98-0317_CC_Minutes_Regular Meeting095
MARCH 17, 1998
' REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
CLOSED SESSION (610.85)
Council met in a Closed Session at 5:00 p.m. for the following purposes, as authorized by statute:
1 . Pursuant to Government Code Section 54956.9(c), the City Council met with its legal
Counsel with respect to one matter.
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The Regular Meeting of the City Council of the City of San Juan Capistrano, California was called
to order by Mayor Jones at 7:00 p.m. in the City Council Chamber, followed by the Pledge of
Allegiance to the Flag. Invocation was given by Monsignor Paul Martin, Mission San Juan
Capistrano.
ROLL CALL: PRESENT: Gil Jones, Mayor
' John Greiner, Mayor pro tem
Collene Campbell, Council Member
Wyatt Hart, Council Member
David M. Swerdlin, Council Member
ABSENT: None
STAFF PRESENT: George Scarborough, City Manager; Jennifer Murray, Assistant City Manager;
John Shaw, Interim City Attorney; Cheryl Johnson, City Clerk; Cynthia L. Pendleton, Administrative
Services Director; Thomas Tomlinson, Planning Director; William M. Huber, Engineering and
Building Director; Amy Amirani, Public Works Director; Al King, Community Services Director; Lt.
Paul Sullivan, Chief of Police Services; Gillian E. Rampley, Recording Secretary.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS - CITY COUNCIL
None
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' Council Member Greiner introduced the following persons in attendance: Al Simmons,
Seniors Liaison; Jessica Dean, Janice Palermo and Mane Buckner, Housing Advisory
Committee.
City Council Minutes -1- 03/17/98
096
2. PRESENTATION OF JOHN R WILLIAMS PUBLIC SERVICE AWARD (610.40)
Written Communications:
Report dated March 17, 1998, from Mayor Jones, recommending that Mr. C. Fulton Shaw
be presented with the 1998 John R. Williams Public Service Award. The Report highlighted
Mr. Shaw's accomplishments on behalf of the residents of San Juan Capistrano.
Mayor Jones presented the John R. Williams Public Service Award to Mr. C. Fulton Shaw
and advised that he had been the primary driving force and founder of the Chamber of
Commerce, the San Juan Capistrano Fiesta Association and the El Viaje de Portola Trail
Ride, as well as being a leader in the 1961 incorporation election.
The Council expressed their appreciation to Mr. Shaw, Jim Williams, on behalf of the Portola
Riders, and Monsignor Paul Martin, of Mission San Juan Capistrano, also spoke of their
appreciation of Mr. Shaw and his contributions to the community.
ORAL COMMUNICATIONS
(CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY BOARD OF DIRECTORS)
None
CONSENT CALENDAR
It was moved by Council Member Swerdlin, and seconded by Council Member Campbell, that the
staff recommendations be accepted for the following items listed on the Consent Calendar. The
motion carried by the following vote:
AYES: Council Members Campbell, Greiner, Hart, Swerdlin and Mayor Jones
NOES: None
ABSENT: None
The Reading of all Ordinances by title only was approved.
2. APPROVAL OF CITY COUNCIL MINUTES - REGULAR MEETING OF
FEBRUARY IT 1998
The Minutes of the Regular Meeting of February 17, 1998 were approved as submitted.
3. RECEIVE AND FILE WARRANTS OF FEBRUARY 26 1998 (300,30)
The List of Demands dated February 26, 1998 in the total amount of $493,364.96 was
ordered received and filed.
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03/17/98
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4. STATUS REPORT ON NEW DEVELOPMENT APPLICATIONS (44010)
The Report on the status of New Development Applications was ordered received and filed.
5. REPORT OF INVESTMENTS - MONTH ENDING FEBRUARY 28.1998 (350.30)
The Report of Investments for the month ending February 28, 1998 was ordered received and
filed.
6. AWARD OF CONTRACT - WEED AND THISTLE ABATEMENT/CONTROL
(STEWART AND ASSOCIATES) (600.30)
As set forth in the Report dated March 17, 1998 from the Public Works Director, the contract
for Weed and Thistle Abatement/Control for the four-year period ending June 30, 2001, was
awarded to Stewart and Associates in the amount of $258,853.75. The Mayor and City Clerk
were authorized to execute the documents on behalf of the City.
