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PC Minutes-2011-07-2632400 PASEO ADEL.ANTO _` ` { MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO, CA 92675ii (949) 493-1171 ,(,�' � n AVATO I (949) 493-1053 FAX � ly I ERNPRgRYf LAURA FREESE f1lAElISAER _ _.. �� LARRY ER www.sanjuancapistrano.org pP- n DEREK REEVE JOHN TAYLOR PLANNING COMMISSION MEETING MINUTES Tuesday, July 26, 2011 A. CALL TO ORDER The meeting was called to order by Chairman Cohen at 6:30 p.m. B. PLEDGE Chairman Cohen led the Pledge of Allegiance. C. ROLL CALL: Commissioners Present: Commissioners Absent Sheldon Cohen, Chairman Gene Ratcliffe, Vice -Chair Ginny Kerr Roy Nunn Tim Neely Jeff Parkhurst Rob Williams none Staff Present-. William Ramsey, AICP, Principal Planner Grant Taylor, Development Services Director Tram Tran, Deputy City Attorney Nick Taylor, Associate Planner D. ORAL COMMUNICATIONS None. 1. Minutes of July 12, 2011: By motion duly -made and seconded, the Commission approved the subject minutes with revisions by a 5-0-2 vote (Cohen & Nunn abstained). San Juan i i 0 Printed on 100% recycled paper PC Meeting Minutes 2 July 26, 2011 Conditional Use Permit (CUP) 11-004, Sports Park Wireless —Verizon Wireless; a request for review of preliminary design plans for a proposed wireless telecommunications facility at the San Juan Capistrano Sports Park on a 17 acre parcel located at 25925 Camino Del Avion, generally located at 430 feet north of Camino Del Avion (APN 121-190-57) (Applicant: Michelle Felten for Verizon Wireless) (Project Manager: Nick Taylor, Associate Planner). Nick Taylor, Associate Planner made the staff presentation describing the project as consisting of the installation (new construction) of an 83'-0" tall light pole with tele- communications equipment housed inside the structure. Ground mounted equipment would be housed in a new 400 square foot enclosure with a 7'-0" CMU perimeter wall and a trellis cover. Staff recommended that the Commission adopt a resolution conditionally approving the project. Public Hearing Michelle Felten, representing Verizon Wireless, the applicant, explained the available options for internally and externally mounting the antenna. She confirmed that the base of the pole would be 44 inches in diameter. Commission Comments • The dimension of the base of the pole needs to be appropriate to the scale of the light pole and 44 inches would be acceptable. • Most of the Commissioners expressed support for the concealed antenna approach to the design. • The light pole will provide illumination to an area of an existing softball field that is presently un -lighted. • The equipment storage building design appropriately matches the design of the existing trash enclosure. • Conditions of approval need to include the standard condition requiring that the project design be re-evaluated in the future when new cellular technology advances that allow less visually obtrusive designs. • Local soccer leagues that use the sports park (e.g. AYSO) should be consulted on the location of the proposed light pole. • The location of the light pole will not result in any impacts to the adjoining residential neighborhoods. • The DRC relied on the recommendations of the Community Services Department in evaluating the proposed location. • The proposed location of the cell site is supported by the RF study submitted by the applicant, which demonstrates a "gap" in coverage or insufficient signal strength. Adoption of Resolution PC RESOLUTION NO.11-07-26-01,• • ., 11x • - • • • • • • • PC Meetinq Minutes 3 July 26, 2011 TELECOMMUNICATION FACILITY LOCATED WITHIN THE CITY'S SPORTS PARK AND TO INCLUDE A STEALTH LIGHT STANDARD (POLE) WHICH STANDS EIGHTY-THREE FEET & THREE INCHES (83'-3") WHICH CONSISTS OF 6 (SIX) PANEL ANTENNAS FULLY ENCLOSED WITHIN THE POLE, AND AN EQUIPMENT SHELTER (APPLICANT: MICHELLE FELTEN FOR VERIZON WIRELESS). Commissioner Williams made a motion, seconded by Commissioner Kerr, to adopt a resolution conditionally approving the proposed project. The motion passed by a 6-1 vote. AYES: Chairman Sheldon Cohen, Commissioners Gene Ratcliffe, Ginny Kerr, Tim Neely, Roy Nunn, Jeff Parkhurst and Rob Williams NOES: Commissioner Nunn ABSTAIN: None 2. Architectural Control (AC) 11-006 (Modification to AC 05-05), Saddleback Valley Christian School (SVCS); a request for approval of a Master Plan for Phases 2 and 3 of an Existing Private School with Phase 2 consisting of a two-story, 21,050 square foot classroom building and a future Phase 3 consisting of a 14,000 square foot gymnasium to be constructed when funding becomes available on an existing property of approximately 6.13 acres (Assessor Parcel Numbers: 121-070-55 & 56) (Applicant: J7 Architecture Incorporated) (Project Manager: Grant Taylor, Development Services Director). Grant Taylor, Development Services Director made the staff presentation and advised that Saddleback Valley Christian School (SVCS) requests approval to complete the phased development plan for the construction of permanent, one-story and two-story buildings to replace the existing modular buildings. The site development includes the following previously constructed Phase 1 and presently proposed Phase 2 and Phase 3 improvements: a. Phase 1 has been completed and consists of a two-story, 39,100 square foot building with varied height of 30'-35' for multi-purpose and classroom uses, and installation of an 8,000 square foot temporary structure for chapel and gymnasium purposes. b. Phase 2 proposes construction of a 30' high, two-story, 21,050 square foot classroom building and installation of interim multi -use recreational trail. c. Phase 3 proposes construction of a 32' high, single -story, 14,000 square foot gymnasium, and removal of the remaining temporary structures. Mr. Taylor stated that the remainder of the site consists of a non -illuminated athletic fields to the north and hard surface playground and eating areas located internal to the site. The existing perimeter landscaping and paved parking lots and access drives will remain with additional landscaping and parking area proposed with a total of 113 stalls provided. He described in detail the location of the proposed interim PC Meeting Minutes 4 July 26, 2011 trail. Staff recommended that the Planning Commission conduct a public hearing and accept public testimony; consider the project plans and recommended conditions of approval; and adopt a resolution conditionally approving the proposed project. Public Hearing Terry Jacobsen, Architect representing SVCS made a brief presentation focusing on the design of the interim multi -use trail at the top of slope and west edge of the campus and the how the interim improvements would provide a functional trail surface. He also responded to several questions by the Commission. Commission Comments • The design and construction of the interim, multi -use trail needs to meet the County's trail design standards. • The slope at the northeast corner of the site which would connect the interim, multi -use trail to the Trabuco Creek multi -use trail (riding, biking, hiking & running) appears overly steep and potential hazard for trail users. • The installation of the new, wood fence posts will need to comply with the California Building Code (CBC). • The existing Trabuco Creek multi -use trail located on mid -slope may be reparable but will be at risk of future damage from major winter storms. The location of the interim, multi -use trail should also be the permanent multi -use trail. • The design details for the interim, multi -use trail do not appear sufficient to protect against erosion at the top of slope due to the shallow cover over the existing curb, which would be temporarily buried by the interim, multi -use trail. • The design details of the interim, multi -use trail need to be resolved as part of the current AC application and not deferred to building/grading permits. DRC review of the details would be appropriate. • Because the mid -slope permanent trail is closed due to storm damage, the interim, multi -use trail needs to be constructed and made available for public use as soon as possible. • The mulch material on the interim, multi -use trail needs to be hoof -compatible so to accommodate equestrian use. • The proposed architectural design is consistent with previously constructed Phase 1 and is therefore acceptable. • The applicant needs to comply with the timelines established by the Settlement Agreement and the city needs to actively enforce those timelines. • The depth of mulch proposed for the interim, multi -use trail needs to be checked against the Orange County