17-0501_ORANGE, COUNTY OF_Law Enforcement Services Agreement Second Amd1
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SECOND AMENDMENT TO AGREEMENT
BETWEEN THE
CITY OF SAN JUAN CAPISTRANO
AND THE
COUNTY OF ORANGE
THIS SECOND AMENDMENT TO AGREEMENT, entered into this First
day of May 2017, which date is enumerated for purposes of reference only, by and
between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as "CITY"
and the COUNTY OF ORANGE, a political subdivision of the State of California,
hereinafter referred to as "COUNTY", to amend effective July 1, 2017, that certain
Agreement between the parties commencing July 1, 2015, hereinafter referred to as
the "Agreement".
1. For the period July 1, 2017 through June 30, 2018, REGULAR SERVICES BY
COUNTY, Subsection C-4 of the Agreement is amended to read as follows:
"C-4. The level of service, other than for licensing, to be provided by the COUNTY
for the period July 1, 2017 through June 30, 2018, is set forth in Attachment
F and incorporated herein by this reference."
2. For the period July 1, 2017 through June 30, 2018, PATROL VIDEO SYSTEMS,
Subsection E-3 of the Agreement is amended to read as follows:
"E-3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
installation of Patrol Video Systems that are or will be mounted in patrol
vehicles assigned to CITY, and b) recurring costs, as deemed necessary by
COUNTY, including the costs of maintenance and contributions to a fund for
replacement and upgrade of such PVS when they become functionally or
technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and
replacement/upgrade of PVS, are included in the costs set forth in
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Attachment G and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall,
not be charged additional amounts for maintenance or replacement/upgrade
of said PVS during the period July 1, 2017 through June 30, 2018."
3. For the period July 1, 2017 through June 30, 2018, PAYMENT, Subsection G-2 of
the Agreement is amended to read as follows:
"G-2. Unless the level of service as set forth in Attachment F is increased or
decreased by mutual agreement of the parties, or CITY is required to pay
for increases as set forth in Subsection G-4, the Maximum Obligation of
CITY for services set forth in Attachment F of this Amendment, other than
Licensing Services, to be provided by the COUNTY for the period July 1,
2017 through June 30, 2018, shall be $9,729,656, as set forth in
Attachment G.
The overtime costs included in the Agreement are only an estimate.
COUNTY shall notify CITY of actual overtime worked during each fiscal year.
If actual overtime worked is above or below budgeted amounts, billings will
be adjusted accordingly at the end of the fiscal year. Actual overtime costs
may exceed CITY's Maximum Obligation."
4. For the period July 1, 2017 through June 30, 2018, PAYMENT, Subsections G -4a,
G -4b and G-6 of the Agreement are amended to read as follows:
"G -4a. At the time this Agreement is executed, there are unresolved issues
pertaining to potential changes in salaries and benefits for COUNTY
employees. The costs of such potential changes are not included in the
FY 2017-18 cost set forth in Attachment G nor in the FY 2017-18
Maximum Obligation of CITY set forth in Subsection G-2 of this
Agreement. If the changes result in the COUNTY incurring or becoming
obligated to pay for increased cost for or on account of personnel whose
costs are included in the calculations of costs charged to CITY hereunder,
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CITY shall pay COUNTY, in addition to the Maximum Obligation set forth
in Subsection G-2 of this Agreement, the full costs of said increases to the
extent such increases are attributable to work performed by such
personnel during the period July 1, 2017 through June 30, 2018, and
CITY's Maximum Obligation hereunder shall be deemed to have
increased accordingly. CITY shall pay COUNTY in full for such increases
on a pro -rata basis over the portion of the period between July 1, 2017
and June 30, 2018 remaining after COUNTY notifies CITY that increases
are payable. If the changes result in the COUNTY incurring or becoming
obligated to pay for decreased costs for or on account of personnel whose
costs are included in the calculations of costs charged to CITY hereunder,
COUNTY shall reduce the amount owed by the CITY to the extent such
decreases are attributable to work performed by such personnel during
the period July 1, 2017 through June 30, 2018, and CITY's Maximum
Obligation hereunder shall be deemed to have decreased accordingly.
COUNTY shall reduce required payment by CITY in full for such
decreases on a pro -rata basis over the portion of the period between July
1, 2017 and June 30, 2018 remaining after COUNTY notifies CITY that
the Maximum Obligation has decreased.
G -4b. If CITY is required to pay for increases as set forth in Subsection G -4a
above, COUNTY, at the request of CITY, will thereafter reduce the level
of service to be provided to CITY as set forth in Attachment F of this
Agreement to a level that will make the Maximum Obligation of CITY
hereunder for the period July 1, 2017 through June 30, 2018 an amount
specified by CITY that is equivalent to or higher than the Maximum
Obligation set forth in Subsection G-2 for said period at the time this
Agreement originally was executed. The purpose of such adjustment of
service levels will be to give CITY the option of keeping its Maximum
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Obligation hereunder at the pre -increase level or at any other higher or
lower level specified by CITY. In the event of such reduction in level of
service and adjustment of costs, the parties shall execute an amendment
to this Agreement so providing. Decisions about how to reduce the level
of service provided to CITY shall be made by SHERIFF with the approval
of CITY.
