17-0307_TL VETERANS CONSTRUCTOIN, INC._Agenda Report_E18TO :
FROM :
SUBMITTED BY :
DATE :
SUBJECT:
City of San Juan Capistrano
Agenda Report
Honorable Mayor and Members of the City Council
~n Siegel, City Manager
Steve May, Public Works and Utilities Director df/lfA-
March 07, 2017
3/7/2017
E18
Consideration of a Resolution for Notice of Completion for the San
Juan Capistrano Public Library Exterior Repairs and Painting
Project (CIP 15302) (TL Veterans Construction, Inc.)
RECOMMENDATION :
By motion,
1. Adopt a Resolution declaring the work to be completed in accordance with the
plans and specifications for the San Juan Capistrano Public Library Exterior
Repairs and Painting Project (CIP 15302); and,
2. Direct the City Clerk to forward a Notice of Completion to the County of Orange
for recordation; and,
3. Direct the City's Chief Financial Officer to issue a request for payment in the
amount of $76,852 to the County of Orange to cover its fair share of the costs of
the improvement; and,
4. Authorize staff to release the project retention of $11,857, 35 days after the
recordation of the Notice of Completion.
EXECUTIVE SUMMARY:
Work has been completed on the San Juan Capistrano Public Library Exterior Repairs
and Painting Project (Project), and staff recommends adoption of a resolution accepting
the work as complete. On October 18, 2016, the City Council awarded a contract for the
Project to the lowest responsible bidder, TL Veterans Construction Inc. (TL), in the
amount of $79,145. The City Council also authorized the City Manager to approve
City Council Agenda Report
March 07, 2017
Page 2 of 3
change orders up to 10% of the awarded contract amount. TL commenced the Project
on November 7, 2016, and has worked in an acceptable manner through completion on
January 11, 2017. The final construction cost after change orders were approved for
additional repairs during performance of the work was $84,725. Before and after
photographs of the Project are included as Attachment 1 .
Based on the findings above, staff recommends that the City Council take the following
actions: 1) Adopt a Resolution accepting the Project as complete (Attachment 2); 2)
Direct the City Clerk to forward the Notice of Completion to the County of Orange for
recordation; 3) As explained in the Fiscal Impact section below, direct the Chief
Financial Officer to issue a request for payment in the amount of $76,852 to the County
of Orange; and, 4) Authorize staff to release the Project retention of $11,857, 35 days
after recordation of the Notice of Completion.
DISCUSSION/ANALYSIS:
In accordance with the Lease Agreement with the County, it is the City's responsibility to
maintain the exterior paint of the Library. The Library was in extreme need of exterior
wall repairs and repainting. Staff worked with the original architectural firm, Michael
Graves Architecture and Design, and the Design Review Committee to ensure that the
paint colors specified held true to the architect's original vision for the building.
During the repair work on the project, dry-rot and termite damage were discovered in
some of the wood trellis structure that accents the building. The cost for the additional
repairs was $5,580, bringing the total construction cost to $84,725.
FISCAL IMPACT:
The project funding and costs are as follows:
Project budget
Canst. Contract (TL Veterans Canst. Inc.)
Change orders
Staff Costs (Design, Canst. Mgmt., Admin.)
Total Project Cost
Budget Surplus
($ 79, 145)
($ 5,580)
($ 25.063)
$190,745
($109.788)
$ 80,957
The City's Lease Agreement with the County of Orange states that "County shall
reimburse City for 70% of the reasonable cost of the exterior painting within 60 days
after City has delivered a written request for payment to the County's General Service
Agency/Real Estate Division." The County's 70% share of the project cost is $76,852.
Pending Council approval of the recommended action, the City will submit a request for
payment to the County in this amount. The City's 30% share of the Project cost is
$32,936.
City Council Agenda Report
March 07, 2017
Page 3 of 3
ENVIRONMENTAL IMPACT:
The present action of approving and accepting the work is not subject to CEQA
pursuant to Section 15060(c)(3) of CEQA Guidelines because the action is not a project
as defined in Section 15378 of the CEQA Guidelines, and the action has no potential for
resulting in physical change to the environment, directly or indirectly.
PRIOR CI T Y COUNCIL REV IEW:
• On October 18, 2016, the City Council approved a construction contract with TL
Veterans Construction in the amount of $79,145, and authorized the City
Manager to approve costs for changes to the project up to 10% of the contract
amount.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
• On July 14, 2016, the Design Review Committee provided recommendations
regarding the exterior paint colors for the Project.
NOTIFICATION:
Ericka Reeb (Librarian)
Heather Condon (County of Orange Contract Development and Management)
Maureen Gebelein (Friends of the Library)
TL Veterans Construction, Inc. (contractor)
ATTACHMENT(S):
Attachment 1:
Attachment 2:
Attachment 3:
Before and After Photos
Resolution
Notice of Completion
Library-North Elevation 2016
Library-North Elevation 2017
Attachment 1
Page 1 of 1
RESOLUTION NO. 17-03-07-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE SAN JUAN
CAPISTRANO PUBLIC LIBRARY EXTERIOR REPAIRS AND PAINTING
PROJECT (CIP 15302).
WHEREAS, on the 18th day of October 2016, the City of San Juan
Capistrano entered into a contract with TL Veterans Construction , Inc., 18345 Sierra
Highway, #7, Santa Clarita, CA 91351, for construction of the San Juan Capistrano
Public Library Exterior Repairs and Painting Project; and,
WHEREAS, the Public Works and Utilities Director has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
San Juan Capistrano, does resolve as follows:
ATTEST:
SECTION 1. That the work required to be performed by said Contractor
has been completed .
SECTION 2. That the total cost of said work is $84,725 .
SECTION 3. That the work is hereby accepted and approved .
SECTION 4. That the City Clerk is directed to forward forthwith a Notice
of Completion to the County Recorder of the County of
Orange for Recording.
PASSED, APPROVED, AND ADOPTED this 7th day of March, 2017 .
Kerry K. Ferguson, Mayor
Maria Morris, City Clerk
Attachment 2
Page 1 of 1
RECORDED AT REQUEST OF AND
RETURNED TO :
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano , CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Maria Morris, City Clerk
San Juan Capistrano , CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano
to TL Veterans Construction , Inc ., 18345 Sierra Highway #7, Santa Clarita , CA 91351 for construction of
the San Juan Capistrano Public Library Exterior Repairs and Painting (CIP 15302).
That the said work completed on January 11, 2017 , by said company according to plans and
specifications , and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that
said work was accepted by the City Council of the City of San Juan Cap istrano as owner , 32400 Paseo
Adelanto , San Juan Capistrano, California 92675 , at a regular meeting thereof held on the 7th day of
March, 2017, by Resolution No . 17-03-07-XX.
That upon said contract, Indemnity Company of California was the surety for the bonds given by the said
company as required by law.
Dated at San Juan Capistrano this J'h day of March, 2017 .
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SAN JUAN CAPISTRANO
ss
Maria Morris , City Clerk
City of San Juan Capistrano
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY , under penalty of perjury, that the foregoing Notice of
Completion is true and correct , and that said Notice of Completion was duly and regularly ordered to be
recorded in the Office of the Orange County Recorder by said City Clerk .
Dated at San Juan Capistrano this J'h day of March, 2017
Maria Morris, City Clerk
City of San Juan Capistrano
Attachment 3
Page 1 of 1