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16-1101_SSC ENGINEERING, INC_Professional Services AgreementCITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT This Agreeme nt is made and entered into as or 'NlNünbZr I ,20 lL[ uy ano between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City"), and SSC Engineering lnc., a Corporation with its principal place of business at 20 Saltillo, Rancho Santa Margarita, CA 92688 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional design services for the following project: Capistrano Royal Pump Station Rehabilitation Project (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "8." b. ln no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $51,700. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3, AdditionalWork. lf changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this 1 6tI47 .02100\1097 4777 .1 Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). Consultant shall complete the services required in 1 10 calendar days. The Notice to Proceed shall set forth the date of commencement of work. 6. Delavs in Performance a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. lf required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. lf applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 2 6t I 47.021 00\1097 47 7 7 .1 9. Assiqnment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. lndependentConsultant Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. lnsurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. ln addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required underthis section. a. Commercial General Liabilitv (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability lnsurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) lnsurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability lnsurance must include coverage for the following (1) Bodily lnjury and Property Damage(2) Personal lnjury/Advertising lnjury(3) Premises/Operations Liability(4) Products/CompletedOperationsLiability(5) Aggregate Limits that Apply per Project(6) Explosion, Collapse and Underground (UCX) exclusion deleted(7) Contractual Liability with respect to this Contract(8) Broad Form Property Damage(9) lndependentConsultantsCoverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one 61147 .02100\1097 4777 .l 3 insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01 , or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liabilitv (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability lnsurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (¡i) Coverage for automobile liability insurance shall be at least as broad as lnsurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto), (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c.Workers' Compensation/Emplover's Liabilitv (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and lnsurance Act," Division lV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. d. Professional Liabilitv (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount 4 6l I 47.O2IOO\1097 4',7',| 7 .l indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of'the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policv Limits Required (i) The following insurance limits are required for the Agreement: Combined Sinole Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrenceEmployer's Liability Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional lnsured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of lnsurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policv Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. lf any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including 6l|47 .02100\1097 4777 .l 5 the General Liability Additional lnsured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended repofting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifuinq lnsurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:Vll and admitted to transact in the business of insurance in the State of California, or othenrvise allowed to place insurance through surplus line brokers under applicable provisions of the California lnsurance Code or any federal law. i. Additional lnsurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations othen¡vise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) lf at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is 6 6l I 47 .02100\1097 477 7.1 canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. ln the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant lnsurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. lf requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. lndemnification a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers . b. Additional lndemnitv Obliqations. Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection 61t47.02t00\10g74777.t 7 therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers. 13. California Labor Code Requirements a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. lf the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. lt shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. b. lf the Services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of lndustrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of lndustrial Relations. lt shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. 14. Verification of E Flioihilitv By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the lmmigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub- subconsultants to comply with the same. 15. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. lf any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state orfederal court situated in the County of Orange, State of California, 16. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. ln such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. lf said termination occurs prior to completion of any task for the Project for which a payment request 61147 .02100\1097 4777 .t B has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as othenruise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 19. Orqanization Consultant shall assign Scott Szymborski as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Aqreement. This Agreement is limited to and includes only the work included in the Project described above 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Steve May, Public Works & Utilities Director CONSULTANT: SSC Engineering lnc. 20 Saltillo Rancho Santa Margarita, CA 92688 Attn: Scott Szymborski, President and shall be effective upon receipt thereof. 22. Third Partv Riqhts Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 23. EqualOpportunitvEmplovment. I 6 I 1 47 .02 I 00\t 097 47 7 7 . I Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, allactivities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Aqreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any persons which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severabilitv The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal. 26. Successors and Assions This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 28. Time of Essence Time is of the essence for each and every provision of this Agreement. 29. Citv's Rioht to Emplov Other Consultants City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited lnterests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting 10 6t I 47.02100\t097 47 7 7 .t from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. ISTGNATURES ON FOLLOWING PAGEI 6t | 47.02100\1097 477 7 .1 11 SIGNAT{.JITE PAGE FOR PROFESSIO\'AL SERVICES ÅGREEilTENT BET\\'EEN TIIE CITY OF SAN JUAN CAPISTR,{}*O ANÐ SSC ENGINEERING I¡iC. lN WITNESS WHEREOF, lhe Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPI SSC ENGINEERING INC By By s m EPresident A By: By: rk APPROVED AS TO FORM: ., ¡ ót t4?.0?100 109747',7?.t 12 EXHIBIT A Scope of Services 6 I I 47 .021 00\t 09',7 47 7 7 .l 13 CAPISTRANO ROYAL PUMP STATION REHABILITATION PROJECT SSC Engineering (SSC) is pleased to provide this professional design engineering services proposal to the City ofSan Juan Capistrano (City) for the Royal Pump Station Rehabilitation Project. This proposal is to provide engineering and construction support services for a completed and successful project as described below. A fee estimate is submitted in a separate envelope. SSC will not enter into any Joint Ventures for this project. SSC has insurance to cover the requirements in the RFP, and will provide certifications necessary to the City. We have reviewed and understand the requirements in the RFP and take no exceptions. The proposal also addresses the Pre-proposal meeting questions and City's responses. This proposøl is an offer ønd in affectþr a 90-døy períod I. O PROJECT DESCRIPTION Background Information