PC Minutes-2007-11-1332400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 493-1171
(949) 493-1053 FAx
www.sanjuancapistrano.org
CALL TO ORDER
MINUTES OF THE MEETING
OF THE
PLANNING COMMISSION
TUESDAY, NOVEMBER 13, 2007
The meeting of the Planning Commission was called to order by Chairman
Cardoza at 7:05 p.m., followed by the Pledge of Allegiance to the Flag.
ROLL CALL
Commissioners Present: Robert Cardoza, Chairman
Sheldon Cohen, Vice Chairman
Ginny Kerr
Gene Ratcliffe
Commissioners Absent: Tim Neely (excused)
Staff members in attendance: Grant Taylor, Assistant Planning Director; Omar
Sandoval, City Attorney; Douglas Dumhart, Economic Development Manager;
Ziad Mazboudi, Senior Civil Engineer; Sue McCullough, Recording Secretary.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Items listed on the Consent Calendar are considered routine and will be enacted
by one motion and one vote. There will be no separate discussion of these
items. If discussion is desired, that item may be removed from the Consent
Calendar and will be considered separately.
Chairman Cardoza announced the consent calendar and inquired if there edits or
discussions.
San Juan Capistrano: Preserving the Past to Enhance the Future
Printed on 100% recycled paper
MEMBERS OF THE CITY COUNCIL
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MINUTES OF THE MEETING
OF THE
PLANNING COMMISSION
TUESDAY, NOVEMBER 13, 2007
The meeting of the Planning Commission was called to order by Chairman
Cardoza at 7:05 p.m., followed by the Pledge of Allegiance to the Flag.
ROLL CALL
Commissioners Present: Robert Cardoza, Chairman
Sheldon Cohen, Vice Chairman
Ginny Kerr
Gene Ratcliffe
Commissioners Absent: Tim Neely (excused)
Staff members in attendance: Grant Taylor, Assistant Planning Director; Omar
Sandoval, City Attorney; Douglas Dumhart, Economic Development Manager;
Ziad Mazboudi, Senior Civil Engineer; Sue McCullough, Recording Secretary.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
Items listed on the Consent Calendar are considered routine and will be enacted
by one motion and one vote. There will be no separate discussion of these
items. If discussion is desired, that item may be removed from the Consent
Calendar and will be considered separately.
Chairman Cardoza announced the consent calendar and inquired if there edits or
discussions.
San Juan Capistrano: Preserving the Past to Enhance the Future
Printed on 100% recycled paper
PC Meeting Minutes 2 November 13, 2007
Vice Chairman Cohen asked that the Consent Calendar items be considered
separately.
1. APPROVAL OF PLANNING COMMISSION MINUTES OF OCTOBER 9
2007.
Minutes of October 9, 2007: Vice Chairman Cohen moved approval, seconded
by Commissioner Ratcliffe. The motion passed by a vote of 4-0.
2. APPROVAL OF PLANNING COMMISSION MINUTES OF OCTOBER 23
2007.
Minutes of October 23, 2007: Vice Chairman Cohen moved approval, seconded
by Commissioner Ratcliffe. The motion passed 3-0-1 with Commissioner Kerr
abstaining due to her absence at the October 23, 2007 meeting.
3. CONSIDERATION OF ARCHITECTURAL CONTROL (AC) 07-08
MARBELLA PLAZA; A REQUEST FOR REVIEW OF NEW BUILDING COLORS
FOR THE MARBELLA PLAZA LOCATED AT 31115 RANCHO VIEJO ROAD
(ASSESSOR PARCEL NUMBER 650-592-03) (APPLICANT: RICHMONT
CORPORATION).
Mr. Taylor said the applicant is requesting to withdraw his application for the
building colors and plans to paint the building the existing color.
Chairman Cardoza moved, seconded by Commissioner Kerr that the applicant's
request to withdraw his application for the building colors for Marbella Plaza be
received and filed. The motion passed by a vote of 4-0.
NEW BUSINESS
1. ESTABLISHMENT OF A VOLUNTARY GREEN BUILDING PROGRAM
(PROJECT MANAGER: ZIAD Y. MAZBOUDI, PE, CPSWQ, CPESC, SENIOR
CIVIL ENGINEER) RECOMMEND TO CITY COUNCIL TO ADOPT THE CITY'S
VOLUNTARY GREEN BUILDING PROGRAM AS PRESENTED BY STAFF,
WITH THE PROGRAM TO RETURN TO THE PLANNING COMMISSION FOR A
YEARLY REVIEW OF THE PROCESS.