7. APPROVAL OF HOLIDAY DECORATION PROGRAM CONSISTING OR (1),
AWARD OF BID FOR PURCHASE OF ADDITIONAL HOLIDAY
DECORATIONS: (2) AWARD OF BID TO STORE CITY'S DECORATIONS
OFF-SITE: AND. (3) AWARD OF BID TO INSTALL AND REMOVE HOLIDAY
DECORATIONS (HARRINGTON DECORATING COMPANY) 530.60)
' As set forth in the Report dated March 17, 1998 from the Economic Development
Administrator, the Holiday Decoration Program was approved and the bid for the three
components of the Program, those being (1) purchase of additional holiday decorations; (2)
storage of the City's decorations off-site; and, (3) installation and removal of the holiday
decorations, was awarded to Harrington Decorating Company in the amount of $23,834.38.
At the request of Council Member Swerdlin, the City Manager will evaluate the possibility
of refurbishing old decorations for use in areas of the City not previously decorated.
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As set forth in the Report dated March 17, 1998 from the Community Services Director, the
specifications for the 4th of July aerial fireworks display were approved and staff was
authorized to receive proposals for future award by the City Council.
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As set forth in the Report dated March 17, 1998 from the Director of Engineering and
Building, the revision of Council Policy #111 - "Fair Share" Methodology and Developer
Reimbursements" - was approved. The revised policy will base improvement needs on
City Council Minutes -3- 03/17/98
098
projected traffic in the year 2020 and will take into account future development, regional
traffic growth and general plan requirements. The revised policy will also lower the traffic
impact threshold requirements.
10. APPROVAL OF INCREASED PARKING CITATION BAIL FOR EXPIRED
PARKING METER (580.30)
As set forth in the Report dated March 17, 1998 from the Senior Management Analyst II, the
following resolution revising the parking citation bail for an expired parking meter was
adopted, increasing the ticket amount from $12.00 to $32.00:
RESOLUTION NO 98-3-17-1 AMENDMENT TO BAIL SCHEDULE -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA REVISING THE BAIL SCHEDULE FOR
VIOLATIONS SET FORTH IN SECTION 1-2.08 OF THE SAN JUAN
CAPISTRANO MUNICIPAL CODE AND RESCINDING RESOLUTION
NO. 94-9-6-3
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As set forth in the Report dated March 17, 1998 from the Assistant City Manager, the
following resolution opposing the June 1998 Statewide Ballot Initiative known as the
"Government Cost Savings and Taxpayers Protection Amendment" was adopted:
RESOLUTION NO 98-3-17-2 OPPOSING "GOVERNMENT COST
SAVINGS AND TAXPAYERS PROTECTION AMENDMENT" - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, OPPOSING THE "GOVERNMENT COST
SAVINGS AND TAXPAYERS PROTECTION AMENDMENT," AN
INITIATIVE ON THE JUNE, 1998 STATEWIDE BALLOT
PUBLIC HEARINGS
INTRODUCTION OF AN AMENDMENT TO SECTION 9-3.607 OF THE SAN
JUAN CAPISTRANO MUNICIPAL CODE - DEVELOPMENT STANDARDS
FORACCESSORY STRUCTURES (420.30)
Proposal:
Consideration of an amendment to the San Juan Capistrano Municipal Code establishing
development standards for accessory structures in all Districts and establishing an
amortization schedule for removal of non -conforming accessory structures with prohibited
materials.
Applicanti
City of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675
City Council Minutes -4- 03/17/98
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Written Communications:
' Report dated March 17, 1998 from the Planning Director, stating that on August 5, 1997 staff
had been directed to consider an amendment to the Municipal Code following consideration
of an appeal of the Planning Director's decision regarding issuance of a building permit for
a fabric -covered accessory structure. The Planning Commission had subsequently
recommended approval of the proposed amendment.
The proposed amendment would apply to all zoning districts within the City and would
establish development standards for accessory structures and decks; an abatement schedule
for removal of non -conforming accessory structures using prohibited materials; setbacks for
miscellaneous items that do not require a building permit and are not subject to the proposed
accessory structure development standards; and, clarification of standards for residential and
nonresidential districts. The amendment would also establish construction materials and
finishes for accessory structures in specific residential districts and add a number of new
definitions to clarify the intent and purpose of the proposed regulations.
