23-0801_CC_Minutes_Regular Meeting1 8/1/2023
MINUTES
August 1, 2023
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Hart called the Regular meeting of August 1, 2023, of the City Council of the City
of San Juan Capistrano to order at 5:42 p.m. Council Member Campbell led the Pledge
of Allegiance and Council Member Bourne.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Howard Hart, Mayor Pro Tem Sergio Farias,
and Council Members Troy Bourne, John Taylor, and John Campbell.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes’ reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COMMISSIONER INTRODUCTION – MAYOR PRO TEM INTRODUCED THE
FOLLOWING: Ted Rosenfeldt, Planning Commissioner; Diane Harkey, former
State Assembly Member.
B2. SAN JUAN CAPISTRANO SENIOR BASKETBALL TEAM RECOGNIZED
ORAL COMMUNICATIONS:
• Frank Larkin, City Resident; Sofia Zuniga, Youth Advisory Board;
Patrick Crawley, City resident; and Johana Inman, City resident.
PUBLIC HEARINGS:
D1. RESOLUTION NO. 23-08-01-01 ADOPTED ENTITLED “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, CONFIRMING THE COST REPORT FOR THE 2023 WEED
ABATEMENT PROGRAM IN THE CITY OF SAN JUAN CAPISTRANO;” AND
DIRECT THE CITY CLERK TO FORWARD THE ASSESSMENTS TO THE
ORANGE COUNTY AUDITOR-CONTROLLER (540.70)
Tom Toman, Public Works Director, provided an agenda report.
Mayor Hart opened the public hearing and invited public testimony. No public
testimony was received. Mayor Hart closed the public hearing.
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Council Action: Moved by Council Member Taylor, seconded by Council Member Campbell, and carried unanimously to adopt RESOLUTION NO. 23-08-01-01 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CONFIRMING THE COST REPORT FOR THE 2023 WEED ABATEMENT PROGRAM IN THE CITY OF SAN JUAN CAPISTRANO;” and direct the City Clerk to forward the assessments to the Orange County Auditor-Controller.
CONSENT CALENDAR:
Council Action: Moved by Council Member Campbell, seconded by Council Member
Taylor, and carried unanimously to approve consent calendar items E1 through E16, as
recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES – SPECIAL MEETING (EXECUTIVE SESSION) OF
JUNE 20, 2023, APPROVED
E3. CITY COUNCIL MINUTES – REGULAR MEETING OF JUNE 20, 2023,
APPROVED
E4. SAN JUAN CPSITRANO PUBLIC FINANCIAL AUTHORITY – REGULAR
MEETING OF JUNE 20, 2023, APPROVED
E5. CHECK REGISTERS FOR THE PERIOD FROM MAY 5, 2023, TO
JUNE 15, 2023, RECEIVED AND FILED (300.30)
E6. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
MARCH 31, 2023, RECEIVED AND FILED (330.50)
E7. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
APRIL 30, 2023, RECEIVED AND FILED (330.50)
E8. FISCAL YEAR 2022-23 THIRD QUARTER FINANCIAL REPORT, RECEIVED
AND FILED; PROPOSED ADJUSTMENTS CITY’S OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGETS FOR FISCAL YEAR 2022-23,
APPROVED; AND FISCAL YEAR 2023-24 GENERAL FUND BUDGET
INCREASED BY $15,000 TO REFLECT THE IMPACT OF RECLASSIFYING
ONE VACANT PUBLIC WORKS SPECIALIST II POSITION AS A SENIOR
PUBLIC WORKS SPECIALIST POSITION (330.20)
E9. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND
FILED (440.10)
E10. OFFICE FURNITURE REPLACEMENT PURCHASE FOR POLICE SERVICES
FROM SOURCE CREATIVE OFFICE INTERIORS FOR A TOTAL AMOUNT OF
$60,564.25, APPROVED; AND COMPETITIVE BIDDING PROCESS
PURSUANT TO MUNICIPAL CODE SECTION 3-4.310(E), WAIVED (370.30)
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E11. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 3 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH CBRE. INC. FOR REAL
ESTATE BROKER SERVICES FOR THE POTENTIAL FUTURE LEASE OF
THE NORTHWEST OPEN SPACE PROPERTY LOCATED AT 30291 CAMINO
CAPISTRANO, EXTENDING THE TERM THROUGH JUNE 30, 2025, WITH
TWO ONE-YEAR ADMINISTRATIVE EXTENSION OPTIONS; AND
