17-0125_ANDERSON PENNA PARTNERS, INC._Professional Services AgreementCITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of \).J\.~y 'd .s-, 20 \:::j-by and
between the City of San Juan Capistrano, a municipal &lr'Poration organ ized and operating
under the laws of the State of California with Its principal place of business at 32400 Paseo
Adelanto, San Juan Capistrano, CA 92675 ("City"), and Anderson-Penna, Inc. with its principal
place of business at 3737 Birch Street Suite 250 Newport Beach, CA 92660 (hereinafter
referred to as ~consultant"). City and Consultant are sometimes individually referred to as
"Party• and collectively as "PartiesD in this Agreement.
RECITALS
A City is a public agency of the State of California and is in need of professional
services for the following project:
Southbound Camino Capistrano Pavement Rehabilitation Project at 1-5 FWY Off-Ramp
(hereinafter referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A"
2. Compensation .
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B.·
b. In no event shall the total amount paid for services rendered by
Consultant under this Agreement exceed the sum of $ 23,882 (Twenty three thousand eight
hundred eighty two dollars). This amount is to cover all printing and related costs, and the
City will not pay any additional fees for printing expenses. Periodic payments shall be made
within 30 days of receipt of an invoice which includes a detailed description of the work
performed. Payments to Consultant for work performed will be made on a monthly billing basis .
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal
consultations with the other party indicate that a change is warranted, it shall be processed In
the following manner: a letter outlining the changes shall be forwarded to the City by Consultant
with a statement of estimated changes in fee or time schedule. An amendment to this
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Agreement shall be prepared by the City and executed by both Parties before performance of
such services, or the City will not be required to pay for the changes in the scope of work. Such
amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during
the contract period and for four (4) years from the date of final payment under the contract for
inspection by City .
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall
commence performance upon receipt of written notice from the City to proceed ("Notice to
Proceed"). Consultant shall complete the services required hereunder within 30 Calendar days
The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not
limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and
other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;
sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law .
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cai/OSHA requirements.
b . If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all pennlts required of Consultant by federal, state and local regulatory agencies.
c . If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8. Standard of Care
Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
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9. Assignmen t and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination . Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consul tan t
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City . The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. I nsu rance . Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract
until it has secured all insurance required under this section .
a. Commercial General Liability
(i) The Consultant shall take aut and maintain, during the
performance of all work under this Agreement, in amounts not less than specified herein,
Commercial General Liability Insurance, in a fonn and with insurance companies acceptable to
the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Farm CG 00 01) or exact equivalent.
(iii) Commercial General Llability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Contract
(B) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liabilily exclusion for claims or suits by one
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insured against another; (3) products/completed operations liability; or (4) contain any other
exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees,
agents and City designated volunteers additional insured status using ISO endorsement forms
CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily Injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and
with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv} Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the prov1s1ons of
Section 3700 of the California Labor Code which requires every employer to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and he/she will comply with such provisions before commencing work
under this Agreement.
(ii} To the extent Consultant has employees at any time during the
term of this Agreement, at all times during the performance of the work under this Agreement,
the Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the
period required by this Agreement, workers' compensation coverage of the same type and limits
as specified in this section.
d. Professional Liability <Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant
shall maintain professional liability or Errors and Omissions insurance appropriate to its
profession, in a form and with insurance companies acceptable to the City and in an amount
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indicated herein. This insurance shall be endorsed to include contractual liability applicable to
this Agreement and shall be written on a policy form coverage specifically designed to protect
against acts, errors or omissions of the Consultant. "Covered Professional Services" as
designated in the policy must specifically include work performed under this Agreement. The
policy must "pay on behalf of' the insured and must include a provision establishing the insurer's
duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Commercial General Liability
Automobile Liability
Employer's Liability
Professional Liability
Combined Single Limit
$5,000,000 per occurrence/ $6,000,000 aggregate
for bodily injury, personal injury, and property
damage
$1,000,000 per occurrence for bodily injury and
property damage
$1,000,000 per occurrence
$1,000,000 per claim and aggregate (errors and
omissions)
(H) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City
evidence of insurance from an insurer or insurers certifying to the coverage of all insurance
required herein. Such evidence shall include original copies of the ISO CG 00 01 {or insurer's
equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-
S or equivalent), together with required endorsements. All evidence of insurance shall be
signed by a properly authorized officer, agent, or qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the
Consultant shall provide at least ten (10) days prior written notice of cancellation of any such
policy due to non-payment of premium. If any of the required coverage is cancelled or expires
during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including
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the General Liability Additional Insured Endorsement to the City at least ten (1 0) days prior to
the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds
shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than
the effective date of this Agreement. Consultant shall maintain such coverage continuously for
a period of at least three years after the completion of the work under this Agreement.
Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is
advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed;
or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent
to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss . Consultant hereby waives its own right of recovery against City, and
shall require s_imilar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the
City and shall not preclude the City from taking such other actions available to the City under
other provisions of the Agreement or law.
h. Qual ifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
{ 1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VIl and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place Insurance
through surplus line brokers under applicable provisions of the California Insurance
Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is
not intended to and shall not in any manner limit or qualify the liabilities and obligations
otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to ,
the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
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canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have
provided evidence satisfactory to the City that they have secured all insurance required under
this section. Policies of commercial general liability insurance provided by such subcontractors
or subconsultants shall be endorsed to name the City as an additional insured using ISO form
CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subcansultants .
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with
counsel reasonably approved by the City), indemnify and hold the City, its officials, officers,
employees, and volunteers free and harmless from any and all claims, demands, causes of
action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees,
settlements, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or
incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subcontractors, consultants or agents in connection with the performance
of the Consultant's services, the Project or this Agreement, including without limitation the
payment of all consequential damages, expert witness fees and attorneys' fees and other
related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services
are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent
required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials,
officers, employees, or volunteers .
b. Additional Indemnity Obligations . To the extent permitted under Civil
Code 2782.8, Consultant shall defend, at Consultant's own cost, expense and risk, any and all
Claims covered by this section that may be brought or instituted against the City, its officials,
officers, employees, or volunteers. Consultant shall pay and satisfy any judgment, award or
decree that may be rendered against the City, its officials, officers, employees, or volunteers as
part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for
the cost of any settlement paid by the City, its officials, officers, employees, or volunteers as
part of any such claim, suit, action or other proceeding. Such reimbursement shall include
payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall
reimburse the City, its officials, officers, employees, and volunteers, for any and all legal
expenses and costs incurred by each of them in connection therewith or in enforcing the
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indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by the City, its officials, officers, employees, and
volunteers.
13 . California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code
Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and
the performance of other requirements on certain "public works" and "maintenance• projects. If
the services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or
more, Consultant agrees to fully comply with such Prevailing Wage laws, if applicable.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees
and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory
upon the Consultant and all subconsultants to comply with all California Labor Code provisions ,
which include but are not limited to prevailing wages, employment of apprentices, hours of labor
and debarment of contractors and subcontractors.
b. If the Services are being performed as part of an applicable "public works"
or umaintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such Services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. This Project may also be
subject to compliance monitoring and enforcement by the Department of Industrial Relations. It
shall be Consultant's sole responsibility to comply with all applicable registration and labor
compliance requirements.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of
1986, as may be amended from time to time, and shall require all subconsultants and sub-
subconsultants to comply with the same.
15. Intentionally left blank .
16. Laws and Venue .
This Agreement shall be interpreted in accordance with the laws of the State of
California. If any action is brought to interpret or enforce any term of this Agreement, the action
shall be brought in a state or federal court situated in the County of Orange, State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such
event, City shall be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for that portion
of the work completed and/or being abandoned. City shall pay Consultant the reasonable value
of services rendered for any portion of the work completed prior to termination. If said
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termination occurs prior to completion of any task for the Project for which a payment request
has not been received, the charge for services performed during such task shall be the
reasonable value of such services, based on an amount mutually agreed to by City and
Consultant of the portion of such task completed but not paid prior to said termination. City shall
not be liable for any costs other than the charges or portions thereof which are specified herein.
Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to
damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of
substantial failure by City to perform in accordance with the terms of this Agreement through no
fault of Consultant.
