PC Minutes-2011-08-2332400 PASEO ADELANTO
SAN JUAN CAPISTRANO, CA 92675
(949) 4931171
(949) 4931053 FAX
wwwsanjuancapistrano,oq
A. CALL TO ORDER
PLANNING COMMISSION
MEETING MINUTES
Tuesday, August 23, 2011
The meeting was called to order by Chairman Cohen at 6:30 p,m,
B, PLEDGE
Chairman Cohen led the Pledge of Allegiance,
C. ROLL CALL:
Commissioners Present: Sheldon Cohen, Chairman
Gene Ratcliffe, Vice -Chair
Ginny Kerr
Tim Neely
Jeff Parkhurst
Rob Williams
Commissioners Absent: Roy Nunn
MEMBERS OF THE CITY COUNCIL
Staff Present: William Ramsey, AICP, Principal Planner
Grant Taylor, Development Services Director
Tram Tran, Deputy City Attorney
Teri Delcamp, Historic Preservation Manager
D. ORAL COMMUNICATIONS
None,
E, CONSENT CALENDAR
SAMALLEVATO
IAURAFREESE
LARRYKRAMER
DEREK REEVE
JOHN TAYLOR
1. Minutes of August 9=2011: By motion duly -made and seconded, the Commission
approved the subject minutes by a 5-0-1 vote (Cohen abstained).
A`
San Juan Capistrano; Preserving the Past to Enhance the Future
�M Pdrded on 100% recycled paper
PC Meeting Minutes 2 August 23, 2011
F. PUBLIC HEARINGS
None,
G. UNFINISHED BUSINESS
None,
H, NEW BUSINESS
1, A Request for Planning Commission Review of an Approved Conditional Use Permit
(CUP) 08-011, Forster Mansion Exclusive Events; a wedding and special events
facility on an 0,6 acre site located at 27182 Ortega Highway (APN 666.241-09) with
a "31 General Commercial" General Plan land use designation and a "Sector A-1,
Commercial" Zoning designation under Comprehensive Development Plan 78.01,
Ortega Planned Community (CDP 78-01) (Operator: Arpi Evans) (Project Manager:
Teri Delcamp), Teri Delcamp, Historic Preservation Manager made the staff
presentation and advised that,on December 4, 2009, the City Council granted final
approval forthe CUP allowing a wedding and special event facility use atthe historic
Frank Forster Residence (Forster Mansion) located at 27182 Ortega, The approval
was granted with numerous conditions of approval. She stated that since that time,
the City and other agencies (Orange County Public Health and the State's Alcoholic
Beverage Control Department) have received complaints regarding the operator's
non-compliance with the CUP conditions of approval, many of which have been
field -verified by the City's code enforcement staff. Ms. Delcamp indicated that as
recently as July, the City sent the operator a letter identifying all the conditions
contained in the CUP that need to be complied with. Ms. Delcamp noted that the
operator's existing use continues to be non-compliant with certain conditions of
approval, Staff recommended that the Planning Commission (1) Find and declare
that there is sufficient evidence to warrant a full examination of CUP 08-011; (2) Set
a public hearing date of September 13, 2011; and, (3) Direct staff to provide 10
days advance notice of the public hearing, state the reasons for considering
revocation of CUP 08-011, and implement all other necessary actions to proceed
with the proposed revocation hearing.
Commission Comments
a. The Commission clarified that the purpose of this evening's consideration of the
project was to determine whether the evidence about the operation warrants a
full examination of the CUP at a future public hearing,
b. The Commission also clarified that the Municipal Code provides options for the
Planning Commission's action at a future public hearing, which could include
modifying the CUP, providing additional time for compliance, or revoking the
CUP.
c. Staff was requested to provide the complete particulars of all violations (Ii.
dates, times, nature of violation, etc,) to the Commission for consideration at a
future public hearing and to also provide the. operator the same information
before the hearing so that she has sufficient opportunity to respond and offer a
defense at a future CUP mod ificationlrevocation hearing should the Commission
take action to direct such a hearing.
d, The Commissioners unanimously concluded that the evidence presented by
staff about the operation warrants a full examination of the CUP at a future CUP
mod ificationlrevocation hearing.
Planning Commission Action
Commissioner Rob Williams made a motion, seconded by Commissioner Ginny
Kerr for staff recommendation, subject to staff providing the operator with the
complete particulars of all violations (i.e. dates, times, nature of violation, etc.)
before the hearing so that she has sufficient opportunity to respond and offer a
defense at the September 13 public hearing on CUP 08-011, The motion passed by
a 6-0 vote,
AYES: Chairman Sheldon Cohen and Commissioners Gene Ratcliffe
and Commissioners Ginny Kerr, Tim Neely, Jeff Parkhurst and
Rob Williams
NOES: None
ABSTAIN: None
I, STAFF & COMMISSION COMMENTS
None,
J. ADJOURNMENT
There being no further business before the Commission, Chairman Cohen adjourned at
7:05 p,m, to the next regularly scheduled meeting for Tuesday, August 2, 20111 at 6:30
p.m. in the Council Chambers,
Respectfully submitted,
Miam A, Ramsey, AICP, Principal
Planning Commission Secretary