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89-1205_CRA_Minutes_Regular Meeting21s DECEMBER 5, 1989 REGULAR MEETING OF THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY BOARD OF DIRECTORS The Regular Meeting of the Board of Directors of the City of San Juan Capistrano Redevelopment Agency was called to order by Chairman Friess at 8:21 p.m. in the City Council Chamber. ROLL CALL: PRESENT: Kenneth E. Friess, Chairman Gary L. Hausdorfer, Vice Chairman Anthony L. Bland, Director Lawrence P. Buchheim, Director ABSENT: Phillip R. Schwartze, Director STAFF PRESENT: Stephen B. Julian, Executive Director; Thomas G. Merrell, Deputy Director; George Scarborough, Assistant City Manager; Kenneth Hammon, Interim Director of Administrative Services; John R. Shaw, City Attorney; William D. Murphy, Director of Public Works; Thomas L. Baker, Director of Community Services; Cheryl Johnson, Deputy Agency Secretary; Nancy Bernardi, Recording Secretary. MINUTES Regular Meeting of Novem er 21 1989: It was moved by Director Hausdorfer, seconded by Director Buchheim, that the Minutes of the Regular Meeting of November 21, 1989, be approved as submitted. The motion carried by the following vote: AYES: Directors Bland, Buchheim, and Hausdorfer NOES: None ABSTAIN: Chairman Friess ABSENT: Director Schwartze BOARD ACTIONS 1. APPROVAL OF WARRANTS (300.30) It was moved by Director Hausdorfer, seconded by Director Buchheim, and unanimously carried to approve the List of Demands dated November 16, 1989, in the total amount of $66,377.28. -1- 12/5/89 2. ASBESTOS ABATEMENT AT DEPOT - AWARD OF CONTRACT DIVERSIFIED ASBESTOS TECHNOLOGY 600.401 Written Communication: Report dated December 5, 1989, from the Superintendent of Public Works, summarizing the bids received for two removal methods of the asbestos from the Depot and the possible consequences of each method. Staff recommended that Bid "A" be awarded for $15,780.50 to Diversified Asbestos. Mr. Sievers gave an oral presentation. There was discussion among the Board and staff regarding whether the panels should be encapsulated or the material totally removed, the costs thereof, and legal notification of employees/public of the presence of asbestos. Director Bland felt that the total removal of asbestos at the site would alleviate any future requirements that might be imposed by government agencies regarding asbestos. It was the consensus of staff that the asbestos could be safely encapsulated. Award of Contract: It was moved by Director Hausdorfer, seconded by Director Buchheim, and unanimously carried that the bid for asbestos abatement at the Depot for $15,780.50 be accepted and the contract awarded to Diversified Asbestos Technology. In addition, $60,000 was allocated to Account No. 26-6900-4720- C22 to cover the cost of the contract and related costs. The Chairman and Agency Secretary were authorized to execute the contract on behalf of the Agency. 3. MULTI -MODAL DEPOT PARKING AREA IMPROVEMENTS 570.70 Written Communication: Report dated December 5, 1989, from the Assistant to the City Manager, recommending that the Board approve an interim plan for modifications to the multi -modal parking area adjacent to the Depot due to archaeological constraints and incomplete negotiations with an adjacent property owner, with no parking structure to be built on the site at this time. Jeffrey Parker, Assistant to the City Manager, made an oral presentation. 1-1 Discussion ensued among the Board and staff regarding the removal of bus parking on Camino Capistrano next to the Mission to allow all vehicle access. Mr. Julian noted that the bus companies prefer the parking area to be close to the Mission for quick ingress and egress, and that the Mission feels the removal of the bus lanes would be disruptive. In view of the multi -modal parking modifications, however, Mr. Julian felt that removal of the bus lanes would be beneficial overall. -2- 12/5/89 59 5. 