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PC Minutes-2007-06-2632400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493.1171 (949) 493-1053 FAx www. sanjuancapistrano. org CALL TO ORDER MINUTES OF THE MEETING OF THE PLANNING COMMISSION TUESDAY, JUNE 26, 2007 MEMBERS OF THE CITY COUNCIL SAM ALLEVATO THOMAS W. HRIBAR MARK NIELSEN JOE SOTO DR. LONDRES USO The meeting of the Planning Commission was called to order by Chairman Cardoza at 7:07 p.m., followed by the Pledge of Allegiance to the Flag. ROLL CALL Commissioners Present: Robert Cardoza, Chairman Sheldon Cohen, Vice Chairman Gene Ratcliffe Commissioners Absent: Tim Neely (excused) Staff members in attendance: Steve Apple, Planning Director; Jason Retterer, Deputy City Attorney; David Contreras, Associate Planner; Larry Lawrence, Project Manager; Justin Kirk, Assistant Planner; Sue McCullough, Recording Secretary. ORAL COMMUNICATIONS None. CONSENT CALENDAR None. PUBLIC HEARINGS 1. ARCHITECTURAL CONTROL (AC) 01-04, CAPISTRANO ANIMAL RESCUE EFFORT (CARE), A REQUEST FOR APPROVAL OF A ONE YEAR TIME EXTENSION OF A PREVIOUSLY APPROVED ARCHITECTURAL San Juan Capistrano: Preserving the Past to Enhance the Future Printed on 100% recycled paper PC Meeting Minutes 2 June 26, 2007 CONTROL, FOR ESTABLISHMENT OF AN ANIMAL ADOPTION CENTER LOCATED AT 30311 CAMINO CAPISTRANO, GENERALLY LOCATED 1,500 FEET NORTH OF JUNIPERO SERRA ROAD AND 60 FEET WEST OF CAMINO CAPISTRANO. (ASSESSOR PARCEL NUMBER 121-050-01) (APPLICANT: CAPISTRANO ANIMAL RESCUE EFFORT). Written Communications June 26, 2007 Applicant Capistrano Animal Rescue Effort (CARE), P.O. Box 1089, San Juan Capistrano, CA 92693 Staff presentation & recommendation Mr. Kirk presented the staff report and said that staff recommends that the Planning Commission approve the extension of Architectural Control (AC) 04-01, and that any future modification to the use or change of design to the previously approved project be referred to the Planning Commission for review and final approval. Public Hearing CARE Representative Phil Schwartze, 31872 San Juan Creek Road, presented to the dais a copy of a letter he mailed to Mike Canter in May 2007, and said that CARE has completed 15 of the 47 conditions of approval. The landscape plans are being completed and the proposed modular is very close to the original approved stick built, which will be forwarded to the Planning Director to evaluate whether or not the project will need to be considered by the DRC or Planning Commission. Commissioner Questions and Comments Vice Chairman Cohen asked if enough funds had been raised to break ground. Mr. Schwartze said the budgeting will allow building of the modular, the fountain in front, landscaping, and the parking lot. Chairman Cardoza asked if the footprint and elevations are similar to the prior proposal. Mr. Schwartze said the footprint is similar and the building will look as if it is at grade. Motion Vice Chairman Cohen moved, seconded by Commissioner Ratcliffe, to adopt Resolution 07-06-26-1 approving an extension of time to Architectural Control 01- 04 for an animal adoption center on a 33,000 square foot portion of the City's northwest open space property located at 30303 Camino Capistrano and more precisely referred to as Assessors Parcel Number 121-050-21 (Capistrano Animal Rescue Effort). The motion passed by a vote of 3-0. PC Meeting Minutes 3 June 26, 2007 2. ARCHITECTURAL CONTROL (AC) 06-13, CAPISTRANO VILLAGE (SOLANA RINCON); AN ARCHITECTURAL CONTROL APPLICATION FOR CONSTRUCTION OF A NEW SINGLE -STORY, 3,300 SQ. FT. RETAIL AND OFFICE BUILDING ON AN APPROXIMATELY 9,000 SQ. FT. PARCEL AT THE CORNER OF CAMINO CAPISTRANO AND AVENIDA PADRE, PLUS RENOVATION OF PLANTING HARDSCAPE AND PARKING AREAS FOR ADJACENT BUILDINGS IN THE SAME OWNERSHIP (APN 668- 453-12) (APPLICANT: DANIEL FRIESS). Written Communications June 26, 2007 Applicant Daniel L. Friess, 31505 Paseo Christina, San Juan Capistrano, CA 92675 Architect SC Consulting Group Inc., 6 