Mr. Tomlinson gave an oral presentation and advised that an exception had been included to
accommodate accessory structures listed on the Inventory of Historic and Cultural Landmarks
and/or located in designated Historic Districts to ensure the integrity of existing historic
structures and places. He explained, too, that an abatement program for non -conforming
structures composed of prohibited materials would allow a period of no less than 6 months
from the adoption of the ordinance for such structures to be removed. He further advised that
' correspondence received on the issue had been included in the Agenda item.
Public Hearin
Notice having been given as required by law, Mayor Jones opened the Public Hearing; there
being no response, the Public Hearing was declared closed.
Introduction of Ordinance Amending Section 9-3.607:
The City Clerk read the title of the Ordinance next in order. Further reading of all Ordinances
had been waived earlier in the meeting. It was moved by Council Member Hart, seconded
by Council Member Swerdlin, that the following Ordinance be introduced:
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ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING TITLE 9, CHAPTER 3, SECTION 9-3.607,
ENTITLED "ACCESSORY USES AND STRUCTURES" OF THE SAN
JUAN CAPISTRANO MUNICIPAL CODE, TO INCLUDE
DEVELOPMENT STANDARDS FOR ACCESSORY STRUCTURES IN
RESIDENTIAL DISTRICTS AND TO ESTABLISH AN ABATEMENT
SCHEDULE FOR REMOVAL OF NON -CONFORMING ACCESSORY
STRUCTURES WITH PROHIBITED MATERIALS
I
The motion carried by the following vote:
City Council Minutes -5- 03/17/98
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AYES: Council Members Swerdlin, Greiner, Hart, Campbell and Mayor Jones
NOES: None
ABSENT: None
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Public Hearing held pursuant to State law to consider an extension of time for the previously -
approved interim urgency ordinance allowing the Planning Services Department time to
perform a planning study to determine whether a Mello -Roos Community Facility District or
other form of mitigation measure should be permanently instituted to relieve the
overcrowding of classrooms.
A i
City of San Juan Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, CA 92675.
Written Communication:
Report dated March 17, 1998 from the Planning Director recommending adoption of the
urgency ordinance which will extend the time to prepare a planning study for a period of 10
months and 15 days.
Mr. Tomlinson gave an oral presentation, noting that the Capistrano Unified School District
has historically used these types of mitigation financing methods to cover local matching
funds to participate in the State construction bonding program. Therefore, new residential
development would not cover 100% of the new facilities, but 100% of the new facilities
would be mitigated by the incorporation of this type of program.
Public Hearing
Notice having been given as required by law, Mayor Jones opened the Public Hearing and the
following persons responded:
(1) David Doomey, Assistant Superintendent, Facilities Planning, Capistrano Unified
School District, advised that he was available for questions.
There being no further response, the Hearing was declared closed with the right to re -open
at any time.
Ex ension of Interim Urgency Ordinance:
The City Clerk read the title of the Ordinance next in order. Further reading of all ordinances
had been waived earlier in the meeting. It was moved by Council Member Hart, seconded
by Council Member Campbell, that the following Ordinance be adopted:
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-6- 03/17/98
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' ORDINANCE 807 - ESTABLISHING REGULATIONS FOR THE
MITIGATION OF SCHOOL OVERCROWDING (CAPISTRANO
UNIFIED SCHOOL DISTRICT) (URGENC)0 - AN ORDINANCE OF
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA EXTENDING
INTERIM URGENCY ORDINANCE NO. 807, ESTABLISHING
REGULATIONS FOR THE MITIGATION OF OVERCROWDING
ARISING FROM THE BUILD OUT OF RESIDENTIAL AREAS WITHIN
THE COMMUNITY BASED UPON THE FINDINGS THAT SUCH
INTERIM REGULATIONS ARE NECESSARY TO RESPOND TO AN
IMMEDIATE THREAT TO THE PUBLIC'S HEALTH, SAFETY AND
WELFARE (URGENCY)
The motion carried by the following vote:
AYES: Council Members Greiner, Campbell, Hart, Swerdlin and Mayor Jones
NOES: None
ABSENT: None
RECESS AND RECONVENE
' Council recessed at 7:30 p.m. to convene the San Juan Capistrano Community Redevelopment
Agency and reconvened at 7:31 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
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Written Communication:
(1) Report dated March 3, resubmitted March 17, 1998 from the City Attorney
forwarding the proposed Resolution denying the Resco General Plan and Rezoning
Application pursuant to the City Council's action at its meeting of February 17, 1998.
