PC Minutes-2009-06-1032400 PASEO AD LANTO
SAN JUAN CAPiSTRANO, CA 92675
(949) 493.1971
(949) 493.9053 [=A%
www.sanjuancapistrano.org
A. CALL TO ORDER
J MEMBERS OF THE CITY COUNCIL
SAM ALLEVATO
IR[OBPRRRT[o LAURAFREESE
tsrast[sR[R �. 1961 THOMAS W. HRIBAR
1776 MARK NIELSEN
® DR. LONDRES USO
June 10, 2003
PLANNING COMMISSION MINUTES
ADJOURNED REGULAR MEETING
Chair Cohen called the adjourned regular meeting of the San Juan Capistrano Planning
Commission to order at 6:30 p.m. inside the Forster Mansion, 27182 Ortega Highway,
San Juan Capistrano.
B. PLEDGE OF ALLEGIANCE
NONE
C. ROLL CALL
PLANNING COMMISSIONERS PRESENT: Chair Sheldon Cohen, Commissioner
Ginny Kerr, Commissioner Tim. Neely, Commissioner Robert Williams and
Commissioner Bruce Tatarian,
COMMISSIONERS ABSENT: Vice Chair Gene Ratcliffe and Commissioner Jim
Mocalis.
NONE
E. CONSENT CALENDAR
Items listed on the Consent Calendar are considered routine and may be enacted by
one motion and one vote. There may be no separate discussion of these items. If
discussion is desired, that item may be removed from the Consent Calendar and will be
considered separately.
NONE
Sari .duan Capistrano: Preserving the Past to Enhance the Future
Printed on 100% recycled paper
F. CONTINUED PUBLIC HEARINGS
1. CONDITIONAL USE PERMIT CUP 08-011 FORSTER MANSION EVENTS; a
request to allow a wedding and special event venue to occur in the exterior grounds of
the Frank Forster Mansion, with outdoor amplified live entertainment, dancing, catered
food and alcohol, and off-site valet parking for up to 200 guests located on a 0.6 acre
site at 27182 Ortega Highway, with a General Pian Land use designation of General
Commercial, and a Zoning designation of Ortega Planned Community (CDP 78-01)
Sector A-1. No permanent interior or exterior modifications or site improvement are
proposed as a part of this project. (APN 666-241-09) (Applicant: Arpi Evans)(Project
Manager: Teri Delcamp, Historic Preservation Manager).
Staff: Presentation and Recommendation
Historic Preservation Manager Teri Delcamp presented the staff report stating the public
hearing for CUP 08-011 was continued from the May 12, 2009 Planning Commission
meeting to allow the Commission an opportunity to hear an amplified sound system
demonstration for the proposed events. The applicant is requesting approval to conduct
a wedding and special event venue on the exterior grounds of the Frank Forster
Mansion located at 27182 Ortega Highway, a 0.6 acre site with a General Plan Land
Use designation of General Commercial and a Zoning designation of Ortega Planned
Community (CDP 78-01) Section A-1. The applicant, Arpi Evans, proposes to use the
exterior of the mansion for the events to include live entertainment, dancing, catered
food and alcohol, and the interior for business offices and support uses for less than 50
persons. No physical changes are proposed. Parking would be provided at the
Capistrano Collections commercial center adjacent to and east of the subject property.
The Forster Mansion is designated on the City's Inventory of Historic and Cultural
Landmarks (IHCL) and is listed in the National Register of Historic Places. The
Conditional Use Permit (CUP) application is the result of a code enforcement case in
response to the use being operated without a CUP or business license. Staff
recommends that the Planning Commission observe the amplified sound system
demonstration, provide comments, and continue the public hearing to the regular
Planning Commission meeting on July 28, 2009,
Public Comments
None
Planning Commissioner Comments and Questions
The Planning Commission considered application issues to include:
• Noise Impacts;
• Stereo and speaker locations;
• Ambient Noise Levels,
• Hours of music;
• Sound mitigation.
After convening the meeting and receiving the staff report inside the Mansion, the
Planning Commission, staff, the applicant, property owner and several residents went to
the rear exterior patio area of the Forster Mansion where the amplified sound system,
PC Minutes 2 June 10, 2009
dining, dancing and events are conducted. Arpi Evans distributed a "Sound System
Evaluation" presentation by Joel Martin, sound consultant. Chair Cohen requested the
speakers be set up exactly where they would be for events. The music was turned on
and Historic Preservation Manager Teri Delcamp proceeded to take noise decibel
readings at various locations in the patio and near the property line to the rear of the
building close to the residence owned by Camren Grenier and near the Season's Senior
Housing Project managed by Carol Ettlin, both of whom were present. Ms. Evans
explained events procedures and operations and the Planning Commission walked the
area asking questions.
The Planning Commission, staff, applicant, and residents walked through the Season's
Senior Housing project stopping behind the retaining wail adjacent to the Forster
Mansion outdoor event area to listen to the music and take more decibel readings.
The meeting next moved to Camren Grenier's residence behind the Forster Mansion
which is approximately fifteen feet (15) from the property line adjacent to the Forster
Mansion courtyard area where the weddings and special events are conducted. Again,
the Planning Commission and other attendees listened to the music, asked questions,
made comments, and staff took more decibel readings.
Chair Cohen continued the public hearing to the regular Planning Commission meeting
scheduled for July 28, 2009,
G. NEW PUBLIC HEARINGS
NONE
H. CTD BUSINESS
NONE
I. NEW BUSINESS
NONE
J. COMMISSION 1 STAFF COMMENTS
NONE
K. ADJOURNMENT
Chair Cohen adjourned the meeting at 7:20 p.m.
Approved:
z+--- "-
Grant Taylor, AssistAt t Community Development Director
PC Minutes 3 June 10, 2009