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17-0118_NUVIS LANDSCAPE ARCHITECTURE AND PLANNING_2nd Amd to Personal Services AgreementSECOND AMENDMENT TO PERSONAL SERVICES AGREEMENT THIS SECOND AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between the City of San Juan Capistrano ("City") and NUVIS Landscape Architecture and Planning, ("Consultant') is made and entered into, to be effective the 18th day of January, 2017, as follows: RECITALS: WHEREAS, City and Consultant have entered into a Personal Services Agreement dated June 3, 2014 to prepare Environmental Studies (CEQA), Plans, Specifications, Cost Estimates (PS&E) and provide Bidding and Construction Support for the Northwest Open Space Community Park Project (CIP 09209); and WHEREAS, City and Consultant have amended the terms of the Agreement through Amendment No. 1 to Personal Services Agreement dated September 20, 2016 to extend the contract completion date to December 31, 2016. WHEREAS, the City and Consultant desire to amend the terms of the Agreement as provided hereunder. AMENDMENT: NOW, THEREFORE, in consideration of the promises and mutual covenants contained therein, City and Consultant mutually agree to amend the Agreement as follows: A. Scope of Worm Section 1) This Agreement will amend the scope of work to be performed by the Consultant and shall consist of those tasks as set forth in Exhibit "A-1," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A-1" and those provisions contained within this Agreement, the provisions in this Agreement shall control. B. Contract Term Section 2 This Amendment will extend the contract completion date to July 30, 2018. C. Additional Compensation City hereby agrees to pay the additional sum of One Hundred Fifty Two Thousand Two Hundred and Four Dollars ($152,204) to Consultant for the services hereunder as set forth in Exhibit "A-1," attached and incorporated herein by reference. These services to the Agreement shall commence on the effective date of this Amendment. D. Entire Agreement This entire Agreement between the City and Consultant with respect to those services described herein and any other understandings, oral or in writing, are hereby superseded. All other provisions of the Agreement not amended hereunder shall remain in full force and effect. W Fcl APPROVED AS TO FORM: By: - Jam, JeOreallin—get,'City Attorney CITY OF SAN JUAN CAPISTRANO a s - • - ► • - i CONSULTANT By: P- / erry Cardoza, RLA, ASLA Executive Vice President NUVIS Landscape Architecture & Planning EXHIBIT "A-1" Preparation of Environmental Estimates ' for Description Conceptual Design Phase City of San Studies •rthwest Team NUVIS Landscape Juan Capistrano (CEQA) Space CommunityNo. Fee Schedule Civil/Survey and Plans, Specifications and 1' Geo Elec Irrig Env Cost 1' $ Site Visit $2,640 inc $2,850 $5,49_0 Site Documentation $2,700 $2,700 Design Workshop (2) $2,220 $2,220 Development of Interpretive Summa $0 Scoping Meeting $1,950 inc $1.950 Due Diligence $1,800 inc $1,800 Issues/Constraints $4,480 me $4,480 'Existing Plans $1.510 inc $1,510 Revisions to Conceptual Site Plan (signage, amenities, sustainability, landscaping) $8,520 $1,235 $9,755 Design Development of Panel Text $0 Design Development of Panel Template (2 sample layouts) $0 Preliminary Design and Layout of Panels $0 Preliminary Design and Layout of Six Direction Markers $0 _ Imager Research and License Fees $0 Phase 1 Cultural Resources Inventory Report Preparation $4,200 $4,200 CEQA Mitigated Negative Declaration $20,800 $20,800 Notice of Intent to Adopt a MND $1,050 $1,050 Final Initial Study/Mitigated Negative Declaration $6,400 $6,400 Notice of Determination $1,050 $1,050 Project Meetings with SJC/NUVIS for Env Documentation $3,000 $3,000 Construction Document Phase Records Research $1.160 $1,160 Topo rahpic Survey $4,220 $4,220 Prepare Base $17,582 $4,820 $22,402 Geotechnical Investigation $6,910 $6,910 Utility Research and Coordination $1,740 $3,040 $4.780 Off -Site Street Improvement Plan $7,510 $15,970 $23,480 Off Site Traffic Signing and Striping Plan $3,175 $3,175 Fire Master Plan $1,540 $6,140 $7,680 Preliminary Gradin Plan $8,870 $8,870 Precise Grading and Drainage Plan $17,750 $17,750 Erosion and Sediment Control Plan $3,360 $3,360 On-site Signing and Striping Plan $2,395 $2,395 On-site Sewer and Water Plan $4,935 $4,935 On -Site Electrical Service Plan $4,750 $4,750 Hydology & Hydraulics Report $3.490 $3:490 Storm Water Documents $8,950 $8,950 Signage Plan with Design Development Park Signage Details $12,140 $12,140 Structural Plans $0 Construction Layout Plan $10,500 $10,500 Landscape Plans $47.320 $47,320 Irrigation Plans $4,800 $_4,800 Technical Specifications and Contract Documents $4,730 $3,195 inc $7,925 Cost Estimates $3,090 $3,195 inc $6.285 Design Team/Governmental Agency Coordination (NUVIS: 14 Hrs Corp Princ+ 16 Hrs PM) $5,600 $5,180 $10.780 Reimbursables $1,000 $1,000 $2,000 Reversion of ExcellCaltrans RNV backto City $4.800 $4800 Project Management Fee This Phase $24,230 $24.230 Project Administration Fee This Phase $8,077 $8,077 Design Sub Total $172,0381 $104,483 $8,910 $3 985 $4 800 1 $39,350 $333 S68 Description Bidding & Construction Support Pre -Bid Conference Attendance $1,220 inc $1,220 Provide Clarifications, Details, Consultations, Addendums, Advice during Bid Phase $5,180 $2,300 $3.900 $11,380 Pre -Construction Meeting $1,320 $1,320 Plan Clarifications, Additional Details, Issue Bulletins, RFls, Review/Approve Shop Drawings, On-going Consultation durin2 Construction Phase $5,550 $3,360 $1,080 $3.680 $2,100 $15,770 Construction General Permit (CGP) Monitoring & Inspection $12,820 $12.820 Final Walk-Through/Punch List/Review As Builts $3,570 $2,530 $270 $6.370 Discovery and Treatment Plan Preparation for Construction Monitoring $0 Custom Art Fabrication and Site Finishing $0 Art Contigenc Fee $0 Cultural Resources Management Pian Preparation $2.900 $2.900 Preconstruction Resources Sensitivity Training $1,000 $1,000 Archaeological and Native American Daily Monitoring (by others) $0 Cultural Resources Monitoring (Geological Studies (2 days) $3,400 $3,400 Cultural Resources Monitoring Compliance Report (by others) $0 Design Team/Governmental Agency Coordination (NUVIS: 4 hrs Corp Princ + 3.5 hrs PM) $1,400 $1,400 Reimbursables $1,000 240 $1,240 Project Management Fee This Phase $15,950 $15,950 Project Administration Fee This Phase $5,317 $5,317 Construction Sub Total $40,507 $21260 $0 $1360 $3,680 $13,300 $80,087 Total Proposal Professional Fee 212,545 12d,735 $6,910 $7,335 $8,480 _V61,_650 413,6511 Conceptual pesi n Phase $25,820 Site Visit 8 8 $2,640 Site Documentation 6 12 $2,700 Design Workshop 2 12 $2,220 Development of Interpretive Summa _ $0 Sco in Meeting 4 6 4 $1.950 Due Diligence 4 6 $1,800 Issues/Constraints 4 8 12 6 $4,480 Existing Plans 4 6 _ $1,510 Revisions to Conceptual Site Plan (signage, amenities, .sustainability, landscaping) 6 12 18 24 $8,520 Design Development of Panel Text $0 Design Development of Panel Template 2 sample layouts) $0 Preliminary Design and Layout of Panels $0 .Preliminary Design and Layout of Six Direction Markers $0 Imager Research and License Fees $0 Phase 1 Cultural Resources Inventory Report Preparation $0 CEQA Mitigated Negative Declaration $0 Notice of Intent to Adopt a MND $0 Final Initial Study/Mitigated Negative Declaration _ $0 Notice of Determination $0 Project Meetings with SJC/NUViS for Env Documentation $0 Construction Document Phase $146,218 Records Research 8 $1,160 Too rah is Survey $0 Prepare Base $17,582 Geotechnical Investigation $0 Utility Research and Coordination 12 _ $1,740 Off Site Street Improvement Plan 4 8 18 24 _ $7,510 Cuff Site Traffic Signing and Striping Plan $0 Fire Master Plan 4 8 $1,540 Prelimina Gradin $0 PreciseGradin and Draina a Plan $0 