PROPOSED ACTION FOUND EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE
COMMONSENSE EXEMPTION UNDER STATE CEQA GUIDELINES,
SECTION 15061(b)(3) (600.30)
E12. CITY MANAGER AUTHORIZED TO SUBMIT RESPONSES TO ORANGE
COUNTY GRAND JURY REPORTS ON BEHALF OF THE CITY OF SAN JUAN
CAPISTRANO (580.30)
E13. CITY MANAGER AUTHORIZED TO EXECUTE A MAINTENANCE SERVICES
AGREEMENT WITH THE CHRISTMAS LIGHT GUY COMPANY FOR
INSTALLATION AND REMOVAL OF CHRISTMAS TREE DECORATIONS AT
HISTORIC TOWN CENTER PARK, FOR A FIVE-YEAR TERM; AND
PROPOSED ACTION FOUND EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE
COMMONSENSE EXEMPTION UNDER STATE CEQA GUIDELINES,
SECTION 15061(B)(3) (600.30)
E14. CITY MANAGER AUTHORIZED TO EXECUTE A LANDSCAPE
MAINTENANCE AGREEMENT WITH GANAHL LUMBER COMPANY FOR THE
CONSTRUCTION AND MAINTENANCE OF LANDSCAPE AND IRRIGATION
IMPROVEMENTS LOCATED WITHIN THE PUBLIC RIGHT-OF-WAY
ADJACENT TO TRACT 18161; CITY CLERK DIRECTED TO RECORD THE
LANDSCAPE MAINTENANCE AGREEMENT WITH THE COUNTY OF
ORANGE; AND RECOMMENDED ACTION FOUND CATEGORICALLY
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
PURSUANT TO STATE CEQA GUIDELINES, SECTION 15301 (600.30)
E15. CITY MANAGER AUTHORIZED TO EXECUTE A MAINTENANCE SERVICES
AGREEMENT WITH COMMERCIAL BUILDING MANAGEMENT SERVICES,
INC. TO PROVIDE CUSTODIAL SERVICES FOR CITY PARK RESTROOMS,
PUBLIC AREAS AND CITY BUILDING FACILITIES FOR A THREE-YEAR
PERIOD COMMENCING ON SEPTEMBER 1, 2023, AND ENDING
AUGUST 31, 2026, WITH THREE ONE-YEAR OPTIONAL EXTENSIONS, FOR
AN ANNUAL AMOUNT NOT-TO-EXCEED THE AMOUNT OF AVAILABLE
FUNDING IN THE ANNUAL OPERATIONS AND CAPITAL IMPROVEMENT
BUDGETS FOR THIS SERVICE (600.30)
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E16. CITY MANAGER AUTHORIZED TO EXECUTE PROFESSIONAL SERVICES
AGREEMENTS WITH ENVIRONMENTAL COMPLIANCE INSPECTION
SERVICES (ECIS) AND WSP USA ENVIRONMENT INFRASTRUCTURE, INC.
(WSP USA) TO PROVIDE NPDES PROGRAM COMPLIANCE SERVICES FOR
A THREE-YEAR TERM FOR A TOTAL ANNUAL COMBINED PROGRAM
AMOUNT NOT TO EXCEED $104,000; CITY MANAGER AUTHORIZED TO
APPROVE TWO ADDITIONAL ONE-YEAR AGREEMENT EXTENSIONS
BASED UPON CONSULTANT PERFORMANCE AND BY MUTUAL
AGREEMENT AT RATE INCREASES NOT TO EXCEED 5% PER YEAR; AND
PROPOSED ACTION FOUND EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO THE
COMMONSENSE EXEMPTION UNDER STATE CEQA GUIDELINES,
SECTION 15061(B)(3) (600.30)
ADMINISTRATIVE ITEMS:
F1. CITY MANAGER
a. DESIGN OF THE PROPOSED DEPUTY BRIAN HANEY MEMORIAL
FLAGPOLE DEDICATION PROJECT TO BE LOCATED AT THE ENTRANCE
TO THE SAN JUAN CAPISTRANO COMMUNITY CENTER, APPROVED; AND
$16,500 APPROPRIATED FROM THE GENERAL FUND TO FUND THE COST
OF THE IMPROVEMENTS (150.60)
Matisse Reischl, Assistant to the City Manager, provided a presentation.
Council Action: Moved by Mayor Pro Tem Farias, seconded by Council Member
Bourne, and carried unanimously to approve the design of the proposed Deputy
Brian Haney Memorial Flagpole Dedication project to be located at the entrance
to the San Juan Capistrano Community Center and appropriate $16,500 from
the General Fund to fund the cost of the improvements.
SAN JUAN CAPISTRANO HOUSING AUTHORITY (Refer to Housing Authority
Minutes)
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS:
• Council Member Campbell announced attending a Sober Living Task Force
Meeting with City of Mission Viejo.
CITY MANAGER REPORT: None.
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ADJOURNMENT:
There being no further business Mayor Hart adjourned the meeting at
6:17 p.m. to Tuesday, August 15, 2023, at 3:00 p.m. for an Executive Session, and
5:00 p.m. for the public Business Session, in the City Council Chamber at the Nydegger
Building – 31421 La Matanza Street.
Respectfully submitted,
___________________________
MARIA MORRIS, CITY CLERK
Approved: August 15, 2023
ATTEST:
___________________________
HOWARD HART, MAYOR