Trail Standards. • Condition of approval #35 needs to be reviewed and re -written to provide the City with discretion over the timing, location and nature of the "multi -use trail improvements (riding, biking, hiking & running)." • The timing of constructing and completing the interim, multi -use trail improvements should be date -specific, not tied to the permit process. • If the City Council opens negotiations on the Settlement Agreement, they should PC Meeting Minutes 5 July 26, 2011 be revised to allow the City to complete emergency repairs to any damage to the Trabuco Creek multi -use trail with the repair cost being SVCS's responsibility. Commissioner Williams made a motion, seconded by Commissioner Nunn, to continue consideration of the proposed project to the August 9 Planning Commission meeting and that the interim, multi -use trail design details be forwarded to the Design Review Committee (DRC) for review and comment on August 4. The motion passed by a 7-0 vote. AYES: Chairman Sheldon Cohen, Commissioners Gene Ratcliffe, Ginny Kerr, Tim Neely, Roy Nunn, Jeff Parkhurst and Rob Williams NOES: None ABSTAIN: None G. UNFINISHED BUSINESS 10reMOM H. NEW BUSINESS Consideration of the Fiscal Year 2012-2018 Seven -Year Capital Improvement Program for General Plan Consistency; a request for a General Plan consistency finding for the City's Capital Improvement Program (CIP) (Project Manager: Steve Montano, Assistant Administrative Services Director). Grant Taylor, Development Services Director briefly introduced the item and informed the Commission that the FY2012-2018 Capital Improvement Program (CIP) totals $47.9 million across all funding sources for the seven-year projection period with current FY2011-2012 CIP projects totaling $7.1 million in funding for new or existing projects. The CIP represents the City's funding priorities for completing capital improvements necessary to implement the General Plan. Staff recommended that the Planning Commission make a finding that the Proposed Capital Improvement Program is consistent with the General Plan pursuant to California Government Code Section 65401. Public Comment Chairman Cohen opened the floor for public comment. There was no response and the public comment period was closed. Commission Comments Commissioners posed a number of questions related to the cost, necessity and timing of several CIP projects. However, no Commissioner expressed concern that a specific project or projects were inconsistent with the General Plan. PC Meetinq Minutes 6 July 26, 2011 Adoption of Resolution PC RESOLUTION NO. 11-07-26-02, CAPITAL IMPROVEMENT PROGRAM (CIP), A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SAN JUAN CAPISTRANO FINDING THAT THE FISCAL YEAR 2007 THROUGH 2014 CAPITAL IMPROVEMENT PROGRAM CONFORMS TO THE CITY'S ADOPTED GENERAL PLAN. Commissioner Nunn made a motion, seconded by Commissioner Ratcliffe, to adopt a resolution finding that the Capital Improvement Program is consistent with the General Plan provided that CIP cost estimates, especially for engineering and architectural design services, be more fully vetted by City staff prior to incorporating those into the CIP. The motion passed by a 7-0 vote. AYES: Chairman Sheldon Cohen, Commissioners Gene Ratcliffe, Ginny Kerr, Tim Neely, Roy Nunn, Jeff Parkhurst and Rob Williams. NOES: None ABSTAIN: None I. STAFF & COMMISSION COMMENTS Grant Taylor and Bill Ramsey briefed the Commission on upcoming projects of interest. The Planning Commission advised staff of the following items: • The Ganado Parking lot has been completed by St. Margaret's Episcopal School and is subject to a shared parking agreement with the City to allow public use in the evening and weekends. However, the lot remains gated and locked most of the time. The question was posed, "Why is a portion of the sidewalk constructed with decomposed granite?" • Graffiti has been spray -painted on the east well site building and under the bridge (Vereda under -crossing) and needs to be removed. J. ADJOURNMENT There being no further business before the Commission, Chairman Cohen adjourned at 8:40 p.m. to the next regularly scheduled meeting for Tuesday, August 2, 2011, at 6:30 p.m. in the Council Chambers. Respectfully submitted, William A. Ramsey, AICP, Principal Planner Planning Commission Secretary