22-0517_CC_Minutes_Regular MeetingMINUTES
May 17, 2022
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR AND TELEPHONIC MEETING
BUSINESS SESSION:
Mayor Reeve called the Regular and Telephonic Meeting of May 17, 2022, of the City
Council of the City of San Juan Capistrano to order at 5:09 p.m. Council Member Taylor
led the Pledge of Allegiance and Council Member Bourne gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor Derek Reeve, Mayor Pro Tem Howard Hart
(attended the meeting telephonicalty), and Council Members Troy Bourne, Sergio Farias, and
John Taylor.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader but were not necessarily heard in that order.
INTRODUCTIONS:
B1. COUNCIL MEMBER FARIAS INTRODUCED: Anna Dickinson, Cultural Heritage
Commission.
B2. PROCLAMATION DECLARING MAY THROUGH AUGUST AS "DROWNING
PREVENTION AWARENESS SEASON — TO BE RESCHEDULED AT A
FUTURE MEETING
B3. SOUTH COAST CHURCH RECOGNIZED FOR CONTRIBUTIONS TO CITY
EVENTS
ORAL COMMUNICATIONS:
• James Gilbert, City
Heather Chapman,
Leadership Coalition.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
of San Clemente resident (provided handout);
OC UNIDOS; and Miriam Zuniga, Community
Council Action: Moved by Council Member Farias, seconded by Council Member
Taylor, and carried unanimously to approve consent calendar items E1 through E12, as
recommended by staff, with Council Member Taylor abstained from consent calendar
item E11.
5/17/2022
ROLL CALL:
AYES: COUNCIL MEMBER: Bourne, Taylor, Farias, Hart, and Mayor Reeve
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. MOTION FINDING THAT CONDUCTING TELEPHONIC/VIRTUAL MEETINGS
FOR CLOSED SESSION AND REGULAR MEETINGS AS ALLOWED PER
ASSEMBLY BILL 361, PROMOTES SOCIAL DISTACING DURING THE
COVID-19 PANDEMIC, APPROVED
E3. CITY COUNCIL MINUTES — SPECIAL MEETING OF MAY 3, 2022
(EXECUTIVE SESSION), APPROVED
E4. CITY COUNCIL MINUTES — REGULAR MEETING OF MAY 3, 2022,
APPROVED
E5. CHECK REGISTERS FOR THE PERIOD FROM APRIL 8, 2022, TO
APRIL 21, 2022, RECEIVED AND FILED (300.30)
E6. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
MARCH 31, 2021, RECEIVED AND FILED (350.30)
E7. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR
2020-21, AND RELATED AUDIT REPORTS, RECEIVED AND FILED (350.30)
E8. RESOLUTION NO. 22-05-17-01 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 8, 2022, FOR
THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE
PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO
GENERAL LAW CITIES;" RESOLUTION NO. 22-05-17-02 ADOPTED
ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A
GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022,
WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE;" AND
RESOLUTION NO. 22-05-17-03 "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING
TO CANDIDATES' STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022 (630.20)
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E9. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND
FILED (440.10)
E10. RESOLUTION NO. 22-05-17-04 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017" (820.25)
E11. CITY MANAGER AUTHORIZED TO EXECUTE THE FOURTH AMENDMENT
TO THE EXCLUSIVE NEGOTIATION AGREEMENT ("ENA") WITH SJCM LLC
FOR DEVELOPMENT OF A MIXED-USE PROJECT ON THE FORMER
MISSION GRILL PROPERTY (600.30)
Council Member Taylor recused himself due to proximity to his residence.
ROLL CALL:
AYES: COUNCIL MEMBER: Bourne, Farias, Hart, and Mayor Reeve
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
ABSTAINED COUNCIL MEMBER: Taylor
E12. CITY MANAGER AUTHORIZED TO EXECUTE THE SECOND AMENDMENT
TO THE STONE FIELD LEASE WITH CAPISTRANO UNIFIED SCHOOL
DISTRICT FOR USE OF STONE FIELD AS A RECREATION FACILITY
THROUGH DECEMBER 31, 2022; AND CITY MANAGER AUTHORIZED TO
EXECUTE THE THIRD AMENDMENT TO THE LICENSE AGREEMENT WITH
CREER COMMUNIDAD Y FAMILIA FOR USE OF THE STONE FIELD
PROPERTY COMMUNITY BUILDING THROUGH DECEMBER 31, 2022
(600.30)
ADMINISTRATIVE ITEMS:
F1. CITY MANAGER
a. PRESENTATION OF PROPOSALS FOR FUTURE USE OF THE CITY -OWNED
SWANNER HOUSE AND BROADER NORTHWEST OPEN SPACE
PROPERTY (920.10)
Due to high volume of correspondence received, correspondence is kept in the
City Clerk's Office and is also available as enclosures to the Agenda Report on
the City's Website.
