21-0504_CC_Minutes_Regular MeetingMINUTES
May 4, 2021
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Taylor called the Regular Meeting of May 4, 2021, of the City Council of the City
of San Juan Capistrano to order at 5:15 p.m. Council Member Farias led the Pledge of
Allegiance and Council Member Hart gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor John Taylor, Mayor Pro Tem Derek Reeve
and Council Members Troy Bourne, Howard Hart and Sergio Farias.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader but were not necessarily heard in that order.
CITY CLERK ANNOUNCEMENT: Per Assembly Bill 23, Maria Morris, City Clerk,
announced that each Housing Authority Board Member is receiving a $50:00 stipend
for conducting the Housing Authority meeting.
INTRODUCTIONS: Mayor Taylor introduced Stephanie Heredia, Parks, Recreation,
' Senior and Youth Services, Trails and Equestrian Commission.
PRESENTATIONS:
B1. CONGRESSMAN MIKE LEVIN PROVIDED A PRESENTATION —AMERICAN
RESCUE PLAN
ORAL COMMUNICATIONS: None.
PUBLIC HEARINGS:
D1. RESOLUTION NO. 21-05-04-01 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
APPROVING ZONE VARIANCE 21-001 AND CONFIRMING ISSUANCE OF A
CATEGORICAL EXEMPTION AND APPROVING A REQUEST FOR AN
EXCEPTION TO THE RIDGELINE AND OPEN SPACE PRESERVATION
DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A COVERED PORCH
ON AN EXISTING SINGLE-FAMILY RESIDENCE, AT 30601 STEEPLECHASE
DRIVE (APN 650-371-09) (APPLICANT: RICK & KIMBERLY MERCIER):" AND
ADOPTION OF THE PROPOSED RESOLUTION FOUND CATEGORICALLY
EXEMPT FROM FURTHER REVIEW FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PER SECTION 15303, NEW
' CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES AND
SECTION 15305, MINOR ALTERATIONS IN LAND USE LIMITATIONS
(460.60/410.85)
4/6/2021
Paul Garcia, Associate Planner, provided a PowerPoint presentation and
responded to questions.
Council Action: Moved by Mayor Pro Tem Reeve, seconded by Council Member
Farias, and carried unanimously to adopt RESOLUTION NO. 21-05-04-01
entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, APPROVING ZONE VARIANCE 21-001 AND CONFIRMING
ISSUANCE OF A CATEGORICAL EXEMPTION AND APPROVING A
REQUEST FOR AN EXCEPTION TO THE RIDGELINE AND OPEN SPACE
PRESERVATION DISTRICT TO ALLOW FOR THE CONSTRUCTION OF A
COVERED PORCH ON AN EXISTING SINGLE-FAMILY RESIDENCE, AT
30601 STEEPLECHASE DRIVE (APN 650-371-09) (APPLICANT: RICK &
KIMBERLY MERCIER);" and find that adoption of the proposed resolution is
categorically exempt from further review from the California Environmental
Quality Act (CEQA) per Section 15303, New Construction or Conversion of Small
Structures and Section 15305, Minor Alterations in Land Use Limitations.
D2. INTRODUCTION AND FIRST READING OF AN ORDINANCE APPROVED
ENTITLED "AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, APPROVING CODE AMENDMENT (CA) 20-004 TO AMEND
THE FARM SPECIFIC PLAN (SP) 2018-01 TO MODIFY CERTAIN
DEVELOPMENT STANDARDS THAT WOULD CHANGE THE
ARCHITECTURAL ELEVATIONS, FLOOR PLANS, AND SETBACKS
APPLICABLE TO THE APPROVED 169 -UNIT SINGLE-FAMILY DETACHED, ,
RESIDENTIAL HOME SUBDIVISION ON 35 ACRES THAT COMPRISE
TENTATIVE TRACT MAP (TTM) 19063 LOCATED AT 32382 DEL OBISPO
STREET (ASSESSOR'S PARCEL NUMBERS 121-182-17, 121-182-63)
(APPLICANT: BRETT HAMARA, LENNAR) (THE FARM), AND DETERMINE
THAT NO FURTHER CEQA REVIEW IS REQUIRED" (440.20/410.50)
Council Member Bourne recused himself due to a prior business relationship and
left the Council Chamber.
Joel Rojas, Development Services Director, provided a PowerPoint presentation
and responded to questions.
Public Testimony: Kathleen Abney, City resident; and Phillip Schwartze,
The PRS Group representing the Applicant.
Maria Morris, City Clerk, read the title of the ordinance.