Capistrano Royale Pump Station (PS) was constructed over 32 years ago. It pumps from the 574N Zone to the 663N nofihern most Zone. The PS is the only source of water supply to the 663N Zone. The 663N Zone is a closed system and because of that the PS utilized a hydro pneumatic tank to affectively meet the varying water demands and pressures to the 663N Zone. We spoke to operators to gain a clear understanding of the issues. It was apparent that PS had operational problems. The station's pumps cycled up to an unbelievable 250 to 500 times per day. Motors cannot handle this as a typical rule of thumb is a max of 6 starts per hour. The stations electrical equipment was being taxed by poor operation, tripping relays and switches often. It caused operators have to be present to fix problems beyond normal increasing labor costs. The hydro tank was removed and pumps are controlled to operate full time. Pressure set points were adjusted to Band-Aid the problems. The current operation runs the pumps continually and whcn pressures build up pressure reliêf allows the water to pump in a loop back to the suction side of the pumps. The fire pumps system needs upgrading to ensuro the homes are protected. The minimum sizing goals for the PS were determined by the City's Domestic Water System Master Plan (D'ù/MP). Flow and Head requirements are listed in Table 1 below. Table 1 PUMP STATION REQUIREMENTS Zone Demand 20 to 100 gpm ZoneFire Flow Required 4 hr. and 480,000 gallons Fire Flow for Pump 2000 gpm Pump Total Dynamic Head (TDH)ll0ft Fire Flow Horsepower 100 Hp 1 SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 Exhibit A PROPOSAL SJC PS 1 The 663 zone is a closed system and the PS improvements will need to address the following criteria. . Supply low demands in low demand Month ¡ Meet Peak day demands ¡ Meet Peak Hour + Fire Flow demand o Provide one Standby pump ofequal size o Provide a portable electric generator with a manual transfer switch r At a minimum provide typical pump station equipment, controls, instrumentation and appurtenances: isolation valves, flexible connections, pipe supports and pipe restraint, and dissemblc couplings, air release valves, flow meters, suction and discharge pressure gauges and telemetry equipment Characteristics of the existine Capistrano Roval Pump Station: (2) -100 gpm - 10 HP electric motor horizontal centrifugal demand pumps (l) - 1200 gpm, diesel engine operated horizontal centrifugal fire flow pump Plant efficiency is 45 percent or less Hydro-pneumatic tank taken out of service Existing pressure relief valve bypass is sufficient to handlc the new improvements Planned Improvements o Option I - with (1) - 100 Hp pump with electric motor o Option 2 - with (2) - 50 Hp pumps with electric motors 2.0 METHODOLOGY Objective The overall project objective at a minimum is to make improvements to the PS necessary to meet the flow and pressure requirements determined by the DWMP, while providing reliability, redundancy, operational flexibility, longevity and overall safety. SSC will design a pumping system including effrciency and the operational ease of maintenancc of the selected pumps and controls. Our methods to achieve the objective are listed below. Key Issues There are several key issues to the project. SSC will address those key issues as indicated below Provide Fire Protection ASAP - Packaged Station Option PROPOSAL SJC PS L 2 SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 a a a o Get the construction completed faster. o Skid mounted - Measure Building to see if it will fit thru doors o A better quality ofconstruction can result o SSC will address this option in the PDR and has experience with packaged station suppliers. We will work with them to get a viable design option Improve Plant efficiency operational efficiency and ensure power consumption and costs optimized Improve redundancy and longevity Provide a Reliable Safe and Serviceable facility Provide Operation and Controls familiar to the Operators experiences and incorporate into the design as needed between the City's other pump stations. 3.0 SCOPE OF WORK - The following is the Scope of Work for the project. 