Written Communications
November 13, 2007
Staff presentation & recommendation
Mr. Mazboudi presented the staff report and recommended that the Planning
Commission recommend to City Council to adopt the City's voluntary Green
Building Program as presented by staff.
PC Meeting Minutes 3 November 13, 2007
Commissioner Questions and Comments
Vice Chairman Cohen asked if individual homeowners can participate in the
Green Building Program. Mr. Mazboudi said yes.
Commissioner Ratcliffe asked about water conservation relating to lawns. Mr.
Mazboudi said that the City supports drought tolerant plants and drip irrigation
systems.
Chairman Cardoza asked for clarification of the cost savings. Mr. Mazboudi said
the initial costs would be offset over time by reduced energy costs.
Motion
Vice Chairman Cohen moved, seconded by Commissioner Ratcliffe, to
recommend to City Council to adopt the City's voluntary Green Building Program
as presented by staff, with the program to return to the Planning Commission for
a yearly review of the process. The motion passed by a vote of 4-0.
2. A WORK SESSION FOR CONSIDERATION OF CONCEPTUAL
BEAUTIFICATION/ STREETSCAPE IMPROVEMENTS ENHANCEMENTS TO
VERDUGO STREET
Written Communications
November 13, 2007
Staff presentation & recommendation
Mr. Dumhart presented the staff report and requested that the Commission hold
a work session on beautification improvements to Verdugo Street and that the
Commissioners vocalize their preferences.
Joe Mulvihill, APA Engineering, showed the two concepts developed with sub -
consultant David Volz Design.
Commissioner Questions and Comments
Commissioners vocalized their preferences to the staff and the Consulting
Engineer. Commissioners concurred that Concept B was generally preferred
over Concept A, and that materials be limited to two or three traditional materials.
Commissioner Ratcliffe suggested traditional lighting rather than mercury globes.
Chairman Cardoza said he preferred circular raised planters and suggested a
design competition for treatment of the large wall.
Mr. Dumhart said that the concept plan and materials will return for DRC and
Planning Commission review.
PC Meeting Minutes 4 November 13, 2007
Public Comments
Richard Gardner of Dana Point, spoke in support of the streetscape
enhancements, and suggested another signature tree such as the former Canary
Island Date Palm.
Joe Campbell, Ruby's Diner, spoke in support of the enhancements and mural,
and recommended removal of the three trees on the shaded north side of
Verdugo Street.
Chairman Cardoza called for a recess at 9:10 p.m. and reconvened the meeting
at 9:20 p.m.
OLD BUSINESS
None
PUBLIC HEARINGS
1. GRADING PLAN MODIFICATION (GPM) 07-006 AND TEMPORARY
USE PERMIT (TPM) 07-008, TOYOTA OF SAN JUAN CAPISTRANO
TEMPORARY VEHICLE STORAGE (LOWER ROSAN RANCH): UTILIZE FOUR
(4) ACRES OF A FIFTEEN (15) ACRE PARCEL FOR TEMPORARY VEHICLE
STORAGE TO INCLUDE GRADING, DRAINAGE, PAVING, FENCING AND
LIGHTING IMPROVEMENTS. (APN 121-253-13, 121-253-15 & 121-240-73)
(APPLICANT: TOYOTA OF SAN JUAN CAPISTRANO)
Vice Chairman Cohen recused himself from consideration of the item since his
firm represents the client.
Written Communications
November 13, 2007
Staff presentation & recommendation
Mr. Taylor presented the staff report and recommended adopting a resolution
approving GPM 07-006 to authorize a grade differential of greater than two feet
(2') up to five feet (5') and adopting a resolution approving TUP 07-008 to
authorize development and operation of a temporary vehicle storage facility with
applicable improvements.
Commissioner Questions and Comments
Commissioner Kerr asked for clarification of the height of the chain link fence, the
type of lighting, and which lot would be filled with cars first. Mr. Taylor deferred to
the applicant.
PC Meeting Minutes 5 November 13, 2007
Commissioner Ratcliffe asked for clarification of the hours of lighting. Mr. Taylor
said the lighting can be further restricted to accommodate concerns of adjacent
property owners.
Applicant Jody Stout, Toyota of San Juan Capistrano, said the fencing is six feet
(6') high plus three strands of barbed wire, the proposed lighting is for employee
safety and security, and this is a temporary use to be accessed from Stonehill,
and a berm would be built to buffer the parking area from the residents.
Chairman Cardoza asked what erosion control measures would be taken. Ms.
Stout said they could hydroseed if needed to stabilize the soil. Mr. Taylor said
that the Planning Commission could leave the dust control measures to the
authority of the Planning Director or specific conditions could be added.
