98-1020_CRA_Minutes_Regular Meeting015
OCTOBER 20,1998
REGULAR MEETING OF THE SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY
BOARD OF DIRECTORS
CLOSED SESSION (610.85)
Council met in a Closed Session at 5:30 p.m. for the following purposes as authorized by statute:
Pursuant to Government Code Section 54956.9(b)(1), the City Council will confer with its
Legal Counsel regarding one matter.
RECESS UNTIL 7:00 P.M. BUSINESS SESSION
The Regular Meeting of the Board of Directors of the City of San Juan Capistrano Community
Redevelopment Agency was called to order by Chairman Hart at 7:35 p.m. in the City Council
Chamber. Mayor Jones had previously indicated there were no actions to report from the Closed
Session.
ROLL CALL: PRESENT: Wyatt Hart, Chairman
Collene Campbell, Director
John Greiner, Director
Gil Jones, Director
ABSENT: David M. Swerdlin, Vice Chairman
STAFF PRESENT: George Scarborough, Executive Director; Thomas Tomlinson, Deputy Director;
John Shaw, Interim Agency Counsel; Cynthia L. Russell, Finance Officer; Cheryl Johnson, Agency
Secretary; William Huber, Director of Engineering and Building Services; Jennifer Murray, Assistant
City Manager, Al King, Director of Community Services; Lt. Bill Leonard, Orange County Sheriffs
Department; and Bonnie Sanchez, Recording Secretary.
CONSENT CALENDAR
It was moved by Director Jones, seconded by Director Campbell that the staff recommendations be
accepted for the following items listed on the Consent Calendar. The motion carried by the
following vote:
AYES: Directors Greiner, Jones, Campbell and Chairman Hart
NOES: None
ABSENT: Director Swerdlin
APPROVAL OF MINUTES - REGULAR MEETING OF SEPTEMBER 15,199
The Minutes of the Regular Meeting of September 15, 1998, were approved as submitted.
CRA Minutes -1- 10/20/98
016
2. RECEIVE AND FILE CRA WARRANTS OF SEPTEMBER 28, 1998 (300.30)
The List of Demands dated September 28, 1998, in the total amount of $17,139.05, was
ordered received and filed.
RECEIVE AND FILE INVESTMENTS AS OF SEPTEMBER 30, 1998 (350.30)
The Finance Officer's Report of Investments as of September 30, 1998, in the total amount
of $2,734,591.94, was ordered received and filed.
4. APPROVAL OF COMMITMENT OF MATCHING FUNDS AND ADDITIONAL
LEVERAGE FUNDS FOR HOME PROGRAM APPLICATION PROGRAM
430.40
As set forth in the Report dated October 20, 1998, from the Deputy Director, the following
Resolution was adopted committing low- and moderate -income housing set aside funds equal
to 25%ofthe City's required Home Investment Partnership Program Match of $119,345, and
committing an additional $240,000 in low- and moderate -income housing funds as leverage
funds for the City's application for Owner -Occupied Housing Rehabilitation Program
funding through the HOME Investment Partnership Program:
RESOLUTION NO. CRA 98-10-20-1 APPROVING COMMITMENT OF
LOW- AND MODERATE -INCOME HOUSING SET ASIDE FUNDS AND
LEVERAGE FUNDS FOR HOME INVESTMENT PARTNERSHIP
PROGRAM FUNDING APPLICATION- A RESOLUTION OF THE SAN
JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY,
COMMITTING LOW- AND MODERATE -INCOME HOUSING SET
ASIDE FUNDS EQUAL TO 25% OF THE CITY OF SAN JUAN
CAPISTRANO REQUIRED HOME INVESTMENT PARTNERSHIP
PROGRAM MATCH ($119,345) AND AN ADDITIONAL MINIMUM OF
$240,000 IN LOW- AND MODERATE -INCOME HOUSING SET ASIDE
FUNDS AS LEVERAGE FUNDS FOR THE CITY OF SAN JUAN
CAPISTRANO APPLICATION TO THE STATE OF CALIFORNIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIP
PROGRAM
BOARD ACTIONS
APPROVAL OF RV STORAGE YARD RATE INCREASE (670.101
Director Jones abstained on this item due to a potential conflict of interest relating to the proximity
of the property to his business/residence.
