16-0920_TAYLOR TENNIS COURTS, INC_Agenda Report_D13TO:
FROM:
SUBMITTED BY:
PREPARED BY:
DATE:
SUBJECT:
Honorable Mayor and Members of the City Council
~n Siegel, City Manager
Steve May, Public Works and Utilities Director)-~
Paul Meshkin, P.E., Senior Civil Engineer~
September 20, 2016
9/20/2016
013
Consideration of a Resolution and Notice of Completion for the
Camino Capistrano Athletic Arena Court Resurfacing Project,
(Taylor Tennis Courts, Inc.) (CIP 15304)
RECOMMENDATION :
By motion,
1. Adopt a Resolution declaring the work to be completed pursuant to the plans and
specifications for the Camino Capistrano Athletic Arena Court Resurfacing
Project, by Taylor Tennis Courts, Inc. (CIP 15304); and,
2. Direct the City Clerk to process recording of a Notice of Completion for the
project; and,
3. Authorize staff to release the project retention in the amount of $2,499.75 thirty-
five days after recordation of the Notice of Completion.
EXECUTIVE SUMMARY:
Construction work has been completed for the Camino Capistrano Athletic Arena Court
Resurfacing Project (Location Map Attachment 1 ). The work was completed to the
satisfaction of the Public Works and Utilities Director and is ready for acceptance and
recordation of a Notice of Completion. On April 19, 2016, the City Council awarded a
construction contract to Taylor Tennis Courts, Inc. in the amount of $48,970. One
contract change order was issued during construction in the amount of $1,025.
Construction was completed on July 7, 2016, with the final construction cost being
$49,995. Staff recommends that the City Council adopt a resolution declaring the work
completed as to plans and specifications (Attachment 2), and direct staff to record the
Notice of Completion (Attachment 3) and release the retention in the amount of
$2,499.75 thirty-five days after the Notice of Completion is recorded .
City Council Agenda Report
September 20, 2016
Page 2 of 3
DISCUSSION/ANALYSIS :
The project scope included resurfacing of the tennis and basketball courts, removal of
the existing carpet and padding at the soccer court, and repairing the concrete surface
and applying two coats of acrylic material in lieu of installing new carpet and padding.
The Project scope also included installation of windscreens at the tennis courts. The
Public Works and Utilities Director accepted the work as complete pursuant to the plans
and specifications for the Project on July 7, 2016. Once the Notice of Completion is
recorded, a one year warranty period for the project will commence. The one year
warranty will cover any construction deficiencies that might become evident. If there are
no defects or warranty issues during this one year period, then staff will recommend that
the City Clerk release the Construction Performance and Materials Bonds.
FISCAL IMPACT:
The total approved construction budget, which includes a 25% contingency, was
$61 ,212. The final construction cost, including one contract change order, was $49,995.
The remaining balance of $11,217 will be returned to the Facilities Operations Fund
balance.
ENVIRONMENTAL IMPACT:
This construction project was reviewed in accordance with the California Environmental
Quality Act, and It was been determined that the Project is categorically exempt from
environmental review pursuant to CEQA Guidelines Section 15301 (Class 1 ). However,
this action of declaring the project to be complete is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Section 15060(c)(3) of CEQA
Guidelines because the activity is not a project as defined in Section 15378 of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, and the action
has no potential for resulting in physical change to the environment, directly or
indirectly.
PRIOR CITY COUNCIL REVIEW:
• On April 19, 2016, the City Council Awarded a Construction Contract for the
Camino Capistrano Sports Court Resurfacing Project to the lowest responsive
bidder, Taylor Tennis Courts, Inc., in the amount of $48,970.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
• On November 16, 2015, the Project was presented to the Parks, Recreation,
Senior, and Youth Services Commission.
• On March 21, 2016, a project update was presented to the Parks, Recreation,
Senior, and Youth Services Commission.
City Council Agenda Report
September 20, 2016
Page 3 of 3
NOTIFICATION:
Taylor Tennis Courts Inc .
ATTACHMENTS:
Attachment 1 -Location Map
Attachment 2 -Resolution
Attachment 3 -Notice of Completion
Project Location ]
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ATTACHMENT 1
RESOLUTION NO. 16-09-20-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE CAMINO
CAPISTRANO ATHLETIC ARENA COURT RESURFACING PROJECT,
BY TAYLOR TENNIS COURTS, INC. (CIP 15304)
WHEREAS, on the 15th day of April 2016, the City of San Juan
Capistrano entered into a contract with Taylor Tennis Courts, Inc. 31441 Santa
Margarita Pkwy Suite A-158, RSM, CA 92688 for the Camino Capistrano Athletic
Arena Court Resurfacing Project; and,
WHEREAS, the Public Works and Utilities Director has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
San Juan Capistrano, does resolve as follows:
2016 .
ATTEST:
SECTION 1. That the work required to be performed by said Contractor
has been completed.
SECTION 2. That the total cost of said work is $49,995
SECTION 3. That the work is hereby accepted and approved .
SECTION 4. That the City Clerk is directed to forward forthwith a Notice
of Completion to the County Recorder of the County of
Orange for Recording.
PASSED, APPROVED, AND ADOPTED this 20th day of September
Pam Patterson, Esq. Mayor
Maria Morris, City Clerk
Attachment 2
RECORDED AT REQUEST OF AND
RETURNED TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Maria Morris, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano
to Taylor Tennis Courts, Inc. 31441 Santa Margarita Pkwy Suite A-158 RSM, CA 92688 for the Camino
Capistrano Athletic Arena Court Resurfacing Project(CIP 15304).
That the said work completed on July 7, 2016, by said company according to plans and specifications,
and to the satisfaction of the Public Works and Utilities Director of the City of San Juan Capistrano, and
that said work was accepted by the City Council of the City of San Juan Capi stran o as owner, 32400
Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meetin g thereof held on the 20th day
of September 2016, by Resolution No. 16-09-20-XX
That upon said contract, the Philadelphia Indemnity Insurance Company was the surety for the bonds
given by the said company as required by law.
Dated at San Juan Capistrano this 20th day of September 2016.
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SAN JUAN CAPISTRANO
ss
Maria Morris, City Clerk
City of San Juan Capistrano
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the foregoing Notice of
Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be
recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 20th day of September 2016.
Maria Morris, City Clerk
City of San Juan Capistrano
Attachment 3