17-0502_INTERNATIONAL LINE BUILDERS, INC_Agenda Report_E95/2/2017
E9
TO:
FROM:
Honorable Mayor and Members of the City Council
~ Siegel, City Manager
SUBMITTED BY: Steve May, Public Works and Utilities Director ..L~U-L.
PREPARED BY: George Alvarez, P.E., T.E., City Engineer JJ-~
DATE: May 2, 2017
SUBJECT : Consideration of a Resolution Declaring Work Completed for the
Traffic Signal Construction at Rancho Viejo Road and Paseo
Espada (CIP 15101) (International Line Builders Inc.)
RECOMMENDATION :
By motion,
1. Adopt a Resolution declaring the work to be completed as to plans and
specifications for the Traffic Signal Construction at Rancho Viejo Road and
Paseo Espada (CIP 15101); and,
2. Direct the City Clerk to process recording of a notice of completion for the
project; and,
3. Authorize staff to release the project retention in the amount of $19,852 thirty-five
days after recordation of a notice of completion.
EXECUTIVE SUMMARY:
On April 21, 2015, the City Council awarded a contract for the Traffic Signal
Construction at Rancho Viejo Road and Paseo Espada (Project). Construction started in
October 2016, and all work has been completed.
The Project included two change orders as follows:
1. Change Order No. 1 revised the contract to open-trench the installation of 1 ,200
lineal feet of conduit instead of boring the conduit due to the excessive rocky
condition of the soil. The City Council approved Contract Change Order No. 1 on
November 1, 2016, in the amount of $98,650.
City Council Agenda Report
May 2, 2017
Page 2 of 3
2. Change Order No. 2 included the installation of an additional 50 feet of conduit
and concrete sidewalk at Rancho Viejo Road and Ortega Highway to allow for
coordination of the new signal and the Ortega Highway signal. A change order
was approved by the City Manager on March 17, 2017, for $9,391 within the
authority provided for in the City's Purchasing Policy.
A one-year warranty provided for in the construction contract will cover any construction
deficiencies that may be discovered within the next year. Staff will continue to evaluate
the Project throughout the one year warranty period, and if there are no defects or
warranty issues during this time, then staff will advise the City Clerk to release the
performance and materials bonds associated with the project.
Staff recommends adopting a resolution (Attachment 1) declaring the work to be
complete as to the plans and specifications, directing the City Clerk to record the Notice
of Completion (Attachment 2), and directing staff to release the retention in the amount
of $19,852 thirty-five days after the Notice of Completion has been recorded.
FISCAL IMPACT:
The table below summarizes the budget and costs for the various site improvement
phases of the Project. The contract change orders were negotiated to keep the project
cost within the budget. The total cost of the Project equaled the approved budget.
Item Approved Final
Amount Amount
Original Contract $289,000 $289,000
Change Order No. 1 $98,650 $98,650
Change Order No. 2 $ 9,391 $ 9,391
Totals $397,041 $397,041
ENVIRONMENTAL IMPACT:
The City's Environmental Administrator completed a preliminary review of this project in
accordance with Section 15061 of the California Environmental Quality Act Guidelines.
Based on that review, the Environmental Administrator has determined that the project
is categorically exempt under Section 15301 (c).
PRIOR CITY COUNCIL REVIEW:
• On April 7, 2015, the City Council directed staff to bring back the item for further
consideration of the installation of a marked crosswalk at the intersection of
Rancho Viejo Road and Paseo Espada.
• On April 21, 2015, the City Council approved the installation of a new Traffic
Signal, pedestrian crosswalk and ADA ramps at the intersection of Ranch Viejo
Road and Paseo Espada.
City Council Agenda Report
May 2, 2017
Page 3 of 3
• On February 16, 2016, the City Council rejected the bid and authorized staff to
re-advertise and receive construction bids.
• On April 19, 2016, the City Council awarded a contract for the construction of a
Traffic Signal at Rancho Viejo Road and Paseo Espada to International Line
Builders Inc. for $289,000.
• On November 1, 2016, the City Council approved Contract Change Order No. 1
for $98,650.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
No prior commission or committee reviews were conducted .
NOTIFICATION:
International Line Builders Inc.
ATTACHMENTS:
Attachment 1 -Resolution
Attachment 2-Notice of Completion
RESOLUTION NO. 17-05-02-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO
PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL CONSTRUCTION AT
RANCHO VIEJO ROAD AND PASEO ESPADA (CIP 15101) INTERNATIONAL LINE
BUILDERS, INC.
WHEREAS, on the 19th day of April 2016, the City of San Juan
Capistrano entered into a contract with International Line Builders, Inc., 2520 Rubidoux
Blvd., Riverside, CA 92519-3039 for construction of the Traffic Signal at Rancho Viejo
Road and Paseo Espada; and,
WHEREAS, the Public Works and Utilities Director has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
San Juan Capistrano , does resolve as follows:
ATTEST:
SECTION 1. That the work required to be performed by said Contractor
has been completed .
SECTION 2. That the total cost of said work is $397,041
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forward forthwith a Notice
of Completion to the County Recorder of the County of
Orange for Recording.
PASSED, APPROVED, AND ADOPTED this 2nd day of May 2017 .
Kerry K. Ferguson, Mayor
Maria Morris, City Clerk
Attachment 1
Page 1 of 1
RECORDED AT REQUEST OF AND
RETURNED TO :
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Maria Morris, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano
to International Line Builders, Inc., 2520 Rubidoux Blvd., Riverside, CA 92519-3039 for the construction
of a Traffic Signal at Rancho Viejo Road and Paseo Espada (CIP No . 15101 ).
That the said work completed on March 31, 2017, by said company according to plans and specifications,
and to the satisfaction of the Public Works and Utilities Director of the City of San Juan Capistrano, and
that said work was accepted by the City Council of the City of San Juan Cap istrano as owne r, 32400
Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting th ereof held on the 2nd day
of May 2017, by Resolution No. 17-05-02-XX
That upon said contract , the Liberty Mutual Insurance Company was the surety for the bonds given by the
said company as required by law.
Dated at San Juan Capistrano this 2nd day of May 2017.
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SAN JUAN CAPISTRANO
ss
Maria Morris, City Clerk
City of San Juan Capistrano
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan
Capistrano , California, DO HEREBY CERTIFY , under penalty of perjury, that the foregoing Notice of
Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be
recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 2nd day of May 2017.
Maria Morris, City Clerk
City of San Juan Capistrano
Attachment 2
Page 1 of 1