21-0302_CC_Minutes_Regular MeetingMINUTES
March 2, 2021
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Taylor called the Regular Meeting of March 2, 2021, of the City Council of the
City of San Juan Capistrano to order at 5:22 p.m. Council Member Farias led the Pledge
of Allegiance and Mayor Taylor gave the invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Mayor John Taylor, Mayor Pro Tem Derek Reeve
and Council Members Troy Bourne, Howard Hart and Sergio Farias.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader but were not necessarily heard in that order.
MEETING DEDICATION: Mayor Taylor dedicated the meeting in memory of Joy Bolles,
former City resident and Associated Senior Action Program (ASAP) volunteer; and in
memory of Roy Nunn, longtime City resident, architect, and City Commissioner.
' CITY CLERK ANNOUNCEMENT: Per Assembly Bill 23, Maria Morris, City Clerk,
announced that each Housing Authority Board Member is receiving a $50.00 stipend for
conducting the Housing Authority meeting.
INTRODUCTIONS AND PRESENTATIONS: None.
ORAL COMMUNICATIONS: None.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Council Member Bourne, seconded by Council Member Hart,
and carried 4-0 with Mayor Pro Tem Reeve absent to approve consent calendar items
E1 through E7, as recommended by staff.
ROLL CALL:
AYES: COUNCIL MEMBER: Hart, Bourne, Farias and Mayor Taylor
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: Mayor Pro Tem Reeve
' E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES — SPECIAL AND TELEPHONIC MEETING OF
FEBRUARY 16, 2021, APPROVED
2/2/2021
E3. CITY COUNCIL MINUTES — REGULAR MEETING OF FEBRUARY 16, 2021,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM JANUARY 29, 2021, TO '
FEBRUARY 11, 2021, RECEIVED AND FILED (300.30)
E5. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
DECEMBER 31, 2020, RECEIVED AND FILED (350.30)
E6. REGULAR MEETING SCHEDULE REVISED BY CANCELING THE
CITY COUNCIL MEETINGS OF JULY 6, 2021, NOVEMBER 16, 2021,
DECEMBER 21, 2021, AND JANUARY 4, 2022 (610.15)
E7. RESOLUTION NO. 21-03-02-01 ENTITLED "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO WAIVE THE
FORMAL REQUEST FOR PROPOSAUREQUEST FOR QUALIFICATION
(RFP/RFQ) PROCESS AS A NON COST-EFFECTIVE APPROACH, AND
AUTHORIZING STAFF TO PROCEED WITH AN AMENDMENT TO THE
EXISTING PERSONAL SERVICES AGREEMENT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC., FOR GENERAL LANDSCAPE MAINTENANCE
SERVICES" (600.30)
ADMINISTRATIVE ITEMS:
F1. FINANCE SERVICES ,
a. FISCAL YEAR 2020-21 SECOND QUARTER FINANCIAL REPORT, RECEIVED
AND FILED; PROPOSED ADJUSTMENTS (ATTACHMENT 5) TO THE CITY'S
OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS,
APPROVED; CITY MANAGER AUTHORIZED TO EXECUTE AN AGREEMENT
WITH TYLER TECHNOLOGY, INC. TO PROVIDE SERVICES TO IMPLEMENT,
SUPPORT AND MAINTAIN A FINANCE -HUMAN RESOURCES SYSTEM;
AND, $648,000 APPROPRIATED FROM THE FACILITIES OPERATION FUND
TO UPGRADE THE CITY'S FINANCE -HUMAN RESOURCES SYSTEM
(330.20/600.30)
Ken AI -Imam, Chief Financial Officer, provided a PowerPoint presentation and
responded to questions.
Council Action: Moved by Council Member Farias, seconded by Council Member
Bourne, and carried 4-0 with Mayor Pro Tem Reeve absent to receive and file the
Fiscal Year 2020-21 Second Quarter Financial Report; approve proposed
adjustments (as presented in Attachment 5 of the Agenda Report) to the City's
operating and capital improvement program budgets; approve and authorize the
City Manager to execute an agreement with Tyler Technology, Inc. to provide
services to implement, support and maintain a Finance -Human Resources '
system; and, appropriate $648,000 from the Facilities Operation Fund to upgrade
the City's Finance -Human Resources system.
