20-0505_CC_Minutes_Regular MeetingMINUTES
May 5, 2020
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
TELEPHONIC MEETING
BUSINESS SESSION:
Mayor Bourne called the Regular and Telephonic Meeting of May 5, 2020, of the
City Council of the City of San Juan Capistrano to order at 5:11 p.m.
Mayor Pro Tem Taylor led the Pledge of Allegiance and Council Member Maryott gave
the invocation.
ROLL CALL:
COUNCIL MEMBERS ATTENDING BY TELECONFERENCE, PURSUANT TO
EXECUTIVE ORDER N-29-20: Mayor Troy Bourne, Mayor Pro Tem John Taylor, and
Council Members Derek Reeve, Brian L. Maryott and Sergio Farias.
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
CITY CLERK ANNOUNCEMENT: Per Assembly Bill 23, Maria Morris, City Clerk,
announced that each Housing Authority Board Member is receiving a $50.00 stipend for
conducting the Housing Authority meeting.
INTRODUCTIONS AND PRESENTATIONS: None.
ORAL COMMUNICATIONS: None.
PUBLIC HEARINGS: None.
CONSENT CALENDAR:
Council Action: Moved by Council Member Maryott, seconded by Council Member
Farias, and carried unanimously to approve consent calendar items E1 through E8, as
recommended by staff.
ROLL CALL:
AYES: COUNCIL MEMBER: Reeve, Maryott, Farias, Taylor and Mayor Bourne
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
E1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
E2. CITY COUNCIL MINUTES — SPECIAL MEETING OF APRIL 21, 2020
(CLOSED SESSION), APPROVED
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E3. CITY COUNCIL MINUTES - REGULAR MEETING OF APRIL 21, 2020,
APPROVED
E4. CHECK REGISTERS FOR THE PERIOD FROM MARCH 27, 2020, TO
APRIL 9, 2020, RECEIVED AND FILED (330.30)
E5. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED
MARCH 31, 2020, RECEIVED AND FILED (350.30)
E6. RESOLUTION 20-05-05-01 ADOPTED ENTITLED "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO WAIVE THE
FORMAL RFP/RFQ BID PROCESS AS A NON COST-EFFECTIVE APPROACH,
AND AUTHORIZING STAFF TO PROCEED WITH AWARDING AN
AGREEMENT FOR TREE MAINTENANCE SERVICES PURSUANT TO A
PIGGYBACK CONTRACT IN ACCORDANCE WITH A COMPETITIVE
PROCUREMENT CONDUCTED BY THE CITY OF RANCHO CUCAMONGA;"
AND, CITY MANAGER AUTHORIZED TO EXECUTE A TWO-YEAR
MAINTENANCE SERVICES AGREEMENT WITH WEST COAST ARBORISTS,
INC. FOR TREE MAINTENANCE SERVICES FOR AN AMOUNT NOT -TO -
EXCEED THE AMOUNT AVAILABLE IN THE CITY'S ADOPTED FISCAL YEAR
OPERATING AND CAPITAL IMPROVEMENT BUDGETS FOR TREE
MAINTENANCE SERVICES (600.30)
E7. CITY MANAGER AUTHORIZED TO EXECUTE AMENDMENT NO. 2
TO THE MAINTENANCE SERVICE AGREEMENT WITH PROFESSIONAL
SPORTS FIELD MAINTENANCE, INC. FOR PERFORMANCE OF INFIELD
MAINTENANCE SERVICES FOR A TWO-YEAR PERIOD BEGINNING
JULY 1, 2020, AND ENDING JUNE 30, 2022, FOR AN AMOUNT NOT -TO -
EXCEED $80,000 PER FISCAL YEAR (600.30)
E8. CITY MANAGER AUTHORIZED TO EXECUTE THE PROPOSED
MAINTENANCE AGREEMENT WITH SADDLEBACK VALLEY COMMUNITY
CHURCH REGARDING THE RANCHO CAPISTRANO RAIL CROSSING
IMPROVEMENTS; CITY MANAGER AUTHORIZED TO EXECUTE THE
COOPERATIVE AGREEMENT WITH THE ORANGE COUNTY
TRANSPORTATION AUTHORITY FOR THE RANCHO CAPISTRANO RAIL
CROSSING IMPROVEMENTS; AND, CITY MANAGER AUTHORIZED TO
APPROVE ANY AND ALL LICENSE AGREEMENTS AND EASEMENTS
ASSOCIATED WITH THE RAIL CROSSING PROJECT (600.30/600.50)
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ADMINISTRATIVE ITEMS:
F1. FINANCE SERVICES
a. PRESENTATION FROM CITY MANAGER AND CHIEF FINANCIAL OFFICER
ON FISCAL IMPACTS OF COVID-19 PANDEMIC AND ORGANIZATIONAL
RESTRUCTURING, RECEIVED AND FILED; RECOMMENDED PERSONNEL,
OPERATING AND PROJECT -RELATED ACTIONS SUMMARIZED IN THE
AGENDA REPORT, APPROVED; AND, STAFF DIRECTED TO RETURN IN
JUNE 2020 WITH THE PROPOSED FISCAL YEAR 2020-21 BUDGET FOR
ADOPTION BY THE CITY COUNCIL (330.20)
Benjamin Siegel, City Manager and Ken AI -Imam, Chief Financial Officer,
provided a PowerPoint presentation and responded to questions.
■ Public Comments: Frank Larkin, City resident.
Council Action: Moved by Council Member Maryott, seconded by Mayor Pro Tem
Taylor, and carried unanimously to receive and file the presentation from
City Manager and Chief Financial Officer on fiscal impacts of COVID-19 pandemic
and organizational restructuring; approve recommended personnel, operating
and project -related actions summarized in the agenda report; and, direct staff to
return in June 2020 with the proposed Fiscal Year 2020-21 budget for adoption
by the City Council.
ROLL CALL:
AYES: COUNCIL MEMBER: Reeve, Maryott, Farias, Taylor and Mayor Bourne
NOES: COUNCIL MEMBER: None
ABSENT. COUNCIL MEMBER: None
SAN JUAN CAPISTRANO HOUSING AUTHORITY (Refer to Housing Authority Agency
Minutes)
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes)
COUNCIL ACTION ITEMS: None.
CITY COUNCIL REPORTS: None.
CITY MANAGER REPORT: None.
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ADJOURNMENT:
There being no further business Mayor Bourne adjourned the meeting at 6:19 p.m. to
Tuesday, J ne 2, 2020, at 4:00 p.m. for Closed Session, and 5:00 p.m. for the public
Business Sssion, in the City Council Chamber.
Respe�tfklly submitted,
MARIA 1%401RRWCITY CL
Approved: June 2, 2020
ATTEST:
TROY K. B(DURNE, • .
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