17-0620_GOLDEN TOUCH CLEANING, INC._E10_Agenda Report 6/20/2017
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City of San Juan (Capistrano
Agenda Deport
TO: Honorable Mayor and Members of the City Council
FROM: ,,Oen Siegel, City Manager
SUBMITTED BY: Steve May, Public Works and Utilities Director.-alM4—
PREPARED BY: Tam Toman, Assistant Public Works Director
DATE: June 20, 2017
SUBJECT: Consideration of an Amendment to the Personal Services
Agreement for Custodial Services for City Facilities (Golden Touch
Cleaning Inc.)
RECOMMENDATION:
By motion, approve and authorize the City Manager to execute an amendment to the
Personal Service Agreement with Golden Touch Cleaning Inc. (formerly Goodman
Cleaning Services) to provide custodial services for City facilities for a one-year period
commencing on August 1, 2017„ and ending July 31, 2018, for a total amount not-to-
exceed $89,184.
DISCUSSION/ANALYSIS:
Golden Touch Cleaning Inc. (GTC), formerly Goodman Cleaning Services Inc., has
provided custodial services for City facilities since August 1, 2014. The change in
ownership was affected by letter from Goodman Cleaning Services Inc. dated May 1,
2015 (Attachment 1). The initial three year term of the Personal Services Agreement
(PSA) with GTC expires on July 31, 2017, and the Agreement (Attachment 2) allows for
three, one-year extensions with a Consumer Price Index (CPI) compensation
adjustment. Based on satisfactory performance and efficient continuity of service over
the past three years, staff recommends extending the agreement to July 31, 2018.
Additionally, GTC has requested that their compensation be modified to account for the
increase in the State of California minimum wages as explained in the attached letter
from GTC (Attachment 3). The total CPI and minimum wage adjustment increase
equates to $5,760 (6.5%) for a total contract amount not to exceed $89,184. Since the
City Council Agenda Report
June 20, 2017
Page 2of2
increased minimum wage and is not reflected in the CPI, staff recommends approval of
the requested adjustment.
FISCAL IMPACT:
The Agreement Amendment reflects a $5,760 increase over the existing contract
amount of $83,424 as shown on Exhibit A of Attachment 4. Only a portion of the
increase was included in the Fiscal Year 2017-18 operating budget. Staff will make
internal adjustments within the existing budget for Fiscal Year 2017-18 to offset this
increase.
ENVIRONMENTAL IMPACT:
The present action of awarding a contract for custodial services is not subject to CEQA
pursuant to Section 15060(c)(3) of CEQA Guidelines because the action is not a project
as defined in Section 15378 of the CEQA Guidelines, and the action has no potential for
resulting in physical change to the environment, directly or indirectly.
PRIOR CITY COUNCIL REVIEW:
• On July 15, 2014, the City Council approved the Personal Services Agreement with
Great Cleaning Service, now Golden Touch Cleaning Inc., to provide custodial
services for City Facilities for a three-year term in the amount of $234,832.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
This item does not require commission review.
NOTIFICATION:
Golden Touch Cleaning Inc.
ATTACHMENTS:
Attachment 1: Company name change letter
Attachment 2: 2014 Personal Services Agreement with Golden Touch Cleaning
Attachment 3: Letter from Golden Touch Cleaning and revised scope and costs
Attachment 4: Amendment 1 to Personal Services Agreement with Golden Touch
Cleaning
a►odman Cleaning Services
May 1, 2015
Attn: All Customers
I would like to inform all customers that GCS, Inc. Will be transferring ownership as of May 16,
20 15.
The new owner, Debi Tambellini, has bought GCS. Inc under Golden "Pouch Cleaning, Inc.
FtTective May 16, 2015, GTC, Inc. will take over on all of our contracts under the same terns.
The current staff is not been affected by this change and will continue to service your facility.
Gissel Fonseca and Miriam Ortiz still remain your contact in the main office and Luis Mejia will
remain working for the new owner as General Manager.
All checks dated after May 16, 2015, will need to be paid to the order of Golden Touch
Cleaning. Inc. and mailed to P.U. Box 15786 Santa Ana, CA 92735.
If you have any furtner questions, please e-mail us or contact us at(714) 542-9999
We appreciate your business.
Sincerel
r'
Richard Dawes
President
1816 E.Carnegie + Santa Ana,CA 92705
Attachment 1
Tel(949)474-3313 ■ Fax(949)474-3317 • E-mail:gcsclean@sbcglobal.net 1 of 1
RE RSONAIJ SIE RVICE SI AG REEIMENT
THIS AG RBBM 8NT is made, erillered into, and shall k ecorrie efikiciive this day
2014, t y and between thea Ci11y of San uari Capisi nano (h6reiriafter neferreid to as
the "City and G CSI, Iric., G oodrrien Cleaning SeiRiices (heminafiler neferneid Io as the
"Clorillractor"'.
RECITALS:
W F ERBAS, Ciiy c eisireis io retain It 6 services of Contractor regarding the Ci)'s
clroclosal to provic 6 Cc sllodial maintenance servicers ilor City facilities; and,
WF BRBA S, Contnactor is qualified t y vire ue of experience, training, education anc
eixpeirtisei to accomplish SL ch services.
NC", THBREFORB, City and Contractor mutually agree as follows:
Sc ci icin 1. Scope eifl Work.
The scopes oilwork to bei perfonmeid by it e Contractor shall consist of thosei tasks as
sei forth in Exhibii "A," attacheic anc incorporateid h6reiin by reference. To ihei eixient It at
there ane a ny conillicts between the clrovisions descnibed in Exhibit"A"and those prc%isions
contained within 11his AgreiernE nt, the pnovisions in this Agreiement shall control.
Seiciicin 2. Term.
phis AgreiernE nt shall comrrieirice on th e Auclust 1, 2014. This AgWement shall be
fou a threes (3; year period of times with three (13; crie-yeiar exteirisions. Agr6ement
eixiensic ns shall t e baseid on staff review oil thea Cloni racton's peirlormancei. C ptional
reineiwa Is may be SL bject tc an adjustment ti6d to an All L rban Consurriens Rrice Index
(CPI' ac jc stmE nt as determineid anc approved by the Ciiy. llh is Agreieimeinll shall teirminate
on , my 31, 2020.
Seiciicin 3. Compensiaiion.
3.1 Amount.
-notal corripeinsai is ri fon i h ei se Riiceis here 1.nden she II not exceed the tote l
arrIOL nt available in the City's ac oplled fiscal year operating bL dget for CL stodia I services,
payables at thea rates seri forth in "Exhibill B", aitacheid and incorporated h ereiin by nefenence.
3.2 Methad oil Payment.
Slubjeici to Section 3.1, Contractor shall submit rric nthiy invoices based on
tote I services which have bei6n satisfaciorily corripleteic for SL ch rriorithly period. The City
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will pay rricrillhly klregress klaiyrrienls based cri apprcved invcices in aciciordance willh 11his
Section.
31."1 Reicondsi oil Expenses.
Contracllor stall ke6p ciompleilei and aMratei records cf all ccslls and
expenses iriciderillal to seirviiceis cioveired by this Agneerrienl. Tf else neicords will be mac ei
availablei at reiascnable iirrieis to thea Ciiy. Irivcices slall bei addresseid as prcvided ibr in
Section 'I6 bellow.
Sed ion 4. Inc eipeindeint Ce ntnactc n.
Ii is agreed tl-at Contracitor shall aci and bei an independent ciontnacllor and not an
agent or eirriployeiei cil the City, and sr all okiain nc rigris to any benefits which aCC11LEl tc
Agency's eirrriployeies.
Seiclicn 5. LJimilationsi Lpcn Subcontracting and Assignment.
Thea experience, knowleidgei, capability and nepLiation cf Contnacllor, its pnincipals
and eimployeeis were a subsiantial inducemeint for llhei City to einten into this Agreeirrierii.
Contnacton shall not ciontnacll w ilh any off ein enliiy to perform 11'ei serviiCEa required without
writlen approval of thea City. This Agreiement may not bei assigneid, volt ntarily or by
operation of law, w iir oc t thea prior w ritiein approval of ilhei Ciily. If Contracllor is penmitted 110
subcc ntraci any parl of this A greiement by City, Ccniractc r shall be responsible to the City
fon llhei eiclls and omissions of its sc bciontnacllor as it is fc r pensons directly eirriployeid.
Nothing contained in il•is Aclreiement shall creaie any ccntractual nelalionships tetweein
any SL bconiracton and City. All persons eingaged in it e work will be considered eimployeies
of Contreictcn. City will deal directly will and will rriakei all payrrienis to Coni nactcii.
Sleictic n 6. Changes io Scopes oil Mirk.
For extra wcrk rict part of this Agreeimeni, a writiein authorizallion ihiom City is
required prior to Conlnacllen undertaking any eixtra work. In llhei eiveirnl of a changes in the
SCC pet of Wonk pnovided fon in 1 het cc retract dcCL meints as requeisteid k y ll het City, thea Pari ieis
heiretc shall eixecclle an addendum 11e this Agreement seitlling fcril- willh parliciulanily all
Ileums oil the nE% agreement, including bui not limited tc any additic nal Contractc r feels.
Sleicticin 7. Hamilianity with Wcink andlon Cansitnuction Site.
By exeiciutirig 11his Agreement, Coniracton warrants irat: (1; ill lasinvestigaieid the
work to be pent rmeic ; (2; if applicable, it has invesiigaied ilhei work siilei(s), and is aware of
all conditicris 1r eiiei; and 113) it undeirslanc s 11"ei faciililies, diflicullies and reislrictic ns of thea
work 110 be peirformeid L nden tl-is A greiemeint. Sl'C Id Cc ntraciior discover any latent or
unkncwn conditions maleirially differing frcrri those inheireril in the work or as reipneiseinted
by City, it shall irrrimeic iallely infonrri the City of R is and slall not pnoceied willh fL rther work
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under this Agreement urill il writien instructions are received frcm Ill-e City.
Seclicin 8. Time cif Sssiencei.
Time is cf 11h6 eisseince in the pEidormancei of this Agneeirrieni.
Seicliein 9. CoimpliancE with Llaw.
Cc ntraciior sl•all comrily with all aprlliciabke laws, ordinanceis, codecs and neigulatic ns
cf kclEeiial, states and local govemrimeint.
Secliein 10. Cainlllictc cif Inteiresit.
Cc ntracrtor coveiriarits thail it presently has no interest and shall not aciquirei any
inieireisil, direct or inc ireict, wf•icl wcL Id conflict in any manner or clEgrEee witl- the
perforrriancei of ilhei EwNiiceis ccriileimrllaied by this Agreeirrierit. Nc person having sucl
iniereisi sr all bei employ ed It y or associated with Coni ractc n.
Section1l. Caipiesi cif Work Rrod ucl.
All III ei ccrripleiticin of thea%oirk, Coininactor shall haves deliveneid to City a1 least dries 1l1)
coyly cf any final reports and)lor notes or drawings containing Contractor's findings,
ccincicsicins, and reiccrrirriendaiicns with any suripcirling doicurrienilaticin. All neiports
submitted io tl-ei Ciily sl-all bei in mrlroducible foirmat, cir in if•ei fcmmat oilhUwiisei approved
by the Clity in writing.
Sleiction 12. Cwneirsihip cifl Documenlsi.
All reipciris, infoirmailiciri, data and exhibits prepareid on asseimt lead by Contractor in
cionneicilic ri with tl-ei peirformance cf its services pursuant to tl-is Agreeirrieni area coinfi&ntial
to the eixieint pUrnitted by law, and Contracilor agneeis ill•at tl-ey shall not bei ma&availablei
tc any incl idL al or organization w cif•c O pric r w ritien coriseint cf thea City. A II au& reports,
ink rmatioin, data, and exl-ibits sl-all It ei il-ei propeiriy of thea City and shall bei dediveireid 110 thea
Clity L poen deimarid witl-cis 11 addillicinal coins cm expeinse io thei City. The City acknow ledgers
such documeints ane insirumeints cif Contracior's profeissicirial services.
Section 13. Inceirrinity.
Tc llhei fullest eixtenll permitteic by law, Cc ntracton agneeis tci pnoiect, deke rid, and hold
t arrriless the City and its EkCllivei and appointivei bciards, afficieirs, ageints, and eirriplcyeieis
fmrri any and all claims, liabilities, expenses, cir damageis cf any natures, including
aitcirneiys' fEES, fcir irijL ry c r deaR cf any peirsc n, c r damageis cf any natures, incl ding
inteidEreincei with use of properly, arising cut cif, cir in any way coinriecteid with if•e
neigligeincei, reicikleissneiss and/cir intenllicirial wrcirigful ccindLcll of Conllracton, Contractor's
ageints, cifficieirs, emplciyeieis, sutccinilractcirs, or inclEflEriclEM cointracioirs hired by
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Contracllor in the peirlormancEi of the PgreieimEint. ME cinly EXieepticin tc Conilractcn's
reispcinsibility tc pnoteict, defeirid, and h otc h anrrileiss thEe City, is duEe tc tr ei nEegligence,
reickIeissnEiss anc/cm wronclful cioncucit cif thEe Clity, or any cif its Eileicti%ei cn appcintivEe
be ands, officEirs, agEints, or eimployEiEis.
Tr is hold harmlEiss agreeEerreeerit sr all apply tc all liability reigardlEiss of whether any
insurance policies area applicat IEe. ME policy limits do nct act as a limitation upcn thEe
amount of indeimnificiatic n tc be prc videid t y Cc ntractc r.
Section 14. Insura ncei.
On e n t eifc rei beiginning any of IT El servicies c r we 0 callEic fe n t y any teirrri cf this
P grEieirrient, Cc ntractc r, at its ow ri cost and E1xpEinsE1, shall carryl, maintain for ft ei duration
of tr ei agrEieiment, and provic El prcof theereeof IT at is acceptable tc the City, thEi insurancEe
spEiaified beilow with insurers and under forms cf insurance satisfactcryl in all reispEicils tc
thea City. Cc ntracrlor sr all rict allow any sL bcontraator tc cerrimeiricei we rk c n any
subacritnact uriilil all insurance rEequireec cf thEe Cc ntractc r r as also bEieiri obtained for ilr Ee
subacniractcii. Insurance rEiquirEid IEirein shall be prcvideid by InsunEirs in gocc standing
with the States cf California and ha%incl a miniML m BEest's Guide Rating of A- Class VII cn
beitteui.
14.1 Comp reiheinsWei CeeneeraI Liability.
llhrc ughc ut the temrri cf tr is AgWeiment, Centnacter sr all maintain in full forcEi
and effect ClcmprEFEinsive General Liability aovErage in an arricLnt nct IEess than criE
millicri dollars pEir cccurrEincEi ($1,000,000.00), ccrribiriEid single limit covEirage fcr risks
asscaiatEid wilt tree work ccntemplailed by this agreiEimeiriil. If a Commercial CEinEiral
Liability InsurancEi fcnrri cn ether fcrm wiilr a general aclgnegaile limit is used, eithEm tree
general aggrEclatEi limit shall apply seirlanaileily tc the work io bei performed under tr is
agrEeement c thei general aggrEgaie limit shall bei ai least twicei the reiquined cccurreiricei
limit.
14.2 Cempnehenaiue Autcimobile Lliability.
-lhrc c ghc c t thEe teinm cf this P grE emEint, Contractor sr all maintain in fc II force
and eeffeeci Cc rripnehensivEi Autc rric biles Liability covEirage, inch ding cwned, r irEic and non-
cwned veil-icleis in an amount not less than Brie millicn dollars per cccurreince
($1,000,000.(10).
14.3 Workeirsi' Compensatioin.
If Ccntnactcn intEinds tc emplcy eemrllcyeEes to pericrm sEirvices under tris
AgreErTeriil, Centnacter shall obtain and maintain, during tree teinm cf this AgrEiEirrieni,
We 6 erns' CompE risation Emrllc yeen's Liabiliily Insc raricE in tr ee state iloryarriount as requinEed
by state law.
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14.4 Preeael of Insurance Regluireimeintsi/Enc cirsiement.
Anion 10 begirming arty work urider ill-is AgrEemEerill, Clanlnacllor sl-all submit the
insunancie aeertificates, including &e c ec uclible or self-rEelention arriourit, and an additional
insuned EendorsEerriEerit reaming City, its officEers, erriployEees, agents, and volunileEers as
addiliorial insurEed as resrlects Eeacl- of thEe following: Liability arising out of acllivities
pEerformed by or on kEhalf of Conlnacton, including thea insuWd's general supervision of
Contraclor; products and compleiled operatioris of Conlracton; prerriisEes owned, ciacupiec
on used by Conlnacton; or autcmot iles owned, leased, hired, or borrowed by Contnactor.
HhEe covenagEe sl-all cionlairi no spEecial limiilations on thea scopes of pnotection affordEed City,
its officers, e nrlloyeEes, agEents, or volurileielis.
14.51 Not applicable.
14.6 Notice cif Canceillaticen/Teirmination cif Insurance.
The above policy/rlolicieis shall nol 1EermiriatEe, rion sl all they be cancE Iled, nor
ll-e coverages reduced, until afiler thirty(30) days'\ ri111Een noticie is given 10 Cily, EXCE p11 &at
1Een ('10) days' rioticiei shall bEe givEen if thEire is a cancellation duEe to failurEi la pay a
prEirriiL M.
14.7 Terms of Coirrip einsiaticen.
Contractor shall not nEeceive any corripeensation until all irisurance pnovisions
F ave been satisfied.
14.8 Notice tee Prciceieic .
Contnactor sr all not pnocEeeed with any wcenk L nden this AgreEerrient unilil thEe
City I-as issuEc a writileen "NoticEe to FlroaeeEec" erifying 11 hal Contracton has complied with all
insL ra ricEe neegL inemEents of 11- is AgreemEint.
Section 151. Terrriinaticen.
City shall I avEe I1 a right 110 llerminalee 1r is AgreEerrierit without cagy se by giving thirty
Q30; days' advancie MiltEen noticEe of tEermination tce Conlnacton.
In ac dilliceri, this Agneerrienl may t e llerminaileed by any party fca causEe by prci�iding
teri ill a; days' nolicE tce thEe othU parly cef a malleerial breach of corillract. If the other party
doEes riot cure 1r a bneaah of cioenlract, then it Ee agreemEent may bEe teen-iinated SL bsequEent
to the 11en Q10; day cure period.
Section 16. Notices.
All notices shall be pEerscerially dEelivereed or mailed tce thEe below lisleed addresses, or
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ilo such other addrEissEsi as may be designated bywniitEn ncllicE. TI-ESE addrESSEs shall
bE LsEd fan delivEiryl cf servicer of prccEss:
-lo Ciily: Ci) of Elan JL an Capistnano
32400 Raseio Adelantc
San , uan Capistraric, CA 92E75
Attn: Keith fan Den MaatEri
-lo Contracilor: CCS, Inc., GocdmE n Cleaning SE rvicE s
14292 Culveir Dnivei, Suiile A
IRline, CA 92E04
Atiln: Luis IVejia
Slection 17. Attonneysi' Rees.
If any aaiicri ail law on in Equity is riEcessarytc EnforcE or intEnprEt Ire ilermsi of this
AgnE emeni, ih E prevailing party shall bE E ntitlE d ilo reascriablE aitc rnE ys' fees, cc sts and
nEiaessary disbi,rserrienils in addillicri lo any oilhEr relief io which he may kE Entitled.
Section 18. Dispute Resiciluticin.
In 11hE Eiveriil cf a dispLile arising tetweiEn the parties regarding riericrmancEi cr
intErprEiailicn of thisAgrEeMEnt, the dispLtei shall bE rEsclved by binding arbiilration undEr
the aL spicE s of the Judicial Arbii nail is n and ME diad is n SE ruicE (",AMS"',.
Section 19. Entire Agreement.
This AgneEmeini constitLies ihE EintinE L ncEInsianding and agrEiE Ment tEtweEin 11hE
pariieis and slpErsECEs all plrEvicls nEgctiaticns bet\4Een therm pertaining to the subjEcll
rriatiler the recf.
Sc ction 20. Caiunte rparts anc Racsimile signatunesi.
This AgrEeME nt may t e exE autEd by il'ei RartiEls in aounteirpari s,whish counilerpari si
sr all bE cc nstrued i ogeil hE rand have the siame E fllE cil as if all 111E Pari ies hac E xE cute d the
saME iristrurrieni. Counlleirpart signatunes may bEi transmitted by facsimile, E mail, or oilhE r
E IEaironic MEans anc have thEi saME forcE and Efilect as if they werE c riginal signaturEis.
[SIGNATURE PAGE FCLLCWSJ
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IN WITNESS WHBRBCFI, ire partiES I•eneto have e)ecuied this Agreemenil.
CITY CR SAN UAN CAPISTRANO
CONTRACTOR
By: _
ATTEST:
Maria Morris, City Clerk
AFRROVBD AS SIC FORM:
Hansa Van igten, Ciily AttcrnEy
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CITY CF SAN JUAN CARISIIRANC
CC L NTY OF C RA N C E, S TIATEI CF CALJIFORNIA
tom' ' �n uarsaarta
177&
SPEC IFICATICNS Ah D CCNTRACT DCCUNI EINTS
CUSTODIAL] MIAINTBNANCEI - CITY FACILIIIIES
RUBLJIC WCRKSI AND UTILJITIES DBRARTIMIBNT
MAY 2014
AttachrpWHIbIT A
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RBa L EST FIC R F ROPOSA L S
CL STC DIAL MAIN T ENANCE - CITY RACIL IT IES
NoticEi is hereby given that IT e Ciily of Elan Juan Capistrano will, up to 2:00 p.m., on
the 28th aay oil May, 2014, receive Propcsals fon Custcdial Maintenance - Ciily
Facilities. Propcsals will be received until IT e time hE reiri bellorE statE d at 11 he Puklic
Wcrks Office, Elan uan Capisiranc, 32400 RasEo Acelariilo, San .!Lari Capistrano,
California, 92675.
IlhEre will be a mandatory) pr6-pnoposal mEetincl helc cn WEdnesday, May '14, 2014 tc
be helc in ire Elan uan Capisiranc CommL nilly CE nteii MEeiting Rloc m at 10 a.m.
locatec at 25925 Camiric Del Avion, San , uan Carlistrario, CA 92675.
All iriquiries rEigardirig this neqLest ilor propcsal mLsil be made in writing and sent via
electrcnic mail Ije-mail, to Jill Thomas at i11r orrias(c sariivanciapistraric.onq.
ROL R (4) RRC POSALS (hard ccipieis) sl�all be deliveiied io 'IhEi Puklic Works and
L tililliEis DEipadrrient cri or before the day anc he ur sEt for recieipt of Rnopoisals.
No Rrcpcsal will bE receivEd unless it is made on a prcipcsal provicec wiilhin these
sp6ciificall is ns.
Tre City Council mservES il`6 rigrt io reject any and all Proposals receivec arid tc
compane it e relative mEirits cf Ilii E respec1VEi Rroposals and tc cr cosec one or morE thall,
which in trei opinion of IhE Ciiy of Sari Juan Capisirano, will beast servEi tre interests on
riee ds oil the City cif San , uan Capistranc.
This Cusiloidial Mainienancie - Ci) Faciiliiies perscnal servicies agreerrienll will bEi foil a
threiEi 113) yEiar period and is expected 110 ccmrrieiriC6 cn Acgusil 1, 2014. llre City of Elan
Jcari Claclistnanci, at i�A discretion, may offer up to Ilii rEe 113) one-yeah eixtEinsicins. lire
City ciil Elan Juan Capistrano will ender into an agreemerill wiir cinEi cir moire cantnactors
as besl meets 'IhEi Clity's neqL inemElrits.