1.0 General Administrationo Management, Meetings, and Presentations 1.1 Coordination: Project Manager, Mr. Scott Szymborski will oversee the preparation of the construction documents and coordinate efforts of the project team and sub consultants. He will monitor and manage the scope, schedule and budget for the project. Scott will take the lead for SSC during project meetings, prepare agendas, meeting minutes, and attend conference calls and interim deliverable review comment meetings. 1.2 Project Goals and Strategy: At the commencement of the project, a "kickoff' meeting will be held with CITY to discuss the scope and parameters of the project. Specific goals to be accomplished will be identified and an effective strategy to accomplish the project goals will be developed during this meeting. SSC will present a written list of information required and the milestone dates needed to maintain the design schedule. A memorandum will be prepared by SSC to document the project goals and execution strat€gy and any deviations from the contract. 1.3 Project Schedule: SSC will prepare a detailed schedule of the project, with milestones to ensure compliance with the project goals and execution strategy. The schedule will be presented to the City at the first progress PROPOSAL SJC PS 1. 3 SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 meeting. Any adjustments to the schedule will be discussed with the City in advance, and it will be updated if required to make course corrections in the event ofproject issues and changes. 1.4 Design Progress Meetings: SSC will arrange for and participate in design progress meetings with CITY to review progress ofthe project work and exchange ideas and information. SSC will prepare an agenda one week in advance, and will deliver a meeting minute's summary within 3 days after the meeting. Action items will be identified and followed-up for resolution prior to next meeting. Task assumes a 1- hour meeting per month for a total of2. 2.0 Site Investigation and Evaluation 2.lData Collection: The work in this task includes collection and review of related available plans, specifications, reports, and operating data. 2.1.1 Site Visit: Project Manager and Engineer will visit the Capistrano Royal Pump Station and document existingconditions. 3.0 Prelininary Design Report and Investigation 3.1 Prepare preliminary design report (PDR). The PDR at a minimum is required to determine the most efficient and cost effective design for the pump station rehabilitation to meet the peak pumping capacity required in the DTVMP with I duty pump and another as a spare. The PDR will include an analysis and address the following subjects: components for the pump station rehabilitation, redundancy and longevity, energy consumption, constructability. The PDR will: investigate cunent operation parameters and ensure that the pump(s) shut-off before the discharge zone is over-pressurized/when the PRV valve opens, discuss surge in general terms, and if a factor, make recommendations on how it can best be mitigated, include an analysis of the existing ventilation systern and recommendation for upsizing to accormnodate and properly ventilate the added heat load from the new VFD units, and include analysis of the existing panel adequacy. SSC will noti$ the City if the panel is determined inadequate. This will allow the City to begin discussions early with their electricity provider to upsize the service. The PDR will address corosion control protection, electrical backup power with a manual transfer switch, VFD control, and an operational description. A preliminary construction schedule, an engineer's opinion of probable construction costs and operational costs description will be included The PDR will Address a packaged pump station ultemstíve versus a conventional construction. 3.2 Present PDR Findings: Meet with City staff to review comments on the draft preliminary design report and preliminary 30 percent drawings. Respond to comments, revise the draft as necessary, and submit one hard copy and an electronic PDF copy of the final preliminary design report to the City. The final preliminary design report will be used as the basis for final design ofthe project. 