G-6. COUNTY shall invoice CITY monthly, one -twelfth (1/12) of the Maximum
Obligation of CITY. If a determination is made that increases described
in Subsection G-4 must be paid, COUNTY thereafter shall include the
pro -rata charges for such increases in its monthly invoices to CITY for the
balance of the period between July 1, 2017 and June 30, 2018."
For the period July 1, 2017 through June 30, 2018, TRAFFIC VIOLATOR
APPREHENSION PROGRAM, Subsection M-3 of the Agreement is amended to
read as follows:
"M-3. Fee revenue generated by COUNTY and participating cities will be used to
fund the following positions, which will be assigned to the Program:
• Ten one hundredths of one (0.10) Sergeant
(8 hours per two-week pay period)
• One (1) Staff Specialist
(80 hours per two-week pay period)
• One (1) Office Specialist
(80 hours per two-week pay period)"
6. For the period July 1, 2017 through June 30, 2018, MOBILE DATA
COMPUTERS, Subsection N-3 of the Agreement is amended to read as follows:
"N-3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition
and installation of MDCs that are or will be mounted in patrol vehicles and
motorcycles
assigned to
CITY, and
b)
recurring
costs, as deemed
necessary
by COUNTY,
including
the
costs of
maintenance and
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contributions to a fund for replacement and upgrade of such MDCs when
they become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance
and replacement/upgrade of MDCs, are included in the costs set forth in
Attachment G and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY
shall not be charged additional amounts for maintenance or
replacement/upgrade of said MDCs during the period July 1, 2017 through
June 30, 2018."
7. For the period July 1, 2017 through June 30, 2018, E -CITATION UNITS Subsection
0-3 of the Agreement is amended to read as follows:
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"0.3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of
E -Citation units that are assigned to CITY, and b) recurring costs, as deemed
necessary by COUNTY, including the costs of maintenance and contributions
to a fund for replacement and upgrade of such E -Citation units when they
become functionally or technologically obsolete.
The costs to be paid by CITY for recurring costs, including maintenance and
replacement/upgrade of E -Citation units, are included in the costs set forth in
Attachment G and the Maximum Obligation of CITY set forth in Subsection
G-2 of this Agreement unless CITY has already paid such costs. CITY shall
not be charged additional amounts for maintenance or replacement/upgrade
of said E -Citation units during the period July 1, 2017 through June 30,
2018."
All other provisions of the Agreement, to the extent that they are not in conflict
with this SECOND AMENDMENT TO AGREEMENT, remain unchanged
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IN WITNESS WHEREOF, the parties have executed the SECOND
AMENDMENT TO AGREEMENT in the County of Orange, State of California.
DATED: -u
ATTEST: LWQ-,zi,,v,
ity derkO
DATED:
I
CITY OF SAN JUAN CAPISTRANO
�l Uvau\j
APPROVED AS TO FORM:
dr le
BY:
Ci ttorney
COUNTY OF ORANGE
BY: ?11�u
airwoman of thUa6rd of Supervisors
County of Orange, California
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
Attest
�f
in 5tieler
Clerk of the Board
County of Orange, California APPROVED AS TO FORM:
Office of the County Counsel
County of Orange, California
BY:
Deputy
DATED: ��17
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ATTACHMENT F
ORANGE COUNTY SHERIFF -CORONER
FY 2017-18 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"REGULAR SERVICES BY COUNTY"
(Subsection C-4)
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Title
Detail
Quantity
Frequency
MANAGEMENT:
Lieutenant
Traffic
1.00
7.31%
SUPERVISION:
Traffic
4.00
7.31%
Sergeant
Patrol
4.00
each, 80 hrs./ per two wk. pay period
Sergeant
Administrative
1.00
80 hrs./ per two wk. pay period
INVESTIGATION SERVICES:
Investigator
Auto Theft
2.00
each, 80 hrs./ per two wk. pay period
PATROL AND TRAFFIC SERVICES*:
Auto Theft
2.00
Deputy Sheriff II -Patrol
Patrol
15.00
each, 80 hrs./ per two wk. pa period
Deputy Sheriff II -Motor
Motorcycle
2.00
each, 80 hrs./ per two wk. pay period
ADDITIONAL SERVICES`:
DET:
Crime Prevention Specialist
Crime Prevention
1.00
80 hrs./ per two wk. pay period
Community Services Officer
Parking Control
2.00
each, 80 hrs./ per two wk. pay period
Deputy Sheriff II
Community Support
1.00
80 hrs./ per two wk. a period
Deputy Sheriff II
DET
1.00
80 hrs./ per two wk. pay period
Deputy Sheriff II
Extra Help
6.95%
As needed
TOTAL
30.00
Investigative Assistant
" Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL/ SHARED STAFF:.