Erosion and Sediment Control Plan $0 On-site Signing and Striping Plan $0 On-site Sewer and Water Plan $0 On -Site Electrical Service Plan $0 Hydology & Hydraulics Report $0 Storm Water Documents $0 Signage Plan with Design Development Park Signage Details 8 20 20 38 $12,140 Construction Layout Plan 12 24 40 $10,500 Landscape Plans 32 60 120 120 $47,320 Irri ation Plans _ $0 .Artist Plans $0 Technical S ecificaitons and Contract Documents 41 24 6 $4,730 Cost Estimates 2 4 12 4 $3,090 Design Team Gov. Coordination (14 hrs Corp Princ + 16 hrs PM) $5,600 Project Management Fee _ $24,230 Project Administration Fee $8,077 Direct Project Expense Allowance $1,000 Bidding & Construction Support $40,506 Pre -Bid Conference Attendance 4 4 $1,220 Provide Clarifications during Bid Phase 4 6 24 $5.180 Pre -Construction Meetin 4 4 $1,320 Plan Clarifications, Additional Details, Issue Bulletins, RFIs, Review/Approve Shop Drawings, On-going Consultation during Construction Phase 61 6 24 $5.550 Final Walk-Through/Punch List/Review As-Builts 6 18 $3,570 Discovery and Treatment Plan Preparation for Construction Monitoring $0 Cultural Resources Management Plan Preparation $0 Preconstruction Resources Sensitivity Trainin $0 Archaeological and Native American Daily Monitoring (30 days) $0 Cultural Resources Monitorin (Geological Studies 1 da _ $0 Cultural Resources Monitoring Compliance Report $0 Desi n Team Gov. Coordination 4 hrs Corp+ 3.5 hrs PM)__$1,400 Project Management Fee $15,950 Project Administration Fee $5.317 Direct Project Expense Allowance $1.000 Total Proposal Professional Fee $212,544 Total Hours 110 148 386 260 14 Total Cost $20,350 1 $23,680 $55,970 $31200 $980 PROJECT MANAGEMENT NUVIS approaches projects through practical analysis of the unique conditions associated with the particular location and program criterion. Design solutions are then tailored to the specific situation to ensure maximum effectiveness. Our project management process is predicated upon: • understanding, articulating and resolving specific project issues; • establishing and following a well-defined design statement; • innovative, creative analysis and alternative idea generation; and • intensive design team collaboration. Our initial charge will be to meet with the City through a Scoping Meeting in order to: • understand the project objectives and if any new information available; • determine project requirements; • develop a clear definition of design criteria and program objectives; • request/receive project documents to be provided by the City; and • prepare a detailed project design schedule. The Scoping Meeting will be attended by NUVIS, the City Project Manager, relevant departments as invited by the City, and NUVIS Team Subconsultants. We believe the key to the success of this project is effective and thorough communication between the City and design team to identify and resolve issues, thus allowing the necessary services to proceed quickly and efficiently. We understand that our responsibilities include not only answering the questions, but facilitating the process by determining what appropriate questions should be asked. This task includes coordination and interface including, but not limited to, meetings, telephone conversations, memos, faxes, voice mail, and email with community stakeholders, applicable governmental agencies' departments, and project design team. Initially, the meetings will establish the guidelines and specific criteria to direct the team's efforts. Thereafter, these meetings will provide a continuum to receive information, clarify input, inform staff of progress and direction, generate information and allow the Client the opportunity to review and comment on draft concepts and recommendations. These concerns, needs or alterations are addressed expeditiously, thereby keeping the progress of the work at a maximum. NUVIS will be responsible for maintaining the Project Design Schedule and work of all the members of the design team. NUVIS shall be available to the City for periodic meetings during the Construction Document Phase to update the City as to the project status and verify that the project objectives and milestones are being achieved by all parties. Deliverables: Project Design Schedule; Project Design Meeting Notes DESIGN DEVELOPMENT Based upon the approved concept plan and details, the plan will progress to Design Development level to further develop shape and character of the park's landscape into a detailed CAD plan. The Design Development level plans will include, but not limited to: • types and samples of signage; • photos/images of proposed site amenities to indicate design, textures, and colors; • refined planting plan; • conceptual landscape lighting plans with images to depict lighting concept and character; • hardscape and paving plans developed at an appropriate scale and include material selection as to type, color, and texture (for proposed horizontal and vertical elements) with an appropriate number of related conceptual landscape construction details. CONSTRUCTION DOCUMENT PHASE RECORDS RESEARCH As an extension of our data reconnaissance, Team NUVIS shall further research and obtain any, if not already obtained, existing plans for street, sewer, water, storm drain and dry utilities within the vicinity of the Project site including all relative information such as easements, right-of-ways, roadway centerlines, property lines, etc. Deliverable: Not applicable CONSTRUCTION LAYOUT PLAN Based upon the approved concept plan and the topographic survey and mapping, NUVIS will produce a Construction Layout Plan as the basis of design for all disciplines. Plan shall include all proposed improvement including, but not limited to roads, fences, walkways, shade structures, trails, hardscape items, site amenities, restroom building, signage etc. Deliverable: Construction Layout Plan LANDSCAPE PLANS Based upon NUVIS' data and site reconnaissance, NUVIS shall prepare a demolition and weed abatement plan for the project area which will be sensitive to those plant and tree materials which should remain protected in place and yet will target for removal all noxious and invasive weed and plant material. Based upon the approved concept planting plan, NUVIS will develop planting plans, legends, notes, details, and specifications for the project site. Plans will be designed using AutoCAD at 1 "-20' scale. The plant material selected will be based from a plant palette previously TECHNICAL SPECIFICATION AND CONTRACT DOCUMENTS Team NUVIS shall prepare technical specifications in MS Word format for all disciplines. Project specific edits with information received from the City in regards to dates, times, fees, and locations shall be made to the contract documents inclusive of the Bid Schedule and General & Special Provisions for bidding and construction in accordance with City format. A set of the specifications will be provided to the City for review and comment at 95% completion. Prior to notice to bid, one (1) hard copies and one (1) electronic copy on CD-ROM will be submitted. Deliverables: PDF and One (1) Hard Copy Technical and Contract Specifications for review at 95% and 100% completion. STATEMENT OF PROBABLE CONSTRUCTION COST NUVIS shall prepare a statement of probable construction cost to submit to the City to monitor the effect on the construction budget. NUVIS prepares such statement(s) on the basis of the materials specified on the drawings and our best professional judgment and experience with the construction industry. The statement represents assumptions and options of the construction market and contractors' methods of determining actual construction costs over which NUVIS has no control. NUVIS will prepare team documents and submit pdf file and one hard copy statement of probable construction