18 Documents. E)(cept as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other
documents, produced or developed for the Project shall, upon payment in full for the services
described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Matt Stepien as Project Manager. The Project Manager shall
not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be
given or delivered by depositing the same in any United States Post Office, certified mail, retum
receipt requested, postage prepaid, addressed to:
CITY:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Paul Meshkin
and shall be effective upon receipt thereof.
22. Third Party Rights
CONSULTANT:
Anderson-Penna, Inc.
3737 Birch Street, Suite 250
Newport Beach, CA 92660
Attn: Matt Stepien, Project Manager
Nothing in this Agreement shall be construed to give any rights or benefits to anyone
other than the City and the Consultant.
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23. Equal Opportun ity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry , sex , age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not
incorporated herein, and that any other agreements shall be void. This Agreement may not be
modified or altered except in writing signed by both Parties hereto. This is an integrated
Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of Jaw or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted
assignment without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing .
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
30 . Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company
or person, other than a bona fide employee working solely for Consultant, to solicit or secure
this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
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company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct Interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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61147 02100\10974777 I
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND ANDERSON-PENNA, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPISTRANO
AITEST: l ~
By: fl ~ ££1 ·to< ~lerk
svQ¢ /Sp,L'-.
City Attorney
61147.02100110974777 I
ANDERSON-PENNA, INC
By: £Zb-_P/~ Its: _ ~ ~ __ ,_ _____
12
January 16, 2017
Paul Meshkin P.E.
Senior Civil Engineer
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
~
ANDERSON · PENNA
• PARTNERS IN PRO.JECT DELIVERY •
Subject: Camino Capistrano Pavement Repair Adjacent to 1-5
Paul:
EXHIBIT A
Based on our field review from July, we have prepared the following scope of work and fee to repair the deteriorated pavement in the
No.2 southbound lane of Camino Capistrano from the 1-5 southbound off-ramp to 1,500 feet south. The fee for the various required
tasks is $23,882 as detailed on the accompanying spreadsheet.
Geotechnical
Pavement Surface Condition Assessment
We propose to perform a visual assessment to evaluate the pavement's surface condition. This assessment will be performed to
document the type, extent, and severity of the various pavement distresses. Distresses such as alligator cracking, block cracking,
longitudinal cracking, rutting, shoving, weathering, raveling, and more will be documented. The distresses will be identified in
general accordance with ASTM D6433. This information will be used to help develop the most cost-effective repair strategy to improve
the pavement condition. During this site visit, we will also mark the pavement coring locations. Dig Alert will be notified so that
known underground utilities can be identified.
Paveme nt Coring
Pavement corings will be performed, during night-time hours, to identify the thickness of the existing pavement sections and to
collect sub-surface materials for laboratory testing. Understanding the in-place pavement structural sections and underlying materials
that supports the pavement structure is essential for developing effective repair recommendations.
We will perform one day of pavement corings. Up to five (5) pavement corings will be performed within the southbound travel
direction-three (3) within the number two lane (slow lane), and two (2) within the number one lane (fast lane).
The corings will be drilled to a maximum depth of four foot below the top of the existing asphalt concrete surface using an electric-
powered core drill. Sampling and digging below the AC section will be performed using hand tools. The thickness of the existing
asphalt concrete (AC) and aggregate base (AB), if present, will be recorded. A bulk sample of the subgrade soil will be collected. At
select locations, drive samples will be collected at the top approximate six inches of the subgrade to gather in-place density and
moisture information. Upon completion of the sampling, the core hole will be back-filled with aggregate base materials and dark
rapid set cement.
3737 BIRCH STREET, SUITE 250 ° NEWPORT BEACH, CA 92660
PHN 949 428 I 500 • FAX 949 258 5053
WWW .ANDPEN .COM
C ERTIFIED DBE
Camino Capistrano Pavement Repair Adjacent to 1-5
Page 2
Assumptions:
~'""' ANDERSON· PENNA
• We will perform single-lane closure traffic control in accordance with the WATCH Manual to redired traffic around our coring
operations.
• We assume that traffic control plans are not required.