Written Communication:
Report dated October 20, 1998, from the Finance Officer, recommending that the Agency's
storage lot rates be increased from $1.75 per linear foot to $2.75 per linear foot to be
CRA Minutes
-2- 10/20/98
017
competitive with and comparable to Rancho Storage rates, a similar private facility in the
City.
Cynthia Russell, Finance Officer, made an oral presentation, advising that the Agency wished
to keep their rates competitive and within the market rate. She noted that tenants will be
given a 30 -day notice of the increase, which will become effective December I".
Directors' Comments:
Discussion ensued regarding delay of the proposed increase to give tenants additional time
to make other arrangements if desired. Ms. Russell indicated that the increase could be
delayed until the following billing cycle.
Approval of Rate Increase:
It was moved by Director Campbell and seconded by Director Hart, and carried, with
Director Jones abstaining and Director Swerdlin absent, to approve the increase in rate from
$1.75 to $2.75 per RV linear foot effective April 1, 1999.
2. APPROVAL OF THE SELECTION OF CONSTRUCTION MANAGEMENT FIRM
FOR THE LITTLE HOLLYWOOD NEW CONSTRUCTION PROJECT (FRIESS
COMPANY BUILDERS)(600.40)
Director Jones abstained due to a potential conflict of interest relating to the proximity of the
property to his business/residence.
Written Communication:
Report dated October 20, 1998, from the Deputy Director, advising that staff work load
would not allow the necessary commitment of time to manage the project; therefore, in order
to facilitate the development of the Little Hollywood housing units, staff had solicited
proposals for management/oversight consulting services to oversee the demolition of the nine
existing units and the construction of the nine new Little Hollywood houses. Four proposals
had been received.
Dan McFarland, Building Official, made an oral presentation, advising that the consultant
would assist in developing the scope of work, retaining the services of a design engineering
firm, and in managing the demolition and construction project. He advised that the firm of
Friess Company Builders had experience and a good understanding of what would be
needed, theirproposal was competitively priced, and principals of the firm would be working
directly with staff.
Approval of Contract
It was moved by Director Campbell, seconded by Director Greiner, and carried, with Director
Jones abstaining and Director Swerdlin absent, that the Agreement for Consulting Services
with Friess Company Builders be approved for Construction Management/Oversight and
Coordination of the Little Hollywood New Construction Project in the amount of $71,900
for the period ending October 20, 1999.
CRA Minutes -3- 10/20/98
WITHDRAWAL OF CONSIDERATION OF OWNER PARTICIPATION
AGREEMENT (OPA) WITH BEN WESELOH (WESELOH
CHEVROLET/HONDA) (600.40)
Written Communication:
Report dated October 6, 1998, and resubmitted October 20, 1998, from the Senior
Management Analyst II, advising that Ben Weseloh had proposed to develop a new
Chevrolet dealership and relocate and expand his existing Honda store to the northwest
comer of Camino Capistrano and Stonehill Drive. Due to the topography of the site,
extensive off-site improvements to be made, and widening of Camino Capistrano to its full
four -lane width, Mr. Weseloh had requested funding assistance from the Agency. The
Report forwarded a proposed Owner Participation Agreement to fund the cost of the
necessary public improvements.
The Executive Director requested that the item be withdrawn and rescheduled when an
acceptable agreement has been reached between the parties involved.
Item Withdrawn from Consideration:
With the consensus of the Board, Chairman Hart directed that the item be withdrawn from
consideration at this time.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 7:46 p.m. to the next
regular meeting date of Tuesday, November 3, 1998, at 5:30 p.m., in the City Council Chambers.
ATTEST:
WYAT4HT, CHAIRMAN
CRA Minutes
Respectfully submitted,
CHERYL J S ,AGENCYSECRETARY
-4-
10/20/98