costs relative to the bid item quantities for formal plan check by the City and applicable governing agencies at the 95% complete stage. Prior to notice to bid, one (1) hard copies and one (1) electronic copy on CD-ROM will be submitted. Deliverables: PDF and One (1) Hard Copy Statement of Probable Construction Cost for review at 95% and 100% completion BID & CONSTRUCTION SUPPORT BID PROCESS ASSISTANCE It is our understanding that the City will perform bid administration duties, including but not limited to, advertising for bid, preparing addenda, receiving and awarding construction bid. Although the City administrates the bid process, the NUVIS team is available for interpretation of plans and specifications; submitting information for addenda, reviewing bid proposals and assisting with the awarding of the construction contract. Deliverables: As needed Bid Phase RFI, RFC, addenda, and other information as needed. FIELD OBSERVATION Performance of field observation during construction establishes standards of acceptability. Duties would include but not limited to: • attendance at pre -construction conference; • respond to questions and interpret plans and specifications; • assisting in determining and processing change orders; EXCLUSIONS/EXCEPTIONS/ASSUMPTIONS NUVIS Our firm's professional liability insurance coverage requests that agreements for geotechnical investigation be handled separately between the City and geotechnical consultant. It is agreed that NUVIS has no responsibility for any geotechnical investigation. Signage plans do not include fees related to copywriting, illustration, image procurement. City shall be responsible for review of documents submitted and render decisions pertaining thereto in a reasonably prompt manner, so as to avoid unreasonable delay in the orderly progress of services. City shall be responsible for all plan check fees and building permits; review of documents submitted and render decisions pertaining thereto in a reasonably prompt manner, so as to avoid unreasonable delay in the orderly progress of services. The City shall pay for all costs associated with printing or advertising the project for construction bids. The City shall perform bid administration duties, including but not limited to, advertising for bid, preparing addenda, receiving and awarding the construction contract documents. The City shall perform construction administration/management responsibilities, including but not limited to, the preparation, approval, issuance of Certificates of Payment, Change Orders, and Final Notices, and providing daily construction inspection of the project. This work shall be in addition to the observation services provided by the consultant. The City shall provide daily construction inspection of the project and such costs will not be horned by the consultant. This work shall be in addition to the observation services provided by the consultant. EXCLUSIONS Items not specifically identified in the scope of service sections of this proposal are to be excluded from this work effort and would be considered additional services. Such services would include, but are not limited to, the following: • Structural Design • Geotechnical Reports • Traffic Control Plans • Right of Way Engineering • Construction Staking Services • Landscape and Irrigation Plans and Calculations • Traffic Signal(s) • Dry Utility Design and Utility Agency Coordination of new service requests • Boundary Research • Boundary Survey y O i O O n � N O O O I (n N 010 O N 0 0 1yQ 00 O O O 0 O n F .�. N N N 00 a 0 O 0 1p169 0 0 64,.lh 000 E9 69 69 n 7 r l a- 1� p0 h O ^ 69 O 69 O 69 O fH tD O (y 69 O O 69 69 T M W N M Qp .d pp O> O 69 r 01 OD r r_c0 O V'� 6y O M (D M M h Oi r O O (O N' (y. 6A !A 6R — r M N 1 M 00 M M �D' O N M N co �- dy vi M vs ; eH v► 1W. vl vs v) f9 v)I 69 r� M v) W u! +A r 6A y (q y O O O O C r m 0 69 0 0 6H.. U3 0 U3 OO 69' 69 O 69 O 69 O 69 O 2 (� 0 W. 0 0 64 619 O O U91 69 C O O 69 60316% O O O O OHO O O O b O O; O O p m V U. 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N V M M N co a' co a co co co (01 co M co a0 00 N . r' ice„ N U, r 40 I O O CL L N N '7 r r I N I N N u7 t m °r N w N N N N N r r (n (- N 6n, u) N 0 r (p c0 I O O N <O 4949 Vl �,t r �I a t O (D r N (O (D r N N r N N O N yj d II 6R O wgr Z v (D r.N r r r r rIr U')r r N r I N r � r rIr i August 10, 2016 Mr. Perry Cardoza Page 2 of 11 Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO M. SCOPE OF SERVICES Construction Document Phase 1. Supplementary Topographic Survey Stantec will supplement the aerial survey obtained during the conceptual phase of the project with a ground-based survey of improvements as follows: • Cross-sections every 50 -feet along Camino Capistrano, from the north side of Trabuco Creek to 1,200 -feet northerly thereof. • Evidence of utility location including utility covers, manholes, and lids. • Other features as deemed necessary for road design. We anticipate collecting approximately 500 topo points. This includes approximately 24 cross-sections. Typical cross-sections will include approximately 9 key features. 2. Prepare Base Plan Stantec will prepare a Base Plan of the Site (in AutoCAD), which will include a paper boundary, aerial topography, utilities and proposed improvements based on the approved conceptual plan. Stantec will use control points and incorporate information from an ALTA prepared for the City, and that has been provided to Stantec. This Base plan will then be distributed, for use, to all the other consultants. 3. Utility Research and Coordination Stantec will provide notification (by certified mail) and coordinate with utility companies regarding existing and future facilities, potential conflicts, relocations, etc. If necessary, relocations/adjustments of the existing utilities will be identified and coordinated with the appropriate utility companies. A copy of all notice's / correspondence shall be provided to the City for records. 4. Off -Site Street Improvement Plans Stantec will prepare off-site street improvement plans to construct a left turn pocket to the proposed Project. Stantec will provide a preliminary alignment plan for a right turn lane at the entrance to the park to show the impacts caused by the additional road widening and the treatment of the bike lane etc. Standard transition per Caltrans standards will be applied to Camino Capistrano widening. Street cross sections will be prepared at an interval of every 50 feet. Stantec assumes two plan sheets of improvement plans, at a Design with community In mind E0 August 10, 2016 Mr. Perry Cardoza Page 4 of 1 1 Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO areas, and other features shall be utilized to the extent possible to comply with water quality requirements for the treatment of storm water. Stantec will design the site such that no drainage will be discharged into the adjacent Trabuco Creek. Project design shall be performed in consideration of the South Orange County (San Diego Region) water quality and hydro -modification requirements as applicable. Risk level assessment / determination pertaining to construction and land disturbance activities under the Construction General Permit (CGP) shall also be performed during Project design. 9. Erosion Control Plan Stantec will prepare an Erosion Control Plan (ECP) for the site. The Precise Grading Plan will serve as the basis for the preparation of this plan. The ECP will be prepared based upon the City's standards, local erosion and sedimentation control standards and codes, and will be consistent with the State General Construction Permit program requirements. Stantec will include appropriate construction BMP's to meet agency standards. The ECP will consist of one layout sheet prepared at a scale of 1 "=40' and will be incorporated with the civil improvement sheets prepared for the Project. 