PC Minutes-2007-08-13MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE
PLANNING COMMISSION
MONDAY, AUGUST 13, 2007
CALL TO ORDER
The meeting of the Planning Commission was called to order by Chairman
Cardoza at 7:09 p.m., followed by the Pledge of Allegiance to the Flag.
ROLL CALL
Commissioners Present: Robert Cardoza, Chairman
Sheldon Cohen, Vice Chairman
Ginny Kerr
Tim Neely
Gene Ratcliffe
Commissioners Absent: None
Staff members in attendance: Jason Retterer, Deputy City Attorney; Grant
Taylor, Assistant Planning Director; Molly Bogh, former Planning Director; Sue
McCullough, Recording Secretary.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
San Juan Capistrano: Preserving the Past to Enhance the Future
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MINUTES OF THE ADJOURNED REGULAR MEETING
OF THE
PLANNING COMMISSION
MONDAY, AUGUST 13, 2007
CALL TO ORDER
The meeting of the Planning Commission was called to order by Chairman
Cardoza at 7:09 p.m., followed by the Pledge of Allegiance to the Flag.
ROLL CALL
Commissioners Present: Robert Cardoza, Chairman
Sheldon Cohen, Vice Chairman
Ginny Kerr
Tim Neely
Gene Ratcliffe
Commissioners Absent: None
Staff members in attendance: Jason Retterer, Deputy City Attorney; Grant
Taylor, Assistant Planning Director; Molly Bogh, former Planning Director; Sue
McCullough, Recording Secretary.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
None.
PUBLIC HEARINGS
None.
OLD BUSINESS
San Juan Capistrano: Preserving the Past to Enhance the Future
Printed on recycled paper
PC Meeting Minutes 2 August 13, 2007
1. DRAFT REVISIONS TO LAND USE CODES (GUEST SPEAKER
FORMER PLANNING DIRECTOR MOLLY BOGH)
a. Revisions to Chapters 9-1, 9-2 and 9-4
b. Appendix: Definitions — Track Changes Draft
C. Appendix: Definitions — Final Review Draft
Written Communications
August 13, 2007
Staff presentation & recommendation
Ms. Bogh reviewed the revisions to Chapters 9-1, 9-2, and 9-4 based on input
received at the July 16, 2007 Planning Commission meeting.
Ms. Bogh said the three types of application processe for CIP projects are:
1) Major items referred to the Planning Commission and City Council.
2) Minor applications approved at staff level and possibly referred to the DRC
and other commissions.
3) Exempt projects such as minor repair and existing rights of way
improvements.
Ms. Bogh reviewed the appendix definitions and said staff recommends that the
- Planning Commission review the proposed changes and provide input to staff to
finalize the draft code sections for public hearing.
Commissioner Questions and Comments
Chairman Cardoza said that the Planning Commission suggests expanding the
CIP review process and Engineering wants to leave it as is. Mr. Taylor said that
the Planning staff is working with Engineering to come to an understanding as to
what would be the appropriate review process.
The Planning Commission reviewed the proposed changes and provided input to
staff to finalize the draft code sections for public hearing.
Commissioner Neely suggested that definition wording include a reference
showing that control is going to be by other state or federal regulatory definitions
already in effect. Mr. Retterer said that he would identify definitions that are also
defined by federal or state law and include a reference to the government code
or state law.
Vice Chairman Cohen suggested streamlining similar definitions and deleting
outdated definitions wherever possible. Ms. Bogh said she will delete some terms
and will check with Engineering regarding terms currently in use.
PC Meeting Minutes 3 August 13, 2007
Chairman Cardoza called for a recess at 9:03 p.m. and reconvened the meeting
at 9:13 p.m.
Commissioner Ratcliffe suggested that native plant definitions follow the
California National Plant Society or USDA definitions.
Commissioners made additional suggestions for sign program definitions and for
definitions of smart growth and bioswale.
Action
It was decided that the item be placed on the August 28, 2007 or September 11,
2007.
NEW BUSINESS
Mr. Taylor said that the August 16, 2007 DRC agenda will include an
Architectural Control for Marbella Plaza wireless communication facility, a paint/
fagade improvements for Marbella Entryway and a work session for an
Architectural Control for the Boys and Girls Club, which is going to the
Development Advisory Board (DAB) Tuesday morning.
Chairman Cardoza said he will not be at the August 16, 2007 DRC meeting. Vice
Chairman Cohen said that he took the position as DRC Alternate at a time of
need when Joe Drey resigned, and suggested that Commissioner Kerr be named
as Alternate Member to the DRC. Commission Kerr agreed.
Motion
Commissioner Neely moved, seconded by Vice Chairman Cohen, that
Commissioner Kerr be named as Alternate Member to the DRC. The motion
passed by a vote of 5-0.
Mr. Taylor said that the DRC packet would be provided to the DRC Members and
the DRC Alternate.
Chairman Cardoza mentioned the August 22, 2007 joint session of the City
Council and Planning Commission regarding the Vaquero West building.
COMMISSION/STAFF COMMENTS
It was a consensus of opinion that the Planning Commission is supportive of the
Open Space Committee recommendation regarding the post office discussion at
the City Council meeting.
Mr. Taylor said that on August 9, 2007, staff received a notice of intent on the
NEPA Review that was woefully inadequate. Staff drafted a lengthy detailed
letter of opposition that will go to the City Council Tuesday, August 21, 2007.
PC Meeting Minutes 4 August 13, 2007
Chairman Cardoza voiced concern regarding accessibility of the Lower Rosan
mixed use. Mr. Taylor said at the last City Council meeting staff was directed to
move forward on a commercial mixed use on the south end adjacent to Stonehill
affordable housing in the middle and a vehicle storage component on the north
end adjacent to the mobile home park. In addition, staff was directed to move
forward with an annexation of a one -acre triangular parcel protrusion into the
Lower Rosan property owned by the Flood Control District. The City Council
gave direction to prepare an RFP to have a land use consultant do a master plan
for that property and an economic feasibility study, bring it back to City Council,
then RFP it out to have a developer bring the designs back and process zoning
entitlements.
Commissioner Neely suggested that the City Council be asked to consider
referring this item for Planning Commission review prior to getting a
recommendation from the land use consultant. Mr. Taylor said that he will
discuss Planning Commission concerns with the Planning Director and City
Manager.
Mr. Taylor said that direction was given on the permanent use at the last City
Council meeting, and that on Tuesday night they are looking at approving a
license agreement for a temporary use to allow Toyota of San Juan Capistrano to
use four acres of the parcel for 18 months vehicle storage during dealership
renovations.
Commissioner Ratcliffe asked about tree protection during subdivision
construction on Camino Capistrano at the north end of town. Mr. Taylor said he
will report back on August 14.
ADJOURNMENT
There being no further business before the Commission, the meeting was
adjourned at 10:10 p.m.
The next regularly scheduled Planning Commission Meeting is scheduled for
Tuesday, August 14, 2007 at 7:00 p.m. in the City Council Chambers.
Z070=1
Steven A. Apple, Al ning Director