21 221 Authorization of Design/Construction: It was moved by Director Buchheim, seconded by Director Hausdorfer, and unanimously carried that the Agency staff be authorized --to move forward on design and construction of the modifications to the multi -modal parking area of the Depot, removing four bus parking spaces and replacing them with 25 car spaces, as well as modifications to circulation at the north end of the Depot parking lot. FRANCISCAN PLAZA JOINT PARKING AGREEMENT (600.40 Written Communication: Report dated December 5, 1989, from the Assistant to the City Manager, forwarding the Joint Parking and Maintenance Agreement and Declaration of Covenants Running with the Land, to be executed prior to the issuance of Use and Occupancy Permits as a condition of approval to the Franciscan Plaza Conditional Use Permit approved in 1986. Mr. Parker made an oral presentation, noting that parking spaces allocated for commuter use could be used during off hours with time limits imposed. Approval of Agreement: It was moved by Director Buchheim, and unanimously Maintenance Agreement and with the Land be approved. were authorized to execui Agency. Hausdorfer, seconded by Director carried that the Joint Parking and Declaration of Covenants Running The Chairman and Agency Secretary :e the document on behalf of the ANNUAL MEETING AND ELECTION OF OFFICERS (400.10) Written Communication: Report dated December 5, 1989, from the Agency Secretary noting the procedures for the annual selection of Chairman and Vice Chairman of the Board. Selection of ChairmanfVice Chairman: It was moved by Director Hausdorfer, seconded by Director Buchheim, and unanimously carried that Director Friess be selected as Chairman to the Agency Board. It was moved by Director Buchheim, seconded by Director Bland, and unanimously carried that Director Hausdorfer be selected as Vice Chairman to the Agency Board. AGENCY BANK ACCOUNTS - DEPOSIT INVESTMENTS AND SIGNATORIES f3_20.10) Written Communication: Report dated December 5, 1989, from the Agency Secretary, forwarding a Resolution authorizing the deposit and/or -3- 12/5/89 222 investment and reinvestment of Agency funds for the newly selected Chairman and Vice Chairman of the Board. Adoption of Resolution: It was moved by Director Hausdorfer, seconded by Director Bland, that the fallowing Resolution be adopted: RESOLUTION NO. CRA 89-12-5-1 DEPOSIT AND INVESTMENT OF AGENCY FUNDS - A RESOLUTION OF THE SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY, DELEGATING TO THE AGENCY FINANCE OFFICER AUTHORITY TO DEPOSIT AGENCY FUNDS AND TO INVEST AND REINVEST AGENCY FUNDS, AND REPEALING RESOLUTION NO. GRA 89-9-5-2 The motion carried by the following vote: AYES: Directors Bland, Buchheim, Hausdorfer, and Chairman Friess NOES: None ABSENT: Director Schwartze CLOSED SESSION The Board recessed to a Closed Session at 9:40 p.m. for discussion of property acquisition matters at the Aminta site, the Deputy Agency Secretary being excused therefrom, and reconvened at 10:35 p.m. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:35 p.m. to the next regular meeting date of Tuesday, December 19, 1989, at 7:00 p.m. in the City Council Chamber. Respectfully submitted, MARY ANN HANOVER, AGENCY SECRETARY By e ly© CHERYL JO'ANS469, DEPUTY AGENCY SECRETARY ATTEST: h KENNETH E. FRIE S, CH RMAN -4- 12/5/89 223 NOTICE OF ADJOURNMENT OF MEETING OF BOARD OF DIRECTORS OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SAN JUAN CAPISTRANO NOTICE IS HEREBY GIVEN that at the Regular Meeting of the Community Redevelopment Agency of the City of San Juan Capistrano, due to lack of quorum of said Council, the undersigned City Clerk thereupon declared said meeting adjourned to " iesday, January 2, 1990, at 7:00 P.M. in the Council Chamber of City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. DATED: December 19, 1989 �-�AV MARY ANN 14ANOVER, Agency S retar STATE OF CALIFORNIA COUNTY OF ORANGE ) ss. AFFIDAVIT OF POSTING CITY OF SAN JUAN CAPISTRANO) ) I, Mary Ann Hanover, Agency Secretary of the Community Redevelopment Agency of the City of San Juan Capistrano, do hereby certify that the above Notice was posted at or near the door of the Council Chamber on December 19, 1989, at 7:00 P.M. MARY ANNWANOVER, Agehcy S retar