(2) Letter dated March 11, 1998 from Douglas P. Simpson, Resco Self Storage LLC,
1400 North Bristol Street, Suite 150, Newport Beach, California 92660, proposing
that Resco, the property owner and St. Margaret's Episcopal School pool resources
to provide replacement public tennis courts on the City parkland at La Novia and San
Juan Creek Road, which he felt would address the concerns of the City Council
City Council Minutes -7- 03/17/98
102
regarding the loss of private recreational land. The school would have priority use for
school sports and physical education activities, but the facility would otherwise be
available for public use. The letter requested that the self -storage project be
reconsidered on March 17 in light of the new proposal.
Mr. Scarborough, the City Manager, recommended that the City Council continue the matter
until the meeting of April 21, 1998 to allow staff time to evaluate the offer.
Public Input:
Tom Merrell, Civic Center Solutions, 31726 Rancho Viejo Road, Suite 223, San Juan
Capistrano, representing Resco Self Storage, addressed the City Council in support of the
recommendation to continue the item and advised that Resco was willing `o work with City
staff to bring back to the Council a well-defined proposal.
Motion to Continue:
It was moved by Council Member Hart, seconded by Council Member Greiner, and
unanimously carried to continue this item until the meeting of April 21, 1998.
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Written Communication:
Report dated March 17, 1998 from the Assistant City Manager and the Director of
Community Services, recommending that a final decision on the appeal of the Planning
Commission's decision to deny an application by the San Juan Hills Golf Course to install a
temporary safety net be continued for 60 days. The continuance would to allow for meetings
with representatives of the golf course, the developer and the Homeowner Association
property manager to discuss possible solutions and to meet with interested homeowners to
present identified possible solutions.
Ms. Murray, Assistant City Manager, advised that she and Mr. King, Community Services
Director, had taken steps to familiarize themselves with the situation and were planning to
hold a neighborhood meeting for interested homeowners in the near future.
Continuation of Decision
It was moved by Council Member Hart, seconded by Council Member Swerdlin, and
unanimously approved, to receive the status report and delay a final decision on the appeal
of the Planning Commission's decision until May 19, 1998.
City Council Minutes -8- 03/17/98
103
3, INTRODUCTION OF ORDINANCE AMENDING CHAPTER 16, TITLE 5, OF
THE MUNICIPAL CODE- RELATING TO THE REGULATION OF
AMBULANCE SERVICES (%Q40)
Written Communication:
Report dated March 17, 1998 from the Assistant City Manager advising that, following the
establishment of an Advanced Life Support Fee by the Orange County Fire Authority
approved by the City Council on February 3, 1998, the portion of the Municipal Code which
regulates ambulance service within the City required minor modifications.
Ms. Murray, Assistant City Manager, advised that this item was a minor "clean-up" item for
the Municipal Code.
Introduction of Ordinance:
The City Clerk read the title of the ordinance next in order. Further reading of all Ordinances
had been waived earlier in the meeting. It was moved by Council Member Swerdlin,
seconded by Council Member Hart, that the following Ordinance be introduced:
ADVANCED LIFE SUPPORT FEE - PARAMEDIC TRANSPORT
SERVICES- AN ORDINANCE OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AMENDING CHAPTER 16, OF TITLE 5
OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE RELATING TO
' THE REGULATION OF AMBULANCE SERVICES WITHIN THE CITY
OF SAN JUAN CAPISTRANO (ADVANCED LIFE SUPPORT FEE FOR
PARAMEDIC TRANSPORT SERVICES)
The motion carried by the following vote:
AYES: Council Members Swerdlin, Greiner, Hart, Campbell and Mayor Jones
NOES: None
ABSENT: None
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ALLOCATION OF OPEN SPACE FUNDS - GYMNASIUM
(210,30)
Written Communication:
Report dated March 17, 1998 from the Director of Engineering and Building advising that,
due to the sale of the surplus Northwest (Swanner) property to Kaisewr Foundation Health
Plan, the City netted approximately $2.6 million in Open Space Funds. Anticipating those
' funds, the City Council had directed staff to construct the Community Hall expansion with
the Phase One design and had allocated $796,305 of those funds. The balance of the
proceeds, or $1,892,030 in remaining Open Space Funds, could be used to construct the
City Council Minutes -9- 03/17/98
104
gymnasium. The Report also advised that due to the added occupancy, the restrooms would
be constructed with the gym. It advised that a small interim lobby could also be included to
support usage of the facility; that the interim lobby would be housed in half of the future
Youth Center room and when construction of the remaining building was started, the north
wall would be removed and the second half of the room added. The report provided
estimated construction costs for the gym with, and without, the interim lobby area.