4.0 Final Design and Co¡rstruction Documents 4.1 Pump Station Rehabilitation Design: The plans, specifications and estimates (PS&E) will indicate the demolition requirements identifying conflicts with utilities and structures, addressing operation, maintenance and corrosion protection. The design will consider constraints of safety, feed capacity, water supply requirements, pressure requirements and setback requirements, view requirements from nearby residences, easements and other limitations. The drawings and specifications will instruct the Contractor with legal language on where to dispose of any hazardous materials. SSC will design new variable frequency drives and electrical components and modifications to accommodate the new mechanical equipment. Ventilation improvements will be addressed. The electrical design will include a manual transfer switch for use during a power outage by providing a means of connecting a portable generator. The existing SCADA panel will be accept the new VFD's and control the operation. SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 4PROPOSAL SJC PS 1 4.2 Drawings: This task includes the preparation of drawings for completing the proposed construction work. An estimated drawing list is indicated below: Þ Title Sheet, Location Map, Vicinity Map, and Signature Blocks Þ Sheet ìndex, Legend, Symbols andAbbreviations Þ Existing Site Plan and Dernolition Þ Mechanical Plan and Elevations Þ Mechanical Details (2) Þ Ventilation Details Þ Pedestal Structural Details Þ Electrical Syrnbols and Abbreviations Þ Instrumentation and Controls Legend Þ Single Line Diagrarn, Calculations and MCC Elevation > Light Fixture, Panel and Conduit Schedules Þ Electrical Site Plan Þ Power and Lighting Plans Þ InstrurnentationPlan Þ Booster Purnps Control Diagrarn (3) Þ Miscellaneous Control Schernatic Diagrarns Þ Control Power, Plc Architecture and Comrnunication Diagrams > PLC Digital VO Wiring Diagrarn (3) Þ Control Panel Back Panel and Door Layouts Þ Piping & Instrumentation Diagram Þ Electrical Details 4.3 Technical Specifications and Bidding Documents The work in this task includes preparation of technical specifications required to complete the work. The City has existing Standard Specifications and front end documents which will be provided for incorporation into the project specifications. Existing Standard specifications that do not cover specific items for the project will be developed as needed. SSC will assist the City with preparing the front end documents. The specifications will adhere to City Standards and the format used for the Construction Specifications Institute (CSI). 4.4 General Delivery The following is the Schedule of deliverables: City review comments will be resolved and incorporated into the design documents. Meeting minutes to note review comments will be prepared and distribution within 2 days after the meeting. SSC will follow-up on action items. An original hardcopy set of the "Bid Documents" (final drawings and technical specifications) along with the Engineer's Opinion of Probable Construction Costs will be provided to the City. Project drawings will be signed and sealed by a professional engineer registered in the appropriate discipline in the State ofCalifornia. Drawings, specifications and other documents will be delivered in electronic format along with a hardcopy. All drawing files will be delivered in AutoCAD 2014 (.dwgformat). Final submission of all design and analysis material will be in accordance with the CITY'S Digital Submission Standards. Plotting, printing specifications, travel mileage and miscellaneous related expenses are included for the design. Final printing for bidding the project are not included as part ofthis budget. SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 5PROPOSAL SJC PS 1 4.5 Construction Schedule and Engineer's Opinion of Probable Construction Costs The work in this task includes preparation ofa Construction Schedule for the proposed work based upon the final plans and specifications. A final Engineer's Opinion of Probable Construction Costs for work indicated in the final plans and specifications will be prepared. 4.6 Bidding Assistance The work in this task includes: attending the pre-bid meeting and field walk, assisting with providing information and clarification ofbid documents to prospective bidders and preparing an addendum for the prospective bidders, and assisting with review ofthe bids and selection ofthe lowest responsible bidder. Printing of the bid documents for bidding purposes is not includcd. 