• Besides a no-fee encroachment permit from the City of San Juan Capistrano, we assume that other permits from other agencies
are not required, such as (a/trans or County of Orange. Our budget estimates assumes that prevailing wage rates apply.
Laboratory Testing
Limited laboratory testing will be performed to evaluate various engineering properties of the sub-surface materials. Laboratory tests
will include:
• In-place moisture and density (3 tests}
• Maximum density and optimum moisture content (1 test}
• R-Value testing (1 test}
• Sieve No. 200 wash and Atterberg Limits for laboratory soil classification (1 test}
Laboratory testing will be performed at our Caltrans and AMRL certified pavement materials laboratory . In-place moisture and
maximum-dry-density & optimum-moisture content tests are performed to evaluate the densities of the subgrade soils and to assess
the potential for unstable materials to become exposed during construction. The R-value test is performed to evaluate the stiffness of
the subgrade soil that supports the pavement structure and the results are used in our engineering analysis.
The results of these tests will be considered in the development of the pavement repair recommendations. We have estimated a
quantity of tests based on our past experience with similar projects.
Pavement Engineering Analysis
Pavement engineering analysis will be performed in accordance with the California Highway Design Manual. The underlying soil
strength, traffic index, and strength of each pavement structural section is considered in this analysis procedure, including information
gathered as described above. Performing pavement engineering analysis will allow us to develop cost-effective pavement repair
recommendations.
Pavement Materials Report
A pavement report will be prepared to present a summary of our findings, conclusions, and recommendations. In summary, the report
will include:
• Site location map;
• Coring location map;
• Select photographs;
• Tables showing existing pavement section thicknesses (asphalt concrete, aggregate base, and subgrade soil type/condition};
• Laboratory testing results; and
• Pavement repair recommendations.
The provided final report will be signed by a California-registered civil engineer.
Camino Capistrano Pavement Repair Adjacent to 1-5
Page 3
PS&E
Utility Coordination
~""' ANDERSON· PENNA
Utility coordination will be ongoing throughout the duration of this project and will consist of the following tasks:
• Obtain utility information from the pertinent public and franchise utilities.
• Cross-check plotted locations from information received above with field review information to insure that existing utility
lines are shown in the proper location.
• Identify any potential utility conflicts.
PS&E
No survey effort or potholing is proposed. One 40-scale plan-view only street rehab sheet will be prepared using existing GoogleEarth
or record drawings to create the basemap and one 40-scale striping plan will also be prepared. The street plan will only show the
repair of the pavement for the areas recommended in the geotechnical report. The plan will be incorporated into another City plan
set, so a title sheet will not be prepared and a separate set of specifications will not be required.
Bid and Construction Support Services
Bid and construction support services will consist of the following:
• Respond to RFis and prepare revisions that are related to the original scope.
• Prepare record drawings.
Please provide us with written authorization to proceed on this additional work. If you have any questions or require additional
information please do not hesitate to call.
Respectfully submitted,
AndersonPenna Partners, Inc.
~lfi-
Matt Stepien
Project Manager
61147.02100\109747711
EXHIBIT A
Scope of Services
13
EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a
detained progress report that indicates the amount of budget spent on each task. Consultant
will infonn City regarding any out-of-scope work being performed by Consultant. This is a time-
and-materials contract.
14
61147 .02100\10974717.1
CITY OF SAN .JUAN CAPISTRANO ~'"" ANDERSON · rENNA
CAMINO CAPISTRANO PAVEMENT REPAIR ADJACENT TO 1-5
FEE SCHEDULE EXHIBIT B
TASK APP APP I
Geotechnical
Pavement Condition Assessment Analysis
Pavement Coring
Lab Testing
Pavement Engineering Analysis
Pavement Report
PS&E2
Utility Coordination
PS&E
QA/QC
Bid & Construction Support Services
1 GMU Geotechnical
2 No Survey
3
2
10 20
2
4
Subtotal Subconsulta n TOTAL
$20 $455 $1,639 1 $2,094
$0 $7,924 1 $7,924
$0 $1,777 1 $1,777
$0 $968 1 $968
$350 $2,079 1 $2,429
4 4 $50 $730 $730
20 $90 $6,640 $6,640
$340 $340
4 $20 $980 $980