Attachment 2
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ATTAC I- M B N T 1
RIEQ U BST POR PROPOSAL
C usiicic ial Mair ter a r cEi — City RaicilitiES Proposal
SialEirrEirt cif ExperiEirce
List cif EcuipmEirt
StatEirrEiri cif lira r siiticr Plan
L ilii Of S u L contreictorsi
Prcpcsial PricEl Summary
Proposa I Bid Sheet's By Racility
Attachment 2
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PROPOSAL
CL STC DIA LI MAINTENANCE - CITY RA CILII IES
From: ccs, Ina Ccodiren Cleaning) Ser1jice
CC N TRAICTC R
ToIhE ForionablE City Council
City of San Ji.ari Capislrano
GEMIEmen:
ThE uridE rsignE d, as prcposE r, declarers t1'at thEiy havEi earEift Ily EI}aminEid thea Ic cation
of llhEi prcposed wcrk as descnibEid, examined the Specifications and General
Pro�isicins, read llhEi Instrucllicns to Proposers, and is familiar with all proposal
rEiquiremeints, and her6by proposes and agrees, if thEi proposal is aCCEipted, to complelle
said contracit in accordance will h thEi Clorlract DOLL mEints for 11'EI following:
Said amourills are llo ineludEi and co%er all taxers, fees, 91. rct anges, ovEirheiad anc
expenses for perfooming of all llhEi lator nequisitEi on propen anc thEi prcvidirig of all
nEicessary machinery, tccls, apparatus, rriallerials and cl1'eni mEians of mainteriance;
also, the pErformance and eompleiiori of all the work in llhEi manner sEit fcdh, descnibEC
and shown in tI-e Specifications fon thEi work. All pricEis qucied shill iriCILde rEimoval
and disposal of all malerial, such as, bpi riot limited 1o, sludge, grease, waten, mud,
rools, lnash, etc., from the project sites. L nil pricing amounts shall remain in placEi for
111'EI thnae (3; year tEirm cf llhEi agneierrient.
It is anticipated that the chosen Proposer shall eommeince work on A ugL St 1, 2C 14.
illf an individual, so state. If a finn-i on co-partnership, stale thEi finrri name and gi%e the
narries of all individual co-partnEirs composing tl-e firm: F residEint, EIecnellary, llrEiaSL rer,
and Manager theirEiof.'
Dale CI9/2'1 / 20'1 4
SIG NAT RE.G�F�,G flUI CTORI
NaMEI: LUIS Mejiai
Title: vice-President
Comrlany:GC S m I r.c , c c cidmen C lear incl
service
Business AddnESS: 14 < 52 Culven dr.
Ste A. Irvine, CIA 92( a4
E-mail:glcsclear @sbcglloit al .r et
2
Attachment 2
11 of 93
RROPCSAL — CUSTCEIIAL NIAINIIENANCE - CITY FACILITIES
FROM: CCS, Inc . Geiocmeir Cleairtrgl ElErvtce
CC NTRACTC R
The undersigned, as cioninactcn, declares thall trey have canefully examined the Icicaticn
of the pnopoisec \Aork as descnibed, exarr ined 1 t e Speciificai icrls 1 herefcne, read the
Pnoposal Instruciicns, and is farriliar with all pnoposal requirements, anc hereby
proposes and agrees, if the pnoipoisal is accepted, io ccirriplete the said maintenance in
aaccrdance \A iilh the Contract Doicumenis, for 11he c nii price or iurrip sum as foiilcros:
WOO io incllde, bui not limited io, Eiervices listed above in on on City owried prcperiies
(i.e. Ciiy Facilillies;. E-aid arricunt shall incluc a and co%er all taxes, feesi, surcr arges,
overheat and sub-ccniract expenses, the funnisting of all rriaterials, the performing of
all it a labor required, and the providing cif all necessary rriact inery, ioicls, apparatus,
and other mearis of CL stodial Mairillenancie for Ciiy Facilities. llr is is a valid anc
binding pnoiposal io dc all wank t eiiein proposed fcii ti, ices seat forth abcvei.
Dalle C1 i T1 /:I C11 4
SIC NA TUR 8 CTOR
N arrlel: L1L iS Meij tai
Title: Vicei-Firesideirt
Company:CCS Inc, GcicidmEr. C]Eiamtng
ervicE1
R sirless Ac drelss:'1 42921 Culver Llr.
Ste. A. Irvine, CAI 9JE 04
Further, the undersiignEcl pnoposeii ceraifies that thEiy rave thcrciughly creckec the
figL res seat forth in this) proposal, that itey are ccirrect to the bES11 of iteir Hnc\Nleidge aric
11hat 11hey cons1illute thein proposal for the woO called erein.
Daie 05/ 21 JC11 -
SIC N)kl-U DN TOR
Name., Ilui_i Meij is
Title: Vtce-Hreisideint
CcmparlycCS, Inc ccocmen Cleiamincl
Serm:tce
HLSinesEiAcdreSS;'14A921 Culver 11r.
StEi A. Irvine, CA 926CI4
Attachment 2
12 of 93
STATEMENT C F EXAE RIENCE
THIS PAGE TO BB CCMPLETE11 El' FROPOSOF AND SUBMITTOD TO CITY AS
PAF Tl OF C UOTATIC N.
Luis Mejva QVvice-Presvdent; GCS, Inc. Gocdmen Clearing Sermice
PFCFICSIBR'S NAME CCMFANY NAME
'1425A CullvieL ❑r. EIte AI Irvine,, CA 9AUG0
BL JSIN ESS P DDRB%SS
E L SINBSISI TBLEP F ONO N UM BEF
gcsAeanClsbcg1ciba1 .net
EL SIN ESS B-MAIL P DDRBSISI
List coni nacts of a sirrlilan type,eiihen CL rrerltly held or held within the Flast terl 1l1CI;
years.
AE RIC D CF CONTACT NAME
CCNTIRACIT RUSLIKI AND PHONE CCNTRACTI CCNTRACT
FRC M/TC AGENCY/CC NIPA N Y NL N BE R TYPE AMOUNT
PLEAD➢ 9E.E AglrAA HMEIN'II
Date CI 9/A1 / 2 01 9
S� F:E �"RPICT�R
Name: tins Mej va
Title: Vvice-Presvdent
Clorrlpany: GCs, i nc.Goc dmer Clear inch
Servvice
Business Address: '14253 Culver ar..
Ste A. Irviine, CA =12604
L
Attachment 2
13 of 93
GCS, iinrc
REFERENCES
1. Firir: City of Whittier
Addreiss: 1-32-"10 Penn St. Whit>lier, CA W(02
Contact: Bryan Fetroff Telciphonc: (-'l62) z 64--"1413
Nnoject: Jlanitorial Sarvicci, (floor & Carpat ears, and Window Cleaning c cirv:icie
Conti acct A m ciunt: $213,:I CI 1.00 Star t/End Date: 07/20CI4-currcril
2. Firm: City of San llernanda
Addreiss: 117 N Macnci] St, San Fernando, CA 51140
Con taeil: N azri E zisbun Telciphone: (H f) �-1222
Nroject: Janitorial Servicei, Floor & Carpet carei, and Window Clean'ng service
Cortiaicit Amcnnt: $:1.9')1,31(1.00 Start/End Date: 09/2005-ciurrciril
?I. Flirm: City oil Hoscimciad
Addimass: 151 1 Hmerscin P:Izice, Roscimead, CA 9:111(1
Conilacill: John Sciott Tclephoncr ((Y) `I(9 2260
I'Irojeet: Janitorial Serviaei,Floor & Carpet carci, zinc Windom Cleanir q c cirvicie
ConilnacitAmaunt: $84,720.00 Start/End Date: 11/2005-•ciurrant
4. Firm: City ciflflcdl
Adclnciss: 611(1 Pinci Avcnuc , Bela , CA 51(1101
Conllacit: Connici Eurtaco '➢cilephoncr. (111; 1]--,1-,,1-'196
Plrojciell: Janillcirial Serviec, Floor & Carped carci, zinc Window Cloarling Sciruico
C ontract Amounll: $90,000.00 Start/Find Date: 10/1013-currcint
A. Firm: City ciflSan Clemenki
Addness: 390 Avc Fico Bldg N., San Cicimenta CA 92(11
Contacit: J:imi Walcin 'ficdephone: (945; 361-F]42
Prajcicit: Jlan:ilcirial 'cirv.icia, Rciar & Carpal Cara, and Window Clcianing Sarvicci
Cantract Amount: $117,600.(10 Start)IFlnd Daift: 12/1004-current
6. 1 irm: C ity of Mission Viejo
Addness: 200 Civici Center, Mission Viejo, CA 91691
Cantact: Daniel Hlcrnandez 711clephonei: (5 4 51) 151`1-1498
Pi cijcicit: Jlanilorial 4cirvicie, Flaar & C arpcil care, and W inc ciw Cleaning Sarvice
Cantract Amount: $ f-`1,1=16.(1(1 Start/End Datcr CIi112C1(11-06/201 :1
1425,1 Cu Iver Drivel ® Suile A ® lrjine,CA 976(14-(1,126 Attachment 2
fail (949)z 74-3:112 * Fax i1�49)4A--1'-13'j;' * 14 Of 93
L1E.111 OF BGUIPMENII
THIS PAGB TO BB COMALBTBD BY PROAOSIEIR AND SUBMITTED 110 CITY AS
HART C F QUCTATIC N.
Luis Melva (voce-Hresvdenti GCS, Inc . Gocidmer c leanvr.gl Elervvice
FROPOSER'S NAME CCMFANY NAME
14252 Culver 11r. EIte A.
BUSINEI.IS ADDRESS
( 949; 414-3312
Bl SINBEIS 11EILBAHON E NL MBBR
gcscleangstcglcitall . net
BUSINESS E-MA IL ADDREISS
List equipme rd owned by the quoting firm or sut-contractors the i is availablE fon L se on
chis contract. Flrovide tyPE, makE and model yEar. LSE adcitional sheEis if necessary.
PIIBASE SDE A` q ACHMEINT
[late 0 5/ 21 i :ICI 1 4
S MR�— T RAJC- r OR
Narrle: lues Mej is
11itIE Vice-President
5
Attachment 2
15 of 93
GCS,, inc,
LIST OF EQUIPMENT
Llisil of oqu.iprri cirri owncic by CC S, Inc. thall is aivaii tat Ic for use c n this projcict.
Qty- Type/Mailde Modc] Vciar Condition
z I Sanitary commercial uprighir vacuum h 130020 SCSS( 2011 Cl Excie_lllcia
z 1 Supar coach vaicuum l Ogt#1134110 20.1 Cl Exce.lant
ylHusky containers 44 gal#444CY 201 Cl Txcelllcint
`I` FLUcirmaid 3`I qt. wringer,lluakat aamta #301110 2010 Exoe.11ant
24 Wet floor signs 441(1040 Bngllish,14panish 2003 Excellent
12 Betoc f oor/deck sorubber 48-'101 11-CICI 2008 Excellent
12 Conlinentail jainitoriall cart/bag#4611 114 2008 Excellent
2 Tonnanl hot watar carpal extracitor#1140 2008 Excellent
13 Tannanl `150(1 wat/dry vamurr #11FI(I -008 Excellent
](11 Sainitar)l nightly mite (Idcitail vacuum; #1.13(1140 2006 Excellent
43 Urigar wincow sgtiicicigee alaariingl s3stcim #14432( 2008 Excellent
107 Plastic mop handlas (Rubbermaic" #31C1330 J10110 HxcelIent
31 Toilat tawl trl risers (Continental) #36-'13-OCI 2008 Excellent
44 I.aunt vaaoa dusilcir (C1eanSource)#1120605 20110 Excealent
511 Lagla angla broarrs (C IcianSouroa; 44331(1(1 20110 Excellent
2 Hrossure washar Honda GX3Y(1 X13.0 HN va/Diesel healcir 20110 Excellent
142.52 Culvar Drive ® 'r"r itIL A. a Irviii e,CA 92(-Uz,,T1,26 Attachment 2
'16,11 111,4 ; 47,F AL,4 13`j).(�4 ) 1,11-1..-331 , fl-iirad: �c�c:te �i�u'st�c�lrit.�i. B ei 16 of 93
S TAT EMEN71 OF 7 RA N SIMON PLAN
THIS RAC 8 TC BB COMPL811ED B)I FIROPOSER AND %SUBIN ITTED TO CITl1 AS
PART 0 FI QUOTATIC N.
Buis MEjiia (Vliice-Brieaident) CCS, Inc. , Coodrren Cleainiir.g Serm ICE
PRCPCSIER'S NAIVE COMPANY NAME
142152 CulvEr Dn. Ste. A . Irviine, CA 92E1a4
BUSIINESS ADDRESS
1 94 9 ) 474-3313
E USIINESE TELEPHC NE NL MBEIR
qcsclean@sUgglobal .net
BUSINESS B-IVAIL AUDIRBSS
Ccintracdor shall describe in lull the it plan for the transiticn from the existing fcrce and
hm ihey into nd tc operate that transition in a smocth, workmanlike rrlannU. Attach
more pagle s as necessary.
-UndEr the Caivfcrria Misplaced Janiitcr Clpporturity Act, we nust
cffler enp7lcymier.t tc the current janvtcrs, of you aclree.
-we can alae train cunt current employees to Erovide sermice ait
your flacMties. IlP lease see attachments)
-we will prcmide mcr.thlly. calendars to maAe sure wcr]4 is
completed as regluvred per the cor traict. II Pllea se see at tachmE nt)
Date C15/21 /20'14
SIONXAUTRACTCR
IN arnel Luis Mej i a
Title Vice-Pneside n t
Attachment 2
17 of 93
GC'S, Inc.
GCS CUSTOMER SATISFACTION & SAFETYI
APPROACH WIITH SUPIERVIISION & TRAINING
• GCS, INC. HAS AROVIDIEII CHER 32 YEARN OR CUSTODIAL
SERVI C ESI TO LCC A L CUM AND COUNDYI FACILITIESI INIC LUIIIN G.
PARKS WIITH 100% CUSTOMER SATISFACTION. TH SI lSI OUR
ULITIMA TE G OAL THA T ISI A C HIVIEII WITH NIG HTLV, WEEKLY,
AND MONTHLY SIURERVISION.
41 THE ASSIGNED SIUPER VISC R WILL INS SECT THE CITY FA C IIJITIESI
N I G JH TLY C R WEEKLYI TO INSITMUCT SA NITC R IAL STA]HR C N
C IDEA NTNG DUTIES A ND CLEA NI NG IMPROVEMENTS NEEDED RC R
CLIENT CONCERNSI OR REQUIESTSI. THE ON-SATE SUPERIVC,;C R
WALL A LSO INSTRUC T THD JA NITORIAL STA PA C N PRGBER
METHC Il OR USING CLENAING C HEMICA LS & A PPINCATIONS AS
WIELIL ASI THE PROPER CLEANING & MACUUMING PROCEDURES &
DIANGERSI CF UNAUTORIZED LSIE. (ALE JIANITORSI ARD CERTIFIED
& ARE GIVEN VERBAL & WRITTEN 'RESTS ON PROPER
AROC EDURES FOR ALL C LEANING C HEMIC A LJ PRIG R TO
W Cl BIKING'.
THE G ENERAlLJ MANA GER, IJUIS MEJIIA, JS RESPC NSIIBLJE FORT
ALJANNING, C OOMDINATINC, SICHEDULIING OF ALIJ GC SI SITAFIH POR
CITYI FACIILJITITESI. MR. MEJIJA ALSO SICHEDUUESI A WEEKLY
WALK-THROUGH INS RECTION OF FA C ILITITESI WITH THE
A SISIIG ED FACILITY C C NTAC T. HE IS ALSO Y OUR PC INT CF
C ONTA C T FOR A LJL SPE C IAL REQUESTS.
• G C SI PROVIDES ALL CUSTOMERS AT THE l ST UA Y OR EACH
MIONTH 'DHE OUTLIINE WORK SIC HEDULI Ell F C R DAC H FA C ILTYI SIC
CLIIIENTS HA VE A C LEAR UNDIERSTA DUNG ASS TO VNHA T DA TE
CARPETSI, FLOOR CARE, & WIINDIOW CLEAN]NC JOBS ARE
SCHEIIUILEDI & COMPLETED. (PLEASE REVIEW ATTACHED
SAMPLE SCHEDULE)
14252_C"ulwir Drive a St iteAIrvine., ClALUCC'4-0326E Attachment 2
Fa (94`1) C'[4-331,'>! * flax (199) 4'A 3-117 E-:ix aid: 18 of 93
GCS, irnc,
ILII MIN G & 11RAININ G
All GCS, Inc., amplcyleus arae trainec with the proper procedures ir_i a]eaning
scilutions anc app'licatior.s flair cleaning along with the job trairi'rg for claaniingl
equipment usage and safetyl needed for cailyl use. CCS, Inc. raquiras MSDS
inforrriaticn to be kept at all jcib sites. all amp:lciyees are familiar witl the usage of
cherniaals :ir carie cif an emergency. GCS keeps injunyl and :i]'luiciss prievienticrl
Iloiolkllal at the main offica in Jr-vine peri CAIJ C SHA raquiraments. as oif 4/3Cr 14,
GC � , ]Ir c. has an exice Ilent 95% cin the emploype's safatyl racc rc.
'I421"I2 Ct Iver Drivc. a Sufle A * lainyir(!,CA X12604-0326 Attachment 2
Tel (Y49;ii 474-3']IL a Yax 04YI Q F'--vnail: �.-i.c,cleawi(6y,s 7d s?,Jo of let, 19 of 93
May ?014
. . .
1 2 3
t
1 _ 6 � 10
FT OC)R
11 �? 13 1A 16 1
C ARPE"T&FLOOR s
aiE<
1 R 10 20 22 -Q3 21
26 27 2R 29 30 31
N
O
O
CD
W N
LIST CIA SUBCCINTRACTOFIS/VENDUS
TFIS PAGE TC BE CCMPUElT®D BY PRCFCSER AND SLBMITFIED TC CITY AS
FART C F C L C TIATIION.
Luis Mejia (Vice-PrEsident) GCS p ]Irc . ,, GocdMEr_. Cleaning SErViCe
FROPOSER'S NAME CCIVPANY NAME
'14292 Culver Lr Ste. A Irvine , CA 926CI4
EUSINESS ADDRESS
(949) 474-3.312
EL SINE SS TEUBF HONE NUM BER
acscle nn@stcalcbail,nEt
BL SINEISS E-MA IL A DDRES�
Name Adc ress F hone Type of Work
N/A
De le 05 21 2014
SIC NA OF e0NTftAClCR
N a rriei Lu i d NI e j i a
Title) Vice-President- _
7
Attachment 2
21 of 93
PRC PC SA L PRI CE SUMN A RYI
PROF 08 AL — CLISTIC Cl IAL MAI NTENANC E - CITY RA C ILIITI ES
FROM: GC:S,i llr.c . Ccodrrer. Cleiain�rq Service
CC NTRAICTOR
YEAR COST
AUGUST 1, 2014 TO JUDY 31, 2015 $ -j-` , 4 Cl8 . CICI
AUGUST 1, 2015 TO JUDY 31, 2016 $ 7Z:1. oclo . a0
$ EI? . 4:14 . CI 0
AUGUST 1, 2a 16 TO JUDY 31, 2017
Th R EIE-YIEARI CC NTRACT ICTAL 6, EI]2 . Cl o
Two Hundred Thirty Six Thousand Dvaht Hundred Thvrty Twc Clcllars
THREE YEAR CONTRACT CC ST TOTAL IN WRITING
EMERG ENCYI WORK (HOURLY RATE1
Classification/Title Hourly Rate
Custcc iad/Ladoreir $14 . 00
Supe rvisor $.1 . 0a
Doe 09/ 21 /201 4 T 4 a
SIC NAi4 JRE OF CONTRACTOR
Name: Buis Mei iai
Titles: V ice-PrE sidein t
Cclrr parry: Ccs., ]Inc , , C ceidme r C l a ain t o gl
Se niMice
BusinessAdcress: 4252 Cluilveni EIn.
Stei. Al. Irmirei, CAI 52604
13-rrlalil: gcsc>leain@stcglcbal .neit
Attachment 2
22 of 93
NAMEILOCATION Regular Maintenance SCE 13DLLOCI SCHEIDULEC SCIFECIIJUBa Iah-SCHEIDILEID
Area Schedule MONTHLY MONTHLY MONTHLY DAILY COST
YEAR ONE YEAR TWO I SARI TE PEE As required
CITY HALL FACILITIES
1.City Hall Main Bldg, 12,7 6 J.F. 5 days Ueel 311 CI 9 6 . CI CI $1 '1 3 4 .00 $I 1 :I-1 3 . CI 0 11-1 25 .00
2.City Hall-Wa ilen A 800 S.F. 5 days dweel $8(1 . 00 $I 8-3 . 0 0 1189. CIO $:19. 0 CI
3.City Hall 1 ra ilen B 690 S.F. 5 days Ueel $6 4 . Q 0 $E e . 0 CI $71 .00 2 5 .CIO
4.City Hall-Nailer C •1,152 El.F. 5 days,lwee4 $11 EL 0 CI $12 2 , Cl CI $1 3 CI . 0 CI 2 5.Q 0
7.Clity Yand Mainlenance
Offices (Public Works and $214 . 0 CI $:121 CI CI $2-36. 0 CI $I 3 0. Q 0
Utilities) 2,000 J.F. 5 days,Meel
8..Hol Springs Dance 1-all 11321 , CIO $3-33 0 CI 31351 . 00
(Police Eleni ces) 2,200 J.F. 7 days.Iweel 1160 . (ICI
COMMUNITY CENTER AREA
'I.Community CElnter 14,00 0 S.F. 7 days/week $1 498. Cl 0 $'1 ,, 5 5 CI . 0 0 $1 6 5 8. CI0 $1'1 1 CI.0 0
2.Gymnasium 12,000 S.F. 7 days/week $1 '1 5 6. CI 0 1 1 96 .00 $1 . 280.00 110-00
3. Boys and Giris Clut Lobby 1,000 J.H. 7 days/week $214 ,, 00 $221 . 0 CI $2---16. 0 CI 3190 . CIO
4.Gymnasium FIE10100m 00 S.F. 7 days/week $10-3 " 00 $'1 '1 1 , CI CI $119 . 0(1 $25. CIO
UTILITY DEPARTMENT AREA
1. Alublic"orks&Uf ilily Dept 3126-3 . 00 $:I 7 6 . CI CI $2 9 9 . 0 CI 3150 . CIO
Offices 2,500 J.A. 5 days.IweEil
2.Ground Water Reco%ery $9 9.
Plant--•Control Room and $5 3. Q 0 0 CI $59.00 3I 2 5. CIO
Resf room 320 ELF 5 days/week
3.Wal en-Deatmenl F nea(Klan 1 3159 . (10
Inledon Mooring) 1,500 SF. 2 days/month $E I . 0 CI $6 5 . Q 01190 . CIO
OTHER FIACIIII111ES
1. LaCou0 CI 3171 (1 . 00 11'1 0 0 .Q 0 guk indeigarten 3I 6 4:I . CI 0 $6(A ,
Readinessdiners Program 4,000 ELF. 7 days/week
2. La Sala 2,770 J.F. 3 days/week Ill 5 4 .CI 0 $159 0 CI 3I 1 7 0 . Q 0 $-J9 . 0 CI
3. Nydegger Bldg. 1,500 ELF. 3 days/week 1191 , CI Cl 3194 . CIO 11,101 AO 0 $9 CI. 0 CI
4. Reala Rark and aw nl $15 0 . CIO Ill 5-9 . 00 1I'1 6 5.CI 0 $1-9. 0 CI
Center(Ramos House) 1,575 J.F. 5 days/week
.....,, Tcltal Monthly
D TcltaINearly Cclst $75 . 408.00 sia, ocia . 00 $83 424µ 0G
0 n3123( ,, 83:1 .0011011AL OON-NRAIC-N O09T 3 YEAR-NOTAIL
...,.,.. .
N) IN O11E: All TOP INAIIE RRl(11GI l IEIM
O CD A-.City,Hal)Trailer D, 950 S,fl: 5 days/week ': $17 5'.0 Q
CO ^~
W N
9
ATTACHMENT 2
GENBRAIJ CONTRACT PROVIISIONS
Attachment 2
24 of 93
CENBRALJ PROVISIONS
RBCIU IRBMBNTS, PERS C NN EU, SQUIRMEINT, MATERIAUS, A ND S UPBRVIIS ION
REIC L IRE MENTSI
a) All work pE rFoirmE d by the ciontraciloir shall be pE riormEid bEitwe6n ITE hciuns cif
6:00 pl.m. to 7:00 a.m., Mcriday tV rough SIL nday, as faailiiy s&Edules allow, or as
apprcived k y IIhE F uk lic Wcnks and Utiliti6s Directcm or authorizE d HE pnesentaiivei.
Ccni ractc ii will be suppliE d w ilt a monthly use schedL iE for each facility sci that a
montl-ly work sichedc le may be dEN isE d, which will rich cciriflicd w ill h facility USE.
b) Coninacton will be negc fined to suplply a list of equipmeni c"riEic and availak le for
w ork.
c; Coninacton will be nequineid to provide proposed transition plan between cunnent
ccintracii provic EA and nEW Contractor.
d; Cointnacton will be nE quir6d tci supply a list of WferE ncES for similar work
perfcinrried.