10. On -Site Signing and Striping Plans Stantec will prepare an on-site Signing and Striping Plan for parking lot stall striping, ADA stall signing and striping, and access roadway signing and striping, to be included as part of the Precise Grading and Drainage Plan set. 11. On -Site Sewer and Water Plan Stantec will prepare sewer and water plans for the project. An existing sewer lateral exists from the line servicing the Swanner House. Stantec will provide a sewer connection from the proposed restroom to this existing lateral. A domestic water service will be provided from the existing main in Camino Capistrano. A fire line will be designed for the Project to bring in fire water for proposed fire hydrants. One detail sheet and one plan view sheet is assumed for this task. 12. Hydrology, Hydraulics Reports and Storm Drain Plans Stantec will prepare a rational method hydrology study for the proposed park site in accordance with the methodology and criteria as stated in the Orange County Hydrology Manual. The hydrology study will use the Orange County version of the AES software to perform rational method analyses for the computation of 10-, 25-, and 100 -year peak discharges. Discharges will be computed for all storm water concentration points depicted on the grading/improvement plans. Design with community In mind mr August 10, 2016 Mr. Perry Cardoza Page 6 of 11 Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO 16. Project Management, Coordination and Meetings Throughout the duration of the Project, Stantec will communicate with the City of San Juan Capistrano, the Project Team and other agencies as necessary to coordinate the design of the park improvements. Our Project Manager will attend up to 6 meetings with the Project Team and City's staff during progress of the design. A comprehensive quality control plan will be developed specifically for this Project as discussed later in this proposal. 17. Reversion of Excess Caltrans R/W back to the City Stantec will support the City efforts to reverse the excess Caltrans R/W back to the City of San Juan Capistrano. It is assumed that The City will approach Caltrans to start the process and that Caltrans will be agreeable to execute this transaction. We have assumed a total of 30 hours of our Project Manager time to coordinate with Caltrans in the execution of this task. Given that the right of way in question is defined in a Record of Survey prepared by another consultant, we do not anticipate having to prepare legal descriptions and exhibits for it. Stantec will provide three plan submittals to Nuvis. The 65% plan submittal will consist of the precise grading plans, erosion control plans, off-site street improvement plans, sewer and water plans, technical specifications, and the engineer's opinion of probable construction costs. The 95% plan submittal will consist of the precise grading plans; erosion control plan, off-site street improvement plans and sewer and water plans, technical specifications and the engineer's opinion of probable construction costs will also be submitted. Based on the City's 95% comments and requirements, Stantec will finalize the plans, specifications, and construction cost estimate. At final 100% submittal, Stantec will provide signed hard copies and electronic files for submittal to the City. Bidding and Construction Support 1. Engineering Support during Bid Process Stantec will attend a pre-bid conference and a pre -construction meeting. Stantec will respond to bid inquiries and will provide document drawings or specifications changes as required by Architect. Stantec will provide information required for addenda, and will assist with post -bid review and analyses on an as -needed basis. For proposal purposes, Stantec has assumed a total of 16 hours of staff time to support bid and negotiations activities. Design with community in mind August 10, 2016 Mr. Perry Cardoza Page 8 of 11 Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO SWPPP construction supervisor on recommended repairs and modifications to SWPPP due to the storm event. The storm event inspection will start the week of March 2, 2017 and will end during the week August 31, 2017. During this period, a maximum of eight (8) qualifying rain events are assumed for this task. Stantec will combine the pre- or post -storm inspections with the weekly site monitoring to minimize the number of inspections. If the storm events exceed the 8 storms assumed, Stantec will prepare a change order prior to performing the out of scope inspections. Deslgp with community in mind W) August 10, 2016 Mr. Perry Cardoza Page 10 of 11 Reference: OPEN SPACE COMMUNITY PARK, CITY OF SAN JUAN CAPISTRANO REIMBURSABLE TERMS Stantec will provide digital plots (*.pdf) of the civil design plan sheets to the Client to plot for plan check submittals to the governing agencies. Upon governing agency approval of the plans, Stantec will provide one set of original "wet signed" bond plans of the civil sheets for the permit set of plans. Any additional reimbursable expenses will be billed at cost plus 10%. EXCLUSIONS Items not specifically identified in the scope of service sections of this proposal are to be excluded from this work effort and would be considered additional services. Such services would include, but are not limited to, the following: • Structural Design • Geotechnical Reports • Traffic Control Plans Right of Way Engineering Demolition Plan • Construction Staking Services • Landscape and Irrigation Plans and Calculations Traffic Signal(s) • Dry Utility Design and Utility Agency Coordination of new service requests Boundary Research Boundary Survey Boundary Monumentation Record of Survey / Corner Record Legal Descriptions, Easement Descriptions Centerline and Right -of -Way Reestablishment: Stantec will NOT reestablish the centerlines and rights-of-way of Camino Capistrano, Trabuco Creek, or the Metro link/Amtrak railroad tracks. • No boundary survey of private or public property will be conducted. Stantec is excited to continue our successful teaming relationship with Nuvis to provide civil engineering services for this Project. We look forward to the opportunity to work with Nuvis and have the available resources to commit to the work immediately. Should you have any questions regarding this proposal, please contact Carlos Pineda at (949) 474-1401, ext. 205, or me at ext. 223. Regards, STANTEC CONSULTING SERVICES INC. Design with community In mind a 0� -MIXON 0� • EX 000 PARK P7CIl d 1 LOT W! ADJACENT 'Pj6F4(G,TABLES 'r f , .^AMENITIES RESTROOM (IM. 2W) W/ DRINKING FOUN-PAIN & STORAGE 7 CULTURAL VILLAGE ENTRY SIGN 2 HORSE HITCHING AREA & TRAIL: (2) HITCHING POST, (1) BIKE RACK AT SEPARATE AREA $ EXTENDED PAVED DRIVEWAY & ENTRY 3 CORPORATE AREA: (1) PICNIC PAVILION, (2) SHADE STRUCTURES, (9) PICNIC TABLES, Q ALL-IVEATHER SURFACE & SOIL CEMENT PARKING LOT (1) ADA PICNIC TABLE, (2) OUTDOOR BBQ W/ S' COUNTER & SINK & (l) BBQ SPIT BIOSWALE POND: (I) CORONNE SCULPTURE TRASH ENCLOSURE 5 EXPANDED CULTURAL GROUP AREA: SOCIAL GATHERING STONE, (10) METATE, (10) MANOS,BUS DROP-OFF -M (3) RAADAS, (6) INTERPRETIVE SIGNS, (4) DIRECTIONAL MARKERS, (6) MICHAS 0 ACCESS TO DOG PARK C6) AMPHITHEATER: 150 SEATS, (40) BOULDERS, (24) LOG SEATS, (3) RAMADAS, & CONCRETE - - - - I.I1vHTS OF WORK STAGE W/D.G. FINISH SITE PLAN - OPTION 1 'v NORTHWEST OPEN SPACE COMM -UNITY PARK 3�I I- YD MU?��,�o San Juan Capistrano, CA Ms. Taylor 2014-029 Table 1 - PROJECT SUMMARY August 10, 2016 Page 2 TASK SCOPE SCHEDULE DYA FEE (weeks)* HOURS Data Review and Review project and underground utility 1 Underground Service Alert information provided. Mark Task 2 locations 1 6 $940 (USA) Notification in the field and contact USA. Subsurface Hand auger 2 borings 5 feet deep, or refusal. 