A concept drawing of the gymnasium was on display and Sharon Heider, Open Space Project
Manager, gave an oral presentation. She also noted that the proposed Boys and Girls Club
facility could be constructed around, and concurrent with, this facility.
Public Input:
Mr. Jim Williams, Executive Director of the Boys and Girls Club, spoke in strong support of
the recommendation, noting that the gymnasium would meet an obvious need for a year-
round, all-weather, day/night facility. He advised that there were over 5,000 youth in the
community. He went on to say that the Boys and Girls Club was working with City staff on
the proposed Club building and financial support was progressing slowly but significantly.
Approval of Allocation of Open Space Funds
It was moved by Council Member Campbell, seconded by Council Member Hart, and
unanimously approved to: (1) allocate the remaining funds from the Kaiser sale in the Open
Space Acquisition and Construction fund to the Community Center Project by adding
$1,892.030 for the construction of the Gymnasium and the interim lobby as part of the mid-
year Capital Improvement Program adjustment; (2) research options for bidding and initiating
construction concurrent with the phase one construction; and, (3) retain LPA, Inc., to prepare
construction documents.
2. APPROVAL OF 1997-1998 MID -YEAR CAPITAL IMPROVEMENT PROGRAM
330.40
Written Communication:
Report dated March 17, 1998 from the Director of Engineering and Building recommending
approval of the proposed Mid -year Capital Improvement Program, which reflects revised
revenues and project changes.
Mr. Huber, Director of Engineering and Building, gave an oral presentation and noted that
the figure included in the Sports Park Community Center budget should be revised to
$1,892,030 to reflect added interest.
Approval of Mid -Year Capital Improvement Program-
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It was moved by Council Member Campbell, seconded by Council Member Hart, and
unanimously carried, that the Mid -Year Capital Improvement Program be approved as
presented with the revision to the Sports Park Community Center budget.
City Council Minutes
10- 03/17/98
105
Written Commumcayons:
(1) Report dated March 17, 1998 from the Director of Engineering and Building
recommending acceptance of an existing private storm drain that conveys public water
from the Capistrano Villas across the private Rancho Sierra Vista Stables to Trabuco
Creek. The License Agreement will obligate the City for all maintenance costs and
ultimate replacement of portions of the storm drain due to age and condition. The
report also recommended that the property owner be reimbursed for 50% of costs
incurred to date for replacement of portions of the storm drain ($3,750) and 100% of
costs incurred for maintenance ($2,403) in a total amount of $6,150. The Report
advised that due to recent heavy winter rains, the older portion of the drain is failing
and the property owner has had to spend additional funds for repairs, for which they
had requested total reimbursement.
(2) Letter received March 12, 1998 from Patty Harris, Rancho Sierra Vista Equestrian
Center, requesting that the City reimburse Rancho Sierra Vista for 100% of the cost
incurred in 1995 to replace a portion of the collapsing storm drain pipe in the amount
of $6,790.
Mr. Huber, Director of Engineering and Building, advised that as the storm drain conveys
public drainage across private property and due to potential liability concerns, the best
interests of the City would be served if the storm drain system became publicly owned. The
City could then control the drain to assure that the piping is properly maintained. He noted
that in 1995 the City had concurred in sharing of the repair costs and had budgeted funds to
develop the storm drain easement, however that funding was deleted due to budget
constraints. In order to address the situation expeditiously, the City Attorney had prepared
a license agreement. An easement deed will be presented to the City Council for approval at
a later date.
Mr. Scarborough, the City Manager, noted that while the City had previously concurred in
sharing the repair work, if the work been handled in the normal course of events, the City
would have borne 1001/6 of the cost.
Council Comments:
Mayor Jones, noting that the property owners had not requested any payment for the
easement to be provided, recommended that the City reimburse the full cost of construction.