EI; Contnacllor will be rE( uirEid io supply list of sub-coninactons, if arlplicable.
f) Contnacilor may k e rEiquirEid io supply additicinal experience referencies, ii
requested ty Ciiy.
g; Contracilor sl-all prcvidEi Ciiy with negi ined proof of liak ililly insunance, workman's
ccrr pEinsaiicn insunance, ver icle insunancie, and Clity Business Licensee as rioted
in tl-e ccnll ract.
h; H ciunly nailes for elME rgE ncy work shall be fon acilL al time SPE nt on IT E jcb side.
No tnavE I time "ill be paic .
i; -ll`EI Proposal will bE awanc ec basEd on an analysis of Rnoposal Rrices (for
ncirmal work ratE s, not emergency work ratES:; StatEimeni of Bxperience,
SlatErrient of BqL iprrerill, List of &b-ClorillractcnsNendcrs and all prc%isions
ricited in the Instrucitions io Proposers and G6nEiral Rrcvisicins and SpEicificaiions
sections of ire Elpecificiation RackagE. -flhe Ciiy may award io cinEi or rriore
cioninactons as required to meet its nEieds.
j) All any time prior to Rroposal date, Clorillracton rriay inspecil Ciiy prcpedy for
furl hE r information, if c Eisired. Ci) nepreisentatives will be available to answEm
questions.
k) Contractor shall protEicll any and all privatEi propEirly adjaC6nt filo work areas. Any
darrage to privaie property resulting dirECIly or indirecily from Clontracllor's
actions shall bEi the resporisik dilly of the Contraciior.
Attachment 2
25 of 93
I; All employeEs of Contracior shall wear a uriifonrri or shirt tha11 clearly identifies the
company.
m', Contracior rriusi be at le to prop ide a lisrl of employee's names, dales we rked and
hours \AorkEd on each date, if requested by the City.
n', Ccntract Terrriiriaticn - If at any lime, in the opinion of il-e Rublic Works and
L ilities EINecton, or aL11horizEc representative, the Contracitor fails tc supply
suitable eqc irIrriE ret, an adequate we rk ing force, or maierial of proper quality, or
sihall fail in any respect to prosecute any work wi11h tl-e c iligence and force
sipEaified anc iriilencec in and by the tennis of the conilract, nolicE therEiof in
writing shall be sE rved upon Coriilracton. Should Contnacilor rieglecg or rE1fc sE to
rlrc�ide means or salJsfacilory compliance wilt• the coriiract, as dineciled by the
Rublici Works and UtilitiEs ClirEcilor, or authorizec nepnesEritative, wiil- iri 1l-E 11ime
srlEcified in sucf notice, lire Ciiy in any such cease shall have Ill-e power to
terminate all or any plorlion of the coninact.
RSRSCN N13LJ
Clcriilractor shall l.sE and fL rnish a, workforcE necessary for the satisfaciary performance
for the work sell forlf in ilhis ciontnact for Clustoc ial MainlenancE — City Facilities.
(a] Clcintriactor'si 13mployeesi
Contractor shall nEquire heir employees 110 present a neat arlpeanancE at all 11imes while
engaged in the pErformance of tf eir dailies anc maintain good bearing anc deiperimenl
toward the PL blic. Sr OL Id for any reason an employee be unsiatisfactory in elf•e c pinion
of Re Public Works and UtilitiE s ClinE calor or autl-onized rE preseritallivE, ll-E Corillractor,
\Al-eri notifiE c in writing, sl-all cac sE than erriployE e io t e rerriovEid anc replacEid by a
satisfactc ry empllc yee.
(b) 13mplcyee Attire
Contnacrlon shall require each of 1lheir employees to adf enE to basic standards of
working attire. These are lo include uniforms, will- the Clorillractor's company riarrie or
insignia clearly visible, pnopEr shoes and other gean required by SlatEl Safeity
RegLlailicris, and proper wEaring of clothing, which includes that shirrs shall be worn at
all dimes, buttoned anc 1uckEd in.
(c] Typical -lasiksi
Contracior sl-all supply empllcyees with the skills 110 pleriorrri variocs semi-skillEid duties
in connection with custc dial maintE riance operations a �aniety cil l-and anc power tools
for pL rpc se s of maintaining publics faciiliiies which iriclL des operating ligl 1 E quipmE nt.
2
Attachment 2
26 of 93
(c) E x pcirieincei
SupEirvisors/ForErTieiri shall haves a rriiriimLrri of fives (5; yearsi of eixperienae in the field of
Custoc ial MaintEnancEi.
(e] Licenses
Contracilor's eimrlloye6S will bei negc ined to possess a valid anc current California ❑river
License, inch ding all inSL rances, as neqL ired by the City.
I1f) Kncwledgei and MiliticE
Contracilor's nepneseritative shall have a genenal kno"ledgEi of the cusllodial
rriaint6nance iric usiryl, inaluc ing suitablei E)periencEi in 11he field to perform the required
work in ai safe and thoughtful mariner as well as follow oral and written aommL nicailioris.
E QUIPMBNT
Contracitor shall use and fL rnish all equipment necessary) for It a satisfactory)
performance of the work set forth in it is contraai.
(a) Vehicles
Contracilor stall display it a narrie oil their ilirm on any/all vehiclEis usec on
otherwisEi by thea Contractor's employees. Tr e finrri riarrie shall be in lettens
larges Einough io to easily legible from a c istance of fifty (150) sleet during it-e
COL rsEl of thein N ork.
j1h) N aiinteinance
All equipmeiriil used by thea Coniracton shall be keK111 in a neail and clean
appearance and rriaintainEid in iop rrecr apical condition. All equirlmeni shall
be prorlenly adjusiled, from an operaiiorial safety sianc poirill.
Qc) Sltciraigei of Equip rrent
Tt-e Ci) may provicEi a reasonable amount of space for slloragEi of ilei
Contractor's equiprrieint that is L sec in tl-e Ci11y.. The space may bEi deisignaied
by the Rc blic Works and Utilities ❑irECIor or an authorized repreiseniaiive.
Contractor shall be limiileid to the space as desiclnalled. Contractor shall bei
neisponsible for maintaining It is arEia and shall neitunn it to iils original ccndition
at ire end of the corillract. 11he City stall riot be rEisponsible for anylting
stolEin, �andali2eid or c arriaged oilhEirwisei.
3
Attachment 2
27 of 93
MATERIALS
Ceriilractc r shall furnish all maieirial, incluc ing but noil limiieid tc, cleaning eqL ipmeint,
cleaning agents, cerisurriablei goccs, 611e., neieessary for Ire performancie of thei wank
set forth in tr is cc ntract.
a. S.toragei of Maieirials — The City may provide a reaseriablei amourii cif spaces
for ste nage of thei Contracitor's materials tr at ane used in the Ci11y.. Thei spaces
will be designated by the FluLlie Works and lltiliilies Dinecten or authorized
reiplreisentati%ei. Coritractc r sr all be lirriiteid to the spacei so deisicl nated.
Contraciior shall be reispcnsible for mairiilaining this area anc sl-all retunn it to
its original concition al thei end of the conilract. The City shall not Lei
resporisiL le for anything 91l016n, vandalized or damaged oilr eirwisei.
SL PERVISIC N
Coni nactc r is reiquirec tc provic ei suer adeqL ate supeiRiision as to fL rnish c ngoirig
supeirvisic ri of we nk rriariship anc ac hererice to schedules by It ei eimrlloyeieis peiriorming
thei we rk undeir eeninact. The fieilc supleiruison or their neipneseiritative shall cr eck Wit it ei
Pi.blic Works and l.tiliilieis Dinecton or a0honizec reipreiseintaiivei weekly as io 111)
scredulei of work; 112) corriplairits, and (3; adequacy of perfonrrianee. The Coninacton
shall sL bmit such reports as the City may requirei eirisuning corripliancei WI t scheduled
work. Tllr ei Coriinactcn's fiend supeRiison shall be onsite whiles work is iri pnogness.
NOT®: Custodial seiRlices pro\ided fortl-eiCrCLnd Watein Reco\eiry Alarill Racility/Cfiice
"ill Lei o\einseein by the L tility Depart orient.
TIELIEPHCNE ELECTIRCNIC MAIL) AND EMI®RGENCY SERVICE CONTACT
INFO RMIATIC N
Contractee is neiquined to providei tr e City at all tirrieis tl-roughoui thei dunation of tris
ccntracri erriemclericy teileiphoriei numbens of at least two (2; clualiilied persons whc can bei
called for erneingericy conditions at an; time trat Contracrtor's represeriialliveis ane riot
imrriediaiely available at thei ,jot site. An altenriatei emeirgeincy numt en sr all be prevideid
in case no answem is neceiived at ire first nL mbeir. The emergency riurriben shall bei
used to contact the repreiseintaiivei of It Coriinacton who care take ilhei necessary action
required to aIle%iate an emergency condition wr icr thneateins to cause damages to any
City prolZIETly.
Contracior stall eirriploy person(s) to answers teilephonei and ei-rriail complaints, reiqLests
for seirvicei, etc. (ari ariswering service will not bei corisicened sLfficient fcn this purpose)
during normal Ci11y wcnking hours. Nonrrial City working houns area 7:C0 A.M. 11e 5:00
FIN., Monday thnouclh Fric ay.
Contrecior is required to pnovide the City wiir a 244 oL r eirriergeiricy nL mbeir for ccritact
outside normal working houns. The responses to an eirriergeincy call-c ut by the CIc ntracrior
4
Attachment 2
28 of 93
shall noll be more than two 112) hours and shall ke considered dart of ilhe normal coriilract
except when delayed by pnoblerrisi ciausied ky vehicle accidents or Acts of Cod.
EME RGEN CY MBDICA IJ RA CIIJITIY
Contnacton is regL fined to provide the Ci11y wiir one (' ; copy of an "Emergency Medical
Facility Eesigriation and Prociedure %"-:Iheet" beilore a coriilnact is awandec . Cri ilhis sheet,
the sivacessM proposer rriust designate a tweriily-four 1124,' hoer emergency medical
facility) to provic e emergency medical tre atmenti care in tl-e e�ent of injury) filo any of the
Contractor's employees. it will be 11'r e resporisit ili1ly oil i'ne Conilractor'si
Supe rvisor/Forerrian to transporl or rriake arrarigeme ntsi for IIhe transportation of any
injured erriployee to and Ihom the designated emergency medical facility or any similar
rrie c ical faciliily..
s
Attachment 2
29 of 93
ATTACHMENT 3
SPECIAL) CONTRACT
PROVISIONS
ACIDITIC NAL GENERAL CIC NTRACT PRMSIONS
Scope of Work
The uvork tc be done under 11his aontnact censiists cf CLstcdial Nainteriarice fcr Clity
Faailiiies within 11hE Clity cf San ,uan Capistrano.
Standards of Rerfcnrrianae
All ollher perticns of this ccntraai rictwithstandincl are agreed that ire in1En11 cf the
Persc nal `lermices AgrEemE nt is ilo pnovide a level of rriairillenanae lo prc�idE fc r the
safe) and wellbeing cf l lr a users as well as a plE asing and dE siirable aclpeanance at all
times. Cc ntraclor agrees to rriainllairi all designalled arEas ccverEd by Itis agreement at
such le 1E L
Statement of ExpEniericEi
All applicants are required tc scbmiil a statErrienll cf experience en prc.ects rEilalled ilo
Custcc ial Maintenance — City Faailiiies.
Cocrdiriaticn Meeting
Prior to the cc rrimE ncE mE nt cf iris ceriiract, annangerrients will bE mac E for a rriEeting
betwlE en the Cc ntraaior and the Fly blic We rks anc UtilitiE s DinE cllor c r aui r c rized
rEclrEsienlativE. The purpc9E cf iris mEeting will bE tc ccordinaie the activiliEs of the
Contracilor within the limits of tris contracll, reviE W scr Ec uling, discuss maintenance
mEtl-eds and clarify insipecticn procEdures.
Cc ntracil TE rminatic n
If at any time, in 11hE opinion of tte Public Wcnks and L iliiies ❑ireaior en autrorized
representallivE, Ccntraaior fails tc supply suitable eqLiprriErii, an adEquate wcrking
force, or material of proper quality, cr shall fail in any rEsipEcil lo perfonrri any wank vuitl-
irE diligE nce and force specified and intendEd in and by 11hE tErms of ire ccntracll, rieticE
iI•E necf in writing shall be SE rved upc ri him. Sr c L Id 1 hE cc ni ractc n rieglE c11 c n rEifuse tc
prcvide means for satisfacilery ccrripliancE vuift the contracil, as directed by the Publia
Works and Ltiliiies ❑irecten, wilt in the time spEcifiEd in siucl- rictiae, tte Cilly in any such
case shall rave tte power ilo ilerminaie all or any podien of the ccriilract.
Elxi ra We rk
Contraator shall indicate en tI-e proposal it E coslls for fL rnishing all labor and E q ipmenll
to KlEdorm on-call and Extna services lis11ed below. PII cleaning materials will be
rrienitcned by the City. Coninacton stall notify the Clity within 48 hours of having to
pEdorm EI)tra work and ilhE cost assccialed wiilh ilhe exilra work.
1. Bxina work will net be pedorrried wiihoct pnior approval ky the Public Wcrks and
Lililii ies Directcn or authori2ed representative cnless a condill ion e)ists wheirEin ill
appears Irene is dangEr of injc ry ilo PE rsoris cr damagE to property.
2. Bxtna work may be required by the Public Works and Utilitiesi DirEicllor on
authorized representative as a resulil of acts of God, �andalisrri, theft, cis it
disturbaricEs, accidEnils, cr irriproverriEnllsi.
1
Attachment 2
31 of 93
3. PaymE rit for extra wonk will be based on actual cosiil of lar on; plus whole salE cost
of mcilerials, plus a markup. B)illc" sErtiricEs othEr ilhan ilhosie listed stall be
negolliatEd on a 1imE and material basis with a °rict 110 exceEc" amourill.
4. 11hEi Fluklic Works and L1liliilies ❑irEcilor on euthoriaed nepnesEntative is aullhorizEc
110 apprOV6 extra wonk up to 35 cencient (25%, of ITE annual cost cf the
agreiern6nt, or rEcILcEi the contract arricLnt by up Io 25 percenll 1125%, cf the
arinL al crost of this agrEieirn6nt.
Flcw and Aacepiance of Wall Eir
SUriE CE or ctheir we tears may be EincoL ntEmed al ve rious times. Contractc r, by subrriitlling
a proposal, ack ncwlEclges that they h avEl irivEisiigaied It ei nisks arising frc rri surfaces c r
other watEirs and has prEipaneid thein propcsai acct rdingly. it shall bei tha sole
respc nsibility of the Contnacllor to protEK9 thein wonk fnorri danger duEi lo any watElrs
encoL ntEired. %Ihould any damage occur to thea work duEi 110 sL rfaC6 or cilli Ear watEur, the
Contracilor shall repain sc ch damagEi all thein E)p6nsEi.
NFI❑ES Regulations
Ccntrecior shall comply with all City neigLlalJoris regarding NP❑ES iINaiiorial P0110ion
Discharge Elimination Elysteim,' REquireimeints and thei City's Eeist Manegeirn6nt
F raclticEs. Cc ritractc n shall nci disch angel anything tc the stonrri dre in cir crEieik.
Ccntracior will contain any materials that mey pateiniially neact a Ciily sterni drain.
Contracior sl-all irripleiment the attacrh Ed BESil Nlariageimeint RnacticEis (BMFI's) provideid
by ihEi City. Coninacton will conduct annual training rEigarding storrriwaier regulations
and the appropriatEi BMR's fon all eimrlloyeEis workirig at Ciiy Facilities Coninactcr shall
provides tci IhEi City enrivally, by JLly 1, with cEirlification of th6 requined ilnaining on
siormwatEir reigLIailions and the BMFI's, and acknowledgeiment of adhEimncei tc thes6
sie ndanc s w hilei performing we nk at the Ciiy.
FrotEiciicri of 8xisting Utilities
Contractor must takes all duEi precautionary rrieiasurES to pnotect all of 11hEi eixisiing
LtililliEis. When necEissaryl, the Cantracton shall havEi all r.iilities IocatEid by contactirig th6
neispoinsiblEi agency ai least 4 8 hours pnior to commencing any we nk. llhEi Cc ntracton's
allieintion is dirEicied 110 th ei utility riotifiaatic n seruicEi pnovideid k y L ndengrct nd SEirviC6
AIEir1 QLSA,. LSA membein uililiiies will pnovicEi thea Coninacton with thea locations of thein
sc bst r uctures \AhEin givE n at leiast 4 8 hours not ice. Such negc ests should be requested
through LSA ('1-800-422-4'133:.
FrOtEKliion of Flrivaie FlrcpEiriy
Cloniractc r muss neimain within ih Ei rriainteriancEi areas to thea beast of his ability.
Clcrillractcr must pnoileict all exisiling privellei pnopeirty.
Flroteciion of Maintenance ArEias
Cloniractcir shall preitecit property and facilities acjacenll to the rriaintenaricEi areas and all
proc eiriy and facililliES within ITh6 rriairiieinancrei an6as. Aflff cromplEition of prc jEicil, IhEi
rriairite�nancEi arE a stall be clean and in a prESErillablEi cronc ition. All public or privaieily
owned irriproV6rrienils and facilities shall bEi rEIsllorEC to their original conditicri and
locaiicri. In ihEi 6%eint impnoverrients cf thEi faciliti6s are carriageid, thEiy shall bei neplacreid
�I
Attachment 2
32 of 93
with nEw rr ate rials equal c r bebtE r 110 the cnigirial. Cc ntractc r shall repair such dairr age
ai thein Expense.
n cthincl h e nein sl-all k e ccnslImE d tc e rillitlE 111-e Cc ntractc r tc 1 h e exclL si%e L se cf any
public sireEi; way On panking arEa daring perfcrmance cf 11he cointracil work, and
Ccninaictcir shall ccnduct his operations so as nU1 to intEdEre wi11h the authorizec work cif
utility camplaniES cr othE r agenciES in such sllreeis, ways or parking areas.
Weekly Reporting
Coniractcr shall make weEkly cantaci with the Rublic Warks and L iliiies Director or
authc rized nepneSErillativE to determine we rk level and Effort, as well as rr ainilenance
perforrriancE. Ccntractcr shall provide the City willh a weekly log sheEi shciwing the
namE s, datE s, and hours wonked of all employees fon the plrevious weE k, c n the
follcwirig Monday.
Ci11y Inspection
Cantractcrn is ExpEciled to inspect all locailiciris ante each rrcrillh acccmpaniEd by the
Public Works and Utilities Directcir or authorized rEprEseniailivE. At chat iirrie,
inadequacies/aneas of irrproverrienil will bE detenmined prior is nelEaSE of payment alar
ilhat mcnih. If the Contnactor fails tc pncvide services, as filer spEcificailiciris noted in the
inspEcticin, the City shall .haVE ihE right 110 withhcild playment or than pciriiori cif payment
as deterrriiried as apprcipriate by the CHy tci ccirrect 11hE problem.
Withholding of RaymE nt
If, in the evEnt than inadequaiciEs)ldeficiencies are detErmined by ilhe Ruklic Wcirks and
Utilities Directcir or a0hcirizEcl rEprEsentaiive, the Clcinilractcui will have 24 hciuns ilrom the
tirrie sucl- itE rris have k een detE rrriined tci bE corneclled as necE ssaryl. If Contraictcir fails
tc ccirreci within 24 I-ours, Cointnacllor shall be fined the amcuni prEyicusly detErmiried
at ihE ilimE cif the initial inspection. Dedccticins frcrri ilhE mcnihly playrrent duE, fcui work
rich peidcirmEcl, will be based Lpcin the bid worksheEis, which are tci be SLbmitteid at the
tirrie cif bid.
Meetings
CerJlraictcir shall provide the RLblic Wcrks and Lliliiies Dinecllor cr authcriaed
repnesentaiive with a contact perscin(s) and a phene numbEr ioi reach the coniracil
repneSEntative at all 1IimES, 34 hourg pen day.
Ceriilraictcir shall appoinil and idEntify ilo the Public Works aired Utilities DirECtClll cr
authoiriaeid rEprEsenialJVE a "sitE supervisor." phis site supervison shall mEeil with sllafil
cinE ('I; time Alen wEek all a 11imE and placE agreEic cpcin by keth parries for as Icing as
the ccintraici is in efilecll to discuss any preblerrs/concerns which may ariSE and any
goads for the day)IWEE k.
R®PORTSI AN® SICH EDU LES
Contnactcrn, as pari of this agrEeimEnt, will submit reports and schedules as nequested.
Failure 110 SL bmi11 reports and schedL IEiS in a tirriely rriannE r may result in a deilay of
mcinthly paymErits or a Rerforrriaince DEficiEncy DedLcticin ncitice i1sarriple cin next
3
Attachment 2
33 of 93
page). Suah rer1c ris mush t e detailed ar d 11 honough, and me y incluc e, be it riot b e limiteid
tc, the ik Ilc\A ing:
A. SL ggestions fc n impnovirng pncblerri arenas.
B. Reiports of wcnk planned.
C. Cost information to perfcnm eixtra work fan upgneding speiaific areas.
D. Weeikly Mairiileinancie Schede le(s):
1. Contractor sl•all provide a weekly maint6nance scl`edule to thea Pcblic
Warks and Uiliilies ❑ireicilor en acthorizeid represeintailive.
2. Notification of aharige iri scl'eculed work must to receiiveic* ty the City at
least 12 l`M rs pnien to thea sc l`ec uled tirrie for the work.
E. Accideint Reperis
R. Incic Ent Reiporis
DE SIC RIF-RIC N CR DE RIC IE NC IE SI
1. Fledc rrriar cei defkliency. B>ampleis inaludei: faik re tc comply witf cic nditioris,
specific atic ns, reipc rts, sof eduleis and/c r c inectiveis from thea Flublic Works and
L tilitieis Director on a0l-c sized repreisentailivei. Deduction to be basted upon costs
provided by ill`ei Cornilracton on t1-a Bid Wcnksheets submitted at the time of bic .
2. Failures to provides adequate egLiprnert in compliance will- Ciily specificailions
anc/on as reqs eisled by the RL blic Works and Utilities Dinector or au&onized
representative may nese It in a deduction oil up to $250 pen instance per workday.
3. Railurei tc Pnoteicrt pc blic h6all l` and)lor connect safety c oncenns. 1111-a sei include,
tut are noel limiiled tc policing City pnoperly for hazands, nesponding to
emeirgeincies, $25CI peen c ccurrence.
41
Attachment 2
34 of 93
PERRC RMA N CO DEFICIENCY DBDUCIIIIC N
CU STC DIA L MA IN IIBNANCIE — CITY RACILI1118S
Nciificaiicri to:
Dale: -lime: Method:
- l-e fc Ilc wing Aeric rrr ante deficiency has been observed anc requires immediate
atilentieri tc ciorrecl.
Lc ciation:
ualL e of Deduction: $
CR31 re pres erica tive tc chl ec kl deficient ice ms a nd c e mmient (if a ppliica b/e) belt w:
1. Performance c eficiency. Dec uclicn of L p tc $05a per instance.
2. Failuiie lo prc�ide adegcate equipment. Decuotion cil ur1 to $250 Fler
insilance per we rk c ay.
3. Failure io prclect put lic I eElIth and/or ccnnecll safety ccricerns.
4. Cif er:
Commenis:
Pleases initiate the nEicessary cerrectiV6 aclIcri(s) and nclify the Fublic Wcrks anc
Utilities Direcitor or al_1lhcirizEic rEipmgentalivEi wl-Eln ecrrplellei for re-inspecition.
Autl-erizeid ReprEiserlativEi F ut lic Works Mariager
Fublic Warks and l.ilililies ❑irecilor
5
Attachment 2
35 of 93
ATTACHMENT 9
DRAFT RER%Q. ONAU SERVICES AGREEMENT
Attachment 2
36 of 93
RBRSONAH SERVICES AG RBE N ENT
lIHISACREBK/ONT is made, EnilerEd intc, and shall become effective If is day
of , 2014, k y and between it hE Cilly of S an,uan Clapistrano(r erE inafter refE rrEc to as
the "City"; anc (herEinafiler referred to as it a "Coninacton",.
REC111ALS:
WHEREAS, City desirEs io rEtain RE servicies of Contractlor rEganding tl"E City's
pnoposai ilo pnovide cusilodial rriainteriaricE SE rvicES for 1"rtyfaailiiies; an-a',
WHEREAS, Contracilor is clualilliEd t virlUp,of experience, tnaining, ec uce icri and
expledilei tc accomplish sash sErvicES.