Morgan, Suite 114, Irvine, CA 92618 Staff presentation & recommendation Mr. Lawrence presented the staff report and said that staff recommends that the Planning Commission adopt a resolution approving the Architectural Control application for the project, subject to the conditions of approval listed. Commissioner Questions and Comments Vice Chairman Cohen expressed concern that the adjacent structures were not shown in the packet. Chairman Cardoza said the DRC considered the project in relation to adjacent structures. Commissioner Ratcliffe asked if the new pavers would be integrated into the existing pavers in the development. Public Hearinq Applicant Daniel Friess, 31505 Paseo Christina, said he has worked with architects on a redevelopment plan and that the proposed 12 foot corridor between the two buildings will include new pavers and sandblasting and painting of existing pavers. Mr. Friess asked for the removal of the Engineering requirement to add a 10 foot sidewalk. Chairman Cardoza asked that a condition of approval include the building color and the installation of new pavers in the entire corridor. Jessica Summers, 32301 Avenida Los Amigos, asked if the tenants would be offices, if the balcony on the south side of the adjacent structure would be removed, and if the tree obstructing the view of the stop sign would be removed. PC Meeting Minutes 4 June 26, 2007 Mr. Friess said tenants would be retail, office, or bank with normal business hours, that there would be a significant separation between the existing balcony and the proposed building, and that the City would handle the stop sign. Commissioner Comments Chairman Cardoza said that he supports the proposed project. Vice Chairman Cohen said that he needs more information regarding how the proposed building blends into the existing building to the north. Chairman Cardoza asked if the applicant would be willing to provide renderings showing the transition to the adjacent structure. Mr. Friess agreed. Motion Vice Chairman Cohen moved, seconded by Commissioner Ratcliffe, to continue the item to the July 24 Planning Commission meeting with the applicant to produce renderings and other exhibits showing the transition of the project with the existing building to the north. The motion passed by a vote of 3-0. Chairman Cardoza called for a recess at 8:02 p.m. and reconvened the meeting at 8:10 p.m. OLD BUSINESS None. NEW BUSINESS 1. CONTINUED OF ARCHITECTURAL CONTROL (AC) 87-02 MOD#1, A REQUEST FOR APPROVAL OF SIGN PROGRAM, COLOR PALETTE CHANGE AND CANOPY MODIFICATION OF THE PROJECT FOR THE CHEVRON GAS STATION LOCATED AT 27112 ORTEGA HIGHWAY, GENERALLY LOCATED 180 FEET EAST OF INTERSTATE 5 AND 800 FEET WEST OF RANCHO VIEJO ROAD (APPLICANT: RHL DESIGN GROUP, INC.). Written Communications June 26, 2007 Applicant RHL Design Group Inc., Attn: Brian Merfeld, 1136 North McDonell Blvd., Petaluma, CA 94954 Property Owner Chevron Products Company, 145 South State College Blvd., Brea, CA 92821 Staff presentation & recommendation PC Meeting Minutes 5 June 26, 2007 Mr. Contreras presented the staff report, referred to the photos of the spanners in the packet, and placed the original color board on the dais for Commission review. Staff recommends that the Planning Commission review the proposed sign program, canopy modification and approval to change the color palette for the restroom building, canopy, and convenience store for the Chevron Gas Station east of Interstate 5, and adopt a resolution conditionally approving 87-02 Modification #1 with staff recommended changes and finding the project exempt from CEQA. Project Representative Comments Tamara Fenner, RHL Design Group Inc., 2401 E. Katella Ave., #400, Anaheim, said that replacing the large spanners with smaller spanners would open up the project, that the applicant prefers using the easier -to -maintain blue on the canopy to help people identify the station from a distance, and that the applicant prefers a two-tone color scheme rather