6 SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 PROPOSAL SJC PS 1 Assumptions with the Scope of Work: / Programming will be done by others. r' Milestone dates will be provided for the front end specifications. ./ The City will hire a specifrc separate Project Manager who will be tasked with managing the day to day aspects ofthe work, coordination, submittal processing, general inspection ofthe work and specialized inspection of the electrical and mechanical work, invoicing, and documentation of work as it progresses ./ Additional engineering services not identified in this scope-of-work can be provided for a separate negotiated fee. 4.0 QUALIFICATIONS AND EXPERIENCE SSC Engineering lnc. (SSC) is a small Civil engineering firm established in2014 serving California and other western states. SSC's staff is comprised of experienced engineers to handle a wide array of projects ranging from commercial, municipal and private clients. Our knowledge and experience results in a quality product, performed on-schedule and on-budget. Our philosophical approach to every project is to first develop an understanding ofthe client's needs. This allows SSC to develop a detailed scope of services within our proposal to meet your goals and objectives. Our Company has the expertise to makc your meet the goals and objective for your project. Electrical Sub consultant - Linkture was establishedin 1992 Linkture and offers architectural, civil, structural, mechanical, electrical, and control systems engineering services to Engineers, Private Industries, Contractors, Federal and State Government and Municipalities. Linkture provides electrical and control systems engineering services for architects, developers, owners, and municipalities. 5.0 PROJECT TEAM The following are key individuals on the Project Team. They will be individuals assigned to and responsible for the key elements of the work. Key members of the team will not be reassigned without prior City approval. The below descrìptìons øre very brief ønd more detailed Resumes can be provided upon request. Project Manager - Scott Szymborski, P.E. Mr. Szymborski is the Owner and President of SSC and has over 25 years' experience in the preparation of construction documents for water and wastewater facilities, including: water pump stations, water master plans and hydraulic analyses. Representative Projects: 1. Hideaway Water Pump Station - Palms Springs Coachella Water District 2. Richardson Treatment Plant Booster Station - City of Loma Linda 3. Mountain View Wells 3 and 4 - City of Loma Linda Electrical /Ventilation Engineer - Opty tr'ernandez, E.E. (Linkture Engineering) Mr. Femandez has over 33 years of diverse experience in all facets of electrical engineering, including water pump stations including all scope items for this project. At a minimum, his past project work has required backup po\ryer, ventilation as well as integrated SCADA control. Representative Proj ects: l Generator Project for Groundwater Recovery Plant (GWRP) and Seven Wells - City of San Juan Capistrano 2. Fernhollow Pump Station Electrical Improvements - Walnut Valley lVater District 3. Four Wells and Public Works Yard Generator Project - City of Lynwood SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 7PROPOSAL SJC PS 1 Resident Engineer - Enrique Jimenez, P.E. Mr. Jiménez is a professional engineer with over 25 years of well-rounded and extensive experience as project manager and construction manager in public works in the areas of water, wastewater and recycled water. His experience includes being responsible for the duties that required in the scope ofwork for the Resident Engineer in this project. Representative Projects: I . Anderson Water Treatment - City of Inglewood Public Works Plant - Inglewood, CA 2. Advanced Water Treatment Facility- Orange County Water Department-Fountain Valley, CA 3. Northeast Recycled Water System- Pump Station and Reservoir at 1630 PZ Inland Empire Utilities Agency- Rancho Cucamonga 6.0 SCHEDULE SSC will complete the work according to the design schedule indicated in Figure 6.1 below. The schedule assumes that there are no unforeseen hindrances and/or constraints emerging by others during the design process. City review periods are assumed to be 1 week. In the event, we will make course corrections needed and provide an updated schedule for review and acccptance by the City. tr'igure 6.1 Design Schedule SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 8 1 z 4 ; 7 9 10 ? a 3 ? a ? T ,è NOTICETOPROCEED 0days COLLECTDATA 2 days PREPAREDRAFTPDR 10deys PRESENT PDR 1 day CITY CoMMENTS 5 days FINAL PDR 5 dâys 50 PERCENTPLANS 10days