N OW, 11F- EREFC RB, Ciiy and Clontractor mutually agree as,follows:
:x
Section ' . Sceipe cif Work.
-lr ei scopes of wonk ilo k ei performed by the Contracts r shall consist cftf ose tasks as
seat fc rth in B)f it it 'A" atilacheid and iincor{ orated herein„by refEirence. llo it l e Eixteirit that
tl emEi ere any conflic1ls beitwEiein the provisions:described iwExhibii "A”aric those pnovisions
cioniairieic witl-in this A reemeriil, thEi Provisions in this, Agreement shall contnol.
Section 2. Term.
This Agueerneint shall commence on the.August 1, 2014. This A greemeni sl-all be
fc r a ill•ree (3 year period of-fiirfie with I tl-ree'°(3, ones-yEian extensions. AgneEirrieni
exiensiomr'§hall be::based orae staff review of the Coninacten's cleulorrriaricEi. C phonal
nenewals'may be subject:to an.adjustment tied ie an All L rban Consumers Rrice Inc ex
(ICIPI adjustment as determined and appnoveic by the City. This AgreEirrieni shall terminate
on my 31, 2020.
Section 3, ,,Compensation.
a
3.1 Arnount
-Ictal compensation for the sEirvices r euieurider sr all riot eixcEied the iolal
arrioa.nt available in the City's adopted fiscal yean crleuailing buc gel1 fcu custodial seirwices,
payable at the rales seat ford- in "Bxt ibit B", atilached and inconrIc uaileid herEiin by refeinence.
Attachment 2
37 of 93
3.2 Methcid oil Payment.
SUt je Ci to `lection 3.1, Contracior shall submit monthly invoices be seic on
total services wh ich haves been satisfacilorily Compleitec for sc ch monthly period. -flhe City
will pay month ly pnogness payrnE nts based on approveic invoices in accordance with this
Seiaiion.
3.3 Reccirc si oil E xpe nEieEi.
Contractor shall keiep complete anc accurate records of all cczts and
experises inaidental io services covereid by this Agreement. Theses reiconds will be madei
availatlei at reasonable i tirries to the City. Invoices shall be,addnessed as provicec for in
Seiation 1E be low.
Electicin 4. Independent Contractor.
It is agreed thail Cloriilractor sh all act and be an ind pendenil cor"ttractor aric riot an
agent or employee of ilhe Clity, and shall obtain no rights to any beinefits rhich accrue to
Agency's employees.
Election & Limitations Upon Subcontractingand Assignment.
The eixperieince, knowledge, capability and'reputation of Contracior, ills principals
anc eirriployees were a S bstantial irid c cement for th e"City'Io enter info this Agneiemeint.
Cloriilractor E hall not contract with any other entity io pertorrri the services required with oci
written approval of the City. This Agreement may noel t e assignee , volt ntarily on by
operation of Cavi, without the prio�r'wrkeh,approval of the City. If Contractor is perrr itte c to
sc bcontiract'any part efi this Agreeme rill by,City, Contractor shall bei refs ponsible to th ei Cilly
for the acts and omissions of its subcontractor as ill iE fon persons directly employed.
Nothing contained in this Agreement shall creates any aoninactual relationships bE1vNEen
Rn
any subcc ntractor and City:"`All persons engaged in the w ork w ill be cc risidere c eimplci ees
of Clcntraci or. City will deal directly with anc will make all payments to Contractcir.
Sec tion 6. Changes to Scope oft W airk.
Flora extra work hot part oil this AgrEement, a wriitein a0horizallion from City is
reiqLir6d prior io Contracior undertaking any eixilna work. In thea Evenil of a change in the
Scope of W ork provided for in th a aoninact d0CL rrieriilE as reiqL estec by IT e City,11 he Rarties
hereila shall executes an adcendcm io this NreernEnt senting forth Wlh particularity all
tennis of ihei riew agneiEmerii, inclL ding t ut noil limited to any additional Coriilractor feces.
Section 7. Ilaimiiiarity wish Work andlcir Coinatruction Elite.
By ei)elcting this Agreeirrierill, Contradlor warranils that: (1; ill has investigatec the
work to t e performed; 112) if applicablei, it h as investicl ate c the woO sille(s), and iE e wares of
2
Attachment 2
38 of 93
all cc nditions therEi; and (3; it c ndemstands the facilities, c iffiCc Ities anc reistriciicros of the
work tc be perfcrrrieid under this AgreEmErit. Should Clcrillractcn disccver any laileni or
urikn0wn ccridiilicris rriatEirially difileririg from llT cse int Ement in thEi work cr as represE ntEic
by City, ill shall immediately inform thEi City of tl-is and shall riot prcceiE d witr fL rthen work
under this AgrEement urillil writllen instruciiicris area necEived 111iom llhE City.
Seiciic n 8. Time eft Esieeincei.
Mime is cf thEi essEincE in the PE rFormance of thsagreE rrie rill.
Eleictic n 9. Cc mpliance with Llaw.
Cc ntracior sr all cicmply witt all applicable leets, ordinances,ccc Eis and rEgL Iallicris
cf feidenal, state and kcal govErnment.
Electic n 10. Cc nillicts eft InteireiE1.
Cc ntracitor covenants that it presently has no interest anc stall rict acc uirE ariy
intE rest, direct or indirect, which °„would” Conflict in any manriEr cr degree with the
pEirFormance cif llhE sERiCEs ccritemplated by this Agreement. No person ravirig suct
intE rest shall bE employed by cr asscciated with Contractor-
Section 1 1. Copies ofWork Product:
A t 1 r E cc rripletic rrQf the work, Cc ntractor shall have dE IiVE red tc Ciiy at lEiasi c rie Q1;
ciopy cf any,:fina reports':,and/or" notes or drawings acnieining Contractor's findings,
cionalustorrs,�andre omme ndat ons with. ' ny supporting dcCc me ritation. All rE pons
subrriitted,;Io tre Cill y shall be in reproducible format, c in 11 h fcrrriat 0therwiisei eipprced
by it E City in writing.
Section 12. Ownership of Documents.
All rEperis, informallion, data and exhibills l:lrel:lared cr asseirribled by Ccntreicllor in
cionriEaiicri with ire performance of its services ljursLanttc llhisAgrEemErill arE ccmfic eirillial
tc llhE Eixtent pE rrriitted bylaw, and Coniract0r agreE s that it Ey shall noll be madE e vailat IE
to any inc ividL ail or orgainization w ill he L t pric r writllen cc nsE nt of the Clity. All such reports,
infc rrriation, daiai, and ext it its sr all be 11hEi proper)y cf ire City anc shall bE delivered io the
City upon dE mand Acct c O ac clinic nal coslls c r expEirisE 110 the Clity. Tr e City ackric MedgEs
such doCL ments ane insiruments cf Contracilcr's prcfEissicnai seRiices.
Section 13. Indemnity.
Tc it E fullest exte rill permiltE d t y law, Contracitc r agrees 110 protect, dEilend, and he Id
harmless the City acrid its elEdJVE and appoirillivE boards, Olicens, agents, anc emplcyees
frcm any and aill clairris, liabililliEs, expenses, or damages of any nature, inciluc irig
JI
Attachment 2
39 of 93
attorneys' fees, for injury or c Bath of any person, or c arriages of any naturae, inciluc ing
interference with ase of property, arising out of, or in any way conneciled with the
negligence, recklessness andilor intentional wnongful conduct of Contractor, Contracior's
agents, officers, erriployees, subcontractors, or independent contractors pined by
Clontractcir in the perfcirrriaricei oil the Agreement. ME only 0cepilion to Contractor's
nesponsibility to prosect, defend, and hole t-anrriless the Cilly, is due to itE n6CCIiclencei,
recklessness and/or wnoingful coincucit cif the City, or any of its eleciiive cm appointi%e
k cards, cfllicers, agents, or emrilcyees.
This hold t arrrile ss agreeirrieriil stall aplpiy to all-liability regandleiss of wheitr e n any
insc raricei policies area apcllicablei. M6 policy limits do dot act as a limitation upon the
arriciuni cif indemnificiaticin to be prcivided ky Ccintractor. '"".
Section 14. Insiunaince.
ri
C n or beforei beginning any of It ei se-wices or work called fcir__by any term of this
Agreiern6nt, Clcriilractcii, at its own cost and expense, shall'carry, maintafil fon tt 6 c uration
cll the agreeime nt, anc proivide proof thereof ilhat'-is abceptable to the City',—the insurancie
specifiec below Wilt insuners and under forms of insurance saiisfactciryl in all reispects to
the City. Ccintraotor stall riot allow` anyj,,sc bcontractor tci corrirrie rice wcirk on any
scbcontract until all insurance required of the Contractor has also beieiri ckilain6cl fcir the
subcontractor. Insurance required herein shall be provided by,,Irisuners in gcccl sianc incl
with 11he %Slilatei cif California and haying a-m nimum Best's, Gcide Railing of A- Class Ull or
betil a r.
14.1 Comp-rehensiye,C e neiral Liabilitvl.
i;
' Throughout the term cf it is Agreement, Clcrill ractc ii sihall rriainiain in full force
and effect Ccmplreihensrve General Liability�,'coveragei in an amciunt not less ihein one
million dollars per cccurren ,e ($1,fl00,OC10.00), ccirribinec single limit ccveragei fern risks
associated`with tt ei woirk ontemplat d by this agreement. III a Commercial General
Liak ility Insurance fcmrri cm other form"With a general aggregates Iimi11 is c SEC , eiithem thea
general aggrEiClate: l mii shall aprily separately tci the wonk to be performed L nder this
agreement cii thea general aggregate limit shall bei at least twice thea required occurrencie
limit.
14.2 Ccimpnehensiive Aulcimoibilei Lliaibilityl.
-nt rciugt CL t the temrri cif 11-is Agreement, Ccnllractcm shall maintain in full force
and effect Corripreihensivei Autorricibile Liability coverage, including owned, hired and non-
cwned vet icles in an arricunt not less tt-an orae million collars per occiunrencie
($1,000,000.CIO).
14.3 Wonkensi' Compers7aitioin.
If Confiiactcii intends tc empici employees to p6rform services uridem this
4
Attachment 2
40 of 93
AclreemEnt, Ccntracitor shall obtain and rrairil4n, during the ilerm cf 11his AgreEmerill,
W orkE rs' Compensation 8rriplcyer's Liability Insunaincie in the statutory)amount as requiiied
k y si ate law.
14.4 Rroollcifllnsiurance Regluinements/Endcirsiement.
Prior to beginning any work unc Earl tl is Agreerreini, Contnaiaior shaill subrrii11111•ei
inSL rancE cEIdillicatEis, inch ding the deductik IEi or SE If-reitEintic n amou rill, and an a do itional
insured enc omement naming City, ills cfiliceins, errployees, agEints, and volt nteers as
additional insured as rEispects each of if•e fallowing: `ia'oility anising oct of activities
peirfcnrriEid by on on behalf of Ccntraciior, including the`[nsurec 's gEineral supervision of
Contnaictair prodc cts and complEtEid opeiraiicna of Cbhtra' do ; prEimisEs owned, cccupiEd
or L sEd by Cantracior; or automobiles owned,,�[eased, hired,°`tar bonrcmed by Conllractcm.
The covEiragei shall contain no special limitations on 111•E scope of protection affonded City,
its officeirs, EirriployEieis, aigeiriis, or volt nteers,.
14.5 N cit apr lic able.
14.6 Ncitice otlCancellatton/TerrHnatrninooilInsiurance.
a;
TI-ei above policy/policies'shall not terminate, nor.;shall 11 hEiy bEi cancEilled, nor
ilf Ell ccivereigEis rEidc ced, until afters if irty(30)days'v"ritten noticeIS givEin tci City, EXCEp11111•ait
11en (10) days' notice,;sf all be. given if there is`a cancellation do Ell to failc re to pay a
pnemiL M.
u«
'14 7. .Terms of Compensation:
Contractor shall not receivEi ainy compEirisaiicn until all insurance provisions
hall%e been satisfiEic .
14.8 Nati is a tc� Proceed.
Contractor shall riot proceed wilt any work under 11hi9 AgrEiemeni unilil the
City f as issuEid a written!N1ot1ce to PnocEed"vEmifying that Coninacllor f as complied with all
insc ranC6 reigL inements of 1his A grE eiment.
Section 15. Termination.
City shall 1•ave it Ei right to terminate this AgrEiement Witt civil cause by giving thirty
(1":IO', days' aidvanae wni111en notice of ilerminaiion to Contractor.
In ac diticin, 1:1•is AgreE rriE rill may bE tE nrriinated k y any party for cause by F roviding
ten 1110; c ay s' nolicEi tc the other parly oil a rriatenial t reach oil contracil. If ihEi other parly
deiEis riot curse if Ei breach of corillnact, then thEi eigr6eiment may be tEirminatEid subseqL Einil
to the filen (10; day CL re period.
5
Attachment 2
41 of 93
Slectiain 1 E. Notice.
All notices stall be persc nally delive ned c n mailed ilo the bE IC W listed addrEissE s, C11
tc suct other addrEsses as may be cEsignatEd bywniltEn nollicE. Ttese adc rEsses shall
be c sE c for delivery) of sE rvice of prc cess:
To Ciiy: Ciily of San JL an Capisinano
32440 Paseo AdE tanto
San -uan Capistrano, CA 92075
Atin: Keith pian Eer Maateri
To Cc ntracior:
Section 17. Attorneys' Fees.
If any aciicri ail law on in Equity is necessary tc enforce or intE 1111 ilhE tEnms of it is
Agreement, ite prevailing Marty shall be Entitled to reasonable attorneys' feEs, costs and
necessary disbursements in addition to any other relief io which t e may be E ntil l6d.
Section 18. Dispute Resolution.
In ilhE Evenil of a,dispute arising tetween tte parliEs reganding pEriormance or
i rite nrl retation of this Agreement, the dispute shall be rEsolved by binc ing arbiilratiein c nder
the auspices of the JUdicial'Arbitration and Mediation SE R icE II AMS";.
Section 19. Entire Agreement.
This Agreement constitutes the 'EntinE uncErsianding and agrEemEnt bEMeen ite
partiEs and slpersedes all previous negotiations betvileien them Fer±aining to the subject
mailer the reof.
Secticin 70. Counterparts and Facsimile signatures.
This AgreemE nt maybe exEcuted byit a Harks in ccic ntenrlarts,which countE rpads
shall be cc ristrued 1agE l her and have tt a same efilect as if all the Parties had exE culled it e
sarrie irisilrurrieni. Counilerpart signatunes rriay be ilransmitted byfacisimile, email, cir otter
elecitnonic means and ha%e ilhe same force and effect as if it ey werE original signait res.
II`IIGNATURE PAG® FCLLCWS]
E
Attachment 2
42 of 93
IN W ITN OSS WF EIREIC F, iI•E parties hereto haVE execl ted 1r is AgreE rrlE nt.
CITY C F SP N , UP N CP RIEMRANC
By:
SA M P LLEIVATC, IVP'v C R
CON 11RAC I Q
By: .
OF
ATTE EIT: OR \
N
l *
Maria Mods, City Clenk
APRRCVBD AS 110 FORM
Hans Van Ligten, City A1tc rney
7
Attachment 2
43 of 93
PROPC611AL PRICIE, SLMMARY
PRCIPOSAL,.-CUSTODIAL MAINTENIiANCEI -CliTYFACIIJIThEQ
FROM: GCS, Iric,, G codmrsri Cleaning Service
CC NTIRACTOR,
YEAR T
A G p S-p° G ;g -g-C WY .y 2 0.{ 75 4 C 18.Q C1
$ -,81 QCI0 00
A L G L SiTI 'll, 2016 TC JULY 31, 2017 E3,� 24 rOCI
TIH EE YEIIAR CC WRACT TOTALI 236, E 32. (II0
x 1houeiand gj2tj Hr ndre d T in Ti c` tic l�laxi s
THRIEIIEI YEAR CONTRACT COST TCITAL, IN WRITING
EMERGENCYWCFK (HCURLjEATEj
Classification/Title Hour r Rate
CL sliodial/Labor r SCI
SLglervisor X1.1 EI . E o
Daile 05L21 2014
v IGNA RE OF CONTRACTOR
Name: Luis Vie' ja
Title: slice-Presi dent
Ccrripany: GCS 1lnc, GccicroiEr Cleaning
Ssxiv i cu
Business At dress:1 ? 252 C as l vee Dr.
tei. A, Irviine, CIA 926CI4
E-mail: gcsclean silcqlciba l.rie t
SII
Attach meMyIBIT B
44 of 93
I-L C- I CT-- C Cl C1 CJ C_ r- C- C- C
NAMEILOCATIO_N !!�!ar Maintenance SCHEDULED SCHEDULED _SCHEDULED _ NONSCHEDULED
Area Schedule MONTHLY _ MONTHLY MONTHLII DAILY COST
�-- - YEAR ONE YEAR TWO YEAR THREE As required
CITY HALL FACILITIES
1.City Ha I Main Bldg. 12,740 S.F. 5 days meek 311 ,0 516.0 0 311 ,1 -':14.0 0 $1 r 2' 3.OCI $12-9.CIO
2.C4ty Ha 1 Trailer pl trot I S.F. 5 days/week i $80.00 $8:1. 0 CI $8 51. (1 0 $35.00
3.City Hall Trailer B = S.F. 5 days/wee! $64.00 $6E CIO $11 .00 $25.00
4.Ci Hai I Taller C 1,152 S.F. 5 daps/week $118. 0 CI 1122.0 CI $130.00 $25.00
7.City)and Maintenance
Offices (F11ubiic Works and $214 . 0 CI $12211 OCI $33E . (10 313 CI. (10
Utilities) 2,000 S.F. EI days/week
s..Ho' Springs Dance H a 1 $321 .0(1 313:12.0 0
(Police Sendces) 2,200 S.R. 7 days nweei $2195.0 CI $E 0.0 CI
COMMUNITY CENTER AREA
1.Community Cerner 14,000 S.R. 7 d stweek $1 ,, 498.0(1 311 ,i 5-90.0 CI $'1 ,E 58 .0 Q $1 '1 6. do
2.Gymnasium 12,000 S.F. 7 days/week $1 ,156.00 1 .196.00 $1 ,280.00
3.Boys and Girls Club Lobby 1,000 S.R. 7 days/week $214.00 $221 .00 $33E . 0 CI $50. 0 Q
4.Gymnasium Redtroom 4(0 S.F. 7 daystweek $1 a7.0 CI $1 '1 1 .0 CI $' 19. 0 CI $25.00
UTILITY DEPARTMENT AREA,
1. Flublic Works F L I111ty Ddp1 $3E 7. 0 CI 3 216.0 CI $2 9S 11 0 CI 3 5C1. 0 Q
Offices 2,500 S.F. 5 days/week
i
2.Grc fund We er Recc very
Plant-Control Roam and $53. CI 0 3159. 00 $9 9. Q 0 $215.0 CI
Restroom 320 S.F 5 da s/Week
3.Water Theatment Area (Fliant 315S . CIO 4161 . 00 $E 9. 0 0 $90.0 CI
Interim Flooring) 1,500 9F. 21 days/month
OTHER FACILITIES
LaCduag -K ndergarleni 316 4 2.Q 0 $E E 4 . 4 0 317'1 0.0 0 $'1 0(I.0 Q
Readiness Program
gram 4,00(1 S.F. 7 days/week
2.La Sala 2,770 S.R. 3 da /week $154. do $159.10 311 -J 0.00 $75.Q 0
3. Nydegger Bldg._ '1,500 S.F. 3 days/week $9 1 .0 CI $94.0 Q $1 0'1 .CIO $50. 00
4. Reala i'lark and Exent $'1 5a. CIO $'I 59. (10 311 (19.CIO 3159. CIO
Center os House 1,575 S.F. 5 da s/Week
Total Monthly Costi ,2 80 0 $6,500.00 -$6,1E952.00
1
_ Total Yea Cos11 $75,408.00 $78,000.6a $83 .(10
TOTAL CIONTRACT CIOST 3 YEAR TC ITAL $2 3 6,8 3 3. CI 0 1 !
NOTE ALTERNATE PRICING ITEM v - - - --
HailTraiterq.` gSo;I:F. 5das/week.' 1 50'0 00 175:00 "'$200;:00 $25,.00
0 m
c0
CA) N SI
,,VAN'L, 7111512014
D171•,
City of S an J an ap istrar o
Age art
f k
TC: KarE n P. Brust, City n
FIRCM: Keith Van Dein Maateiri, .8., Rublic WOOsi and LtilitiEa D�rectcrr-
RreiparEid by: , ill Thorrias, Senior ManagemEint Anal st
DA-118: , my 15, 2014
SUB, EC-1I: Consic eiiation of a Rersonal Eeirviceis AgreiEirrEmil fon C usiodial
IVainteinancei Services fon Clity Flacilities QGrEiat Cleaning EeirmiCEIS, Iric.,
Goodrr Eiri Cleaning SEIRIicEIS:
RBCOMMBNDATICN:
By molion, approve lhEi Rersonal SEIRlicEis AcIrE1eMEint with Great Cleaning EIEIRIiCES,
Inc., Gooc mEin Cleaning Seirviceis to clrovidEi custodial maintEinanCEi services for Ciiy
Flaciliiieis fon a threiEi-yeiar tEirm in the amourii of$236,832.
EABCU-11\18 SL MMARY:
The currEint Reirsonal Services AgreiEirrrieiriil for custodial maintEinanCEi SEirvices for City
Flaciliiieis Eixpireis�c,n July 31, 2014. ThEi RL blic Works and Utilities Deparlrreini nequEisis
thail thEi Cilly Council approvEi a Peinsonal Seirviceis AgIl6eiment with Great Cleaning
SEirvices, Inc., GoodmEin Cleaning Seiruiceis in the amouni of $236,832 to provide
cusllodial maintEiriancei services fon Clity Racilities IocatEid thiioughout thEi Clity of Elan
Juan Capistrano. The neiw corillract iriCIL des mairiienance of the Ramos F oL sEi in
Reata Rark anc 8veini CentEir, and removal of TrailEir D in thei City Hall complex
(receirill ly demolish eid; . Tr ei contract temrri is for thrEiei yEiars (A L gL st 1, 2014 thnouclh JOY
31, 2017; with 11hreei (3; ones-yEiaii optional rEinEiwals at the Cilly's discretion and
demonstrai ion of supEirior peirforrrancei. ThEi optional rEiriewalsi may bEi sL bjeict lo an
ac jL strrEirit iieid to an All Urban ConsumEirs Price Index (CRI) adjustmEint as deteiiirnined
and approved by the Ciiy.
DISCUEISIC N/ANA LYSIS:
Custoc ial sEirvicEis area divided into b&o separatEi contracis: Custodial Maintenance
SEirvices fon Clity Facilillieis and Custodial MaintEinancEi SeNiiceis for City Rark
Restrooms/RL blic Areas. This report foCL sEis on the Reinsonal SeRiiceis AgreiElmeirii for
custodial maintEinariCEi for Cilly ilacilitiEis. -lhei contracil award for City Rark
Restrooms/RL blic Areas will bei pnesEiriteid in a sEiparatEi agEirida report on JL ly '15, 3014.
Attachment 2
46 of 93
Clity Council A gE nda REiporl
July 15, 2014
Raga 2 of 3
Tf ei cuiment Ciiy Facilities custodial mainteinaricei contractor is ABM Onsitei Se rvice si -
West. Thein contract expires on July 31, 2014. Staff issuEid a ReiquEisi for Rroposals
(RFP) in May 2014. ThEi rieiw RFR neflElUis updalled infenrriaticn regarding the current
neieds of 11hEi City pertaining to custc dial mairiilenancie, updatEid infonrriatic n as 110 faciiliiy
l.sE1, insurance negLirEirrieints, and freiquEncy cpiicns. 11hEi RFR was rriailEd oui to 13
ciompariiEs on May 6, 2014. Tf ei RFR was also posted on thEi City's websitE. PrEi-
prc pcsal confernences were hE Id on May 14, 2014, lo explain the varic us nL anCEis of
eacih proposal and to answer specific questions from intemestEid prc pcsers. C May 28,
2014, the City reiceivEid six nEisponse prc pc sals for Clity Facilities.