than one over-all dark color and prefers keeping the lighting canopies. Commissioner Questions and Comments Commissioner Ratcliffe said that painting over tiles would look like a retrofit, and that the applicant's ends regarding the blue halo effect are counter to the City's ends. Vice Chairman Cohen agreed with Commissioner Ratcliffe regarding the color scheme and visibility of the station, and questioned the necessity of the Chevron signs on the east and west elevations, and the logo and Chevron mark on the canopy. Chairman Cardoza spoke in support of staff recommendations and agreed with reducing the proposed lighting, removing spanners completely, and asked if Chevron would object to any changes in their corporate appearance. Mr. Contreras said the Planning Commission has discretion over the colors being used as long as the colors of the Chevron logo, which is a trademark, are not modified. Vice Chairman Cohen asked if the applicant has a right to have canopy lighting of the logo on the east and west and the Chevron mark on the north and south elevations. Mr. Retterer said the signage and signage lighting is at the discretion of the Planning Commission. Vice Chairman Cohen recommended that the only canopy signage be the Chevron mark on the north elevation and that the following signage be eliminated: the Chevron logo on the east and west elevations and the Chevron mark on the south elevation. Chairman Cardoza encouraged upgrades that stay within the harmony of San Juan. PC Meeting Minutes 6 June 26, 2007 Mr. Apple said staff can attempt to coordinate expeditious meetings with the applicant and the DRC. Motion Vice Chairman Cohen moved, seconded by Commissioner Ratcliffe, to approve the proposed sign copy on the pole, the proposed monument sign cabinet, and the Chevron mark on the north elevation. Deny Chevron mark on the south elevation as well as the Chevron logo on the east and west elevations, and remove the spanners. AYES: Commissioner Ratcliffe and Vice Chairman Cohen NOES: Chairman Cardoza ABSENT: Commissioner Neely ABSTAIN: None The motion passed by a vote of 2-1, with Chairman Cardoza opposed since he felt that the reduced size of the logo is a compromise in itself. Motion Vice Chairman Cohen moved, seconded by Commissioner Ratcliffe, to direct staff to review the final color palette, with no blue on the canopy, no silver - metallic on the project, no painting of the tile, with a Condition of Approval that prior to the issuance of the building permit for the Chevron mark on the north elevation, a final color palette for the entire project shall be approved by the Design Review Committee. AYES: Commissioner Ratcliffe, Vice Chairman Cohen, Chairman Cardoza NOES: None ABSENT: Commissioner Neely ABSTAIN: None The motion passed by a vote of 3-0. COMMISSION/STAFF COMMENTS 1. DISCUSSION AND SELECTION OF EXTRA MEETING(S) IN JULY AND/OR AUGUST, 2007 PC Meeting Minutes 7 June 26, 2007 Mr. Apple suggested that the Planning Commission consider one or two Special Planning Commission meeting(s) focused solely on land use codes. Chairman Cardoza said he would only be available for a Special Planning Commission meeting on Monday, July 16. Vice Chairman Cohen said he will be on vacation the week of July 23, and will not be attending the July 24 Planning Commission scheduled for continuation of Item F.2. Capistrano Village (Solana Rincon). Mr. Retterer suggested that staff find out if the applicant would agree to continue the item to another day and encourage the applicant to submit the requested material as quickly as possible. Commissioner Ratcliffe said that members of the public have voiced appreciation of the way finding signage. Chairman Cardoza said that he will not be available for the July 19 and August 16 DRC meetings or the August 21 City Council meeting. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 9:14 p.m. The next regular meeting is scheduled for Tuesday, July 10, 2007, at 7:00 p.m. in the Council Chambers. Approved: