16-0701_ORANGE, COUNTY OF_Transmittal From OCSD_25kkE R1 Fp
2
ORANGE COUNT
SHERIFFS DEPARTMENT
SHERIFF -CORONER
SANDRA HUTCHENS
May 23, 2016
Mr. Benjamin Siegel, City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Mr. Siegel:
Enclosed are three original sets of the First Amendment to the Five -Year Law
Enforcement Services Agreement with the Orange County Sheriff -Coroner. The total
cost for the period of July 1, 2016 to June 30, 2017 is $8,801,628.
After the City Council approves the Agreement, please obtain the necessary signatures
on each of the three original sets and return them to me for completion of the approval
process.
A copy of the final spreadsheet of the Fiscal Year 2016-17 contract is also attached for
your information.
If you have any questions, please call me at (714) 834-6686.
SincerelHLynnYamada,
ontract Manager
Law Enforcement Contracts
Enclosures
c: Lieutenant Scott Spalding, Chief of Police Services (SJC)
David Ott, Interim Assistant City Manager (SJC)
Ken AI -Imam, Interim Finance Director (SJC)
Michelle Bannigan, Assistant Finance Director (SJC)
550 N. FLOWER STREET, SANTA ANA, CA 92703 (714) 647-7000
Integrity without compromise - Service above self - Professionalism in the performance of duty - Vigilance in safeguarding our community
CITY OF SAN JUAN CAPISTRANO
FISCAL YEAR 2016 - 2017
YEAR 2 OF 5 YEAR TERM
APRIL 15TH LETTER
(Based on FINAL Assumptions)
Add: FY 2016-17 Vacancy Credits (estimate)
CY 2015 Vacancy Credit (one-time)
One (1) Deputy Sheriff II - Patrol
One (1) Patrol Video System (PVS) to SET unit
Two (2) Extra Help Deputy Sheriff II's at 960 hours each
Eliminate: One (1) Deputy Sheriff II - Motor
Reduce: E -Citation from 5 to 3
OT Basis = FY 2014-15 hrs.
SALARIES & EMPLOYEE BENEFITS INDIRECT COSTS
NO
DIRECT PURCHASE
POSITIONS
SALARY
OVERTIME
BENEFITS
POST PAY
SERVICES i
SUPPLIES
TRANSP.
DEPT. OH
DIV. OH
TRAINING
COUNTY
OH
OTHER
SAVINGS/
REVENUE
TOTAL
1
Lieutenant
156,537
0
139,807
0
5.290
0
5,740
21,457
2,555
3,569
0
0
334,955
5
Sergeant 4 Patrol + 1 Administrative)
617,420
0
587,925
57,230
26,450
0
28,700
119,880
12,775
15,380
0
0
1465,760
2
Investigator
217,320
0
209,568
18,496
10,580
0
11,480
97,912
5,110
5,376
0
0
575,862
15
DS II Patrol
1,493,340
0
1,443,390
101,700
79,350
0
86,100
359,640
38,325
36,360
0
0
3,636,205
2
DS II Motorcycle
205,112
0
196,754
13,560
10,580
0
11,480
47,952
5,110
4,986
0
0
495,534
1
DS II Community Support
99,556
0
96,226
6,780
5.290
0
5,740
23,976
2,555
2,424
0
0
242,547
1
DS II - DET
99,556
0
96,226
6,780
5,290
0
5,740
23,976
2,555
2,424
0
0
242,547
27
DS II - Extra Help
Subtotal'Safe
8 B
_
74,336
4, 8
D
74,336
17,069,7
2
Services Officer
103,524
0
64,848
0
10,580
0
11,480
47,952
0
2,360
0
0
240,744
1
_Community
Crime Prevention Specialist
53,035
0
30,708
0
5,290
0
5,740
1.,668
0
1,209
0
0
97,650
3
Subtotal Professional
56 5
0
95 556
0
111,1176
1 220
6 0-13,689
so
0
338 394
30
TOTAL STAFF
REGIONAL / SHARED STAFF
0.6
1 Traffic - Sergeant
7.91%
6,023
781
5,547
543
251
365
272
583
121
168
0
0
14,654
4
Traffic - Deputy Sheriff II
7.91%
32,393
1,728
29,715
2,144
1,673
1,209
1,815
3,886
808
827
0
0
76,198
2
Traffic - Investigative Assistant
7.91%
9,536
67
6,202
0
836
0
908
1,522
0
219
0
0
19 90
1
Traffic -OfficeSpecialist
7.91%
3,815
221
2,122
0
418
0
454
761
0
92
0
0
7,883
0.3
Auto Theft - Sergeant
5.59%
2,131
276
1,962
192
89
129
96
191
43
59
0
0
51168
2
AutoTheft- Investigator
5.59%
12,285
699
11,394
1,035
593
813
642
1,271
286
320
0
0
29338
1
Auto Theft - Investigative Assistant
5,59%
3,357
62
2,167
0
297
0
321
487
0
78
0
0
6,789
1
Auto Theft - Office Specialist
5.59%
2,755
100
1,517
0
296
0
321
487
0
65
0
0
5,541
1
DET - Sergeant
10.96%
14,009
9,075
13,376
1,254
580
0
629
3,793
280
535
0
0
43,551
1
DET - Investigator
10.96%
12,476
5,628
11,651
1,013
580
0
629
3,793
280
436
0
01
36,486.
1
Subpoena - Office Specialist
6.97%
3,350
98
1,871
0
369
_ 0
400
116
0
81
0
0
6,285
2
0.5
17.40
Courts - Investi ative_A_ssistant
Motorcycle Sergeant
Subtotal
15.54%
6.45%
18,949 1
4,080 1
695
800
12,397
3,917
0
369
,
1,644
171
344
0
1,784
185 j
I
518
760
0
82
448
120
.
0
0
0
0
36,779
10,484
San Juan Capistrano FY 2016-17 Spreadsheets/April 15th Letter 4/8/16
Page 1 of 2 Printed: 4/12/2016 1:43 PM
f�
CITY OF SAN JUAN CAPISTRANO
FISCAL YEAR 2016 - 2017
YEAR 2 OF 5 YEAR TERM
APRIL 15TH LETTER
(Based on FINAL Assumptions)
Add: FY 2016-17 Vacancy Credits (estimate)
CY 2015 Vacancy Credit (one-time)
One (1) Deputy Sheriff II - Patrol
One (1) Patrol Video System (PVS) to SET unit
Two (2) Extra Help Deputy Sheriff II's at 960 hours each
Eliminate: One (1) Deputy Sheriff II - Motor
Reduce: E -Citation from 5 to 3
OT Basis = FY 2014-15 hrs.
SALARIES & EMPLOYEE BENEFITS I INDIRECT COSTS
NO
NALG
COSTSIREVENUE
LA
SALARY
OVERTIME
BENEFITS
POST PAY
E I
SUPPLIES
TRANSP.
DEPT. OH
DIV. OH
TRAINING
OH
OTHER
AVIN
REVENUE
TOTAL
Overtime
662,630
44,890
15,108
722,628
Estimate: Vacanq Credit FY 2016-17
91,869
91,869)
CY 2015 Vacancy Credit one-time
371,716
371,716)
,Annual Leave (Pay Downs & Termination Pay)
34,354
34,354
Bilingual Pay
26,092
26,092
BSCC Local Assistance Funding
5,663
5,663
Contract Administration
30,975
30,975
Data Line
2,678
2,678
Direct S & S
26,004
26,004
3
E -Citation
3,211
3,211
Enhanced Helicopter Response Services
20,743
1
20,743
Facility Lease
42,247
42,247
Holiday Pay: Comp & Straight Time
123,800
123,800
Inte rated Law & Justice A2enpy of Orange County
3,136
3,136
MDC -Acquisition Costs
0
15
MDC - Recurring Costs
58,860
58,860
On -Call Pay
19,842
19,842
Patrol Training Cost Allocation (FTB)
151,063
151,063
1
Patrol Video System (PVS) - Acquisition
6,417
6,417
11
Patrol Video System (PVS) - Recurring Costs
26,816
26,816
Retirement Rate Discount, FY 2016-17 Gross
92,596
92,596
Retirement Rate Discount (Expenses for Interest & Issuance
11,143
11,143
Revenue/False Alarms
9,265
9,265
Revenue/Training Reimbursement
Trans ortation - Vehicle Fuel, Mileage Interest, and Maint., etc.
359,780
�f
(3,637)
(3,637)
359,780
Subtotal
FY 2016-17 APRIL 15TH LETTER CONTRACT TOTAL
FY201&16-FMALCOWMACT TOTAL
$0
$3,170,55
$3046,090_
4.09%
124,469
$662,630
$682860
$399,651
70,66%
283,209
$36,564
932 66
$2,717,347
7.93%
215,419
$0
211 096
$212,4991
-0.66%
$1,403
$70.829
$237,426
$255,187 1
-6.96%
($17,76111
$380,823
383 383S180,666-762,681
$381,315
0.54%
2,0 8
$185,$58
2.65%
5,302
s0
"$725,336
5.13%
37,24
$151,0 3
$238,776
-7.05%
16,826
576,108
$102,664
$88,587
4,60%
$4,077
( 30,0
.J.N,74.61
5322,248
-117.30%
$377,994
16
15118.55M
7a!
-84.41%
100,500
,095,042
$8A01.6211
38483,930'
4.11%
347,696
San Juan Capistrano FY 2016-17 Spreadsheets/April 15th Letter 4/8/16
Page 2 of 2 Printed: 4/12/2016 1:43 PM