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PC Minutes-2009-09-0832400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAx www.sanjuancapistrano.org A. CALL TO ORDER September 8, 2009 PLANNING COMMISSION MINUTES REGULAR MEETING MEMBERS OF THE CITY COUNCIL SAM ALLEVATO LAURA FREESE THOMAS W. HRIBAR MARK NIELSEN DR. LONDRES USO Chair Cohen called the regular meeting of the San Juan Capistrano Planning Commission Meeting to order at 6:30 p.m. B. PLEDGE OF ALLEGIANCE Chair Cohen led the flag salute. C. ROLL CALL PLANNING COMMISSIONERS PRESENT: Chair Sheldon Cohen, Commissioner Ginny Kerr, Commissioner Tim Neely, Commissioner Jim Mocalis, and Commissioner Robert Williams. COMMISSIONERS ABSENT: Vice Chair Gene Ratcliffe and Commissioner Bruce Tatarian. D. ORAL COMMUNICATIONS None E. CONSENT CALENDAR Items listed on the Consent Calendar are considered routine and may be enacted by one motion and one vote. There may be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 11. 2009. Chair Cohen announced the item and inquired if the Planning Commission had any comments or corrections. Commissioner Kerr identified an edit on Page 4, second paragraph, requesting to delete the wording that she volunteered to attend the City Council meeting regarding the St. Margaret's Episcopal School Master Plan. Motion by Commissioner San Juan Capistrano: Preserving the Past to Enhance the Future Coll Printed on 100% recycled paper Kerr to approve the September 8, 2009 Planning Commission Meeting Minutes, seconded by Commissioner Mocalis. The motion to approve passed on a vote of 5-0. F. CONTINUED PUBLIC HEARINGS 1. CONTINUED CONSIDERATION OF GENERAL PLAN AMENDMENT (GPA) 06- 03, REZONE (RZ) 06-06, ARCHITECTURAL CONTROL (AC) 07-22, ST. MARGARET'S EPISCOPAL SCHOOL MASTER PLAN; a request for approval of development plans to expand an existing K-12 private school campus by 69,977 gross square feet (GSF) from 157,731 to 227,708 GSF and to expand the campus acreage from 17.48 to 26.64 acres located at 31641 La Novia Avenue, and generally located along the west side of La Novia Avenue between Calle Arroyo and Rancho Viejo Road and the north side of Calle Arroyo between La Novia Avenue and Rancho Viejo Road. The master plan also includes a parcel on the southeast corner of Calle Arroyo and La Novia Avenue, and the Ortega Equestrian Center property. (APN: 666-272-05 thru 08; 666-251-01 thru 05; 666-261-1 thru 3 & 9 thru 11; 666-232-04; 666-123-01, 02)(Applicant: St. Margaret's Episcopal School, David Bush, Director of Finance & Operations)(Case Planner: William Ramsey, AICP, Principal Planner). Staff Presentation and Recommendation Assistant Community Development Director Taylor stated the applicant has requested a Development Agreement for the project which will require review by the City Council prior to Planning Commission public hearing consideration. Mr. Taylor requested that the item be continued to the Planning Commission meeting on October 13, 2009. Public Comments None Planning Commissioner Comments and Questions By general consensus the Planning Commission continued the item to their regular meeting on October 13, 2009. G. NEW PUBLIC HEARINGS 1. CONDITIONAL USE PERMIT (CUP) 09-005 CAPISTRANO BUSINESS PARK (SPRING)* a request for approval of site and architectural plans to modify an existing wireless telecommunications facility on a 12,845 square foot parcel located at 30220 Rancho Viejo Road, generally located 750 feet north of Junipero Serra Road and directly east of Rancho Viejo Road. (APN 650-162-03)(Applicant: Glenn Fujikawa, Representative for Sprint Nextel)(Project Manager: Justin Kirk, Associate Planner). Staff Presentation and Recommendation Associate Planner Justin Kirk presented the staff report stating the applicant is requesting approval to modify an existing wireless telecommunications facility to add four (4) antennas and one (1) ground mounted piece of equipment at grade behind an existing CMU block wall enclosure. The subject property is located in the OC (Office Commercial) zone at 30220 Rancho Viejo Road. Staff recommends approval. PC Minutes 2 September 8, 2009 Public Comments Glenn Fujikawa, representative for Sprint, 2900 Player Lane, Tustin, CA spoke in support of the project commenting the client prefers to modify existing sites whenever possible rather than pursue new sites. They attempted to screen the modifications from public view as much as possible. Planning Commissioner Comments and Questions The Planning Commission considered application issues to include but not be limited to: • Aesthetics; • Reception radius; • Code Requirements. Commissioner Kerr inquired if view simulation "View A" is a view from the freeway. Associate Planner Kirk stated it is a view from the freeway but is close to Rancho Viejo Road. Commissioner Neely commented the applicant has done a good job working with staff on screening, the detailing is appropriate for a single -story architecture, not visual from the freeway, is not obtrusive, and he supports. Commissioner Mocalis concurred with Mr. Neely's comments. Chair Cohen inquired if the resolution