15-1112_ACCOUNTEMPS_Professional Services Agreement 1st AmdFIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS AMENDMENT to the Professional Services Agreement between the City of
San Juan Capistrano ("City") and Robert Half International, Inc. ("Consultant") is made
and entered into, to be effective the day of November 2015, as follows:
RECITALS
WHEREAS, the City has retained the services of Consultant to provide
temporary staffing services pursuant to that Agreement dated as of August 13, 2015;
and,
WHEREAS, the City and Consultant desire to amend the terms of the Agreement
as provided hereunder.
AMENDMENT
Section 1. Scope of Work.
The scope of work to be performed by the Consultant shall consist of
professional temp staffing services as it relates to the Accounting Clerk and Accountant
position, and consultant's business procedures, herein presented as Exhibit "A,"
attached hereto and incorporated herein by reference. City agrees that it is responsible
for supervising Consultant's temporary employees ("Assigned Individual"). City shall not
permit or require an Assigned Individual (i) to perform services outside of the scope of
his or her assignment, (ii) to sign contracts or statements (including SEC documents),
(iii) to make any management decisions, (iv) to sign, endorse, wire, transport or
otherwise convey cash, securities, checks, or any negotiable instruments or valuables,
(v) to perforin services remotely (e.g., on premises other than City's or City's customer's
premises), or to use computers, or other electronic devices, software or network
equipment owned or licensed by the Assigned Individual or (vi) to operate machinery
(other than office machines) or automotive equipment. Since Consultant is not a
professional accounting firm, City agrees that it will not permit or require Consultant's
Assigned Individual (a) to render an opinion on behalf of Consultant or on City's behalf
regarding financial statements; (b) to sign the name of Consultant on any document or
(c) to sign their own names on financial statements or tax returns. To the extent that
there are any conflicts between the provisions described in Exhibit "A" and those
provisions contained within this Agreement, the provisions in this Agreement shall
control.
Section 2. Term.
This Agreement shall commence on the effective date and shall terminate,
and all services required hereunder shall be completed, no later than June 30, 2016,
subject to Section 13 (Termination).
E
Section 3. Compensation,
3.1 Amount.
Total compensation for the services hereunder shall not exceed
$45,000 at an hourly rate mutually agreed to in writing by the Consultant and the City.
The hourly bill rate shall be negotiated on a case-by-case basis. Consultant shall have
no obligation to continue performance once the not to exceed dollar amount limitation
of $45,000 has been attained. Furthermore, City shall have the responsibility to
monitor fees charged in relation to the not to exceed amount. City will either terminate
the assignment or increase the not -to -exceed amount prior to attainment of the not -to -
exceed dollar amount limitation. City shall be responsible for all charges for services in
the event City fails to notify Consultant of termination of the assignment or fails to
increase of the not- to -exceed amount. The City may hire (convert) any employee of
the Consultant at a buyout fee based on the hours completed as listed in the chart in
Exhibit "B„
All other provisions of the Agreement not amended hereunder shall remain in full
force and effect.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
J IL 11A
MJL E07T A U
By:.
Keith Till, Interim City Manager
ROBERT HALF INTERNATIONAL, INC.
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43
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
ATTEST:
Maria Morris, City Clerk
APPROVED AS TO FORM:
Jeff Ballinger, City Attorney
CITY OF SAN JUAN CAPISTRANO
Keith Till, Interim City Manager
ROBERT HALF INTERNATIONAL, INC.
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CITY OF SAN JUAN CAPISTRANO
ACCOUNTING CLERK
Essential Functions.
1. Enters and batches water refund claim information into the accounts payable module
of the City's accounting system and processes refunds for payment. '
2. Enters and posts cash receipts into the cash receipts module of the City's
accounting system.
3. Enters and posts adjustments to utility customer accounts.
4. Performs a variety of technical and clerical accounting functions in the area as-
signed; processes accounts payable; handles water payments and water account
adjustments.
5. Performs a variety of general clerical duties including: typing, scans and files
documents and forms related to customer service, accounts payables and cash
receipts.
6. Provides additional support for customer service, accounts payable, and
administration functions as needed.
ACCOUNTANT
1. Analyzes accounting transactions; posts receipts to the general ledger including
accounts payable and receivable, employee payroll, fringe benefits, fixed assets and
special assessment districts; audits journal entries.
2. Performs a variety of technical and clerical accounting functions in the areas
assigned; reconciles trust accounts, assigned deposits, and monitors daily cash.
3. Prepares a variety of statistical and financial reports; organizes and prepares
monthly cash account reconciliation, including fiscal agent accounts; reconciles
bank accounts, compiles data and conduct research, as appropriate.
4. Assists with the annual audit; coordinates with the auditor; provides financial
statements and records.
5. Performs related duties and responsibilities as required.
Buyout Fee Chart
Hours from employee start date
Conversion fee (percentage of annual salary)
0-200
35%
201-350
30%
351-600
20%
601 -800
10%
801 - above
5%
: