91-0409_CRA_Minutes_Adjourned Regular Meetingr
April 9, 1991
ADJOURNED MEETING OF THE SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY
BOARD OF DIRECTORS
The Adjourned Meeting of the Board of Directors of the San Juan Capistrano Community
Redevelopment Agency was called to order by Chairman Buchheim at 7:00 p.m., in the
San Juan Hot Springs Dance Hall to conduct a joint Budget Workshop/ Programs and
Priorities session with the City Council.
ROLL CALL PRESENT: Lawrence F. Buchheim, Chairman
Kenneth E. Friess, Director
Gary L. Hausdorfer, Director
Gil Jones, Director
Jeff Vasquez, Director
ABSENT: None
STAFF PRESENT: Stephen B. Julian, Executive Director; Thomas P. Clark, Jr., Agency
Counsel; George Scarborough, Assistant City Manager, David Bentz, Finance Officer;
William Huber, Director of Engineering and Building Services; Thomas Tomlinson, Acting
Director of Planning; Al King, Director of Community Services; Ron Sievers, Director of
Public Lands and Facilities; Eileen Fegte', Deputy City Clerk/Recording Secretary;
Jeffrey C. Parker, Agency Secretary.
BOARD ACTIONS
Budget Workshop/Programs do Priorities (330.70)
I. INTRODUCTION
Stephen Julian, Executive Director, briefly discussed past accomplishments and
problems now facing the City and then turned the meeting over to Staff for the
slide presentation and presentations by each of the Department Heads.
Tom Tomlinson, Interim Planning Director, narrated a slide presentation covering
the following:
General Plan, City, City Guidelines, Land Use, Historic Preservation, Los
Rios Precise Plan, Redevelopment, Social Activities, Fiesta de las
Golondrinas, Equestrian Heritage, Agricultural Preservation, Open Space
Bond Measure and Capital Developments.
Mr. Julian stated that among the many issues facing the City, was the fact that
the population has changed since the General Plan was adopted, and consideration
should be given to updating the General Plan due to the differences between what
residents expected when the plan was adopted and what the City presently has to
deal with. He further noted that many residents are not familiar with our General
Plan, and that some manner of letting people know what the General Plan is all
about should be found.
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iI. CONSTRAINTS
George Scarborough, Assistant City Manager, spoke regarding City constraints
including fiscal, staffing and operational as follows:
a. Fiscal -•
In view of the revenue shortfall experienced by the City, the City had
reduced projected expenditures by over $900,000 in this year's mid -year
revised budget. In order to balance the 1991-1992 fiscal year's budget, it will
be necessary to continue the austere practices established in the revised
budget to keep expenditures at the 1990-1991 level. Two major events could
occur to change this, i.e., the building industry could make a substantial
recovery, and the State could deal with its $12 billion deficit by reducing
subvention monies received by the Cities, but neither event is likely to occur
before the City adopts its 1991-1992 budget.
b. Staffin
In order to help meet the revenue shortfalls, 13 full-time positions and a
number of part-time budgeted positions will be vacated due to attrition and
lay-off and it is unlikely that those positions will be filled during the 1991-
1992 fiscal year. Those positions were as follows: Planning - 5, Building - 4,
Public Land and Facilities - 2, and City Clerk - 2. Consulting services have
also been drastically reduced resulting in a saving of $351,000.
c. Operational
The bulk of the City's budget is obligated to expenditures necessary to
provide acceptable levels of service to the public, including public safety,
streets and park maintenance, building and construction regulation, and
planning and code enforcement regulation. The requirement to fund these
obligations place a significant constraint on the City's ability to develop new
programs.
Ili. PROJECT AND PROGRAM COMMITMENTS
Presentations by City Department Heads
a. Al King, Director of Community Services, spoke covering Open Space, Human
Services Element - Youth Alternatives & Diversion Programs, Fees and
Charges Study, and Facility Usage Agreements with Capistrano Unified
School District.
b. Ron Sievers, Director of Public lands and Facilities, spoke covering funding
not presently designated for the Kinoshita Farm, Open Space program, Water
Conservation, Historic Structures, Marco Forster Field Maintenance,
Equestrian Trails, and Hazard Materials Emergency Preparedness. He
estimated the lack of funding to be between $262,000 and $352,000 for the
1991-1992 year.
c. Jeff Parker, Agency Secretary, spoke regarding Community Redevelopment
Agency matters including the CRA/School District Agreement (Civic Center
Master Plan, Buchheim Field Master Plan, Gymnasium Construction,
Swimming Pool Construction, and Relocation of Adult Education and ROP),
Los Rios Entry Plaza, Railroad Platform Improvements, Soiag Relocation,
Open Space Acquisition Program, and Property Disposition.
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d. Tom Tomlinson, Interim Director of Planning, spoke covering the following
items many of which are Federally- or State -mandated:
Air Quality Management: Adoption of Air Quality Element, Preparation
of Administrative Policies, and Preparation of implementation
Ordinances.
Transportation Planning: Transportation Demand Management
Ordinance, Growth Management Element (Measure "M"), and
Transportation Corridor Agency.
Community Planning: Housing Opportunities Program (low- to
moderate -income housing), Cultural Resources Preservation Ordinance,
Sign Regulations, Alipaz/Trabuco Land Use/Circulation Study, and
General Plan Equestrian Trail System.
RECESS AND RECONVENE
The Board recessed and then resumed the meeting with the following presentations:
e. William Huber, Director of Engineering and Building, spoke covering the
following projects:
San Joaquin Hills Transportation Corridor/Foothill Transportation
Corridor Technical Issues, Flood Plain Management, Parking Programs
for Schools, Alipaz Extension (Technical Support), South East Regional
Reclamation Authority (SERRA), Sewer Ordinances, Grading Ordinance,
and Pavement Management Program required by Measure M.
f. George Scarborough, Assistant City Manager, presented information
regarding Recycling Issues handled by Douglas Dumhart, and Emergency
Preparedness. Mr. Scarborough stated that in light of the cost involved in
establishing curbside recycling city-wide ($300,000 the first year which would
have to be passed on to the taxpayers) this may not occur at this time.
Mr. Scarborough that in the future there are several increases that will be
passed on to the taxpayers. He further stated that our Emergency
Preparedness Plan should be updated due to City resources changes. He
stated it will involve approximately 12 hours in word processing time and at
least 16 hours editing and research time.
Mr. Julian then commented on recycling and emergency preparedness. He
stated that in regard to a hazardous emergency, we should formulate a plan
where we would "make do" with available resources at any given time for at
least 48 hours as we could not realistically expect help from Santa Ana before
that time.
Mr. Julian then called upon the Board to provide direction to Staff by identifying what
they feel are the issues after listening to Staff's presentation, and to set another meeting
to discuss these matters further.
Chairman Buchheim announced that the next meeting to discuss these matters would be
set for Tuesday, April 30, 1991.
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ADJOURNMENT
There being no further business before the Board the meeting was adjourned at 10:00
p.m. to the next Regular meeting date of Tuesday, April 16, 1991, at 7:00 p.m., in the
City Council Chambers.
Respectfully submitted,
3 *FYKER, Acting Agency Secretary
ATTEST:
RENCE F. BUICRRM, CHAIRMAN
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