Council Member Campbell agreed.
Approval of Modified License Agreement:
It was moved by Council Member Campbell, seconded by Council Member Hart, and carried
unanimously, that the license agreement be approved as amended to include reimbursement
to the property owner of 100% of the original storm drain line replacement as well as 100%
of the repairs.
City Council Minutes -11- 03117(98
APPROVAL
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STORM
DRAIN (RANCHO
SIERRA VISTA STABLE5)
(600MI-1,
Written Commumcayons:
(1) Report dated March 17, 1998 from the Director of Engineering and Building
recommending acceptance of an existing private storm drain that conveys public water
from the Capistrano Villas across the private Rancho Sierra Vista Stables to Trabuco
Creek. The License Agreement will obligate the City for all maintenance costs and
ultimate replacement of portions of the storm drain due to age and condition. The
report also recommended that the property owner be reimbursed for 50% of costs
incurred to date for replacement of portions of the storm drain ($3,750) and 100% of
costs incurred for maintenance ($2,403) in a total amount of $6,150. The Report
advised that due to recent heavy winter rains, the older portion of the drain is failing
and the property owner has had to spend additional funds for repairs, for which they
had requested total reimbursement.
(2) Letter received March 12, 1998 from Patty Harris, Rancho Sierra Vista Equestrian
Center, requesting that the City reimburse Rancho Sierra Vista for 100% of the cost
incurred in 1995 to replace a portion of the collapsing storm drain pipe in the amount
of $6,790.
Mr. Huber, Director of Engineering and Building, advised that as the storm drain conveys
public drainage across private property and due to potential liability concerns, the best
interests of the City would be served if the storm drain system became publicly owned. The
City could then control the drain to assure that the piping is properly maintained. He noted
that in 1995 the City had concurred in sharing of the repair costs and had budgeted funds to
develop the storm drain easement, however that funding was deleted due to budget
constraints. In order to address the situation expeditiously, the City Attorney had prepared
a license agreement. An easement deed will be presented to the City Council for approval at
a later date.
Mr. Scarborough, the City Manager, noted that while the City had previously concurred in
sharing the repair work, if the work been handled in the normal course of events, the City
would have borne 1001/6 of the cost.
Council Comments:
Mayor Jones, noting that the property owners had not requested any payment for the
easement to be provided, recommended that the City reimburse the full cost of construction.
Council Member Campbell agreed.
Approval of Modified License Agreement:
It was moved by Council Member Campbell, seconded by Council Member Hart, and carried
unanimously, that the license agreement be approved as amended to include reimbursement
to the property owner of 100% of the original storm drain line replacement as well as 100%
of the repairs.
City Council Minutes -11- 03117(98
106
APPROVAL OF PROPOSAL FOR ELECTRICAL SCOREBOARD AT
HAUSDORFER1 • • 1 1
Written Communications
(1) Report dated March 17, 1998 from the Community Services Director advising that
the San Juan Capistrano Little League had submitted a proposal to provide a
scoreboard for the Hausdorfer field at a cost of $4,000 to be absorbed by the Little
League. Installation would cost approximately $5,000; San Juan Capistrano Little
League also proposed to provide $1,500 toward installation, with the remaining costs
to be funded by the City. The proposed scoreboard would be available for all groups
utilizing the Hausdorfer field; staff recommended a user fee for all users except San
Juan Little League, who had agreed to be responsible for any future maintenance and
repair of the board.
Karen Crocker, Project Manager, gave an oral presentation, noting that the original plans
included a scoreboard and the conduit was in place. She advised that the Parks, Recreation
and Equestrian Commission supported the proposal, and that Greg Bloom, President of the
San Juan Capistrano Little League was present for questions.
Approval of Proposal:
It was moved by Council Member Campbell, seconded by Council Member Greiner, and
unanimously carried, that the proposed installation of an electrical scoreboard at Hausdorfer
Field and an expenditure of $3,500 in City funds towards the installation costs be approved.
Written Communication:
Report dated March 17, 1998 from the Administrative Services Director reviewing the
financial operations of the City midway through the fiscal year and recommending
adjustments necessary to revise the original revenue and expenditure estimates.