11HRBB
YEAR YEAR
COMPANY YEAR ONE YEAR TWO THREE TOTAL
Great Cleaning Services, Inc. $751,408.00 $78,000.00 $83,424.00 $336,832.00
Racific Maintenance $84,480.00 $86,179.96 $88,334.05 $258,993.61
ABM CrisitEi Slervicies - West $84,660.00 $87,312.00 $89,964.00 $261,936.00
SantEi FEi Building Mairiilenancie $112,176.00 $119,508.00 $119,508.CI0 $1151,192.00
Star BritEi Builc ing
Mairiilenancie, Inc. $139,740.00 $146,726.76 $154,062.136 $440,529.12
Merchanis BL ilding
Mainienancie $155,676.00 $'166,212.00 $166,212.CI0 $488,100.00
The IowEist qualillied bidder for iIhE Clity Facilities RFP was G rEiail GlEianing SE rviCE 9,
Inc., Gcodrrien ClEianing SeirmiCEIS (GCS). Tl•Eiir prc pc sal was $22,161.61 lower than thEi
next ICWEsi gLalifiEd bicder. Staff is familiar with this company as they cunnently
pEdorm the City's park restroems/public areas cusiodial wcnk. This firm is based CO of
IrvinE and has 23 years Cf EixpEriEincE in llhEi industry. Based cn a check of kifeirEncEis,
they havEi an EixceillEint reiputation fc r faculiiy CL stodial seiruiCE1 in 11hE CitiE19 of Rc sEirrieiac ,
Mission uiEijc, and Sari ClemEintE.
Sltafil rEccrrirriends award of thEi Custodial Mairillenancie SEIRIicE for City FacililliEis
contract tc GCS in the amourill of$2216,8132, for ihEi threEi-yeiar tEirrri bEigirining on AL gL s11
1, 2014.
FISCAL IMPAC111:
There is sufficient fLnding in tf a prcposed Fiscal YEiar 2014/2015 and Fiscal Year
2015/2016 opo rating budgEit tc prc vides fc r i h else serviCEis. llhe new cc ntracit will result
in an iricrEiasEi of 2.8% ($2,037) oyer thEi curnEint pricing in thEi firsll yeah, fcr a total
14.5% ($30,CI61; increases for ihei thneEi-year tollal contracll, whEin compared with thEi
threiEi-yeiar contract CLrrently in r1lace (awancEic in 2011). It sf culd be nctEid that the
new RFR inclucEid the addillieri of the Ramcs House al the Realla Park and Everill
CIE rifler and re rricval of llrailE r D in 11-ei City Fall ComplEx ilreicently clEirriolish eid; as pari
of the scc pE1 of work. REiriEiwal options beyc nd JL ly 31, 2017 may bE sL b.jeict llo an
Attachment 2
47 of 93
City Council Agenda Reporl
JL ly '15, 2014
Rage 3 of 3
adjustment field to an All Lrban ConEiumeim RriCE IndEX i1CRI) acjLstrrienil as d6teinminEd
and approved by the CHy.
ENVIRONMENTAL IMRACT:
Not applicablE.
RRICR CITY COUNCIL REVIEW:
Not applicablE.
CCMMISSICN/COMMITTEE/BOARD RBVIBW AN D RBCOMMBN DA-IIONc-1:
Not applicable.
N Cl11RICATIC N:
GrElat Cleaning SEIRlice.i, Ina., Cooc men Cleaning Services
Racifia Mainileinanaei
ABM CrisitEI Seirviaeis - West
Sante Flea ®L ilc ing Mainfenancei
Stan Brite Building Maint6nanCE, Inc.
Merchants BL ilc ing Maint6nanCE
ATTACHMBNT(S):
Atta&meant 1 — PE rsonal Serviaeis Agne6rrieinil
Attachment 2
48 of 93
RE RSONAIJ SERVICE S AG REE ME NT
THIS AC RBBM BNT is made, eriten6d into, and she II t ecorrie efilecilivei this day
of , 2014, by and beitwleeri thea Ciily of clan,ue n Capisllrano (hereinafter neferned to as
the "City") and CrEat Cleaning S-leNiices, Inc., Coodmen Cleaning SErvicES (heneinafter
neferned to a s the "Contra c1lor").
RBCIIl1ALS:
WF ERBAS, City d6sireis 110 rEitain 11hEi seNiices of Contractor reiganding the City's
clroposial to provide Cc stodia I ma intE na ncE servicers for City facilities; a rid,
WF ERBAS, Contnacton is qLalifiEd by virtue of expeniericei, tnainincl, Education and
expertise to accorriplisl siuch services.
NCW, THBRBFORB, City anc Contractor mutually agneei es follows:
Section 1 . Slcope of W oirk.
The scopes of work to be perfonrrieid by thea Contra cior sr all consist oil th ose to sks a s
siertforth in Exhibit'A" attached and inconclonalled herein by reifere ICEi. To the exterill that
there are any conflicits bEitween 11'E provisions dEisaribEid in Bxh ibi11 "A"and 11'OSE provisions
contained within this AgrEernent, th ei provisions in this Agneemeini shall control.
Section 21. Term.
This AgnEerrent shall cor mEme on thEi A L gL s11 1, 2014 . 1P is AgreEirrient sha II bEi
for a 1mei (3; year peniod of tirrie with three 113) onEi-year E>tEinsions. AgreEmErill
extensions shall bEi basEid ori stafil rENiEw of tl ei Contractor's performance. Optional
renewals may bei subjECrI to an adjusirrierit tied to ari All Unbari Consl mEirs Price IndE)
IJCPI) adjustMEnt as determined arid appnoved by 111•e City. This Agreement shall terminate
on JL ly 31, 2020.
Section 3. Compensation.
3.1 Amount.
Tctal compensation ilor the servicies heneuridEr shall riot exceed IhEi total
amourit a�ailak IEi in the City's adopted iliscal yeah oclenallind t udgEt fon custcdial services,
pay ablE at the nates set fora h in "B)hibit EI", attached arid inaorpenateid hEirein by reference.
3.2 Meithoc of Raymeint.
Subject 110 Secllion 3.1, Ceritractcn shall submit rrionthly irwoiCEs baseic cri
tollal seRlicEls whish have bEen satisfactorily completed fan such rrionth ly pEirioc . Me City
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Att'� i �i�t 1
49 of 93
will pay monthly progress paymerils based on approvec invoices in accordance wilt this
I Seiction.
3.3 Records oif Expenses.
Coninacton shall keep complelle and accL ralle records of all costs and
expenses incidental 10 serviices covenec k y this Agreement. These necorc s will be rriade
available at neasonat:le ilirres to ire Clity. Invoices shall be addressed as lrlrovidec fon in
Section '16 k elow.
Sectioin 4. Independent Clontractor.
It is agreed 11111-E 1 Conlnactor st all act and be an inc eperic ent coriilraclor and noel an
agenl on employee of ire Cliily, and shall obtain no rights to any benefils whict acicrL a to
Agency's emplayees.
Secilicin 5. L imitations Upoin Subcontracting and Assignment.
1111 a experience, know ledge, capabiliily aric reputation of Contractor, its principals
and employees were a 91.bsilantial inducerrent fon the City to enter inlci this Agneerrient.
Contractor shall riot contract%H11- any oilt ere rilliily to perform the seRlices nequined withcu 1
w nittle n alrlproval of the City. Tis Agreement may not be assignee , volL nllarily eir k y
orleiration of law, w ithout tt a lrlrior wi itile n approval of ilt e CiN. If Contractor is perm ilted io
subciontract any part of this Agreemenil by Ciily, Ccnilraclor sr all be responsible.11o the Clity
for thei ants aric omissions of its sL bcontractor as it is fon persons dineatly err ployec.
Nothing corilained in tt is Agreemenil shalt create any coriilnaetual reilationahilrls ketween
any SL bcoriinactor Bind Clib. All persons a ngageid in lit a work will be considered erriployeeis
of Contractor. City will deal directly with anc will makes all peyrrents to Contractor.
Section 6. Changes to Sccipe of Work.
Por exira wcrk not pari of this Agreerrierill, a writilen authorization from City is
required prier to Corillnaclon unc ertakincl any exi na wcrk. In the everiil of a change in the
Scope of Work provic ed ilor in the contract doCll rrents as requested t y it e City,the Flan ies
hereto at all execute an ac de nc um to this Agreemeriil setiling fori t with particularity all
teirms of the riew agreerrient, including but not limited ilo any ac ditional Contractor fees.
Secticin T Familiarity with Mrk and/or Constnuction Sifle.
By e)ecuting this Acl ree meiriil, Contractor warrants that: (1) it t as investigate c the
work 1lo be perimmed; (2) if applicat le, it t as investigated it a work sille(s;, and is aware of
all aondiilions lit erer e nd (3) ill undenstands the facilities, difficultie s and reistriclions of the
work to k ei perlorme c uric er this Agneerr ent. E-T ould Conlnactor discover any lateiriil on
unknown coric itions rr ateirially differing fromi those int^erent in the wonk or as repnerented
by City, it stall immediately inform 11tei Clity of this and stall not proceed with furiheir work
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Attachment 2
50 of 93
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under this Agreieimeinil uriiil wriilten instructions area necieived ihom the Clilly.
Seictic n 8. lime oft Bssencei.
ll irn ei is oil tP ei essences in thea peidormar ce of this Agreement.
4
Section 9. Cc rri pliance with Llaw.
Contractorshall ciorriplywith all applicable laws, ordinances,nodes and negulalions
of federal, silaile and local government.
Sleclicin % Clonilicts oft lnicresi.
Clontractar coveriants 11t ail ill preseritly t as na interest and sP all not acigL ire any
1 intenest, direct or iridireicit, whict world cionffict it any marineir on cegriee wish the
performancie of Ilei services cionilemplated by ilris Agreemierii. No rleirscn having SLCt
interest at all k ei err plcyec by or associailed with Contractor.
Section 11. Copiers of We rk Rreduct.
At tt ei comipleitic ri of the work, Clontractor shall h ave delivered to City at least c ne(1)
I ciopy cf any final reparis arid/or nctes cn drawings cionilaining Ccritracter's findings,
cc nclusions, and reccmmeric ations willt any supporl ing dCICI rr entatic ri. All reports
subrriitilec to tt a City shall bei it reproducible farrriceii, or it thea formal otheirwise eippro�ec
by tt ei City in writing.
E ecliein 12. ownership O Dc currients.
All reports, informallicn, cats and exhibits prepared cn assembled by Contractor in
ccnriectien with the perfermaricie of its seruiceis pursuant to It is Agreement ane confideintial
ilo the exieint peuimitteid bylaw, and Contractor agrees that they shall not be made available
I Ila ariy individual or organization withOLt priorwritllen corsent of the City. All such repads,
info nmation, data, ar d ei)r ibits shall be the property cif the City ar c at all be delivered io the
City upon demand withc c 11 additional costs or ei)dense io it e City. The City ackncwledgeo
iii.ch c CCL mieints are instrL rrients oil Cc riinactor's pnofeissional seruicies.
Section 13, Inderrinity.
To thea fL Ileist exleiril permibled by law, Contracic r agrees tc pnotect,defend,and hold
r arm leiss 11-ei CIilly and its eilective and appointive boards, ofIllicieirs, agents, ar c eimiployeas
from any aric all claims, liabilities, expeinseis, cn damages of any naiLre, inCli.ding
attorneys' fees, for injury cr death of any person, or damiages of any natLre, inCILding
' irliEideiienCEl wi11r use of properly, arising out of, ar in ariy way ccnrieiciled with the
negligence, reickleissriess and/or intentional wrc rigful condi crt of Contractor, Corillnacic is
agents, ofiGciers, emirlloyeies, si,t contractors, or indeperic eint cc rilnacitors tired by
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Attachment 2
51 of 93
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Coriilnacfton in the performance of llre Agneerrient. The only e)oepllion to Contractor's
responsibility Ilo protect, cefend, and hold harrriless the Cliiy, is dLe 110 ilhe negligence,
recklessness aric/or wnorigful condLctl of the Clity, or any of ills elective or appointive
boarc s, officers, agents, or employees.
This hold Ilarmless agneerrient shall apclly to all liability negardless of wheih er any
inSL rance policies are applicable. The policy lirrJils de noll act as a limitation L pc ri t1l e
amoL riil of indemnification to be provided by Clonilracllor.
Sectic n 14. Insumince,
C ri or before beginning any of llh a serviices or wonk called for k y any tenmi cal this
Agreement, Corillracior, all its own cost anc expense, shall canryl, mairiilain for the durallion
I of the agreement, and provide proof Thereof that is acceptable lo the City, the insurance
sclecified below with inSL rers and under forms of irisu rance satisfacilcryl in all nespects to
the City. Contractor shall not allow any subcorillracfton to corrime ricie work c ri any
subcontract c rillil all insurance requirec of the Coriiractor has also beers okiained for the
suk contracllor. Irisc rance regc ired he nein sh all be provide c by Irisurers in good standing
willh the S11alle oil California and having a miiriimum Beall's GIL ide Rating of A- Class ull on
bette n.
14.1 Ccirr prehens ime General Liability.
ThroughoL 1 the ie rrri of th is Agree rrient, Contractor shall maintain in full ilorce
anc effect Comiclreherisive General Liability coverage in an amocrill not less than one
mullion collars pen occLrrence ($1,0(0,000.00;, combined single limit cioverage for nisks
associalled will1l the work contemplailed k y this agree rrient. If a Commencial General
i Liability Inscrance fonmi or oilier forma with a cleneral aggregate limit is used, eillhen the
general aggregate limit shall apply separallely to the work llo be performed under this
agreement or the cleneral aggnegate limit shall k e at least twicie the negL ired ociCL rrence
limit.
14.2 Comprehensive Autci ricbile Liability.
T h rough out t1l a to nm oil this Agreemierii, Cantracior sl all mainilain in fL II fonce
and efllect Corripre h ensive Ac 1lorriobile Liability coverage, inCIL ding owned, hine d and non-
owned %ehicles in an amoL nll ri& less 11h an orae million dollars pen ocCL rrence
0$1,[100,000.00).
14.3 Wairkens' Cc mpens ation.
If Coninacton inilends to err;lloy employees to clerform serviices unden this
Agreerrient, Cantrador shall obtain and maintain, dL ring Illi a tenmi of this Agreement,
Workers'Clompensation Erriplcy er's Liabiliily Ins rance in the statullaryl arriount as required
by slate law.
Attachment 2
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52 of 93
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14.4 F ncioifl oil Inst nance Requinerrents/Endcinsemeni.
P riorto t e irinin an work uriderlll is A neerr ent Coninactor shall SL brr iM e
9 9 Y 9
insurar i certificates, inch ding the c edgy ctible or self rellen1lion arriount, and an additional
insured enc orserrient reaming Ciiy, its officeirs, errrIloyees, agents, and volt,riieers as
ac ditional irisc red as respe cats each of elf•a following: Liability arising out of acdiviiies
petlorrred by or on behalf of Coninaciton, inclt.ding ilei insuned's general sureRisiori of
Coritracion; r1roducts and corrin leted operations of Clontracilor, r rerniises owned, octet pied
on used t y Contracior; or automiot ilea owned, lease C, hired, cir borrowed by Contractor.
111 a cio%erage at all contain no special limiiiatians on ill a scope of r1roieation afforde c Ciiy,
its ofiice ra, erriployees, agents, on vole nlleers.
a
14.6 Notapplicable.
c
' 14.6 Noticie cif Cancel latioinlTenmination tiff Insurance.
The abci%a policy/policie s at all not 1leirminate, non shall they be aanaeilled, rior
the coverages redc ced, uriiil after thirty(30) c aya'written noiliae is give ri 110 Ci4j,except that
ten (' Cl: days' riollice stall to given if dere is a canaellaiicin due to failure 110 pay a
prerr ium.
14.7 llenms off Compensation.
Contracior shall riot receive any torr perisaiion t.ntil all inst,nance r1rovisians
have teen satisfied.
' 4.8 N eitice tc i Rrciceed.
Coninacdon shall ncii proceed Wit any work under this Agreement until the
City has issued a writtlen"Notice 110 Proceec"veriifying 11t at Coninaator has aorririlied with all
i
insurance requirements of this Agne emient.
! Secition 15. Terrriiinatiein.
Ciiy shall r ave 11t a right io tenmirialle this Agreement wiil out cat.cie t y gi%ing thirty
(30; c ays' advance wriblen notice of tenrninallion 11ci Contractor.
In additian, this Agreement maybe ierrriiriated by any Klarly far cacao by providing
ten (10, days' nciiice to the othen party of a rriallerial breach of coriinacd. If it a oiler party
does riot cure the breaal oil contract, it en thei agneement rray be terrr inaiec sut sequeint
to i l e to n Q10; c ay aL re pe niod.
Section 16. Ncitice.
A 11 notices at all be personally dedivenec on rriailed to 11 t e t elow lute d addresses, on
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Attachment 2
53 of 93
tc such other addresses as may be designailec t writllen notice. These addresses shall
be a sed for deliveryl of serviica c f prc cess:
To City: Clilly cf San ,Lan Carlislliiano
:240CI Raseo Ac elarlilc
Slan Ju an Capisilnario, CA 92679
At11n: Keith Van Der Maaten
To Clontracllor: GCS, Inc., G cedmen Gleaning E eniicesi
14252 Cu Iver Drive, SIL isle A
Irvine, CA 92604
Atiln: Luis Mejia
Secticin 17. Afterneys' Flees.
If any acilion all law er in equity is necessary tc enfcrcrei c n interpret the terms of this
Agreement, the prevailing rlarl y shall be entitled to neasonat le atllc nneys'fees, cc sits and
necessary c isbu rsem entsr in addition 11c any otheir ne lief to which r e m ay be entitled.
Sectiairi 18. Dispute Resiailuticin.
In llhe event of a diarlute arising between the parlies regarding performance or
into rpretallion of it is Agrieemient, th a dispute sh all be resolved by binding art itrailion under
It a ausrlices of the Judicial Arbitration and Mediallion Service ij",AMSI",.
Section 19. Elritire Agreement.
This Agreement ccrisliities the entine uric erstanding and agreement between the
parties aric supersedes all previous negotiations between theme perlaining tc the subject
miatller therec 1.
Secticin 20. Coiunlerparts and Racsiimile siignaturesi.
This Agreement may be executed by the Harks in couriterparls,which crow nterparts
shall be cronsiru ed icgeilt er and have the sarne efllect as if all the Parties had executed the
same irislrumerO. Counilerrlartsignatures miay be transmitted t y facsimile, emiail, or cthe r
electronic meads and have the same force and effect as if they went original signaiu res.
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[SIGNATURE PAGE FOLLOM]
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Attachment 2
54 of 93
IN "ITN SIZES WHEREC F, the pari ies f ereto t a\a e)eco ilec this Agreement.
CITY C F SAN JUAN CAPISITRANC
By:
SIAM ALLBVATO, MAYO RI
N CT
� CO TRA R O
By.
ATTEST:
Maria Moemsi, City Cllerk
APRRC VBCI AS 110 FC RM:
i
Hans Van L igten, Clity Atilorney
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Attachment 2
55 of 93
?. CITY OF SAN JUAN CIAFIISTRANC
COUNTY OF ORANGE, STATE OF CAUIFORNIA
Ll
a } ?'t t IRtAkP6dAfEd
SPECIF ICAT 10 N EI ANE CONTRACT DO CIU M13N T S
P..Fi
CUSTO E IA L MAINTENANCE - CITV FACILITIES
i
i
FIUBLICI WC RKS AND UT ILITISSI DEPARIIMENII
MAY X1014
E:1
EXHIBIT A
Attachment 2
56 of 93
p
REIQUES7 FOR PRCPOSIALIS
CLSITC DIALJ MAINTBNANC 8 - CITY FACILITIES
F_ Nctice is hereby given that the City of San , Lan Capistrano will, up to 2:00 p.m., on
.I the 28th day cf May, 2014, receive Proposals for Clusllodial Mairiieriance - Clity
Facilities. Rnaposals will be receivec c nllil the tirra l•ere in k efore stated all if:a Rublic
i "orks Ofilicie, Sari uan Clapistrana, X400 Raseo Adelanto, Elan Juari Clapisiliiano,
J Clalillornia, 92679.'
Theiie will be a rrandatoryl clre-proposal meeting hent on Wednesday, May 14, 2014 to
t:a held in tt a Sari J c an Capistrano Clore rr L pity Ce risen Meeiling Raorr at 10 a.m.
located at 'd 5929 Carr ino Dei Avion, Sari Juari Clapistrano, CA 92679.
I
4 All inquiries Iieigardirig this regc esil for piiorlosal rr a si bei rrade in wrilling and sent via
elecllronic nail (e-mail) io Jilt Tharras at itt omas(CDsanivanciapistrano.org.
POUR 4 FROPCSIALISI hard copies] shall be celivered to llf•e Rublici Works and
Utiliiies Cleparimeint on or berfone tt a day and hoc r sect ilor reiceiipt oil Rroposals.
N Proposal will be received unleiss ill is made an a proposal provided within These
i
specific all ions.
!E I
I The City Council reiservies thea Iiiclht to rejeci any and all Rroposals necieiveid and to
I aarripanei thei relaiK ea rrierits of tt a respectivei Rroposals and to c t oose one or more Thai,
k.. whiah in the opinion of the Clilly of Sari Jcan Capistrano, will best serve thea interests or
needs of it Clity of Elan ,uan Capistrano.
This Custodial Maintenance - City F aciliiies personal seiruiceis agneerrient will k e ibn a
three i13; year clerioc and is expeciec to commence ori ALgust 1, 2(114. The City of Elan
Juan Clapistrano, at its discretion, rT% offer up is tf•ree iI3; orae-yeaii Oderisions. Tire
City oil Slari ,uari Capisilnano will eriller into ari agneerrient with oriel on mono contractors
i 1 as best rreeits thea My's nes uiiieirrienlls.
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Attachment 2
57 of 93
F'
.� ATTACHMENT 1
y
REQUEST FOR RROROSAL
Custoc ial Maintenances — City AaCllitiEEI Propc sell
B'1 Statement cif Elxpeirience
Uisi of Equipmeint
6-� cllaitemeint of Treinsiiticn Plan
List 013uldmntraidors
'r Preposial Price Summary
r .
Prcposiail Bic 1IHeietsi By Facility
� a
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a�
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Attachment 2
58 of 93
RROF OSAL
CUSITC C IAL MAINT BNAN C9 - CITY FACILIITIES
Flnom: GCS, Inc Gocdmen Cleaning Seirmice
CONTRACTC R
ilo th e F onorz ble Ciily COL ncil
i City of S an ,c an CarIisllrano
Geriilemen:
t �
The L ridensigned, as proposer, declares ihai they ha�a ciareft lly exam inec the locallion
of the prciposed wcirk as described, examined tl•e Specifications and Gerieiral
Provisions, read 11h a InstrL ciions to Plropasers, aric is familiar hiih ell propcisal
requiremenis, and hereby preposes and agnea, if the piioposal is accepted, io ccrriplete
said carillraci in accorc ance hiih the Ccmilract Documents fon tt a fallowing:
ILL]
Saic amoL rills are lc inch de and cover all taxes, fees, surcharges, overhead and
expenses far performiing of all the labor reqs isite or proper and the providing of all
ne ciessaryl machinery, tools, apparatl s, materials and other means of rri airiienaric e;
alsa, the performance and completicri of all the work in the mianrer set fcrih, described
and shown in the E-pecificalicins for the honk. All p6cies quaffed shall incicde rerr oval
anc disposal of all mialerial, such as, bli nct limited 11o, sludge, grease, water, muc,
rocts, ilnash, e11c., from the flrciecd sides. L nit pricing amol nts shall iiemain in place fon
1
It a Three Ij1I; year tenm of the agreemeinll.
It is anticipaiec that th a chosen Plnciposen shall oorrimencie wort' on August 1, 2014.
illf ari indi%idual, so state. If a flrmi or co-parinenship, slate thea firm name and give the
riames of all individL al co-flan riers corri posing the firm: FIresident, Secretary, TreasL rer,
a and Manager it ere of.' y
[late (15/2'1 ) a0'1 4
SIIGN REjQF-GQ - CTOR
N ame: Luis Mej va
llille: Vicei-Px esideint
C omparly:GCS,Inc. Goodmen C1 eianiing
Serviaei 4
Business Address: 2 G 2 quiver dr.
