors activities separate from the other recreational activities. She further felt skylights
would be appropriate should some of the glass presently depicted in the gym be removed, and
stated support for the use of wood building materials.
Council Member Swerdlin felt that the building should be warm and inviting. He cited
concerns with the large wall mass and the glass in the courtyard area. He suggested a small
bridge over a water element in the courtyard might be more appropriate than a major water
treatment.
Mayor Hart expressed confidence in the architects. Council Member Nash re-emphasized
Council Member Jones' suggestion that the building should either be wood or look like wood
and suggested that river rock such as used in the pilasters could be incorporated at the ground
areas of the building. Mayor Hart concurred in the preference for a wood treatment and
advised he would appreciate receiving information on the difference in maintenance and life
of a wood exterior versus a corrugated metal exterior.
ADDITIONAL ITEM
I. O' ' C M N 100, 2 9 61-10'46613
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Written Communications:
Memorandum dated May 2, 1996, from the City Manager, advising that the Los Rios
Merchants had submitted the special activities permit and street intersection banner
application for the June 1, 1996 Shop and Dine event. The proposed banner did not meet the
banner criteria in that it listed activities at the event, which is not allowed; and did not list a
sponsor, which is required. Further, the name or logo of the commercial sponsor was limited
to 5.4 square feet of the total banner area.
The City Manager advised that the Council would be required to exempt the banner from the
Policy requirements in order to allow the banner to go forward as requested by the Merchants
Association. Discussion ensued regarding the original purpose of the Policy and ways the
banner could be modified to more closely conform to the Policy requirements for wording and
size and still be easily readable. Council Member Swerdlin felt the banner policy was good;
however, the intent was to draw people to an event, which he felt the proposed banner would
do better with activities listed than with merchants/sponsors listed. He felt the Policy could
be evaluated later to determine its effectiveness.
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ADDroval of Exception
It was moved by Council Member Swerdlin, seconded by Council Member Nash and carried
with Council Member Jones abstaining, to allow this one-time exception to Council Policy
419 with the condition that only four events be listed and those four to be at the discretion
of the Merchants Association; that elimination of the year would be acceptable and inclusion
of the wording "For Information Call 493-4700" would be at the discretion of the Merchants
Association; to require the space be reduced in size; and, to direct the City Manager to return
with an item at a later date to evaluate possible modifications to Council Policy 419. The
action included the findings that the exception was based upon the fact that this was an
unusual event located on public streets in the historic downtown area and, unlike other Shop
and Dine events, was not located in a regular shopping area.
CLOSED SESSION - None
"1111110 C\U 1 Dig
There being no further business the meeting was adjourned at 7:57 p.m. as follows:
(1) the City Council to the next meeting date of Friday, May 10, 1996, at 12:00 p.m. in
the City Council Chambers;
(2) the Planning Commission to the next regular meeting date of Tuesday, May 14, 1996
at 7:00 p.m..;
(3) the Cultural Heritage Commission to the next regular meeting date of May 29, 1996,
at 5:00 p.m.;
(4) the Parks, Recreation and Equestrian Commission to the next meeting date of
May 20, 1996, at 5:15 p.m., to conduct a field trip; and,
(5) the Transportation Commission to the next regular meeting date of June 12, 1996, at
7:00 p.m.
Respectfully submitted,
ATTEST -
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City Council Minutes
CHERYL • M• P CLERK
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NOTICE OF ADJOURNMENT OF MEETING OF
' THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
NOTICE IS HEREBY GIVEN, that the City Council of the City of San Juan
Capistrano, California, at its Adjourned Regular meeting of May 9, 1996, adjourned said meeting
to Friday, May 10, 1996, at 12;00 noon, in the City Council Chamber, 32400 Paseo Adelanto,
San Juan Capistrano.
DATED: May 9, 1996
Cheryl Johns(W, Cit Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS AFFIDAVIT OF POSTING
CITY OF SAN JUAN CAPISTRANO )
' I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano do hereby
declare that the above Notice was posted at or near the door of the City Council Chamber on
May 9, 1996.
I declare under penalty of perjury that the foregoing is true and correct.
Cheryl JohnsoiV, Ci Clerk
San Juan Capistrano, California
ir�
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