Ms. Pendleton, Administrative Services Director, gave an oral presentation, advising that
general City operation revenues were 4.6% higher than anticipated, with expenditures
increased by 3.2%. She noted that the expenditure increases were the result of increased
personnel costs, law enforcement costs, specialized outside services, acquisition of additional
Christmas decorations, and park and facility alterations and upgrades, as well as reimbursable
storm damage. The revenue increase was the result of increases in sales tax, development
activity, interest income and public safety revenues. The changes resulted in a projected
surplus of approximately $17,855.
City Council Minutes
12_ 03/17/98
19111
Approval of Adjustments:
' It was moved by Council Member Hart, seconded by Council Member Swerdlin, and carried
unanimously, that the proposed mid -year adjustments to the Fiscal Year 1997-98 City
Operating Budget be approved.
COUNCILMANIC ITEMS
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Written Communications:
Report dated March 17, 1998, from the Personnel Administrator, advising that the ad hoc
committee would make a recommendation at the meeting.
Annual Annointments/Anoointments to Plannine Commission and Parks. Recreation
and Equestrian Commission:
Council Member Swerdlin advised of the ad hoc committee's recommendation. It was
subsequently moved by Council Member Campbell, seconded by Council Member Greiner,
and unanimously carried to re -appoint all current members of Commissions and Committees,
noting that Planning Commissioner Roy Nunn and Parks, Recreation and Equestrian
Commissioner Stan Kensic had not reapplied for appointment; and, to appoint William Pichler
to the Planning Commission and Thomas Ostensen to the Parks, Recreation and Equestrian
Commission.
2. ORAL REPORTS OF OUTSIDE AGENCIES
a. Southeast Regional Reclamation Authority (1040.60)
Mayor Jones advised that the SERRA Treatment Plant had fared well during the
recent EI Nino storms.
b. League of California Cities (140.20)
Council Member Greiner advised he had been appointed to represent the 5th
Supervisorial District on the Orange County Waste Management Commission.
C. Orange County Vector Control District (560.50)
Council Member Swerdlin reported that the next District meeting would be the last
meeting for the current General Manager, Gilbert Challet, who was retiring.
COUNCIL COMMENTS
1. Fiesta de las Golondrinas (150.60)
I
Mayor Jones advised that Hoosegow Day was Friday, March 20, and that the parade was
scheduled for Saturday, March 21.
City Council Minutes -13- 03/17/98
Im
Council Correspondence (610.25)
Council Member Campbell wished Don Tryon, Cultural Heritage Commissioner, continued
good health and requested that a letter be sent to him from the City Council.
GIZIZI111 Rajii I 31 Y
There being no further business before the Council, the meeting was adjourned at 8:07 p.m. to the
next regular meeting date of Tuesday, April 7, 1998, at 7:00 p.m., in the City Council Chamber.
ATTEST
CIL d01 S, MAYOR
City Council Minutes
Respectfully submitted,
LIN I 191 VW4 a Lei1�.
14-
03/17/98
CITY OF SAN JUAN CAPISTRANO
NOTICE OF SPECIAL MEETING
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO HEREBY GIVES
NOTICE THAT A SPECIAL MEETING WILL BE HELD ON TUESDAY, MARCH 24,
1998, AT 4:30 P.M. IN THE CITY COUNCIL CHAMBER, 32400 PASEO ADELANTO,
SAN JUAN CAPISTRANO, TO CONSIDER:
(1) AN AGREEMENT ENTITLED "SAN JUAN BASIN AUTHORITY - CAPISTRANO
VALLEY WATER DISTRICT AND CITY OF SAN JUAN CAPISTRANO, AMENDMENT
TO AGREEMENT" RELATING TO SAN JUAN CREEK BASIN WATER RIGHTS;
c GIL E , YOR
DATED: MARCH 20, 1998
' STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SAN JUAN CAPISTRANO )
I HEREBY CERTIFY that a copy of the Notice of Special Meeting of the Capistrano Valley
Water District Board of Directors, to be held on Tuesday, March 24, 1998, at the how of 4:30 p.m., was mailed,
faxed or hand -delivered on March 20, 1998, not less than twenty-four hours before the meeting to:
Gil Jones, Mayor
John Greiner, Mayor pro tem
Collene Campbell, Council Member
Wyatt Hart, Council Member
David M. Swerdlin, Council Member
The Register
Capistrano Valley News
Los Angeles Times
I declare under penalty of perjury that the foregoing is true and correct.
WIN
r
109