Ste A . Iimiine, CA S126C14
El-m ail:gcsclleian(Isbcgleibal.net
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Attachment 2
59 of 93
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PRC FIC EIA L — CUSIC DIAL MAINTENANCE - CITY AAC I LJITI E S
FROM: GCS,. ]Inc. Gecdmen C1Eianingi Service
CONTRACTOR
2
F -
Tt a undersignec, as coriflecton, decleres that tt ey 1•ave careft Ily examined thEl I=iilion
of the proposec work as descriked, exarriinec the Speadiaaiions iterefore, read tte
`-1 Proposal Instructions, arid is farr iliar wilt all proposal regL iremerills, anc hereby
proposes and agrees, if the proposal is accepted, to complete the said mairiienance in
accordariae witt the Contract ❑locurr ents, for the unit pride ori lura Fl sum as follcws:
�. Work to includE, bl.i riot limited to, services listec above in or on CHy owned properties
x Iji.e. City Facilities). Slaid amount stall iricdudE and cover all taxes, fees, sL rcharges,
overhead and suk-contract expenses, It a fL mist-ing of all miatenials, tt a performing of
rl all 1e labor required, and the pno�idirig of all necessary maatineryl, tcols, apparatus,
and oilier means of Custodial Mainienanae foil Cli11y Facilities. 111-is is a vatic and
binding pnorlosal to do all work I-erein prciposed for ices set forth above.
ij I
$ ❑la!e 0211 /21a14
SIGNATURE CTGFI
I Narre: Luis Mejia
{
Title: Tice-PresidEinij
Clomipany:C CS Inc. Gcodmen Cleaning
1Servide
Business Address:1 4 292 Culver Dr.
Ste. A. Inviine, CA 5 2E 09
Rur1 t er, tt e L ndE nsignE d pnoposen cert hies that they t ave tharougf•ly. checked the
fig unE s set fci ri f In if is prorlosal, 1 f•at they arae connect to 1 he best of tf•e m knowledge and
if at thEy constitute if eill pnorlosal for ilf a work called erein.
l Date C15/31 / 2(11 S
SIGNA ON TCIFI
Nam El: Luis Mejia
Title: Mice-Pnesic ent
k °m Comlrlany:GCS, Inc Coodmen Cleaning
Service
Busirless Adc ress:1 4292 Culjer Dr.
l I rite A, Irmi ne, CAI 936C14
-3 ,.
Attachment 2
60 of 93
STATEMENT OF BY F113RIENCE
THIS PIAGH TC BE CCMRLEIIEID BY PIROFIOSER AND -LBMIT-flEC TO CITM ASRART.OF QUOTATION.
9,
-Preisidentj GC,
Iuls Mejia j1dice Inc. Coodmer Clearirg Serxiice
RHOPOSEIR'E NAME COMRANY NAME
'1421521 Culver Dr. Ste N IrvirE , CPR 9:16C14
ELSIINES%c- A[X RESS
(94 91 4 A-3 3-12
I3LSINE%':%': TELEPHONE NUMBER
gcscilean@sbaglcbal.net
BUSINE%C-E E3-MAIL A E DRESS
L isi contradla of a similar type,eillf e r aL rrently held or helc iil^in the past ien (10) years.
FIERIOD OF CC h TACTI NAME
C IC NTRAC 11 RUIBLICI AND PHC NE CONTRACT CCINTRACI
(FROM/TO 1 AGENCY/COMPANY NUMBER TYPE AMOUNT
PIEASE SEE ATTA(MMENT
Ll
FAWNS
Date (15/21 /2014 1-M
C:j lifflagigiia— -
AMt E RACTM
Name: Luis Meif is
ri
Title: Vice"President
Company: acis, I na.(]codmenClEaring
Service
Busir ess Ac dress: 14 292 Culver Dr.
cite PJ,. IrmIrei, CA 926(14
Attachment 2
61 of 93
)
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REFERENCES
r 1. fhirm: City ofl Whitti ar
Addreiss: 13:131(1 Penn St. W1hiblieir, CA 90M]
Contaall: BryEn PeUoff Tclephone: 1151(2)464-3412
Nraject: kniilarial Senruiaa, Floor& Carllert cEre, and Wl:incami C leaning 9eirviae
Cantnact Amount: 52132,101.00 Start/End Datcr 071(104-cunieint
I Firm: City aft San Hernando
Addreiss: 117 N Ma cncii] St, San FarnE ndo, CA 511340
Clcntaat: Na2ri Haabun Telciphone: 08]8) 898-122:1
LI Project: Janilork l 9arvicie, Floar& CaUlet(ate, and Wl:iridoNA C leaning Sarvice
Clantnact Amount: �197,?I`I(l.(I(1 Staril/End Datci: 09/21CIC19-curreint
?I. firm: Clity cif Rosen clad
Acldrem: 7933 Elmcirsari Placci, lRlaseimciad, CA 9]770
FillContact: John Saobl Tchiflhon(i: 0626) 369-2260
Pnojecdl: Jlan:iiorial 9eirvicie, Faaaii& Carrel canes, and Window Cleaning 9eirviae
Contracit Amount: $84,721CI.O(1 Stani/End Date: ;I 11,121CIC19-cuniant
4. Hinm. City of Rol
Address: 6'1-'10 Hine Auanuci, Hol.1 , CA 51CM]
Contact: Connia Hurtado Teleplicnc: (32]) 773-1'19(
Hroj eat: Janitorial Serviiao, Floor& C arpol tiara, and Window Cleaning Sarv:icie
c
Contra cit An aunt: $90,000ACI SItamt/F nd Data: ]0120;13-ciunent
5. Finn: City oll Sann Clemcinte
Addreiss: -'19(1 Ave Hico Bldg N., Sari C leimanta CA 92672
Cantacd: Jim Watems Telaphania: (9451' 361413421
Project: Jlanitarial Servicci, Floor& Carpot tiara, am Window Cleaning Sarv:iae
Clontnact Amount: $117,600.00 Sil art/F nd Dalle: 12112004-m rreint
1
F. Hiirm: City aflMiiss;ion Viet
Address- 21(1(1 C:iuic Cenler,M:issian Viajo, CA 51x691
Caritacit: Danie: Hernancez Telciphonci: 05149) 795-2498
Pnojeat: Janilorial Sciniiaei, Floor& Carpeit cava, and Wlindaw Cllaanin€1 Service
Ccntract Amounit: 31181,TV.00 Stant/f nd Date: 07/21(1(1_1-(IE/20] ]
II�
14 332 Culver Drive Suites A,, llrvinEi,C A 92(a4-•(13J6
TEd(S14SI)47V-•(1312 • TIa)x ( 1451)' 474-313:Ia• E-mail:gcscManClstcglcibeil.nEd
Attachment 2
62 of 93
IJIS1 C F EQUIPMENT
THIS RAGE 110 BECCIVIPLIETED BY RROFCSERRIND SIIJBIVITIECI TO CITY AS
PART OR QUC 7 ATIC N.
L11iis meiiia {vide-Presidertj GCE , Inc. Goodrier Cleaniing gervic e
PRC ROSER'Sl NAME COMFANYNAME
'I z392 Culvei Dr. Ste A.
BUSIN PES ADDRE%c%r
119491 4 74 -3312
BUSIN B%c--,q TE LEF HC NE N L ME EIR
gasclear.@ sbcgl obal .net
BUSIN WE E-MAIL A E DRESS
L List eqL ipmerill owned t y the quoting flrrri or sut acintraclars that is available for use on
this contracIL F nog HE type, mailke and model year. Use adc itional E heets if necessary.
F�.
PLEASE SEE ATIACBMENT
Date C15/ 21 /J014
S TRAC OR
Narrie:-luis mejjia
Title vice-President
Attachment 2
63 of 93
G �
x V
c.
IJIST OF EQUIPMENT
a ,
List of cquipmiant owned by GC 9, )ria. tf.at is available fcui use on this projacil.
A; Oty. Tvp(/M At Model War Condiillion
47 'Ianiilary cammajia:iail uprighl Niaicuumi A11310020 SIC E 86 2010 Dxccd:lanil
m- 41 9upar coaah vaaul m 1 Clgt#13410 20,10 Dxccillanil..
- EILsk31 aaritainers 44 gal #444G�1 20:10 Dxccilaant
-`I`I Rubbermaid 351 q11. wriinger/buakat aambo#3011120 20:10 Dxcicdaant
24 Wet floor signs#41(1(140 Dnglish)Span�ish 2005 Dxccflavi
t, 12 Bel ca f oor/deck sarulber#85011 l-0(1 2008 Dxecil:lant
12 Conilinenial janilarial aarl/bag A14 E 114 2008 Exaal.lanil
a 2 Tannanl hal avatar carrell axtraetar#1 140 2008 Elxcal.enil
j 12 Tannant 35I(ICI wel/dry vacuurr #1180 2008 Elxccdaant
2CI Sanitary) niglht131 mita(datail vacuum; #11'101Z(1 2006 Dxcal:lanil
P 47 Ungar winclaw is uaegae aaaaning systam 4'14472E 2008 Excallant
t t 107 Phislia rriap haindlas (Rubbermaid)#310;1:10 20110 Dxccil:laml
71 'Ilailat bowl bruisers (Cantinenllal' #:1633•'QCI 2008 Elxecillanil
in 44 Ilaunt woo] dustoi (C Jaari9ourae; #1206(1`1 20:10 Exacil:lanil
;r._I 51 Marga angla brooms (CloanSourae; #43710(1 2010 Exaal;enil
2 Brassura washor Honda GX3SICI 13.0 HP wul D:iase:l heater 2010 Exacillenil
� CIS
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142112 Cu.vor E rive • Sluif e A • lrvirie,C A 91,6CI4-0-2126
Tel ( 149)41433721 • Fa)i 119491; 474-3:111 • E-mail:€1csclean@sEc81atal.ne1 1
Attachment 2 F
64 of 93
x STAT13MENT OR TRANSI111CN PLAN
THIS RAGE 11C BE CCMRLETED BY PROPOSER AND EIUSIVITTED 10 CITY AS
RARTCF QUOTATION.
Luis MEriia (Vice-President ; GCS, Inc. , Gclodmer Cleaning Serwicei
PRO PC,IER'S NAME CCMPANY NAME
I 1421521 Cullmer Elr. Stec, Al. ]rvinei, CAI 9216Q4
BUSINESS Aa DRESS
_ (94 9) 474-31312
BUSINESS TELEPHONE IS UMBER
acsclean@sbcalobal.net
E USI N ESS E-MAIL.A EIDRESS
f_
Contractor shall c escribe in full their plari ie o lhei translil ion frc m tt a existing force and
row they intend tc cperate thal transition in a smcoth, wcrkmianlike manneir. Attact
more pages as necessary.
-Under the Ca]liflcxnva Elsplaced Janitor Crportunity Act , we must
cffler eniploMment tc the current jar.it ors„ if ycu agpxee.
=We can also. trair our current em;Floyees to provide service at
your facvllties. JP]lease see attachments)
I ..We will] provwde monitlily—caller.dars tc make sure wcxk is
�a
completec a;s requirec per the contract. 1 Please see at tachir;er.t J
Cate 09/21 / 2CI1 41
Sl U TRACTOR
Name i,u s Melia
-
Title Vice-Flreisiident
Attachment 2
65 of 93
f�f
t
pRe
.Y5
N31'N
GCS CUSTOMER SATISFACTION & SAFETY
APPROACH WITI] SUPERVISION & 11RAINING
GCS, INC. HA SI PROVIDED OVDR 22 YEARS OF CUSTODIAL
9ERWCES Tal LOICAII CITY AND COUNTY IIACILITIES INCLLDING
PARK�I NNITH I00% CUISTOMERI�IATISFACTIOIN. THIS ISI OUR
FF ULTIMATE GOAL THAT IS ACHIMEDI WITH NIIGHTLY, WEEKLY,
ANID MONTHLY SL FIDR VI SOIN.
.. • THE A SSIIGN F D SUPERVISOR WILL INSPECT TH E CITY!HAC ILITIES
NIGHTLY OR WEEKLY Ta INSTRUCT J IAN ITORIA II STA IIF O NI
C LEA NI NG D UTI F SI A ND C IIEA NTNG IIMPR OVEMEN TS N F EIIIEDI FOR
CLIENT C ON C ER.NISI CR REQUESTS. THE ON-SITE SL EF RIVISC RI
WIIIL ALSO INSITRUCT THE JIANITOIRIAL STAFH ON PRGIPIFRI
METHOII OF UrIINC CLENAING CHEMICALS & AFIPLICATIONSI Ar-%I
WELL AS THE PROPER CLEANIN C & VACUUMIING PROCEIIURES &
DIANGERSI OF UNAUTORIZED USE. (ALL JIANITORS ARE CERTIEIE11
& ARD GIVIEN VIER BAL& WRITTEN TESTS O N F ROPER
FIROC EDIURIES AO IR A I L CLEAN IN G C HEMIC AL FIRIOIRI TO
WO IRKI N G).
• THE GENERAL MANAGER, LLISI MEJIA, IS RE SPONSI BLE FC RI
PLANNING, CCC RDI NA TING, SCHEDULING OII ALL GCS STA IIF FOR
a
CITY IIACILITITES. MR. MEJIIA ALSO SCHEDULES A WEEKLY
WALK-THROUGH INSFIFCTIC IN C F FA CILITITES WITH THE
0
ASrIIGEI1 FACILITY CONTACT. HE IS ALSO YOUR FIOIINT OF
C O NTA C T FOR ALL SIPECIAL R F Q UESTSI.
• C Cr,-I PROMM BS A I L CUSTOMERS AT 'DHII l ST D AY OF DA CH
MGNTH THE OUTLINE WORK SCHEDL I EDI FOR EACH FA CILTY SC
CLIENTS HAMS A CLEAR U NI]ERISTABIN G A S TC WHAT DATE
CA RPETSI, ALC OR CARE, & WIND O W CLEANING JOBS ARE
SCHIIDIULED & COMPLETDDI. (PLEASIF REVIEW ATTACHDD
SAMPLE SIC HEIIULE,
14T13 Culver L rig e , SU.itE A • Irvine,(.A 91216CI4-02126
Tel 11�145D 04-3312 • Fay 11949: 474-31317 • E-maul:glcsc:lean@sEcgllcital.nei Attachment 2
66 of 93
-' HIRING & TRAINING
f All GCS, Inc., emp:leypus are trair.Icld with tl a proplclr prc ciudurus in cleaning
p, scllutions and app:l:iaaticris fcr cllclaning alcng with tl'e joL training fcr cleaning
equipmElnt u,lage and safclty needed fbn daily)Use. . GCS. Ina. necuines MSDS
q information to He kept at all jcH sates. all employees are famil:lan with tha usage of
chum:'cals in carte clflan emegpnicyl. GCS keeps injury and illness plrevlenticln
Elcoklel at the main clffrce in Inv:inie pen CAL OSHA rclquiremerls. as of 4/30/114,
GCS, Inc. Has an uacellent 91%o on the emplclyee's safety record.
9
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1
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Y:
'14292 C u Ivar 11rivEi ® SW A a IrvinEI,CA 5121(04-413'16
Ted(51491 4 7k 313 e flax 01 1451) 4'14-3311 a ® E-•mad:AcscleanC sI calabe 1.nEit
Attachment 2
67 of 93
� �
malty of rani Juana pi�itrianic E
May 2C 14
SUINDAY -MONDAY TUESDAY W`EDNESDAY THURSDAY FRIDAY SATURDAY1
i 2 3
f
' i
f
5 6 7 8 10
CARPET,WINDC Yui, NVIN DIC WS Il/OL T.
FLOOR
I'I 121 1; 14 16 17
CARPET&FLOCIFdI
18'' 9 30 113 23 14
35 'Id 27 28 39 30 31
t
i
Attachment 2
68 of 93
I �
f
LAST OF SUBCONTRAICTC RSIN9N DC RSI
THIS RACE T01 BE CCMP[JETe D BYI PRC F 0SER AIN D SUBMITTED TO CITY AS
PART OFQUCTAI ICn.
Luis Meiia (Vice-Preisident) GCSA Ir..c. , C-eicidrnen cleainiing Service
PROPCSER'SI NAME COMPANY NAME
{ j 14 292 Culmeiz. Ur Ste. AI Irmine, CA 92EI04
E USINESS ADDR HIS
qr
(949)- 414-3313
E USIINES SI TEILEPF C N EII NUMB ER
acscleanelsbcalleibail.r.et
y
E L SIIN EIISSI E-MAIL ADDREIS S
. a
Name Add re ss Rt one Type of"c rk
N/AI
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I
Date 0 5 21
w
t
SIGNIATUMOF eeNTRACTOR
N2mleLuis NlejJla
Title Vlvice-President
Attachment 2
69 of 93
FRCPOSAL PRICE SIUMIMAFIY,
{ PRC AIC SAL— .0 USTODIIAL MAI NTEN A NC E -CITY FAC I LJ(TIES
FRCM: GCS, Inc, Goaidmien Cleaning Service
CONTRACTOR.
YEAR COST
I R
ALGLET1, 21014 TC �LLY31 , 2015
-,15,4( 8.00
ALGLET 1, 21015T0 �LLY31, 20*
$ i8,oao.oa
r ALGLEET 1, 201E TOLLY 31, 201783,42.4.00
TIHRIEF I-V EIAR CIO NTRAICTI TC T A LI g 236,83 a. C 0
Two Hundred TBirtV Six Thousand HigHt Hundred Thirty Two DollarE
THROE YEAR CCINTIRAIICT CC EIT 110TA L IN WRITIN G
EMERIGENC V WC RK(HOURLY RAI E)
Classification/Title Hourly Rate
Custodial/Laborer
$ 4.00I
Supe rvisC Ir 1.1 9, ( 0
Date 0.5)2'1 /2 014zpwul�G 'M�'
SIGNA VRE OFFCONTRACTOIR
Name: Luis Mejiia
Title: Vice-Pre sideint
Caimpariy: US, ]rn c, , Goadmien C lean I rig
Service
EIL siness Address:l 4� 5� Culver Dr.
Ste. A . 71rwine, CAI 926091
O-mail: gcsic11eain@sbca16i1da1.neit
Attachment 2
70 of 93
I
NAMFJLOCATION Re ularMatntenance SCHEDULED SCHEDULED SICHEDULBD NON-SCHEDULED 1
Area Schedule MONTHLY MONTHLY MONTHLY DAILY CONT
YEAR ONE YEAS TWO YEAR THREE As required
CITY HALL FACILITIES
I.City Fall Main Bldg. 12,740 S.F. 5 days (week $.I ,CI 9 E . C 0 11'1 ,'I 34. (10 $11 ,i 2-13.OC Ill J5.0 C
2.City F all Trailer A 800 S.F. 5 days (week $8(1„ C Q $83.0(1 $89. C 0 $35.. 0 0
3.City Fall Tr filer EI 69C S.F. 5 days (week $E4 0(1 $6( . Q Q $-' '1 .00 $25.00
4.City F all lalleu Cl I,152.I.F. 5 days/week $118.00 $132.0(1 $'130.00 $2.9.(10
7.(lily Yard Maintenance
Offices (F ublic Work; and 11214. Q O $12 J 1 .0(1 $23E .C 0 313C . CIO
Utilities) 2,000 S.F. 5 days/miek
8..Hot ripn'ngs Dance F a0 $321 . (10 113321. C 0 313E 5.0 CI
(Police SerYCe9) 2,200,8A. 7 days/week Sl E C ' (ICI
COMMUNITY CENTER AREA
'I.Community Center 'I4,000 S.F. 7 days/week Ill ,498. 00 $1 ,55a. C 0 $1 ,E 98.(ICI $110.OCI
2.Gymnasium 12,000 S.F. 7 days/week $1 156.00 1 1 9 6.0 0 $1 ,280.00
3.Bays and Girls Club Lobby 1,000 S.F. 7 days/week $214. 00 $221 . CIO $23( . 0 CI $15(1. C 0
4.Gymnasium F estroa m 400 S.F. 7 days/week $10.) . CIO 111 1 1 . 1[10 $1 1 9. 0 Q $2 9.CI 0
UTILITY DEPARTMENT AREA
'I. Hublic works bl L linty Dept 11:3 6-) , CIO 11276. CIO $29-9. (ICI 315C . C 0
Offices 2,500 fI.R. 5 days/week
2.Gnound Water F ecolLery
Plant-Clon tool Room and I I`3.0 CI SI 5 9. ( Q $9 9. Q 0 1129. CIO
Restroom 32CI S.H 5 days/week
3.Waten 11rea tment Auea(Riant $99.0 CI 1 . 0 0 $65 5.CIO 115 CI. C 0
In tenon Flooring) 1,50 0 9F. 2 days/month
OTHER FACILITIES
'I. LaCouague-Kindergarten
Readiness Program 4,000 S.F. 7 days/week $E 42. OC $E 64. (ICI 31710.0(1 $.1 0 CI. CIO
2.La Sa r 2,770 S.F. 3 days/week $154.00 $159-6 a 111 7C ad $7 5.OC
3. Nydegger Bldg. I,50CI S.H. 3 days/week $1.91 AO 0 319 4. CIO $-10-1 . CIO $90. 0 CI
4. Reata Park and Bxent 31110.0( 31195.0a $169. CIO sI 5 9. C10
Clent(in(Ramos House) 1,575 S.F. 5 days/week
_Total Monthl�C°st 5 0 0----,
.(I 0 .. � 6,9,12.0 CI
Total Yearly Cost $75,408.00 �8 01[10.00 1 $83 424. (10
i
I OTAIL CIONI RACI C OSl -3 YBA S TOTAL $12 3 6,8 32 0(1I
...... ..._............... .. . ... ... - ...__... -......-- ..... -
HUTEk ALTERNATE PRICING ITEM
A= Gty Hall Trailer D, 950$F 5 tlays/week - 1 7 5:``0 0 `' Z.0 0. fl 0 `' $2 5':fl fl
51
Attachment 2
71 of 93
| \i ATI TIACHMENTI2
� y \ GENERAL CONTRACT PROVISIONS
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I
.Attachment 2
. .-- —
72 0 93
LJ
AI
GONBRIAL RRCVIE IONE
R BQUIREM13NI S, F BRSIC NN BL, 13QU IRMENT, MATERIAL S, AND E U F BRVISION
REGUIRBMBNIS
a) All work r erfarn-18d by the contractor shall k e perioiimieid between the hours of
EI:CIO p.m. io 7:00 a.m., Monday througt SIL ridgy, as facility act edules allow, or as
l appiio�ed by iltei Public Warks aric Uililities Cirecior ar auttorized rerlreiserflei ire.
ra
Clontctor will t supplied wish a moriihly cse sahedule foil eacf facility sci thet a
mionil f ly work act eidule may be devised, which.wiIf riot coriflici with facility use.
} t; Cantractor will be requineic io scpply a list of ecluiplrrienil owned and available foci
work.
.__ c) Contractor will kei reiquinec to piicMde propasec transition plan kemeein cumierii
contract provider and new Coriinactor.
d) CorMiactoii will bei required ilc sc pply a lisil of references for similar woiik
peirionmed.
e) Coniiiaatoii will bei reqs fired to SL pply list of suk-coriiiiaatois, if aprilicablei.
fl� Clontractoii may bei required 10 suplply additional exl:leiriencei nefemericeis, if
l - requesiec k y Ciily.
i
l g; Clontractor shall pno�ide City with neiquineic proof of liability insurances, workman's
comipensaiion inSLrance, vehiale insurance, and City Bcsiness License as noted
in ire cantracil.
r
h; Haurly raffles for emiergeincy work shall k e foil acts al timie speirit an the job site.
No trave I times"ill be paid.
- i) The F ncposal will be awarded based on an arialysis of F noposal F rices IJfon
normal work rates, not Eimergeincy work iia leis); Statement of E xpe rienae,
SlIailerrient of Equipment, List of Slc b-CorilriaatorsNeindors and all provisions
note c in the Instruciions filo F iiapose its aric Ge rieral Provisions anc Specifications
sections of tt a Specification Flack age. The Cliily may aware to ones cir more
contractors as required ici meeit its needs.
i j) At any time prieir to Propose I date, Ccintraclor may inspect Ciily property fon
further information, if desired. City nerlreseritativeis will be available i to a nsweir
questions.
I
k) Contractor shall protect any and all piii�ale propErty adjacent 10 work areas. Any
damage 10 privaile properly resulting directly or indirectly from Contractor's
actions shall be it responsibility of the Conilracion.
Attachment 2
73 of 93
9
1l
` I,' All employees of Contractor sr all wear E L niforrr or shirl it ail cleamly identifies the
compar y.
l m) Contractor rr ust to able to provide a list of err ployee's names, dates womked and
�- hoc rs w ork ec on each dale, if regc esled by the City.
n) Contract llermiinatior - If at any lime, in the oclinion of the public Works and
� fC
1,ililities Direcior, or ac ilt prized represeriilaiNe, the Coninacrtor fails ilo sc pply
1 sc itable equiprrenil, an adequate working force, or mailerial of draper qc ality, or
stall fail in any respect to prosecute any work with the c ilio ence and force
r.. sFlecifiec and intended in and by ilt e terns oil the contract, notice thereof in
_.I writing stall be ser%ec upon Coriiackon. ShoLld Contractor neglect or reicse fila
provide means or satisfacllaryl compliance with ire contract, as direciled by the
Folic Works and Ulilities Director, or acthorized ieclresentative, within the tirrlE1
. specified in suct notice, the City in any suat mise shall have the clewer to
terminaile all on any portion of ilte aontraci.