Matisse Reischl, Senior Management Analyst, provided an Agenda Report.
Maria Morris, City Clerk conducted a random drawing for the presentation order.
C&C Development; Frontier Real Estate Investments; and Capistrano Vineyards,
provided presentation of proposals, and responded to questions.
3 5/17/2022
■ Public Comments: Taylor Layace; Costa Mesa resident; Robert Hill,
City resident; Stuart Milheiser, City resident; Jim Heitz, Irvine resident;
Russell Tayler, San Clemente resident; Carla Dicandia, City resident;
Patrick Longrich, City resident; Joe Adam, City resident; Jim Bickel,
City resident; Stephen Rios, City resident; Sean Acuna, San Clemente
resident; Dana Mackle, City resident (did not wish to speak, but wished to
register her position for the record); Steve Behmerwohld, City resident.
Council Action: Moved by Mayor Reeve, seconded by Council Member Taylor,
and carried unanimously to direct staff to further analyze the proposals based on
feedback received during the presentations and return to a future City Council
meeting.
ROLL CALL:
AYES: COUNCIL MEMBER: Bourne, Taylor, Farias, Hart, and Mayor Reeve
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
F2. PUBLIC WORKS
a. CONSTRUCTION CONTRACT FOR THE RAMOS STREET PARKING LOT
EXPANSION PROJECT— PHASE 2 (CIP 20204) AWARDED TO THE LOWEST
RESPONSIBLE BIDDER SUBMITTING A RESPONSIVE BID, RHOME
PROFILE CONSTRUCTION, INC. IN THE AMOUNT OF $247,604, CITY
MANAGER AUTHORIZED TO EXECUTE THE CONTRACT AND APPROVE
CHANGE ORDERS FOR A TOTAL CONSTRUCTION CONTINGENCY NOT TO
EXCEED $50,000; APPROPRIATION OF $246,500 APPROVED FROM THE
PARKING FUND FOR NEW LANDSCAPING AND SECURITY -LIGHTING
IMPROVEMENTS AT LOS RIOS PARK AND THE PARKING LOT EXPANSION
PROJECT SITE; CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT
NO.1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CNC
ENGINEERING, INC. TO INCREASE THE COMPENSATION AMOUNT BY
$8,940, BRINGING THE TOTAL CONTRACT AMOUNT TO $53,940, FOR
ADDITIONAL DESIGN SERVICES AND PREPARATION OF DESIGN PLANS
AND CONSTRUCTION SUPPORT SERVICES; AND, RESOLUTION NO.
22-05-17-05 ADOPTED ENTITLED "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
ESTABLISHING "5 -HOUR PARKING LIMIT FROM 6:00 AM — 10:00 PM"
PARKING RESTRICTIONS ON A PORTION OF RAMOS STREET"
(600.30/150.65/570.30)
Council Member Taylor recused himself due to proximity to his residence and left
the Council Chamber.
Joe Parco, City Engineer, provided a PowerPoint presentation and responded to
questions.
4 5/17/2022
Council Action: Moved by Council Member Farias, seconded by Mayor Reeve,
and carried 4-0 with Council Member Taylor recused to award a Construction
Contract for the Ramos Street Parking Lot Expansion Project — Phase 2
(CIP 20204) to the lowest responsible bidder submitting a responsive bid,
RHOME Profile Construction, Inc. in the amount of $247,604, and authorize the
City Manager to execute the contract and approve change orders for a total
construction contingency not to exceed $50,000; approve an appropriation of
$246,500 from the Parking Fund for new landscaping and security -lighting
improvements at Los Rios Park and the Parking Lot Expansion Project site;
authorize the City Manager to executE; Amendment No -1 to the Professional
Services Agreement with CNC Engineering, Inc. to increase the compensation
amount by $8,940, bringing the total contract amount to $53,940, for additional
design services and preparation of design plans and construction support
services; and, adopt RESOLUTION NO. 22-05-17-05 entitled "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ESTABLISHING "5 -HOUR PARKING LIMIT FROM 6:00 AM —
10:00 PM" PARKING RESTRICTIONS ON A PORTION OF RAMOS STREET."
ROLL CALL:
AYES: COUNCIL MEMBER: Bourne, Farias, Hart, and Mayor Reeve
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
RECUSED: COUNCIL MEMBER: Taylor
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS: None.
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Reeve adjourned the meeting at
7:57 p.m. to Tuesday, June 7, 2022, at 4:00 p.m. for an Executive Session, and
5:00 p.m. for the public Business Session, in the City Council Chamber.
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Approved: June 7, 2022
DEREK REEVE, MAYOR
5/17/2022