2 Exploration Perform 1 percolation test. Backfill borings 2 11 $1,640 with cuttinas. Laboratory Perform 4ymoisture content/dry density, 2 3 Testing index test (particle size analysis - #200 sieve, 3 1 $870 or Atterber limits) and 1 compaction. Analysis and Revise the 2014 report to include conclusions 4 Reporting and recommendations regarding borrow 4 22 $3,460 source suitability and percolation rate . TOTAL 4 40 $6,910 Note: * Time to complete after receipt of written notice to pLqqeed or site access is granted, whichever is longer. The fee and schedule presented in Table 1 are based on the following assumptions: • This scope of service is authorized within 90 days. • Encroachment permits are provided by others. • Access permit fees are paid by others. • All underground utilities are shown correctly on one set of plans described in Task 1. Note that sewer and storm drains are not included in the USA inventory. • Laboratory testing services will be provided by outside independent subconsultants/subcontractors. • The site is accessible during non -overtime hours. • Percolation test performed in general accordance with US Bureau of Reclamation 7310. • Soil and groundwater are not contaminated or hazardous. • Borings backfilled with cuttings. • One original and an electronic copy of the report will be provided. • Reviewing project plans and response to permitting agency review comments are not included. To provide written authorization to proceed, please sign the attached agreement or issue a mutually acceptable contract. We appreciate the opportunity to propose our services to you and look forward to working with you on this project. If you have any questions, please call. \\Dyaserver\data\datafls\PROJECTS\2014\2014-029\Proposal 8-10-2016\2016-08-10 proposal 14-065 - 2014-029 docx ATTACHMENT B AGREEMENT BETWEEN CLIENT AND DYA 1. Project number 2014-029 and this agreement contain the entire agreement between NUVIS, Inc. (Client) and DYA. Any prior agreements, promises, negotiation or representations not expressly set forth in this agreement are of no force or effect. Subsequent modifications to this agreement shall be in writing and signed by both Client and DYA. 2. Client agrees that if Client requests services not specified in the scope of services described in this agreement, Client will pay for all such additional services as extra services, in accordance with DYA's Schedule of Charges. 3. DYA's or Client's waiver of any term, condition or covenant shall not constitute the waiver of any other term, condition or covenant. DYA's or Client's waiver of any breach of this agreement shall not constitute the waiver of any other breach of the agreement. 4. If any term, condition, or covenant of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this agreement shall be valid and binding on Client and DYA. 5. Client acknowledges all reports, plans, specifications, field data and notes and other documents prepared by DYA are instruments of service, and shall remain the property of DYA and may be used by DYA without the consent of Client. 6. All fees and other charges due DYA will be billed monthly and shall be due at the time of billing. If Client fails to pay DYA within thirty (30) days after invoices are rendered, DYA shall have the right in its sole discretion to consider such default in payment a material breach of this entire agreement, and, upon written notice, DYA duties, obligations and responsibilities under this agreement may be suspended or terminated, In such event, Client shall promptly pay DYA for all outstanding fees and charges due DYA at the time of suspension or termination and reasonable suspension of termination costs or expenses. Client agrees to pay a monthly late payment charge, which will be the lesser of one and one-half percent (1-1/2%) per month or a monthly charge not to exceed the maximum legal rate, which will be applied to any unpaid balance commencing thirty (30) days after the due date of the billing. 7. Client agrees that in accordance with generally accepted construction practices, the construction contractor and construction subcontracts will be required to assume sole and complete responsibility for job site conditions during the course of construction of the project, including safety of all persons and property, and that this requirement shall apply continuously and not be limited to normal working hours. Neither the professional activities of DYA nor the presence of DYA employees or subconsultant at a construction site shall relieve the contractor and its subcontractors of their obligations, duties and responsibilities. 8. DYA makes no warranty, either expressed or implied, as to its findings, recommendations, plan, specification, or professional advice except that the services were performed pursuant to generally accepted standards of professional practice in effect at the time of performance. 9. Client agrees to limit the liability of DYA, its principals, employees, and subconsultants, to Client and all third parties, for any claim or action arising in tort, contract, or strict liability, to the sum of $25,000 or two times DYA's fee, whichever is greater. Client and DYA acknowledge that this provision was expressly negotiated and agreed upon. \\Dyaserver\data\dataHs\PROJECTS\2014\2014-029\Proposal 8-10-2016\2016-08-10 proposal 14-065 - 2014-029,docx P.O. Box 4107 Irvine, California 92612-4107 949.387.8476p1f CD DESIGN GROUP CA LICENSE #E-7338 May 26, 2016 San Juan Capistrano Northwest Open Space Community Park Scope of Work: Conceptual Design: Integrate key design elements as directed by City, Community, and Landscape Architect and as approved by City into a harmonious aesthetic incorporating energy efficient, vandal and corrosion -resistant LED luminaires designed with emphasis on ecological integration and site intimacy. Emphasis shall include safety, security, and heightened dramatic effect. Construction Documents: Electrical construction documents and specifications shall include all information necessary for a complete and constructible, code compliant electrical system incorporating all approved elements of Conceptual Design including the following: 1. Utility Coordination for new site Electrical service and switchgear. 2. Corporate picnic area power and illumination design. 3. Power provision for prefab Restroom building. 4. Parking area lighting and controls with performance photometric calculations. 5. Water fountain and sculpture underwater lighting, filter pump power provision. 6. Specimen tree uplighting throughout parksite for dramatic, intimate effects. 7. Weatherproof power provision at circular amphitheater. 8. Ingrade uplighting at cultural gathering features. 9. Entry monument sign illumination. 10. State of California Energy Compliance Documentation (Title 24) Bid Assistance: Review bids for conformation to Construction Documents and Specifications. Construction Administration: On-site construction field evaluations at 25, 50, 75, and 100 percent milestones. Change order constraints and oversight for cost containment. Normal telephone calls and email communication during construction. Project Schedule: As Electrical Engineers, we work in conjunction with the Landscape Architect to coordinate efforts through daily interfacing, and such is our 15+ year relationship with NUVIS. Insofar as we are bound to the autocad Civil and Landscape Architectural drawings, on projects of this scope, we develop requisite details, standards, and specifications concurrently while the Civil and Landscape Architectural base plans are finalized and approved. As such, our production of Electrical plans meets with minimal delay. Consequently, our schedule closely mirrors the Prime. sweeney + associates :s+a ---..d July 1, 2016 This is an agreement for services to be performed, upon receipt by the consultant of signed agreement, one fully executed copy will be returned to the client. Should any of the information shown hereon not be in accordance with the client's understanding, the client should immediately advise the consultant. Client: NUVIS Landscape Architecture Project Northwest Open Space Community Park E Description: San Juan Capistrano, California 0 Client 3151 Airway Avenue, Suite 1-3 Client's Job No.: N/A r v Address: Costa Mesa, CA 92626 v Telephone: (714) 754-7311 Attention: Mr. Perry Cardoza = Facsimile: (714) 754-7346 E-mail Address:cp ardoza@nuvis.net 3 a The client and the consultant for mutual consideration herein set forth, and agree as follows: 0 A. Consultant agrees to perform the following services: Provide irrigation consulting and design services for the above referenced project. The project is the design o of landscape irrigation systems for a 3.2 -acre open space park within an existing 13.5 -acre open space area o o in San Juan Capistrano, California. The project shall be designed using AutoCAD drafting software on no O Y V7 o o more than two (2) sheets of drawing at 1" = 20' scale, not counting those required for the legends, details, _ v o notes and calculations. The client shall provide all digital base information including base sheets, planting q O C P m 3 N plans, grading plans, utility plans and title blocks with planting sheet set-ups. The client shall provide an e - transmit of their planting plans (including the required hydrozone plan) as AutoCAD drawings so as to include all required x -reference drawings, image files and plotting ctb files. The fee proposal assumes thato N an irrigation design submittal package shall be provided by the consultant at the various stages of the design and are specified below. Additional submittals (other than direct municipal agency irrigation plan check IR revisions) and other design phases (schematic design, design development, tender documents, permitting LL sets, etc.) are excluded from this scope of work and fee proposal. ; a 0 r This scope of work and fees is based on the plans provided by the client on May 3, 2016. The fee assumes that „ m oQ 2 there are no "over structure" planting areas or green roofs to be irrigated in the scope of work. The fee also p 0 o= 7 ';oIn assumes that there will not be any pump station design required for the project. The scope of work, as described in the RFP, shall be defined as the following: Conceptual Design Phase — The RFP does not include any irrigation design services. The consultant shall not o provide any irrigation deliverables during this phase of the design. m N Y Construction Document Phase - The consultant shall provide detailed plans, specifications and calculations o d for the proposed irrigation system required for plant growth and maintenance. Plans shall include pressure m A loss calculations, points of connection, meter sizes, backflow devices, mainline, lateral lines, head layout,o A E N co controller locations and flow calculations. The irrigation shall comply with AB 1881 and the City's Water ` °� Efficient Landscape ordinance requirements. The City staff, for incorporation into the design plans, shall 5 " '" o specify standard irrigation products, materials, and installation requirements to include drip irrigation systems. The consultant shall attend a single (1) pre -design meeting on site with the City staff to determine N the existing conditions and discuss all City requirements. The consultant shall coordinate with the project civil engineer for water and electrical sources. No additional meetings have been included in this scope of E work and fee. The fee assumes that there will be no more than three (3) submittals of the construction o document irrigation drawings (65%, 95% & 100%). The irrigation deliverables shall include AutoCAD drawing � r e a files (using AutoCAD e -transmit), PDF plots of the drawings and specifications in book form as a Word E c document in CSI format. o R co _ 3 In Bidding and Construction Phase - The consult shall provide construction administration services in the form of the review and written comments on contractor materials submittals and answering of irrigation related RFls. The consultant shall review and provide written comment on the contractor's irrigation as -built record drawings. No field verification of as -built drawing accuracy or any AutoCAD drafting of the contractor's field as -built drawings is included. The consultant shall provide field observation services during Northwest Open Space Community Park - p03 Page 1 of 2 '`►��� CHAMBERS /O1 GROUP July 7, 2016 (62423) Perry Cardoza NUVIS 3151 Airway Ave., Suite J3 Costa Mesa, CA 92626 SUBJECT: PROPOSAL FOR ENVIRONMENTAL STUDIES FOR THE REVISED NORTHWEST OPEN SPACE COMMUNITY PARK PROJECT LOCATED IN THE CITY OF SAN JUAN CAPISTRANO, ORANGE COUNTY Dear Mr. Cardoza, Chambers Group, Inc. (Chambers Group) submits this scope and cost proposal to provide environmental services for the Northwest Open Space Community Park Project (Project) located in the City of San Juan Capistrano in Orange County. This proposal assumes the alternative approved at the May 3, 2016, City Council Meeting will be the Project alternative moving forward. Based on this alternative, the project area has decreased in comparison to the original Project plan design. As such, portions of the administrative draft CEQA document previously prepared for this project in January 2015 will need to be modified to reflect the current project description. This proposal also assumes the 2004 Revision of the City of San Juan Capistrano Local Guidelines for Implementing the California Environmental Quality Act (CEQA) is the most current version of the guideline. It is understood that the existing Swanner House and orchards listed on the National Register of Historic Places and City's Inventory of Historic and Cultural Landmarks are not a part of this Project, but will continue to be taken into consideration during the planning process. Based on the RFP, this proposal assumes the CEQA document will be a Mitigated Negative Declaration (MND). Ms. Lisa Louie will be the Project Manager (PM) for Chambers Group. Mr. Charles Cisneros, a qualified cultural resources specialist and Registered Professional Archaeologist (RPA) will serve as cultural lead and will be supported by architectural historian Joel Levanetz. Mr. Levanetz is a registered member of the American Institute of Certified Planners (AICP) and has exemplary experience with projects involving properties listed on the National Register and the California Register of Historical Resources. Ms. Meghan Directo will serve as the lead environmental planner. Ms. Heather Clayton will serve as the lead biologist. Additional staff will provide support, as necessary. SCOPE OF WORK This Scope of Work includes the preparation of the CEQA environmental document along with the remaining technical studies (i.e., cultural) required for completion of the environmental process for this project based on the current project alternative approved at the May 3, 2016, City Council Meeting. The following paragraphs describe the various tasks included in the scope of work. SANTA ANA LOS ANGELES REDLANDS SAN DIEGO EL CENTRO CORPORATE OFFICE 5 Hutton Centre Drive, Suite 750 1 Santa Ana, California 92707 949.261.5414 714.545.2255 www.chambersgroupinc.com Perry Cardoza July 7, 2016 Page 3 assumes that NUVIS and/or the City will provide project details necessary to develop a detailed project description, including construction equipment, equipment usage details, and methods, to conduct proper analysis. For the purposes of this proposal, the lead agency responsible for compliance with CEQA is understood to be the City. Chambers Group will prepare a Draft Initial Study/Mitigated Negative