F BREICNN BL
Clontractor at all use and furnish a workforce necessary) for the satisfactory) performance
z ion tt ei work set forth in tt is contract for Clustac ial Maintenariae—CHy Facilities.
'I (a) Ccintnactein's Employees
Coniliacior stall necluire their emiployees to present a neat appearance at all timers while
ergaged it ite perionmarce of Iteim dciies and rraintain clood beaming and ceipertrrent
toward the public. E hould for any reason an employee be unsatisfactory in the opinion
cf the Rlblic Works and utilities Clirecilar cr authorizec representative, ite Contractor,
when notified in writing, shall cac se that employee to t e merrimed and replaced by a
satisfacic ryl Err ployee.
Ilbl) Bmiplcyee Attire
Contractor stall requime east of their employees to adhere to basic standards of
working attire. These ane fila include uniilonrs, wiilt the Clorrlracilciea cempariy narra or
insignia dearly visible, proper shoes and anter gear regL fired by State Safety
Regulatiors, and piaper wearing of cloilring, wtich iricludes that shirts shall be worn all
all tirries, buttoned aric tucked in.
(c) Typice I Tasks
I
Conilraciar shall supply employees willt ilrei skills is perforrni various serrii-skilled duties
in connection with custodial maintenance operations a variety of haric and power tools
for purposes of maintaining put.lic facilities wt ich includes operating light ecluiprrieni.
_. 2 _
Attachment 2
74 of 93
l Ild) 9xperience
S L permisons/Foremien shall r ave a miinimL mi of five (5) y ears of experience in the fielc of
I?. 3
Cusilodial Maintenanae.
(e) Licenses
Contraciar's erriployees will be reqs ired to possess a valid and CL nerill California Driven
License, inch c ing all insurances, as regL ired by the C fly.
I (f) Kncwledge and Abilities
g Cc ninacrton's represerillaiN a shs II rave a general N nowledge of 11r a custoc ial
rriainieriance industry, inclLdiricl suitable expenience in Re fielc ilo perform ire reqs ired
we nk in a safe and tr ougr tiul mariner as well as follow oral and written corrimc nicaiions.
BIC L I PMENT
Contractor shah ase and furnish all equipmieinil necessary for the sailisfaciloryl
performance of the work set forth in this contract.
(a) VeH tales
Corillnaeton shall display the riarrie of their firma on any/all \ehicles L sed on
- otherwise by 1 hei Contractor's emiployees. TH e firm name stall be in letters
large eriougr to t e easily legible fnomi a distance of fifty (50) fleei curing the
j counse of their work.
l
11b) Maintenarice
All equipment used ty ire Corillnsicior stall be kept in a neat and clean
appearance and maintained in top mecr anical cont ition. All eqL ipmerill sr all
t e properly adjL sieic, from E ri apenational safety standpoirii.
(c) Sltorage cfl Bcluiprnent
Thea City may pno\idea a reasons ble amoc nt of space ilor sllorage of the
i Contracilor's eclOPMeiritllrat is useic in ate City. 71-e siclace may be cesignated
by the RLblic "orks and Utilillies Dineiaior or an autrorized representative.
Corillnacilar shall be limitec to ire space as designaiec. Contracllor stall be
responsit le for rriairillaining iIH is area and shall reitunn it to its oniclinal toric ition
at iHe end of the corillnaci. The City shall noll be responsible for anyl r mg
stolen, vanc alizeid or damaged otr erwise.
3
Attachment 2
75 of 93
--_.. -
S
Y
1 MATERIALS
i-= Contracllor shall fL rriish all mialle rial, inclt,c ing bci not limited Ila, cleaning equipment,
cleaning agents, cons Triable goods, etc., necessary for the performance of the work
set forth in this contract.
.I a. Storage of Materials — SII-e.City may provic e a neasonable amoc nil of space
fon storage of the Contracion's miaienials 111-all are c sed in the Ciiy. The space
l will be designated by I t e F c blio Works aric U l ilities Dinecion on authorized
j representative. Conllracion shall ke limited to fte srlace so designalleic.
Contracior stall be responsible for maintaining this anea and stall neturn it io
ills original condition at the end of the ocintraci. 111-e CiN stall rioll be
` near onsik le for any hing stolen, andalized on damaged ot1-erwise.
SUPERVISE nl
Contractor is required to provide such ac eqLaie :uapervusion as io fL rriish ongoing
sc pemiision of work mianshirl and adherence to sc1-edc les by the employees performing
the work L nden contract. 111-a field supeRiisor or their representative at all check witt the
Rublia Works and Utiliilies Director or authorizec representative weekly as to 11;
schedule of work; (12, complaints, and Q3; adequaoy of perionmarice. The Contracior
j shall E L bmit such neports as the Clity may reqs ire a nsc ring oamipliarice wish sot edc led
work. 111-e Clontracllor's field supervisor stall be orisite while work is in progress.
N0118: Custodial services prop ided for 11-a GroL rid W aten Recon ery Plant FacilityjlOfilioe
f will be overseen byite Utility Depariment.
g
- TELEPHONE, ELEC11RONIC MAIL, AND EMERGENCY S19RVIC8 CONTACT
INFORMATION
Contraoton is reqs ired to provide the CiN at all 1limies thnoc ghouil the duration cf ihis
ciontract emerge ncy telephone numbers of at least two (2; qL alified persons w1-o can be
galled lion emengency ciondiiions at any 1limie that Contractor's represenllaiNes are rioll
immediately available at the.job site. An altennalle emiergenoy nc miber shall be prop ided
r, in case no answer is reoeived at the firsil nL mk er. The emergency number stall be
L sed to coriiaot t1-a repnesentative of tt a Contracton who can take the necessary action
requined to alley iate an emengency coric ition whist 111-reateris to cause c amage to any
Ciiy pnope rty.
Contractor at all emiploy r ersonQs) to answer telephone aric e-mail oomplairills, requests
for ss
ervice, etc. ijan answering service will noll ke consicered LfFicient for this purpose,
dL ring normal City working t ouns. Nonmal City working tours are 7:00 A.M. io 5:00
P.M., Manday through Friday.
Contracior is required to prop ide the Ciiy will- a 24-hour emergency number ilor aontacil
1 outside normal working 1-ouns. The nesrlonse to an emergency call-OL 11 by the Contracion
3
s.
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Attachment 2
76 of 93
4
r shall riot to more than twc (2) hOL rs and shall to considered pari of the nonmial aontraci
except when delayed by problems ciaused by%ehicle accidents on Acis of God.
I BMBRGENCY M E C ICA LJ FA CILJITM
Contractor is negL fired io prcvic a the C ity with ore ill; copy of an Brriergency Mec ical
Facility Cesignaiion and Flnociedunei Sheet" tefore a aoninacit is awandec. Cn this sheet,
the suaoessful cpiopcsen must designate a twenty-folll (24; tour erriergenoy mecical
facility to provide erriergenay mieic ical ineaimerit/care in the e%ent of irijurM to arty of the
Conllradar's erripicyees. It will be the resporisibility cif the Corillraciar's
Suclerviscr/Foneimian io transport or make arrangerrents for 1f a transporiaticin of ariy
irijuneic employee to and from the designaieic emergency miec ical ilaoility or any similar
r j rniedical facility.
5,
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Attachment 2
77 of 93
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A ATTACHMENT 3
SPECIAL CONTRACT
N PROVISIONS
4
FP
IT
Attachment 2
78 of 93
ADDITIONAL GHNERAL CONTRACT PROVISIONS
p r, Scope of ark
""- The %01114 to be cones L nder this contract aorisislls of Clusicic ial Mair11er1ance foil City
Facilill ies will in I t e Clity of San ,uan Carlisilrano.
, 3
Slandarca of Fledormiance
All air er portional of itis contract notwithstanding are agreed that the intent of till e
Rersonal SleRiices Agreement is to provide a level all rraintenarice to provide far tNe
safety arid wellbeing of the users as well as a pleasing and desirable appearance at all
�. lirries. Cantraciol agrees to rriaintairi all designaiec areas covered by this agreement at
SL ch level.
- Sltatemerll of Bxperience
All applicants are required to submiii a statement of experieince on piq*ts related to
Clusllodial Ma intenarlcei— City Faciliiies.
Coordination Meeting
Prior la the commeirlcerrieint of this aorillra ci, amlangements will be made for a meeting
j bEbAeen the Contractor and the Putlic Works and Utilities Dillectol or authorized
. reit resentativei. The p1,rpose of llt is meeting will be io coordinate the activities of the
Corliracior wiltin the lirriits oil this contract, 1e�iew schedL ling, disCll ss miaintE nance
.� rT ethoc s arid cllarify inspecltian procedL res.
i_
Contract-termination
If at erly time, in 1t•e opinion of ilte Rublic Works arlc Liilities Direator or authorized
representative, Coriiractor fails to sL pply suitable eqL ipmeni, an adequate working
foilce, ar rriallerial of rlroper qualify, or shall fail in arty respect to performs any work with
the diligeirlca arid fibrae specified arid intended in and by the Ileums of the corililaci, notice
theireof in writing sllall be seRiec upon hirr1. Shop Id the cantractor neglect or refuse to
pllovide meads for satisfactory compliance with the contract, as dillectec by the RLtliC
Works and Ltilities DirElCt011, within the time specified in SL ch notice, the City] in any such
case stall ha%e thea power lo teomirialle all or any portion of it-e coritract.
Extra Work
Corllilacior stall inc icatei on the prorlosal the costs for fL rriishirlg all labor anc equipment
filo performs ori-call and eixtra seRiices listed below. All cleaning materials "ill k e
rroniiored by the City. Contracior stall notify tt e City within 48 hours of ha%ing to
peirlorm extra work and the cost assacliated with the extra tiork.
1. Bxira tiork will not be performed tiiilt-out prior approval by the Puklic Works arlc
Llilities Director of auttorized represeinllaike L nless a condiilion e)isis wherein it
appears there is danger of it•JL ry to persons or da rriage is larope dy.
2. Bxtra work rriay be required by the Public Works and Llilitieis Director or
aL 11h orized rerlreseintative as a reisult of aclls of God, �andalism, thefil, aivil
di9iL rt ances,'accidents, or improverrients.
1
is
Attachment 2
79 of 93
p .a 3. Payment for extra woik will be basec on actual cost cit lator; plcsh
woleEales cost
of miE iei ials, plus a markup. Exl iie E eRiices ollh er thari those listed E hall be
negotiated on a iimie and miatenial basis with a "not to exceed" arr ount.
4. -We RL blio Work,i end Utilities Director or E uthorized iecpieserilleiive is E utharized
lo approve extra work LID lo 29 plercent 1125%) of the annual oo,ill cif tt e
agreerrierit, or redsce 11-a cicin1iiaci amocnll ky LrI lo 29 rlercienll 1125%) of the
e nnc al cosi) of this agreement.
Flow and Acceptance of V%e ier
E urfE ce or other waters rr ay k e encourilei ed at various llirr es. Contractor, by submit ing
i - a proposal, E ck now lec ges that they ha%a in%esiigated the iiisks arising from sc rface or
outer waters and has prepared heir proposal accordingly. III shall be the sole
rasporisibility of tt a Coritraotor ilci clroileicl theiin work from c angeii doe ici any waters
l encountered. Shoulc any Barrage occur to the work doe to surfaoe or ,otF er waier, the
1 Contractor st all rerlair such damage at i t eiir eixpens e.
N HOE SI Regulations
Contractor shell aorrply with all City regc Iatic ria nec arding N RDES ilN ailionE I HcIIullion
❑i:cit arge Elimination 8steam) Regc iremeints and the City's Beast Management
Practices. Contractor shall riot discharge anything tc the sioiim drain cr cmeeik.
Cc ninacior will contain any materials that may potentially reach a City Etoi rri drain.
Ccniraotcr at all irrplemenll the atiaohec Beast Management Flraciioes ileMR's) prcviced
by the CiIl . Corillnacitor will conduct annual training regarc ing sllormiwailer regulations
F and the appropniE le 8M R's fc r all employ ees work ing at City Facilities C entractoi sh all
provide to the City annually, ty July 1, with certification of the required training on
sionmwater reigulaiions and the BMR's, and aoknowleidgement of adherence tc these
f standands wh ile rledonming work at the City.
Rioteation cf Existing'Ltilities
Contractor must take ell cues precautionary measLrefs to piioiecft all of the Exislling
ctilitieS. When necessary, the Coriiliiacton shall have all ciilities Icc0ec ty contacting the
nesrlonsiblei agericy at least 48 hours prior to corrmiencing any work. Thei Clontracitor's
attention is diiieciec to the utility nollificallion service clrovided by L ndeiigrourid Eervice
Alerl (USA). U SA rrierr ben utilillies will provic a the Conilracioii will' the locations of tteir
i substruotuneis wf'en given at least 48 tours nctioe. Such regceslls should kerequeisted
tt rough USA ill-800.422-4133).
Flroileictien of Flrivate Flnoperty
I Contractor most remain within the maintenance areas to the best of his ability.
Centraotc r must prollecll all existing private property.
I
Rreieciion cf Maintenance Areas
Contractc n shall protect r1roperty E nd facilities adjE cent tc tt e rraintenE nce aneias and all
properly aric facilities within the rrairiienanoei aiea,i. After comirlleticri cf prcfect, tte
maintenance area shall tei cleEri and in a preserillatle condition. All pLblio or privately
owned irriclrovemenis end facilities shall be ieisicneic to their original ccriditioin Eric
locatic ri. In Ilt a event improve rrkint: ci llh a facilitie s ane c arraged, they shall be neplacec
21
Attachment 2
80 of 93
wi11r new matenials equal on tether to 11re original. Coniractor shall nepain such damage
at 1lreiir expense.
ff
i ` t Nolhing r eirein shall be constrL ed to enlliille the Clonilraciton to the ED cilusive L sei of any
, ` ' pL t tic silneet; way or parking anea dL ring pedonmaricie of if a contract work, and
Coriiiiaciton shall condLat his operations so as not to interlene wilt the authoniaed work of
x utility coir parties or of ter agenoiesi in SLCII` streets, ways or Marking areas.
, +
F : "eekly Reipori ing
Contractor shall rriake weekly contact will' the Public Works and Utilities ❑ireatcm or
authcinized nepreseniative to cellermiine work level anc effort, as well as mainteinance
i rleirforrranoe. Clontraclor shall provide the City with a weekly log at eet at owing thea
names, dailes, and houns worked of all Employees for the piieviOLs week, cin the
following Monday.
City lnspeation
Contraclor is expecited to inspeot all locations oncie eacil• month accompanied ty the
Putlic Wonks and UllilitiEis Director cir authoni2ed representative. At thal iirrie,
_ iriadEiquacies/areas of irr provement will be c eterrr ined prior to release of payment for
tf at month. If the Corillnacitor fails tci clrovidEi se"iicies, as per specifications rioted in the
y
inspection, the C ity sit all li ave them night to witht oild payment or 1 h at pore ion of payment
as c etermiried as appnoclriate by the C illy to ciarreci the problerri.
a"I V�i1hl•olding of Rayrrient
If, in the everii that iriadec uaaiesildeficienoies anEi c ellerrr inEid by the Rut lic WciO a and
LIilitieis Director or authorized represeniativE1, the Contractor will. rave 24 hocrs frorr the
I "I time sc ch items have t een c eterrr ined tci t e corrected as neaessaryl. If Coril nactor fails
to aarrecll within 24 hours, Coni ractor at all be fined the arr punt pneviously dete nmiined
at the time of the initial inscleiciion. Dedcciions froirr the mcirilt ly payment doe, for work
a poll peirfoirrried, will be basted upoin 11re bid worksheets, wtlich ane to be scbrriitiled ail the
time cif bid.
l^
Meetings
° Coriinacilor stall pno%ide the Public V�arka aric L ilities Direction cut authoni2iec
repneseintativEi witt a ccir laci peraan(s; anc a phane nL rrit er to reach the cciribiaat
i repnesentative at all tirr es, 24 r ours pen day.
t
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,. Contractor shall appoint and identify to tr a FIL blio "orl si and Utilii iesi ❑ire atop or
authosii2 ed represeril ative a "site suclervison." This site sc peneiscui stall rrieet Wit si afF
i one ill' time rleir week at a timie and place agreEic upon by t ott parties for as Icincl as
Fili the contract is in efllect to discuss any rlrob lemsdcoricerns whict miay anise ar d any
c oats for i hei day/week.
r i RIBRORTS AND SCH®C U LISSI
Cariilracilor, as part oil this agneeirneint, will submiii ni and schedL leis as requested.
Flails rei loi sL bmit reports and skit•edL les in a iirriely miannEir may result in a delay of
1 t'I monthly payrreints on a Rerionmaricie Deficiency Deduction noticie (sample cin next
1,
Attachment 2
81 of 93
s page;. SIL cl reports must be detailed and #orOL clh, aric may include, k L 11 not be limited
g to, 111-e folio"irig:
I A. Suggestions for improving prof lem areas.
I .tea
F 8. Replori s of work pilanned.
C. Cost inform all ion to performs extra work fon upc rac ing speciific aneas.
D. W E ekly M aintenance Scif eduleils,
1. Conllnacior sr all provide a weeH ly m aintenance schedL le 110 11r e FIL t lice
Works and Utilities ❑irecior on authorized representative.
2. Nolificiaiion of cf ange in schedulec wonk must be received ty trei City ail
least '12 hours prion ici the schedL led time for tr a work.
E1. Accic ent Reports
F. Incident Reporls
5
j DES CRIRTIC N OF DE FIC If3NC IBS
1. Performaricie deflcienay. Examples include: failure 110 comiply with ccriditions,
speciifications, reports, schec ulE s ari c/or directives from 11 r e RL t lic Works and
Utilities Direclor or authoniaec repneserillaiive. Deduction to to based cpon costs
prop is ed by tile Conlractor on 111-e Elid Wonksheells submitted at the 1lirrie of t id.
u' 2. Fails re to provic a adequale equipment in comipliancie with City speciificatioris
andilor as reqLesiled by the Rutlic Works and L ilities ❑irecilor ar authorized
l repnesentallive may nesc It iri a deduction of up 11a $250 pen instance PEN workday.
3. Failune to prollecl put lic r ealih and/or correct safety concierrisi. Tr esei include,
tut are noel lirriilled to policing CHy properly for haaarc s, responding io
emergencies, 11250 per ocicic rnence.
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Attachment 2
82 of 93
AEIIRRORMANCE DERICIEIIN CY C EIC U C 1IIC IN
CUSTCDIAU MAINTENANCE —CITYI RACILIMES .
Not iiiaailion io:
I k
Daie: Time: Methoc:
The following periormarice deficiencry has been observiec and nequines immec iate
9
attention to correct.
Locie ion:
Vall ei of Dedl cilion: $
City represanifafive ft chleckl oeficienif items avid ccimmenit(if apgvcable; belcw:
1. Rerforrr ance deficiency. Deducil ion of L rI to $290 F er insilance.
2. Failunei ilo pno%ide adequate equiprrenil. Ceduction of up ilei $250 pen
I ` instance per work day.
3. Failure to protecil PL blic healtr and/or ciorrecil safety concierns.
_ 4. OtF er:
Comr-rents:
.Alease iniiliate the neicessairyl correctives aiciion(s) and noilifyj ii-e Public Works and
Ulilitieis Direcilor or a0l'orized nepresentative when ciorrplete fcrr ne-inspectiori.
Authorized RepreserriatNe Rublic Works Manager
FIPut lic WoO s and Utilities Director
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Attachment 2
83 of 93
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ATI TIAC H M 8 N TI 5
DRAFT RERSC NAL SERVICES AGREEMENT
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Attachment 2
84 of 93
E 7
y
PERSCNAU SERVICBE AGREEMENT
f
THIS AIGRE EMENT is made, entened into,and shall beaome efilective 11t is c E y
of ,2CI14, by aric beit%Aeen the City of Sari Lan Caclisirano ilt ereinafter referreid io as
the "City'", aric (heneinafter referred to as if a "Contracilor").
RECIIALS1:
i
a WHEREAS, Ciiy desires to retain it services of ntractor reganding the C ity's
x_Q proposal to pncvic a cuslloidial maintenance services frftyffaailities; and,
WH EREAEI, Contractor is qualifiec t y virtu exp nce,inainirig, edc cation aric
exclertise ici acicomicllish such services. .« k
r i
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NC W, THE RIE FC RIE, City and COr'O'ft"ton rr utu ally agree ollow s:
Sleciion 1. SlcicPe of Work. `
. rMW
The scope of wonk to be p r t y 11t e Coactor sit all consist of those tasks as
stet feirth in E xt ibit",A," atilacit ed an ;n ted here p nefenence. Tci 11 t e extent that
there are any conflicts between 11-e 1910 $. cubed h1 ibit"A"and it asci prc inions
I - ciointained within this A(�rte ent, the p=� ision 'j �s Agr� ent shall control.
a
Section 2 ;:rTierm Ufa �°
rr This Agreement' is 1 ca rt nce on t ugusi ' , 2014. This Agreemerii shall t e
fan s It r e r perrotso time ' kitf� three (3; ane-yeah exierisioris. Agreierr ent
UN
exterisa i� U ed o E tall revie '=of, t o Caninacion'si performance. Clpticins l
reriev may be sub e': to a`nadustment"'tied ici ari All U nban Corisumens Price Iric ex
(CFI)a ent as dete' :' ed ori IPa�ppno\ed by the C ity.. This Agne em ent shall Is rm inate
I _l on JL 1Y 31
A
A
Sect is n 3 Comperes tion.
I 3.1 A o,
Total ciom pensiaiion fon the services t ereuriden stall nct e)ceed the total
amoi,nt availat le in it e Ciily's adopted fiscal y Gar operatiric bL dget far custodial seiruicies,
payable at the naiesi stet for t in"E)t ibis EI", attachec and inaorponaied herein by refeireinciei.
I
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Attachment 2
85 of 93
8 #
t 21.2 Method cif Payment.
i
SIL kject to SEICtiori 1. y
11 Conil nacrton shall submit m anti•I invoice E basalt on
total siierviceis Wt ich t ave t eeir satisfacilorily aorririleted fon E L Ct monthly peniod. The City
x will pay rrionthly progress payments based on apr1roved invoices in aacordance wilt tr is
Se ctic r.
3.3 Records at Expenses.
P
_ Cont nactor stall keep comiF tete arc ac.0117ate reconc E of all costs and
eixper ses incidentsl ilo serviices covered by this Agrent. ]It esei records will be rriade
available at near onat le ilirries to the City. In%oice z� a[ T. ddressed as provic ed fon in
Slecilion ' 6 t elow.
e 14 Pd1f11if+t
? 7
s Section 4. Inde ardent Contr fir. Nlmi
Ill is agreed thail Conilnacton shall act an - an ' endenl ctor and roil an
. agent or employee of tra Clity, a l s all oftain n to ariy benefits which accrLa to
Agency's employees. rf1��.,�
2 � OWN3
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'91,111, w SLRI 111
i�nr8 _
Sectic n 5. Limitations U Su�rn'ontractin 'd Assi nment.
-9t a experie I:-;;°dge, cas rep to ion bf Contraclor, its princ ipals
c anc employees w a E L bst I induceSort e
"'`to enter into tr is Agreement.
Coninaalor shall rot tact wit ny other City to perlonm the services required withOLI
writilen approval of th reem° �ma hol be assigned, voluntanil or b
�-, pp � �;� � t Y 9 Y Y
ape ratiorfa� u�tiout t - ri ' pr of the Cliiy. If Contractor is pIermitted to
s bcoraj any p'aR,Pt' hIE mend b Contraclor shall be responsible to the Clily
for th , is arc omissps o ubcontor as it is ibr persor s directly employed.
N othirig o �tained in i f i- ree hall cneale any aanil IOCi L al relationships be tween
any subcoi� for air d Clity!11 pets engaged in It a work will be considered em ployeeE
oil Contractor C iy will deal 'f'`+ectly wi and will make all Klayrr ents to Conilraclor.
Ia IR,?
Section 6 Wange•S to Scope of Work.
