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PC Minutes-2009-08-11STAN JUAN CAPISTRANO, GA 92675 (949) 493-1171 (949) 493-1053 F'Ax www,sanjuai7capistrano. org A. CALL TO ORDER MEMBERS OF THE GIT`! COUNCIL li SAM ALLEVATO tf MP9 ER LAURAEREESE Esifl&us Eo f� THOMAS W. HRIBAR 'r6 MARK NIELSEN DR. LONDRES USO August 11, 2009 PLANNING COMMISSION MINUTES REGULAR MEETING Chair Cohen called the regular meeting of the San Juan Capistrano Planning Commission Meeting to order at 6:30 p.m. B. PLEDGE OF ALLEGIANCE Chair Cohen led the flag salute. C. ROLL CALL PLANNING COMMISSIONERS PRESENT: Chair Sheldon Cohen, Commissioner Ginny Kerr, Commissioner Tim Neely, Commissioner Jim Mocalis, Commissioner Bruce Tatarian and Commissioner Robert Williams. COMMISSIONERS ABSENT: Vice Chair Gene Ratcliffe D. ORAL COMMUNICATIONS Larry Kramer announced the 10K Trail Run and Ridgewalk to be conducted on Saturday, October 3, 2009. Mr. Kramer provided flyers to the Planning Commission, E. CONSENT CALENDAR Items listed on the Consent Calendar are considered routine and may be enacted by one motion and one vote. There may be no separate discussion of these items. If discussion is desired, that item may be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES OF JULY 28, 2009. Chair Cohen announced the item and inquired if the Planning Commission had any comments or corrections. Motion by Commissioner Kerr to approve the July 28, 2009 Planning Commission Meeting Minutes, seconded by Commissioner Williams. The motion to approve passed on a vote of 5-0-1 with Commissioner Tatarian abstaining. San Juan Capistrano: Preserving the Past to .Enhance the Future CIO Printed on 1c0% recycled paper i 92:111 "y. G. NEIN PUBLIC HEARINGS 1. ARCHITECTURAL CONTROL AC 09-010 CHEVRON SIGN PROGRAM, a request for approval of a modified sign program for the Chevron fueling station located at 32001 Camino Capistrano, generally located at the southwest corner of Camino Capistrano and Del Obispo Street. (APN 668-073-01)(Applicant: West Wind Consulting)(Project Manager: Nick Taylor, Planning Technician). Staff Presentation and Recommendation Planning Technician Nick Taylor presented the staff report stating the applicant is requesting approval of a sign program modification at the Chevron fueling station at the southwest corner of Camino Capistrano and Del Obispo Street by eliminating the existing two (2) monument signs, fourteen feet (14') in height, and replacing the signs with two (2) new monument signs approximately six feet (6') in height, 2 -sided, with ground mounted illumination in the same locations as the existing signs. In addition, the existing spanners would be replaced with smaller spanners that would be internally illuminated. Mr. Taylor reviewed Design Review Committee (DRC) comments from meetings on May 21 and June 18, 2009 stating the DRC requested the applicant provide materials and colors samples to the Planning Commission and landscaping be revised to be consistent with the City Capital Improvement (CIP) project. Mr. Taylor stated the Public Works Departments has revised their CIP 111 landscaping plans to include the Chevron station to include sea lavender and agave in place of Phormium and Hall's Honeysuckle. The applicant handed out a color elevation of the proposed sign but did not provide material samples. Public Comments Monica Molinar, 32001 Camino Capistrano, spoke in support representing Chevron. Ms. Molinar commented she was unaware material samples were required, referred to the color elevation stating the face was plastic with brick trim and base, and stated the proposed signs are the smallest manufactured by Chevron. Ms. Molinar commented the brick base on the existing signs is six feet (6') in height. Planning Commissioner Comments and Questions The Planning Commission considered application issues to include but not be limited to: • Municipal Code sign standards; • Sign materials and colors; • Landscaping; • Sign Design. Commissioner Williams commented the sign face in the color elevation is two inches (2") shorter than on the plan in the packet, the DRC was concerned about the brick PC Minutes 2 August 11, 2009 base and trim matching the building, and the applicant was suppose to provide brick samples. Commissioner Williams stated the DRC was clear about the applicant providing materials samples to the Planning Commission and the drawings presented tonight are inconsistent. Commissioner Kerr inquired about the height of the base of the existing signs and the width of the base, and commented the proposed signs are a big improvement over the existing signs, sign materials should be provided, and the color rendering submitted is different from the plan in the packet. Commissioner Neely reviewing the plans commented the proposed base width is three - feet seven inches (3'-7") and the planter width is five feet (5'), there is little area for landscaping, the planter is constrained, suggested making the base thicker with bricks and that the bricks not go'all the way up to the top of the sign. Commissioner Tatarian commented the proposed signs are a massive improvement over the existing signs. Commissioner Mocalis commented he concurs with Commissioner Neely's comments and suggested the elevation should include the sidewalk and planter areas. Chair Cohen commented the color rendering does not include brickwork, the sign is out of proportion, the landscaping should be consistent with CIP 111, the applicant should provide a color rendering with the brick base and frame, provide materials samples, and recommended continuance. Motion by Commissioner Neely to continue the item to the regular Planning Commission meeting on September 8, 2009, seconded by Commissioner Williams. The motion to continue passed on a vote of 6-0. H. OLD BUSINESS NONE I. NEW BUSINESS NONE J. COMMISSION 1 STAFF COMMENTS Assistant Community Development Director Taylor distributed a memo from staff to the Planning Commission dated August 11, 2009 identifying zoning actions and future items for the Design Review Committee (DRC), Planning Commission and City Council. Mr. Taylor announced that the next regular scheduled Planning Commission on August 25, 2009 was cancelled. Mr. Taylor commented it was good to have Commissioner Tatarian back. Commissioner Tatarian commented he felt well and it was good to be back. PC Minutes 3 August 11, 2009 Commissioner Neely informed staff and the Commission that he would be out of the country and miss the September 22, 2009 Planning Commission meeting as well as the September 17 and October 1, 2009 DRC meetings. Commissioner Kerr commented that the City Council had requested a representative from each Commission be present at City Council meetings to represent that Commission item and/or answer questions. Commissioner Kerr volunteered to attend the September 1, 2009 City Council meeting for the Scarola Residence Grading Appeal. Commissioner Williams volunteered to attend the September 15, 2009 City Council meeting for the Forster Mansion Events Appeal. Chair Cohen inquired about a window tinting business sign at the carwash on Ortega Highway. Mr. Taylor said code enforcement had been informed of the sign and he would confirm the status. K. ADJOURNMENT F °` Chair Cohen adjourned the meeting at 7:03 p.m. Approved; "-'M � , C. Grant Taylor, istant Community Development Director PC Minutes 4 August 11, 2009