Public Hearing
Sid Israel, 26000 Ave. Aeropuerto, # 154, voiced concern regarding erosion and
dust control and asked the hours of lot operation. Mr. Taylor said the vehicle
inventory hours are 8 a.m. to 8 p.m. Monday through Saturday and 10 a.m. to 5
p.m. Sundays and holidays. The transport truck activities are 8 a.m. to 5:30 p.m.
Monday through Saturday with no access Sundays or holidays. Erosion and dust
control conditions can be added to the resolution.
Tom Gronewald, 26000 Ave. Aeropuerto, . #45, President of Capistrano Mobile
Estates Association, asked that dust control measures be taken, spoke in
opposition to mercury vapor lights, and requested less intrusive lights.
Richard Gardner, Capistrano Beach, spoke in favor of the temporary storage of
vehicles as a use to increase City revenue, and suggested public bicycle and
equestrian trails along San Juan Creek.
Chairman Cardoza suggested that controls be applied to lighting, hours, uses,
and dust control. Mr. Taylor said that conditions could be added.
Motion
Commissioner Ratcliffe moved, seconded by Commissioner Kerr, to adopt
Resolution 07-11-13-1 approving Grading Plan Modification (GPM) 07-006
authorizing grading on four (4) acres of a fifteen acre vacant lot with a grade
differential of up to five feet (5') for development of a temporary vehicle storage
facility for Toyota of San Juan Capistrano on property owned by the San Juan
Capistrano Redevelopment Agency (Lower Rosan Ranch) Assessor Parcel
Numbers 121-253-13, 121-253-15 and 121-240-73 in the CM (Commercial
Manufacturing) zone. The motion passed by a vote of 3-0, with Vice Chairman
Cohen recused.
PC Meeting Minutes 6 November 13, 2007
Commissioner Ratcliffe moved, seconded by Commissioner Kerr, to adopt
Resolution 07-11-13-2 approving Temporary Use Permit (TUP) 07-008
authorizing the development and operation of a temporary vehicle storage facility
on four (4) acres of a fifteen acre vacant lot for Toyota of San Juan Capistrano on
property owned by the San Juan Capistrano Redevelopment Agency (Lower
Rosan Ranch) modified to add three conditions to include:
a. Applicant shall hydroseed and implement erosion control measures on the
earthen berm.
b. Applicant shall water site daily and implement dust control measures.
c. Lights shall be decreased intensity between 8:30 p.m. and 8:OO a.m. Assessor
Parcel Numbers 121-253-13, 121-253-15 and 121-240-73 in the CM
(Commercial Manufacturing) zone. The motion passed by a vote of 3-0, with Vice
Chairman Cohen recused.
COMMISSION/STAFF COMMENTS
Mr. Taylor handed out the applications for Commissions and Boards and asked
Commissioners to submit their application by the December 7, 2007 deadline.
Mr. Taylor handed out a tentative schedule for upcoming items for the Planning
Commission, Design Review Committee, and Development Advisory Board,
including a presentation and workshop on St. Margaret's Master Plan and the
Sign Ordinance scheduled for the November 27, 2007 PC meeting.
Mr. Taylor said that the Chevron metal tanks for the two stations have been
pulled and replaced with a double -ply fiberglass tank.
Commissioner Ratcliffe voiced concern regarding lack of pedestrian access to
the Marbella Shopping Center.
Vice Chairman Cohen asked what can be done regarding the plastic sheeting on
the slope near the red tagged units in the Capistrano Terrace Mobile Home Park
above Valle Road. Mr. Sandoval said the trailers have been red flagged and
there has-been discussion between the tenants and the park owner for purchase
of the park.
Vice Chairman Cohen noticed a banner sign for a cell phone provider at the
Ortega Ranch Business Park even though the CDP only permits retail ancillary
services to the tenants. Mr. Taylor said that he will check into it and report back.
Chairman Cardoza asked for clarification and direction regarding St. Margaret's
going outside the Master Plan campus parameters by utilizing properties in the
commercial center. Mr. Taylor said St. Margaret's representative Mr. David Bush
has been asked to give an overview of the Master Plan at the November 27,
2007 Planning Commission meeting.
PC Meeting Minutes 7 November 13, 2007
Vice Chairman Cohen asked if the former St. Margaret's Master Plan could be
made available. Mr. Taylor said that Mr. Ramsey could provide that.
ADJOURNMENT
There being no further business before the Commission, the meeting was
adjourned at 10:12 p.m.
The next regularly scheduled Planning Commission Meeting is scheduled for
Tuesday, November 27, 2007 at 7:00 p.m. in the City Council Chambers.
Approved:
Steven A. A le, AICP
Planning Director