For extra work rro part of this Agreerrient, a wribler authonizeilion fromi City is
required priarto Corinactor urderfaking any extnca work. Ir the event of a change it the
Scope of"ork provided for in the contract dclClu rrientE as regseslec bythe Clity,llt a Rarlies
he reta sl•all execute an ac deridum to this Agreerrenil E etiling forth witt panic L Iarity all
ilerrr s of the new agree rrent, inaluding but riot limited to any additional Contractor fees.
Qlecticn 7. Familiarity wilh Work and/air Construction Site.
l
EXEC Oing It is Agreemeril, Contractor warrants thal: (' ; it has inveEtigated tr e
wark to be periormed,- 112' if applicable, it has irivesiligated the work site(s), arc is aware of
�3
r 2
Attachment 2
86 of 93
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all coric itions there; and (3) ill uric erstands IT a ilaailities, difilicL liies and resiniations of the
work to be plerforrr ed uric er this Agneerrient, 81r ould Clontracioi c iscover any laterii on
�nknown aonditioris materially c iffering fnarr elf ose inherE nil in the wonk oras repos rented
by Ciiy, ill shall irrimec iately inforim ilr a Clity of this aric shall rioll proceed witt furthE r wonk
underthis Ac reemerii until wnitileri irisinLations ane nEaeived ilnom lire Clity.
i Sectieiri E. Time cf Essence.
llirr a is of 11t a essence in the ped orm once of thf"' reeme rit.
l
Section 9. Cle rripliance with Uaw.
9 Clontracior shall-comilpily with all aprili, 10 haws,ordirian, codes and regi latiaris
of federal, slate aric local gad ernme rii �
u n
Seation 10. Coinflicts cflIMerest. zip;
Cantracior covenanils thantly has no terest aric shall nail acquire any
inilerest, dinecrt ar inc irect, which u nflict ire `a ,y mannen or decree with the
perforrrianae of the servicers corillem ted Na pensori having such
iriilerest stall be E rriplloyed by on assot ;' ed wr r4 ptractor �
i ,.
Section 11 �oNres olork Pro
i;y '
Ai i t e com le11 rorli j the
p , „ ,{5lis Contrac hall F ave delivered to Citi at leash one 1l1;
C
opy of a eports��� ter' nates,or i Ings cianilaining Conilnacion's findings,
I.- v £ +r
conclus y and mmet�c tons wit f � ny} �r1porting documentation. All neports
p
SL bm' to the Cliily s be m°rEproducik leformai, or in the format otherwise approved
by the Ger wriiling. Y �7
SectionI2. Owner of Documents.
All ME ports, i" pati ata and exhibits plrepanec or asseirrit led by Coninacian in
connEiaiion WIT 11 he p� ,ce of its senriaes pursuant to this Agreerrienil are conilide retial
to the exteirii riermitiled , and C ontractor agrees that they at all not be rriadE available
to any individL al or origanizalion withoL 11 prior writilen aonsent of it a Ciily. All EIL ch reports,
{ information, c ata, aric exhibits shall be the prop ere y of 1 f e City and shall be delis ereid io the
Ciiy L pori dErrr and withoL 1 addillional costs on expense 1 o the Clity.. 11te City a&ricwledges
such documents are insikments ail Conilnacior's pnoilessional sen ices.
i
Slecticin 13. Indemnity.
i
llo ilhe fullest extent perrriitllE d bylaw, Contracior agrees to plraileat,deferid, and hold
t armless the City mind its elecilive and appaintive boards, oflliaers, agenils, and employees
fnorri any and all alaimis, liabilities, expenses, on darriages of any nature, irlCIL c ing
3
Attachment 2
87 of 93
e at orne s' fees, for iri u or c eath oil an erEion, or dams eE of an nail ne, including
Y 1 ryl Y p 9 � Y 9
interlenerice with ase of property, arising out of, or iri any way conriecllEic wiilr the
1- nEgligEince, nEaklessness and/on interiiional wnorigful aonduat of Contractor, Coritractor's
ageriils, officers, errplOyEies, subcontractors, or independeriil aonilnacitons rirec ty
Contractor in the periormiarice of ilhe Agreemerii. The only excerption lo Contractar's
respom ibility io protect, c efend, and 1-old hanmless the Clity, is c ue to the negligence,
1
recklEissness aric/or wrongful condLci of the City, or any of its eileciKe on appoiniNe
t oands, officers, ageintsi, or em ploy ees.
k
a This holt t arrr less agnElerrient s r all arlply 11a a Y' t i negardles s of whether E riy
i insurance policies area appliaablEi. The policy limi, >ot aci as a limiilaticin upon the
amount of irideminification to be provided by Cont '
I Section 14. Ins urance. Et ,VF.
_ C n or before beginning E ny of i r es
es on work called any term of 11f is
AgreEirrieint, Contractee, at ills own cosi) anc a se, sOfitkarry, main or11tei dunation
of the agrEerrient, aric provide p " a thereof tha tr" �; ables io the Ci he insunanaEi
:J s eicified below with insurers an ohms of m nce satisfacllo in all respects 11a
1 p �, ry P
the Ciiy. Canllracior stall not uv sutcbntra or to commEince work eri siny
SL bcc nilnaci until all inSL range negL i of ntractars o bElEiri obtained fon It El
sL bccininacion. Insuran r uirE�d her E hal vided� Insurers in good standing
�3 �, yu
with tf a SltatEi of Clad f�rr at shaving ins r °E< , :: Gine Rating of A- C lass VIII or
t ether. E ,
�,
5 hug
ilgz
14.1 Cad; feltiI., � Gene Liability.
1
u T ro k ut the arm of this4Agfee nt, Clontracior sl•all maintain in full force
andClorr prehe Ge liau I LiabiliV&verage in an amounil not less than onE
million^ s per occurs e I�$11� 0,000.00); combined single'limit coveragEi flor risks
associate 11'e work temple by It is agreement lil a CommeuciE I Ceneial
Liability Ins L r ilorm or r ibrmi with a general aggregate limit is usec, either ihE
K.
geineiral aggrega� mii sial apply sepanaiely to the work to be performed undEi 11f is
agreem eint or if e `""e rai a egatEi lira it s t all t ei all l8as11 twicE1 the required occurreriaE
limit.
14.2 Cairn p rehe ns ive A u tairr cibile Lliability.
Id Tf rough out the lerm of this Agreement, Coninaatoi sl-all maintain in full foraE
and eflleci Clomprer ensNe AutomobilEi Liabililly aa%eragEi, including owned, hirec and riari-
ownEid vehicles in an amieunt not less ihsin oriEi million dollars per ocaurreriae
($1,000,00.0.00).
i
14.3 Workers' ComGensalliciri.
If Coninacdon intends to emiplay errployeeis io perform seRiices undEir chis
4
I ;v
Attachment 2
88 of 93
4
E q
Agreemienll, Contractor at all obtain and mairiiain, di.ring the terry of chis Agreement,
y W orkers'Clam pensaiion Employer's Liability Irlsl rance in tt a sllEtutory amourit as requiined
F l by state law.
14.4 Pnoeif cif Ins unance Requirements/13ndoirsement.
Firiortcbeginning any work Lndenthis Agieemerii, Contracicratall slbmitllre
insurance certificates, including the deductibles on self-retention amoc nt, and an additional
insures endorsement naming City, its officers, erriploy, ���;. agents, and volt nteers as
ac ditional insured as respecis each of the followin a iliily arising out of acclivities
performed by or on behalf of Clontracllor, includin ' �sured's general surlervision of
Contractor; prods cats and corn pletec oreratic ris o , Vitra premises owned, ciccupiec
1 or used by Contractor; cir autam obiles owne sed, hire ct� ,.bonowed by Cc rillracior.
The aoveirage shall cicntain no special limiton the scopesprotection afforded C illy,
l its ofiliaers, employees, ageiriis, ar volunt
>k
0.
¢ 14.5 Ncit applicable.
r CUP
(Msj
i 14.6 Notice O Carr+ lla#to i/Termina q u s cif Insurance.
II a abV'�k
Itp /policies�shall not ��,"` mate, �'hall 11t ey be aaricedled, nor
the ccveirages ret ucrafiriy( {�)day rn otic is givers io C ity,exceptihat
tem (110) says' noteal b ver if tation due lo failure to
preimism. rl�
is a tante ° pad a
p
Ter tion�
IN
ti C ontracf `,ball i ceive an tom einsaiion wi
rillil a(I insance revisions
have beef sptisfied.
"�x�s:
Notice Proceed.
r,bi,
13111, ,
Contractor E haot proceed with any work c nden this Agreeimeni until tt e
City has issc ed a wni`er� ' � e tc Rncaeed"verifying if at Contractor has aom Kllieid w iih all
insc rance requiremientsi°i his Algreemeirill.
Section 15. Termination.
I
Clity shall have the rigH11 to iermiinate this Agreement without caL sei by giving it irty
11,10) days' acvance writ'len noticie of termination to Contracllar.
j In adc itien, this Agreeimeirii may be terminated by any party for cagy se k y providing
ten (' 0' c ays' notice llo the ocher rlarl of a maienial breast of contract. If llt a etheir Marty
doles nct cure the breach of coriiracl, there the agreement may be lleirmiinateic si,bsequent
j to it 11 en (10) day cure pericd.
5
i
4
Attachment 2
89 of 93
5 ,
j �
a �
Section 16. Notice.
P �
All nalliaes shall t e clersonally delive ned cir mailed to 111-a below Iislled ac c re sses, or
io such othen addresses as may be designated bywritieri riollice. These addresses shall
be used for delivery of service of process:
To City: City of San JL an C apisinano
r` 32400 Pasec Adelarito
!- San Juan Capistrano, CA U675
Alltn: Kei11f' Van Der Maallen
AD&i 4.
To Contractor: .,v,,, ,
'I J
gi
6
Section 17. Attorneys' Edes. � a � F�'
If any action ai law or in equ s sary toe ce on interpiiet the terms of tf•is
I Ac ree mierill, 111-a prevailing party shall enti o reasonable atilonneys'fees, costs and
€ I l
necessary disbunsemiaaddition t ny otlh yfief e riay be eriilitleic.
Section 18"<< Dispute 00holution z
l .
RV
In the- _. rill of 't`� ispul e ring be n the earl ies regardiricl perlonmance or
inter ret ' "
p �`� � greet � edt- j, s �iale iiesolved by binding an<:itrailiori uric e1-
i the au es of thcial Alb trav n and edr�ation E ervice (".AM,
n 19. Entr _ .gree int.
' _1111-is Aga' n. merill cons tes i1-ei entire unc ersllandirig and agneerrient betwle en t1-e
i ! parties and supe nE es allpr .ious negotiations betwee r therm pedainiricl to the sc bjeat
rriatller thereof.
t Section 20. Ccs 4 erparts and Facsimile signatures.
This AgrE er ent may t e e xeaL iec by the F arlie sin couritenpads,which aounternaris
Shall be construed togei1-er aric ha%a the sarie effect as ii all i1-a Parties 1-ad execs ted the
sarie instrur er i. C ourite nclad signally res may t e transmitted by facsimile, err ail, an otll er
i electronic rr earls and 1-ave 111-a Sarre force and effect as if they were odgirial signatunes.
4
i
S IG NAX RE FA GE FC LLOWS� �
6
Attachment 2
90 of 93
I4
IN "ITN 9E S WHERE CF, the parries F ereto rave executed tF is Agneerrient.
t CITY OF SAN JLAN CAAIElIRANO
s
xl. E y:
I •
SAN ALLEIVATC, NAYC F
I
C ONTRACT
Vis,,. •�...
i. A-HEST:
lh
i Maria Monnis, City Cllenkffig ,
f A FIARCVED AS T ORM €
�..._
F ansr €
1(�r�t1�L�gten, Attorney
.I RFI €1,
F{FJyI 111 ��
tM'
i5�
- {F•
7
Attachment 2
91 of 93
PROPOSAL PRICE SUMMARY
PROKSAL -CUSTODIAL MAINTENANCE CITY FACILIITIES
FROM: GCS, Inc. Gccdmen Cleaning SEirvice
C IOIr17 RAC1TDR.
YEAR COST
AU C-L S T 1,2014 TO JULY 31, 2015 $ ,15,4 08" CIO
ALGLST1 201 ell TO JULY 31, 2016 a8,aoo.ao
83,424.00
AL GL ST 1, 416 TO JULY 31,20117
THREE-YEAR CON TRACT T071M $: 3f ,8321i. o a
Lj
Six Thousand Ei ht Hur.idred Thirty-Two Two. Dalllars
TF FIEIE'YEAF CC NTRACT COST 11107 AL IN WF 11 ING
EMERGENCY WORK(HC L F LY RATE)
Classification/Title Hourl Rafe
Li Custodial/Laborer 1114.00
Supervisor $1,15, €0
Date.05/21/:014
s S IG NA RE OF Cf NTRACTOR
NarT e: Luis Me'a'a
I Illitle: Vicie-Pres i dent
COCTIpany: cc Eenc, c ood mien- cleaning
Se ry iae
a
Elm inesc Address 1425.2 Cu3lyer Er.
Ste. A. Irvine, CIA 5 2E CI4
s;
E-mail: gcscle aln aibccrll obai.net
I
i
f
t
I
EXHIB1171 B
Attachment 2
92 of 93
t-i r CJ C_- CJ C ELL F 11
NAMEfLOCATiON _ Regular Maintenance SCHEDULED SCHEWLED SCHEDULED NONSCHEDULED
Area Schedule r MONTHLY MONTHLY MONTHLY DAILY COST
^� YEAR ONE YEAR TWO YEAR THREE As re ulmd
CITY HALL FACIUTI
1.City Hall Main Bldg. 12,74C EI.F. 5 days/week 911 '09c. 0 CI $1 ,1;4.(10 $1 ,211 3.0 0 $1251.ci(1
2.C3ty Hall TrellerA awS.F. 5 days/week $80.00 $83.00 $89.00 $25.00
3.City Hall War OW SI.R. 5 days/week $64.00 $66.00 $71 .00 25.00
4.ClHall1WlenCl 1,152 S.F. 5 daysrweek $118.00 $122.00 $130.00 $25.00
7.Clty Yar( h a ntenence
Offices (F ubllc%h brks and 91214 . 0 CI $7.11 .00 $236.00 $3 CI, CIO
Utilities) 2,01)0 S.F. 5 daye,week
8..
Hot SpdrglDance Hit i $3211 .CIO $1337.0CI $1'59.00 $60 (10
(Police Serdoes 2,200 S.F. 7 days!week
COM UNITY CENTER ARFA
1.Community Center 14,000 S.F. 7 d stweek $1 ,498.00 $1 , 550. CI 0 $1 ,698.CI 0 $1110.00
2.Gymnasium 1 12,000 S.R. 7 days/week $1 ,156.00 $1 .196.00 $1 ,280.00
3.Boys and Gids Club Lobby 1;000 S.F. 7 da slweek $214.00 $221 .00 $236.00 $50.CIO
4.Gymnestum Restroom 400 S.F. 7 daystweek $107.00 $111 .00 $'1 19.ciQ $25.00
UTY DEPARTMENT AREA
{ 1. Pub le Wad s&L tlllty Ddpt 112E-Al.0 0 31276.Cl(1 $2199.OC1 $910„ CI O
Y
Offices 2,500 S.F. 5 days Iwaek
2.Gmm Wets Recovery 1
Plant-CdnlrolRocmand 1152 OC1 $95.00 $199.00 $215.00
Restroom 320 8.R 6 da tweek
3.watea Theatmen Area(Pier t $9 9. aa 1161 .00 3165.00 3150.00
Interior Fleonng) 1,500 SF. 2 daysimenth
OTHER FACIUTIES ' 1
1. U Couague-Kiru ergarts n
Readiness Pregmm 4,000 S.F. 71 days/week $E 4 2.0 CI $61 E I4.CIO 917'1 0.CI 0 $1 CI o.(I0
ZLaSale 2,770 S.F. 3d *week $154.00 $159..(10 $1 -,10.CIO $79.00
3. NydegW Bldg. 1,500 S.F. 3days/week Vi ll .00 $9151. CIO $'101 .00 $90.00
4. Read aRarkand Imut 1191(1.0(1 $1155.00 $1651.00 $95. CIO
Center os House 1,575 S.F. a da stweek
Total MonthiyCos --Skr284.00 56.500.00 $6,952.00 _
Total Yealz CoEt 7 408.00 $78,000-00 82- 4124.00
MUL CONTRACT MIT-3 YEAR TOTAL --2-46,19132.00
NOTE ALTt7tNATH PRICING ITEM
A.::.. He1lTratterQ t150s.F.; 5 s/week.
SI
Attachment 2
--- _ 93 of 93
4GIrc
Golden Touch Cleaning
June 5,2017
To whom it may concerns,
This letter serves as notice that we need to increase our fees for Janitorial services at The City of
San Juan Capistrano Facilities and Park Restrooms due to California's prevailing minimum wage
increase of$0.50 per hour starting January 15L, 2017 (please find attached official notice for
California Minimum Wage): therefore our employees that were working at$10.00 per hour must
get paid $10.50 per hour starting January 1st, 2017 resulting in an increase in hourly payroll
expenses.
Please let us know if you have any questions or concerns regarding this matter.
*Sincer,
General Manager
13681 Newport Avenue • Suite 8 • Tustin,CA 92780-7815
Attachment 3
Tel(714)542-9999 • Fax(714)542-9998 • E-mail:goldentouchcleaningQgmail.com 1 of 3
co co
CITY OF SAN JUAN CAPISTRANO c o
CUSTODIAL MAINTENANCE--PARK RESTROOMSIPUBLIC AREAS E N
201712018 PROPOSAL WORKSHEET
Q
NAME/LOCATION Approx. Regular Maintenance MONTHLY COST
Area Current Schedule YEAR ONE
PARK RESTROOMS
1.Sports Park incl'.concession 1,000 S,F 4 da stweek 185
-bleachers&surrounding area 5,000 S.F 4 da slweek 586
2.Descanso Park 240 S.F 4 da eek 117
3.Cook Park-La Novia 240 S.F 4 da slweek 117
4.Cook Park-Cordova 240 S.F. 4 da sAveek 117
5.EI Camino Real Park 240 S.F 4 daysANeek 117
6.Historic Town Center Park 160 S.F. 4 days/week 117
7.Marco Forster Sports Fields 280 S.F. 4 days/week 117
8.Stone Field Restrooms 300 S r 4 da week 117
9.Reata Park&Event Center Restrooms 2 600 S.F. 4 daysAyeek 245
10.Los Rios Park include Porch area 880 S.F. 7 da slweek 151
11.Railroad Platform Restrooms 400 S F 7 da stweek 151
atAN7n area 3,000 S F. 7 daysNyeek 562
-area across the tracks&street 3.000 S F 7 da k 562
Total Monthly Cast 3,261
Total Yearly Cast
(Monthly Cost X 12 months) f
2-
DATED
CITY OF SAN JUAN CAPISTRANO -- FACILITIES CUSTODIAL MAINTENANCE
201712018 PROPOSAL WORKSHEET
co co
C O
NAME/LOCATION Regular Maintenance SCHEDULED CD co
Area, Schedule MONTHLY E
YEAR ONE U
CITY HALL FACILITIES
1.City Hall Main Bldg. 12,740 S.F 5 days/week 1,298 Q
2.City Hall Trailer A 800 S.F. 5 days/week 96
3.City Hall Trailer B 690 S.F- 5 days/veek 76
4,City Hall Tailer C 1,152 S.F. 5 days/week 139
7.City Yard Maintenance Offices
(Public Works and Utilities) 2,000 S.F. 5 days/week 253
8..Hot Springs Dance Hall
(Police Services) 2,200 S.F. 7 days/week 380
COMMUNITY CENTER AREA
1.Community Center 14,000 S.F. 7 days/week 1,774
2.Gymnasium 12,000 S.F. 7 da /week 1,370
3.Boys and Girls Club Lobby 1,000 S.F. 7 days/week 253
4.Gymnasium Restroom 400 S.F. 7 da ek 127
UTILITY DEPARTMENT AREA
1. Public Works&Utility Dept
Offices 2,500 S.F. 5 days/week 316
2.Ground Water Recovery Plant
--Control Room and Restroom 320 S.F 5 days/week 63
3.Water Treatment Area(Plant
Interior Flooring) 1,500 SF. 2 days/month 70
OTHER FACILITIES
1. LaCouague-Kindergarten
Readiness Program 4,000 S.F. 7 days/week 760
2, La Sala 2,770 S.F. 3 da stweek 182'
3. Nydegger Btd . 1,500 S.F_ 3 days/week 108
4. Reata Park and Event Center
(Ramos House) 1,575 S.F. 5 days/week 167
Total Monthly Cost 7,432
Total Yearly Cost 1 89,184
OU- nU - 2QI71
DATED
AMENDMENT NO. 1
TO THE PERSONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND
GOLDEN TOUCH CLEANING, INC.
1. Parties and Date.
This Amendment No. 1 to the Personal Services Agreement is made and entered into as of
this day of , 2017, by and between the City of San Juan Capistrano, a
municipal organization organized under the laws of the State of California with its principal place of
business at 32400 Paseo Adelanto, San Juan Capistrano, California 92675 ("City") and Golden
Touch Cleaning, Inc., a Corporation with its principal place of business at 13681 Newport Avenue,
Suite 8, Tustin, California 92780-7815 (Contractor). City and Contractor are sometimes individually
referred to as "Party" and collectively as "Parties."
2. Recitals.
2.1 Contractor. The City and Contractor have entered into an agreement entitled Personal
Services Agreement dated July 15, 2014 ("Agreement") for the purpose of retaining the services of
Contractor to provide custodial maintenance services for City facilities.
2.2 Amendment Purpose. The City and Contractor desire to amend the Agreement to
extend the term of the Agreement and to make a corresponding increase to the rates as agreed to by
the Parties.
3. Terms.
3.1 Amendment. The Agreement term under Section 2 of the Agreement is hereby
extended for an additional year commencing on August 1, 2017 ("Extended Term").
3.2 Amendment. Compensation for services performed by Contractor under this
Agreement during the Extended Term shall be at the rates attached hereto as Attachment "A", which
are incorporated herein by this reference.
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No.1, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No.1. From and after the date of this Amendment No. 1, whenever
Attachment 4
Page 1 of 4
the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this
Amendment No. 1.
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 1.
3.5 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
[Signatures on Next Page]
Attachment 4
Page 2 of 4
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO PERSONAL SERVICES
AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND GOLDEN TOUCH CLEANING, INC.
CITY OF SAN JUAN CAPISTRANO GOLDEN TOUCH CLEANING, INC.
Approved By.-
Ben
y:Ben Siegel Signature
City Manager
Name
Date
Attested By: Title
Maria Morris, City Clerk Date
Approved As To Form:
City Attorney
Attachment 4
Page 3 of 4
ATTACHMENT "A"
COMPENSATION RATES
Name/ Location Area Regular Maintenance Scheduled
Schedule Monthly
CITY HALL FACILITIES YEAR ONE
1. City Hall Main Bldg. 12,740 S.F. 5 days/week 1,298
2. City Hall Trailer A 800 S.F. 5 days/week 96
3. City Hall Trailer B 690 S.F. 5 days/week 76
4. City Hall Trailer C 1,152 S.F. 5 days/week 139
7. City Yard Maintenance Offices
(Public Works and Utilities) 2,000 S.F. 5 days/week 253
8. Hot Springs Dance Hall
(Police Services) 2,200 S.F. 7 days/week 380
COMMUNITY CENTER AREA
1. Community Center 14,000 S.F. 7 days/week 1,774
2. Gymnasium 12,000 S.F. 7 days/week 1,370
3. Boys and Girls Club Lobby 1,000 S.F. 7 days/week 253
4. Gymnasium Restroom 400 S.F. 7 days/week 127
UTILITY DEPARTMENT AREA
1. Public Works & Utility Dept
Offices 2,500 S.F. 5 days/week 316
2. Ground Water Recovery Plant
—Control Room and Restroom 320 S.F. 5 days/week 63
3. Water Treatment Area (Plant
Interior Flooring) 1,500 S.F. 2 days/month 70
OTHER FACILITIES
1. LaCouague- Kindergarten
Readiness Program 4,000 S.F. 7 days/week 760
2. La Sala 2,770 S.F. 3 days/week 182
3. Nydegger Bldg. 1,500 S.F. 3 days/week 108
4. Reata Park and Event Center
(Ramos House) 1,575 S.F. 5 days/week 167
Total Monthly Cost 7,432
Total Yearly Cost 89,184
Attachment 4
Page 4 of 4