Declaration (IS/MND) for the Project in compliance with CEQA. The IS/MND will be prepared using the most recent version of the IS Environmental Checklist Form suggested in the CEQA Guidelines Appendix G or City preferred format, which would be provided to Chambers Group. The IS/MND will contain a description of the proposed Project, which will include the location of the Project and a discussion of the environmental setting. The IS/MND will analyze the potential for environmental impacts and provide an explanation for all checklist answers, detailing how the IS/MND conclusions were reached. For environmental impacts that exceed the significance thresholds established in the CEQA IS Environmental Checklist Form, Chambers Group will identify mitigation measures designed to reduce significant impacts. A determination will be presented as to whether the mitigation measures will reduce the impacts to a level of insignificance. The environmental evaluation section will provide detailed analysis and discussion of those environmental topics deemed "Potentially Significant Impact" and "Potentially Significant Impact Unless Mitigated." Based on current preliminary project information, this proposal assumes that all potentially significant impacts identified will be mitigable. The environmental factors outlined in the CEQA IS Checklist include: Aesthetics * Agricultural Resources 14 Air Quality Biological Resources Cultural Resources Geology and Soils Greenhouse Gas Emissions Hazards and Hazardous Materials * Hydrology and Water Quality Id Land Use and Planning Mineral Resources * Noise * Population and Housing ■ Public Services • Recreation a Transportation and Traffic • Utilities and Service Systems • Mandatory Findings of Significance including Cumulative Impacts The previously prepared IS/MND includes the existing setting in the Project area and identify applicable federal, state, and local rules, regulations, and standards; the existing setting section will not change except for text specifically related to the project description. CHAMBERS /I1'' GROUP Perry Cardoza July 7, 2016 Page 5 Chambers Group will provide electronic master copies and one reproducible hard copy of the document to NUVIS/the City. Chambers Group will provide copies of the document as required for submittal to the Office of Planning and Research State Clearinghouse for the distribution of the public review document to the appropriate agencies, up to 15 hard copies in one mailed package, as well as copies of the document on compact disc (CD) to other document recipients identified by the City, up to 25 recipients. All other mailing list recipients will receive a copy of the notice of intent only (Task CD -4 of this proposal). The City will be responsible for newspaper notices and online/website posting. Chambers Group assumes the City will prepare and provide the mailing list of all owners and occupants of adjacent properties to the Project and any additional interested parties to distribute the Draft IS/MND for Public Review. Deliverables: One electronic copy of the Draft IS/MND in Microsoft Word and PDF format. One unbound, single -sided, hard copy of the Draft IS/MND for Public Review and one electronic master copy of the document in both Microsoft Word and PDF format for reproduction. Task CD -4: Notice of Intent to Adopt a MND Chambers Group will prepare a Notice of Intent (NOI) in order to give sufficient notice to the public, responsible agencies, trustee agencies, and the County Clerk. Per State CEQA Guidelines, the notice will contain a brief project description and its location; the starting and ending dates for the review period during which the City will accept comments; the date, time, and place of any scheduled public meetings and/or hearings; and the address where the copies of the MND are available for public review. The notice will be prepared once Draft IS/MND revisions have been completed and the Public Review Draft IS/MND is ready for distribution. Deliverables: One electronic copy of the Notice of Intent. Task CD -S: Final Initial Study/Mitigated Negative Declaration After the 30 -day public circulation of the Draft IS/MND, Chambers Group will prepare the Final IS/MND for review by City staff. Responses will be prepared for all comments received during the public review period. Chambers Group will respond to a maximum of 30 substantive comments regarding the adequacy of the document, but does not include providing any additional studies as a response that are not already identified in this proposal. The Final IS/MND will be revised as necessary to reflect any comments received during the public review period, including comments by City staff. Chambers Group will coordinate with the City prior to responding to any comments in order to prioritize and organize the response to comments. The Final IS/MND will include an Appendix section that contains all official documents related to its processing including the "Initial Study," "Notice of Intent to Adopt a Negative Declaration," and "Notice of Determination." This proposal assumes that an EIR level document would not be required following the Public Review Period. Chambers Group will prepare and submit an electronic copy of the Screencheck Final IS/MND to the City for their review. Chambers Group assumes one review by the City during preparation of the Final IS/MND. Following receipt of City comments on the Screencheck Final IS/MND, Chambers Group will prepare and submit the Final IS/MND in one reproducible hard copy and one electronic master copy. This proposal "---CHAMBERS Perry Cardoza July 7, 2016 Page 7 would be provided separately from this scope on a time -and -materials basis with hourly rates from the Fee Schedule in Attachment 2. Chambers Group also assumes attendance to up to 4 of the 12 biweekly construction meetings on site to review construction progress from an environmental perspective. The biweekly meetings are assumed to be with the City, the City's Project Construction Manager and contractors, and NUVIS. This task assumes each biweekly meeting attended would be up to 2 hours in duration and only the Lead Archaeologist would participate. This task will be scheduled as meetings are requested. Additional meetings or participation by additional staff would be provided separately from this scope on a time -and -materials basis with hourly rates from the Fee Schedule in Attachment 2. Deliverables: Summary notes of each meeting attended. Task BCS -2: Bidding Process Consultation Chambers Group will be available to provide any clarifications, details, consultation, addendums, and advice to the City regarding environmental issues or concerns. This task assumes up to 6 hours each for the Chambers Group Project Manager and Lead Archaeologist, and 2 hours each for the Lead Biologist and Lead Architectural Historian to provide consultation during the bidding process, as needed. Deliverables: Summary notes of each meeting attended. Task BCS -3: Cultural Resources Management Plan Preparation Due to the cultural sensitivity of the project area, a Cultural Resources Monitoring Plan (CRMP) will be prepared. The plan will be drafted by Chambers Group and will incorporate a review of relevant documents and compliance monitoring. This document is to be drafted prior to monitoring efforts and adhere to any final mitigation measures developed for the project. This CRMP will specify the process to be followed to ensure that any resources and significant cultural materials encountered are properly identified and treated during ground disturbance activities at the Project site. The CRMP would include specific provisions for monitoring and data recovery, as well as delineate the procedures to be followed in the event that intact resources are identified, including any unexpected