CITY REVIEW 5 days 75 PERCENT 10dâys PLANS/SPECS CITY REVIEW 5 days FINAL CONSÍRUCIION 5 days DOCS Wed xxl2/16 wedltl2/t6 wedLLl2/t6 ThuLtl3lT6 FtiLLl4/r6 rhurrl!7/16 triLL/I8lt6 t¡itt/L8lt6 Mon II|2UI6 tli 1rl2sl76 Mon tLl28h6 trt t2/21t6 Mon t2/5116 F¡i t2/I6176 Mon t2l L9 / t6 F ri t2 | 23 h6 Mon l2l26lt6 Frl U6177 72 4 Mon t/9177 Mon tlL6l77 F¡l 7lI3l17 trl LlzoltT PrûJdt: Pfojer2 Dåre: Thu 1o/6n6 l- DuErС{n'v -II Mðnulsummryñollup Tðl Mðn@ll¡3k P¡ge 1 PROPOSAL SJC PS 1 a a a a 7.0 ACKNOWLEDCMENT OF MINIMUM PROPOSAL REQUIREMENTS SSC acknowledges that the following are included in this oroposal; The above referenced RFP and this Proposal will be included in its entirety as a part of the City's Consulüant contract. The above referenced RFP and this Proposal and any mutually agreed upon modification thereof will jointly become the Scope for Professional Consultant Services for this project Charges for services that are specified in the agreed upon Scope of Work will be â "Not to Exceed" fee, as made a part of the Agreement. SSC will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, sexual orientation, marital status, or age. SSC accepts the terms of the Service Agreement included in the RFP. 8.0 CONFLICTS OF INTEREST The undersigned, Scott Sz:¡mborski, declares that SSC Inc. and its project team do not have any conflicts of interest prohibited by law. Scott Szymborski, P.E.-President October 6,2016 SSC Engineering lncorporated 20 Saltillo Rancho Santa Margarita cA 92688 a .1 ,l 9PROPOSAL SJC PS 1 EXHIBIT B Schedule of Charges/Payments Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detained progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time- and-materials contract. 6t 1 47 .021 00\1097 47 7 7 .t 14 Totâl Cost $ s,6s0 $ 375 s 235 $ 1.550 $ 7,810 $ 345 s 925 $ 1,270 $ s,670 $ 1,950 $ 7,620 $ 630 $ 25,5s0 $ 6.310 $ 1.190 $ 1.320 $ 35,000 $ 51,7005 700ExDenses$ 200 $50 s 250 $50 s50 $ 200 $50 $ 25(r $ 200 $ 500 $ 1,250$ 16.4f¡Subcontract Costs $ 1,250 $ 750 s 2,000 $ 500$ 500 $ 1,500 3 1,500 $ 15,200 $ 1,000 $ 250 $ 20,450$ cost $ 4,200 $ 375 $ 235 $ 7s0 $ 5,s60 $ 345 $ 375 $ 720 $ 3,970 $ 1,900 s 5,870 $ 630 $ 10,350 $ 5,110 $ 690 $ 1,070 t 17,6f' $ 30,000 To t a l La b o r Ho u r s 36 2 2 o 47 3 3 6 42 18 60 à 11 0 48 o o 17 8 29 1 $$$$$$$$s $$$$$No t Us e d Hr s 0 $ 10 5 $$$$$$$$$$ù s $$ Re s i d e n t En g r Hr s 0 $s o $ 20 0 s $$$ 20 0 $$$ 30 0 s 10 0 $ ¿t 0 0 $$ 20 0 $ 40 0 $$$ 60 0 $ 1, 2 0 0 Cl e r i c a l Hr s 4 4 b 2 I 4 8 12 24 $6 5 $$$$$$$ 65 0 $ 13 0 $ 78 0 $$ 2, 8 6 0 $$$s 2, 8 6 0 $ 3. 6 4 0 Ca d d Hr s 10 2 12 44 44 56 $ '1 1 0 s $$ 11 0 $$ 11 0 $ 22 0 s $ 22 o $ 1, 7 6 0 $ 66 0 ¡ 2, 1 2 0 $$ 3, 7 4 0 $ 2, 2 0 0 $ 44 0 $ 44 0 $ 6, 8 2 0 $ 9, 5 7 0 Pr o i e c t En q r Hr s 1 1 2 2 16 b 22 34 20 4 4 62 87 $ 12 5 $ 4, 0 0 0 $ 37 5 $ 12 5 $ 75 0 $ 5, 2 5 0 $ 12 5 $ 37 5 $ s0 0 $ 1, 0 0 0 $ 75 0 $ 50 0 $ 2, 2 5 0 $ 2, 2 s 0 $ 50 0 $ 1, 7 5 0 s 25 0 $ 5, 7 5 0 $ 13 , 2 5 0 Pr o i e c t Ma n a q e r Hr s 32 ó 1 o 42 1 3 4 6 14 4 18 18 2 4 46 r0 6 $ 1, E 2 0 $ 13 0 $$$$$$$$ 26 0 $ 26 0 $ 52 0 $ 13 0 $ r, 3 0 0 $ 26 0 $$ 13 0 $ 2, 3 4 0 QA / Q C Hr s 0 2 2 4 1 10 2 1 14 18 Gr a d e $/ t l r Hr s Co s t Hr s Co s t Hr s Co s t Hr s Co s t Hr s $Hr s Co s t Hr s Co s t Hr s s Hr s Co s t Hr s Co s t Hr s $Hr s Co s t Hr s Co s t Hr s Co s t Hr s Co s t Hr s Co s t Hr s t Hr s $ 3. 1 Pr e p a r e a (P D R ) TA S K IT E M 1. Ge n e r a l Ad m ¡ n ¡ s t r a t i o n , Me e t i n g s , an d Pr e s e n t a t i o n s '1 . 1 Co o r d i n a t i o n '1 . 2 Pr o j e c t Go a l s an d St r a t e g y 1. 3 Pr o j e c t Sc h e d u l e 1. 4 De s i g n Pr o g r e s s Me e t i n g s Su b t o t a l Ta s k 'l ùu D t o t a t ta s K l 2. S¡ t e ln v e s t ¡ g a t ¡ o n an d Ev a l u a t i o n 2. 1 . 1 Co l l e c t Da t a 2. 1 . 2 Si t e V¡ s ¡ t Su b t o t a l Ta s k 2 3. Pr e l i m ¡ n a r y De s i g n Re p o r t an d ln v e s t i g a t i o n 3. 2 Pr e s e n t PD R Fi n d i n g s Su b t o t a l Ta s k 3 It u D t o t a t ta s K 3 4. F¡ n a l De s i g n an d Co n s t r u c t ¡ o n Do c u m e n t s 4. 1 Pu m p St a t i o n Re h a b De s i g n 4. 2 Dr a w i n g s 4. 3 : Te c h Sp e c / Bi d Do c u m e n t s 4. 4 Ge n e r a l De l i v e r y 4. 5 Sc h e d u l e &C o s t Es t ¡ m a t e s : & Bi d d i n g As s i s t a n c e Su b t o t a l Ta s k 4 SU D t O t â t ta s K 4 TO T A L TO T A L II II - Ir J X PS A SS C Ex h i b i t B 10118t2016