Council Action: Moved by Council Member Farias, seconded by Council Member
Hart, and carried 4-0 with Council Member Bourne recused to approve the
introduction and first reading of an ordinance entitled "AN ORDINANCE OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING CODE
AMENDMENT (CA) 20-004 TO AMEND THE FARM SPECIFIC PLAN (SP) ,
2018-01 TO MODIFY CERTAIN DEVELOPMENT STANDARDS THAT WOULD
CHANGE THE ARCHITECTURAL ELEVATIONS, FLOOR PLANS, AND
5/4/2021
SETBACKS APPLICABLE TO THE APPROVED 169 -UNIT SINGLE-FAMILY
DETACHED, RESIDENTIAL HOME SUBDIVISION ON 35 ACRES THAT
COMPRISE TENTATIVE TRACT MAP (TTM) 19063 LOCATED AT 32382 DEL
OBISPO STREET (ASSESSOR'S PARCEL NUMBERS 121-182-17, 121-182-
63) (APPLICANT: BRETT HAMARA, LENNAR) (THE FARM), AND
DETERMINE THAT NO FURTHER CEQA REVIEW IS REQUIRED."
ROLL CALL:
AYES:
COUNCIL MEMBER: Hart, Farias, Reeve and Mayor Taylor
NOES:
COUNCIL MEMBER: None
ABSENT:
COUNCIL MEMBER: None
RECUSED:
COUNCIL MEMBER: Bourne
CONSENT CALENDAR:
Council Action: Moved by Mayor Pro Tem Reeve, seconded by Council Member
Bourne, and carried unanimously to approve consent calendar items E1 through E9, as
recommended by staff.
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES — SPECIAL MEETING OF APRIL 20, 2021
(CLOSED SESSION), APPROVED
' E3. CITY COUNCIL MINUTES — REGULAR MEETING OF APRIL 20, 2021,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM MARCH 22, 2021, TO
APRIL 8, 2021, RECEIVED AND FILED (300.30)
E5. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
FEBRUARY 28, 2021, RECEIVED AND FILED (350.30)
E6. FORMAL REQUEST FOR PROPOSAL PROCESS WAIVED PURSUANT TO
MUNICIPAL CODE TITLE 3, CHAPTER 4, SECTION 3-4.310 (E) FOR
SUPPLIES AND SERVICES ASSOCIATED WITH WATER AND SEWER
UTILITIES OPERATIONS; AND CITY MANAGER AUTHORIZED TO EXECUTE
ONE-YEAR AGREEMENT EXTENSIONS THROUGH JUNE 30, 2022, AT THE
CURRENT AGREEMENT RATES FOR SERVICES AND SUPPLIES RELATED
TO THE WATER AND SEWER OPERATIONS WITH THE FOLLOWING FIRMS:
BRENNTAG PACIFIC INC. FOR VARIOUS CHEMICAL PRODUCTS; JCI
JONES CHEMICALS INC. FOR VARIOUS CHEMICAL PRODUCTS;
STERLING WATER TECHNOLOGIES LLC FOR VARIOUS CHEMICAL
PRODUCTS; KING LEE CHEMICAL COMPANY FOR VARIOUS CHEMICAL
PRODUCTS; ENVIRONMENTAL COMPLIANCE INSPECTION SERVICES
(ECIS) FOR FATS, OIL, GREASE (FOG) AND FOOD SERVICE
ESTABLISHMENTS NPDES INSPECTION SERVICES INCREASING THE
AGREEMENT COMPENSATION $21,316 FOR ONE ADDITIONAL YEAR; RT
LAWRENCE CORPORATION FOR LOCKBOX SERVICES INCREASING THE
3 5/4/2021
AGREEMENT COMPENSATION $4,000 FOR ONE ADDITIONAL YEAR; NCR
PAYMENT SOLUTIONS, FL, LLC FOR DEBIT AND CREDIT CARD
PROCESSING SERVICES IN AN AMOUNT NOT TO EXCEED $165,000
ANNUALLY; AND, SANTA MARGARITA WATER DISTRICT FOR WATER
METER READING SERVICES IN AN AMOUNT NOT TO EXCEED $95,000
ANNUALLY (600.30/600.50)
E7. CITY MANAGER AUTHORIZED TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH T&B PLANNING, INC. FOR THE PREPARATION
OF AN ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED
"EL CAMINO SPECIFIC PLAN PROJECT", PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA), AT A COST NOT -TO -EXCEED
$342,923, TO BE FUNDED BY THE APPLICANT (600.30)
E8. CITY MANAGER AUTHORIZED TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH SHUSTER ADVISORY GROUP, LLC FOR DEFINED
CONTRIBUTION PLAN CONSULTING AND INVESTMENT FIDUCIARY