contains the new boiler plate condition that with technology improvements the item can be brought back to the Planning Commission for further review. Associate Planner Kirk stated Condition #10 contains that language. Motion by Commissioner Neely to adopt the Use Permit (CUP) 09-005, seconded by approve passed on a vote of 5-0. H. OLD BUSINESS attached Resolution approving Conditional Commissioner Williams. The motion to 1. CONTINUED CONSIDERATION OF ARCHITECTURAL CONTROL (AC) 09- 010 CHEVRON SIGN PROGRAM: a request to modify the existing signage at 32001 Camino Capistrano, generally located on the southwest corner of Camino Capistrano and Del Obispo. (APN 668-073-01)(Applicant: Greg Hohn, West Wind Consulting)(Project Manager: Nick Taylor, Planning Technician). Staff Presentation and Recommendation Planning Technician Nick Taylor presented the staff report stating the applicant is requesting approval of a sign program to eliminate the two (2) existing monument signs, install two (2) new monument signs in similar locations, and install new pump island sign spanners. The proposed monument signs would be six feet (6) in height, will use existing ground mounted external illumination and the signs would include the company name and fuel prices. Mr. Taylor stated staff has reviewed other Chevron sign PC Minutes 3 September 8, 2009 programs for consistency. Mr. Taylor distributed brick and sign face material samples and recommended approval of the application. Public Comments Greg Hohn, 8941 Atlanta Avenue, Huntington Beach, CA is the consultant speaking in support of the project and on behalf of the property owner and Chevron. Mr. Hohn responding to a Planning Commission comment stated the DRC had requested larger brick columns. Planning Commissioner Comments and Questions The Planning Commission considered application issues to include but not be limited to: • Area, Dimensions and Location; • Materials and Colors; • Landscaping; • Aesthetics; • Code Requirements. Commissioner Williams commented he was concerned with the height of the signs, requested the landscaping be consistent with the City's CIP 111 project, inquired if the applicant would landscape the Camino Capistrano side, inquired if two signs are necessary or if one sign on the corner would suffice, and suggested bringing back the landscape palette. Commissioner Williams suggested stepping the brick down with the sides lower and concurred that increasing the landscaping would be desirable but not feasible. Commissioner Neely went to the overhead projector to present visual demonstrations and commented the DRC supported a larger base, other Chevron stations have wider planters and more landscaping, suggested reducing four (4) courses of brick height to reduce the massing, remove one brick width from both sides for a step down appearance, increase the base height and said increasing the planter would not provide much improvement and is infeasible. Commissioner Kerr commented the columns are large, she supports stepping the brick columns lower, and concurred increasing landscaping may be infeasible. leagues comments. Chair Cohen commented he doesn't like Options 2 or 3, likes stepping down the brick columns, not too concerned about the landscaping, and very concerned about aesthetics. _ Motion by Commissioner Neely to adopt the attached Resolution approving Architectural Control (AC) 09-010 Option 4, reduce four (4) courses and step down one (1) brick width, landscape on Camino Capistrano to match other planters and increase base height, seconded by Commissioner Kerr as amended. The motion to approve passed on a vote of 5-0. PC Minutes 4 September 8, 2009 I. NEW BUSINESS NONE J. COMMISSION / STAFF COMMENTS Assistant Community Development Director Taylor distributed a memo from staff to the Planning Commission dated September 8, 2009 identifying zoning actions and future agenda items for the Design Review Committee (DRC), Planning Commission and City Council., Mr. Taylor reminded the Planning Commission of the Joint Meeting with the City Council on September 23, 2009 regarding the CLC Orchards project and announced that at the September 15, 2009 City Council meeting the Council would consider initiation of a General Plan Amendment and submittal of an annexation application for the 132 acre Rancho Mission Viejo property and the Council would also consider an appeal on the Forster Mansion Conditional Use Permit approval. Commissioner Mocalis provided documentation on the Glendale Federal Open Space court agreement from 1977 that he had found. Commissioner Neely announced he would be on vacation in Europe and return on October 10, 2009. Chair Cohen inquired about the renovation of the Ruby's Restaurant on Camino Capistrano including new stairs and patio cover, and if the Planning Commission had reviewed the project. Assistant Community Development Director Taylor commented he was unsure, would research, and email the status to the Planning Commissioners. K. ADJOURNMENT Chair Cohen adjourned the meeting at 7:45 p.m. Approved: Grant Taylor, munity Development Director PC Minutes 5 September 8, 2009