Title
Regional Team
Quantity
% Allocation
TRAFFIC:
Sergeant
Traffic
0.60
7.31%
Deputy Sheriff II
Traffic
4.00
7.31%
Investigative Assistant
Traffic
2.00
7.31%
Office Specialist
Traffic
1.00
7.31%
AUTO THEFT:
Sergeant
Auto Theft
0.30
6.77%
Investigator
Auto Theft
2.00
6.77%
Investigative Assistant
Auto Theft
1.00
6.77%
Office S ecialist
Auto Theft
1.00
6.77%
DET:
Sergeant
DET
1.00
11.93%
Investigator
DET
1.00
11.93%
SUBPOENA:
Office Specialist
Subpoena
1.00
6.95%
COURTS:
Investigative Assistant
Courts
2.00
21.83%
MOTORCYCLE shared Su
envision :
Ser eant
Motorc le Supervision
1.00
6.90%
TOTAL
17.90
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ATTACHMENT G
ORANGE COUNTY SHERIFF -CORONER
FY 2017-18 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
rOgT OF AFRVICFS PROVIDED BY SHERIFF (Subsection G-21:
Title
Detail
Quantity
% Allocation
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:
Lieutenant
Traffic
1.00
$
370,100
$ 370,100
SUPERVISION:
Traffic
4.00
7.31%
$
75,138
Sergeant
Patrol
4.00
1 $
311,469
$ 1,245,876
Sergeant
Administrative
1.00
$
311,469
$ 311,469
INVESTIGATION SERVICES:
_
Investi ator
Auto Theft
2.00
$
313,751
$ 627.502
PATROL AND TRAFFIC SERVICES:
Auto Theft
2.00
6.77%
$
39,669
Deputy Sheriff II -Patrol
Patrol
15.00
$
256,577
$ 3,848,655
Deputy Sheriff II -Motor
Motorcycle
2.00
$
261,924
$ 523,848
ADDITIONAL SERVICES:
Crime Preveniton Specialist
Crime Prevention
1.00
$
100,507
$ 100,507
Community Services Officer
Parking Control
2.00
$
122,748
$ 245,496
Deputy Sheriff II
Community Support
1.00
$_
256,577
$ 256,577
Deputy Sheriff II
DET
1.00
$
256,577
$ 256,577
Deputx Sheriff II
Extra Help
I $ 88,002
TOTAL POSITIONS
Courts
30.00
21.83%
$
$ 7,874,609
RFr.In UAI 1 SHARFD STAFF!
Title
Regional Team
Quantity
% Allocation
Cost $
TRAFFIC:
Sergeant
Traffic
0.60
7.31%
$
15,500
Deputy Sheriff II
Traffic
4.00
7.31%
$
75,138
Investigative Assistant
Traffic
2.00
7.31%
$
18,310
Office Specialist
Traffic
1.00
7.31%
$
7,278
AUTO THEFT:
Sergeant
Auto Theft
0.30
6.77%
$
7,185
Investigator
Auto Theft
2.00
6.77%
$
39,669
Investi ative Assistant
Auto Theft
1.00
6.77%
$
8,548
Office Specialist
Auto Theft
1.00
6.77%
$
6,906
DET:
Sergeant
DET
1.00
11.93%
$
52,734
Investigator
DET
1.00
11.93%
$
44,170
SUBPOENA:
Office Specialist
Subpoena
1.00
6.95%
$ _
6,523
COURTS:
Investigative Assistant
Courts
2.00
21.83%
$
51,681
MOTORCYCLE shared Superyision
Sergeant
Motorc Ie Supervision
1
1.00
6.90%
$
22,970
TOTAL REGIONAL/SHARED
17.90
is
356,612
'OTHER CHARGES AND CREDITS (Subsection G-2):
OTHER CHARGES:
Other ChaLgas ingluoe: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; premium pay
for bilingual staff; contract administration; data line charges; direct services and supplies; Enhanced helicopter response services; E -
Citation recurring costs for three (3) units; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile Data
Computer (MDC) recurring cost for seventeen (17) units; on-call pay; overtime; patrol training cost allocation; Patrol Video System (PVS)
recurring cost for eleven (11) units; and transportation charges.
CREDITS:
Credlts include: Estimated vacancy credits; false alarm fees reimbursement for training and miscellaneous programs; and retirement rate
discount for FY 2017-18.
TOTAL OTHER CHARGES AND CREDITS $ 1,498,435
TOTAL COST OF ER I (Subsection G-2) $ 9,729,656
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