SERVICES; CONSOLIDATION OF THE 457(8), 401(A), RETIREMENT
HEALTH SAVINGS (RHS), AND PART-TIME, TEMPORARY AND SEASONAL
(PTS) RECORD-KEEPING SERVICES TO A SINGLE PROVIDER, ICMA-RC,
APPROVED; CITY MANAGER AUTHORIZED TO EXECUTE THE
NECESSARY SERVICE PROVIDER AGREEMENTS RELATED TO THE
ADMINISTRATION OF THE DEFINED CONTRIBUTION PLANS; AND, HUMAN
RESOURCES AND RISK MANAGER APPOINTED AS THE CONTRACT
ADMINISTRATOR FOR THE CITY'S 457(B), 401(A), RETIREMENT HEALTH '
SAVINGS (RHS) AND PART-TIME, TEMPORARY AND SEASONAL (PTS)
DEFINED CONTRIBUTION PLANS (600.30)
E9. USE OF A SANTA MARGARITA WATER DISTRICT STAFF MEMBER FOR
TEMPORARY PERSONNEL SERVICES RENDERED, APPROVED; PAYMENT
OF THE SANTA MARGARITA WATER DISTRICT INVOICE FROM THE
WATER FUND, APPROVED; AND CITY MANAGER AUTHORIZED TO WORK
WITH SANTA MARGARITA WATER DISTRICT ON AN AS -NEEDED BASIS TO
PROVIDE APPROPRIATE STAFF TO ENSURE THE CONTINUED SAFE AND
EFFICIENT OPERATION OF THE CITY'S UTILITY SYSTEMS (700.10)
ADMINISTRATIVE ITEMS:
F1. CITY MANAGER
a. INITIATION OF A STUDY OF A CODE AMENDMENT AND REZONE THAT
WOULD AMEND THE KINOSHITA FARM SPECIFIC PLAN (SP) 85-01 TO
ALLOW A PUBLIC SKATEPARK AND PUBLIC TRAIL AS PERMITTED USES,
AND CHANGE THE ZONING.OF THE CITY -OWNED 28 -ACRE KINOSHITA
FARM PROPERTY FROM THE CURRENT DUAL ZONING OF
AGRICULTURE/SPECIFIC PLAN TO SPECIFIC PLAN, APPROVED
(440.20/460.20) 1
4 5/4/2021
Matisse Reischl, Senior Management Analyst, provided a PowerPoint
presentation and responded to questions. Benjamin Siegel, City Manager,
responded to questions.
' Council Action: Moved by Council Member Reeve, seconded by Council Member
Farias, and carried unanimously to approve the initiation of a study of a Code
Amendment and Rezone that would amend the Kinoshita Farm Specific Plan
(SP) 85-01 to allow a public skatepark and public trail as permitted uses, and
change the zoning of the City -owned 28 -acre Kinoshita Farm property from the
current dual zoning of Agriculture/Specific Plan to Specific Plan.
F2. FINANCE SERVICES
a. STAFF TO BRING PROPOSED OPERATING BUDGET AND SEVEN YEAR
CAPITAL IMPROVEMENT PROGRAM WITH PROPOSED BUDGET
ADJUSTMENTS TO THE CITY COUNCIL FOR ADOPTION ON JUNE 1, 2021
(330.30)
Public Correspondence: Larry Kramer, City resident.
Ken AI-Iman, Chief Financial Officer and Tom Toman, Public Works Director,
provided a PowerPoint presentation and responded to questions. Benjamin
Siegel, City Manager, responded to questions.
' Council Action: Moved by Council Member Reeve, seconded by Council Member
Hart, and carried unanimously to direct staff to bring proposed Operating Budget
and Seven Year Capital Improvement Program with proposed budget
adjustments to the City Council for adoption on June 1, 2021.
SAN JUAN CAPISTRANO HOUSING AUTHORITY (Refer to Housing Authority
Agency Minutes)
(Refer to Successor Agency Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS: None.
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Taylor adjourned the meeting at
7:15 p.m. to Tuesday, May 18, 2021, at 4:00 p.m. for Closed Session, and
5:00 p.m. for the public Business Session, in the City Council Chamber.
5 5/4/2021
Respectfully submitted,
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M i MOR IS, ITY CLERK
Approved: May 18, 2021
ATTEST:
.J
JOHN tAYLOR. MAYOR
R
5/4/2021