2 3/2/2021
ROLL CALL:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
F2. PUBLIC WORKS
Hart, Bourne, Farias and Mayor Taylor
None
Mayor Pro Tem Reeve
a. CONSTRUCTION CONTRACT FOR THE GATEWAY LANDSCAPE
PROJECT (CIP 20205) AWARDED TO THE LOWEST RESPONSIBLE
BIDDER SUBMITTING A RESPONSIVE BID, BRIGHTVIEW LANDSCAPE
DEVELOPMENT, INC., IN THE AMOUNT OF $687,634, AND CITY MANAGER
AUTHORIZED TO EXECUTE THE CONTRACT AND APPROVE CHANGE
ORDERS FOR A TOTAL CONSTRUCTION CONTINGENCY NOT TO EXCEED
$68,000; INCREASE PROJECT BUDGET BY $430,634 AND TRANSFER
$430,634 OF SYSTEM DEVELOPMENT FUNDING FROM THE CAMINO
CAPISTRANO PAVEMENT REHABILITATION PROJECT (CIP 19102) TO THE
GATEWAY LANDSCAPE PROJECT (CIP 20205); $430,634 OF UNEXPENDED
MEASURE M FUNDING TRANSFERRED FROM THE MEREDITH CANYON
STREETS PAVEMENT REHABILITATION PROJECT (CIP 19101) TO THE
CAMINO CAPISTRANO PAVEMENT REHABILITATION PROJECT
(CIP 19102); AND, CITY MANAGER AUTHORIZED TO EXECUTE
AMENDMENT NO.1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
LAND CONCERN, INC. TO INCREASE THE COMPENSATION AMOUNT BY
$9,500, BRINGING THE TOTAL CONTRACT AMOUNT TO $71,810, FOR
PREPARATION OF DESIGN PLANS AND CONSTRUCTION SUPPORT
SERVICES (600.30)
Joe Parco, City Engineer, provided a PowerPoint presentation and responded to
questions. Benjamin Siegel, City Manager, responded to questions.
Council Action: Moved by Council Member Farias, seconded by Council Member
Bourne, and carried 4-0 with Mayor Pro Tem Reeve absent to award Construction
Contract for the Gateway Landscape Project (CIP 20205) to the lowest
responsible bidder submitting a responsive bid, Brightview Landscape
Development, Inc., in the amount of $687,634, and authorize the City Manager to
execute the contract and approve change orders for a total construction
contingency not to exceed $68,000; increase project budget by $430,634 and
transfer $430,634 of System Development funding from the Camino Capistrano
Pavement Rehabilitation Project (CIP 19102) to the Gateway Landscape Project
(CIP 20205); transfer $430,634 of unexpended Measure M funding from the
Meredith Canyon Streets Pavement Rehabilitation Project (CIP 19101) to the
Camino Capistrano Pavement Rehabilitation Project (CIP 19102); and, authorize
the City Manager to execute Amendment No.1 to the Professional Services
Agreement with Land Concern, Inc. to increase the compensation amount by
$9,500, bringing the total contract amount to $71,810, for preparation of design
plans and construction support services.
3/2/2021
ROLL CALL:
AYES: COUNCIL MEMBER: Hart, Bourne, Farias and Mayor Taylor
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: Mayor Pro Tem Reeve
SAN JUAN CAPISTRANO HOUSING AUTHORITY (Refer to Housing Authority Agency
Minutes)
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS: None.
CITY MANAGER REPORT: None.
ADJOURNMENT:
There being no further business Mayor Taylor adjourned the meeting at 6:04 p.m. to
Tuesday, March 16, 2021, at 4:00 p.m. for Closed Session, and 5:00 p.m. for the public
BusitAss Session, in the City Council Chamber.
submitted, '
Approved: March 16, 2021,.
ATTEST:
JOHN AYLOR, MAYOR
3/2/2021