discovery of human remains. The plan also provides for resource discovery by stipulating field procedures, methods and rationale for assessing resource significance, and curation procedures if artifacts or other resources materials are collected. The preparation and implementation of a CRMP will help to minimize construction delays due to the possible discovery of significant resources. The draft CRMP will be provided in electronic format for review by NUVIS and/or City personnel. It is assumed that one round of comments from NUVIS and/or the City will be incorporated into the final CRMP. One electronic copy of the final CRMP will be provided. Deliverables: One electronic copy each of the draft and final Cultural Resources Management Plan (CRMP). Task BCS -4: Preconstruction Resources Sensitivity Training Chambers Group will provide a qualified archaeologist to prepare a project -specific training program and affiliated materials/handouts. The qualified archaeologist will meet with the contractor and the Project Lead during the contract orientation to formally notify the contractor of the archaeological issues present and the CHAMBERS /l#ti` GROUP Perry Cardoza July 7, 2016 Page 9 T;ir,k SCS -7- Cultural Resources Monitoring Omitted per City request Following completion of monitoring of the Project's subsurface construction activities, Chambers Group will provide a comprehensive monitoring report addressing the results of the monitoring efforts for archaeological resources. The monitoring report will include: (1) discussion of the monitoring activities; (2) discussion of positive findings (if applicable); (3) a discussion of the significance of any resources and/or artifacts identified during monitoring, if applicable; and (4) an inclusion of an appended, itemized inventory of the specimens collected for preparation for curation (if applicable). The draft report will be provided in electronic format for review by NUVIS and/or City personnel. It is assumed that one round of comments from the City will be incorporated into the final report. One electronic and one hard copy of the final report, including appendices, will be provided. Deliverables: Draft and Final Cultural Resources Monitoring Compliance Report. ESTIMATED COSTS The services described in each task will be performed on a Time and Materials, Not -to -Exceed basis. The total estimated cost and breakdown of cost by task are provided in Attachment 1. The Schedule of Hourly Rates/Fee Schedule also is included in Attachment 1. The estimated costs provided in Attachment 1 do not include the costs of the Optional Tasks identified below. These Optional Tasks below are not a part of the current proposal scope and individual task needs will be dependent upon the progress of the project. A separate scope and estimated cost for each Optional Task will be provided upon request. ASSUMPTIONS Chambers Group assumes the conceptual project alternative approved at the May 3, 2016, City Council Meeting will be the Project that moves forward. g Chambers Group assumes that we will be notified within one week prior to the anticipated preconstruction training/meeting in order to mobilize the appropriate staff and gather preliminary field data. ■ This scope of work does not include updates to the technical content of the cultural resources technical reports (i.e., survey report) or any additional literature review. Does not include a pedestrian survey of cultural resources based on any changes to the project boundary since the initial cultural resources report was prepared. x This SOW does not include archaeological data recovery, laboratory and/or analysis, curation, and/or repository of artifacts. Should these services be determined necessary, Chamber Group will provide a separate scope and cost for these services. ■ Monitoring will occur on a daily basis assuming up to thirty (30) 8 -hour work days for an archaeological monitor and thirty (30) 8 -hour work days for a Native American monitor. Should additional days be determined necessary, Chambers Group will provide a separate scope and cost for these services. Mr �. -CHAMBERS s 10 GROUP Perry Cardoza July 7, 2016 Page 11 m Except as expressly provided to the contrary in the City's contract and/or in the contract with NUVIS, Chambers Group's Terms and Conditions shall apply and are available upon request. AUTHORIZATION This letter was prepared by Chambers Group solely for your internal use in evaluating Chambers Group's business proposal and deciding whether or not to contract with Chambers Group to perform the services described above. Chambers Group considers the pricing and other business information the property of Chambers Group. This proposal and the information contained herein shall not be used for any purpose other than as specifically stated and shall not be disclosed to any other party without Chambers Group's written consent. If this scope of work and cost meet your satisfaction, please execute one copy of this letter and return it to Chambers Group as our authorization to begin work. This scope of work will be performed under the terms and conditions specified in the Chambers Group Commercial Terms and General Conditions, or as specifically identified in the project contract with the City. Please call me at (949) 261-5414 ext. 7289 if you have any questions or comments regarding this proposal. Sincerely, CHAMBERS GROUP, INC. Vr Lisa Louie Senior Project Manager Attachments Attachment 1- Estimated Costs and Fee Schedule Attachment 2 - Estimated Project Schedule Authorized by: NUVIS Perry Cardoza Executive Vice President CHAMBERS 'rll�' GRDUP Attachment 2. Estimated Project Schedule Northwest Open Space Community Park Project City of San Juan Capistrano, Orange County - (M(:I III J/111 I)[Sf(I[\� ['I CSI � •,R, (�(-U11i�l f��`I I'I{/�,`;I l/�.`�[<S (YI Task CD -1: Site Visit and Site Documentation with NUVIS and -Estimated City of San Juan Capistrano 1 Day Task CD -2: Phase I Cultural Resources Inventory Report onsite Pre -Construction Meeting, Preparation 1.5 Weeks Task CD -3: Draft Initial Study/Mitigated Negative Declaration 4 Weeks Task CD -4: Notice of Intent to Adopt a MND 1 Week PUBLIC COMMENT PERIOD 30 Days Task CD -S: Final Initial Study/Mitigated Negative Declaration TBD Task BCS -3: Discovery and Treatment Plan Preparation for 3 Weeks Task CD -6: Notice of Determination Within 5 Days after City approval of Final IS/MND (assumes about 3 Task BCS -4: Cultural Resources Management Plan Preparation weeks for approval) Task CD -7: Project Meetings with City of San Juan Capistrano Includes up to three and NUVIS coordination/progress meetings for a duration of up to two hours each CSI � •,R, (�(-U11i�l f��`I I'I{/�,`;I l/�.`�[<S (YI *This schedule is dependent upon the assumptions in the scope of work and does not account for schedule differences based on finding sensitive resources onsite Chambers Group, Inc. Tasks Duration Task BCS -1: Pre -Bid Conference and Meetings Includes onsite Pre -Bid Meeting, onsite Pre -Construction Meeting, and 4 of the 12 biweekly onsite construction meetings for four hours in duration each Task BCS -2: Bidding Process Consultation TBD Task BCS -3: Discovery and Treatment Plan Preparation for Construction Monitoring 5 Days Task BCS -4: Cultural Resources Management Plan Preparation 1.5 Week Task BCS -5: Preconstruction Resources Sensitivity Training 2 Days (includes up to a task total of 8 hours onsite training) Task K-5-6-ive-AeriDaily Monitoring (30 days) A� ns i"ded Task BCS -7: Cultural Resources Monitoring (Geotechnical Studies) (2 days) As Needed Task HCS -R- C a��nnn>,raulr 1 C lAl,esa4c *This schedule is dependent upon the assumptions in the scope of work and does not account for schedule differences based on finding sensitive resources onsite Chambers Group, Inc.