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17-0321_NUVIS LANDSCAPE ARCHITECTURE AND PLANNING_PowerPointCity of San Juan Capistrano NORTHWEST OPEN SPACE COMMUNITY PARK March 21, 2017 CITY COUNCIL PRESENTATION (March 21, 2017) 1 •May 3, 2016 Council approved Option 4 & directed staff to request proposal from NUVIS Prior Council Direction 2 OPTION 4 2 •September 20, 2016, City Council considered the proposal from NUVIS for Option 4 as requested: o Staff requested a $200,000 appropriation. o Council directed staff to go back to design Committees (PRS&YS & Putuidem) for further recommendations regarding design elements, sustainability and maintenance and revenue. •November 15, 2016, a staff report was presented with PRS&YS recommendations: o Council continued the item to allow for review by Trails and Equestrian Commission in December. Prior Council Direction Cont. 3 3 Based on feedback from PRS&YS and TEC •Remove ADA ramp and bleacher from staging area. •Reduce scope of picnic area signage. •Reduce non-culturally significant shrubbery by half. •Reduce irrigation. •Substitute asphalt with soil cement. •Execute an Amendment to the design contract with Nuvis •Amendment No. 2 for $152,204 •Remove from Nuvis contract archeo. and paleo. related construction support services, specialty art signage components, including Kichas and Ramadas, and for the City to handle those independently subject to future discussions with City Council, Commissions, and the Putuidem Committee. •Return to the City Council for approval of the final design and authorization to bid the construction project. Last Council Direction: Dec. 6, 2016 4 4 Stakeholders Meetings 5 •February 22, 2017 •Following several meetings between the Mayor and the Putuidem group, the Mayor, Jerry Nieblas and City staff met to discuss specialty items, including Kichas and Ramadas and determined that these items be added to the contract scope of work. •March 16, 2017 •Mayor, Putuidem Group, ACORN and City staff met to receive presentation from ACORN regarding interpretive signage and directional markers. It was determined that ACORN lead the effort on the these items and be added to the contract scope of work. 5 RECOMMENDATIONS 6 1.By motion, approve and authorize the City Manager to execute Amendment No. 3 to the Personal Services Agreement with NUVIS Landscape Architecture and Planning (NUVIS) for a contract augmentation in the amount of $288,299, for design of the Northwest Open Space Community Park Project. *The proposed contract amendment with NUVIS ($288,299) would bring the total NUVIS contract to $701,954. The remaining budget for the project ($2.9 million) is sufficient to cover costs for design and construction and no additional funding appropriation is needed. *The annual park maintenance cost is not included in the Fiscal Year 2017-18 operating budget. 6 7 7 7 NORTHWEST OPEN SPACE COMMUNITY PARK Q & A CITY COUNCIL PRESENTATION (March 21, 2017) 7