CCP418 CIP Public NotificationCITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
PROCESSING AND NOTIFICATION OF Page Date Number
CAPITAL IMPROVEMENT PROGRAM
(CIP) PROJECTS 1 of 3 1/20/04 418
It is the policy of the City Council to maintain and administer a capital improvement project
review and notification process which provides an appropriate level of public review based
on the nature and complexity of a project.
Capital Improvement Program Processing
It is the policy of the City Council, pursuant to Municipal Code Section 9-2.337, that all
public improvement plans and outside agency projects shall be subject to preliminary
design review by the Environmental Administrator, with the exception of "minor" capital
projects limited to repair, rehabilitation, reconstruction and/or replacement as defined by
the criteria below. The Environmental Administrator shall determine Commission referrals
for the project. Environmental referrals shall at a minimum include Planning Commission
and City Council.
Generally, "minor" capital projects are those with no potentially significant land use issues,
design issues, environmental concerns, and/or public interest or controversy. The following
types of "minor" capital projects are hereby excepted from Section 9-2.337:
1. Repair, rehabilitation, maintenance, and/or replacement of any storm
drainage lines, sanitary sewer lines, irrigation lines, street lights, publicly-
maintained open spaces, irrigation systems, and appurtenant structures (i.e.,
manholes, clean-outs, pumping/lift stations, controllers, minor structures,
etc.)
2. Repair, rehabilitation, maintenance, and/or reconstruction of any public street
including asphalt overlay, resurfacing, sealing, etc.
3. Repair, reconstruction, maintenance, and/or rehabilitation of any public
building previously determined to be consistent with the City's Architectural
Design Guidelines.
4. Repair, rehabilitation, maintenance, reconstruction or changes to existing
traffic signals or phasing.
The following types of capital projects may qualify for an exception to Section 9-2.337 as
determined by the Environmental Administrator. Capital projects which qualify for issuance
of a categorical exemption or negative declaration where the initial study indicates that the
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
PROCESSING AND NOTIFICATION OF Page Date Number
CAPITAL IMPROVEMENT PROGRAM
(CIP) PROJECTS 2 of 3 1/20/04 418
project would not result in a potentially significant environmental impact with respect to the
following:
• geotechnical/landform alteration
• light and glare impacts
• land use compatibility impacts
• transportation and circulation
• aesthetic/visual resources
• archaeological/paleontological resources
Projects that have been granted an exception are subject to the preparation of bid
documents and specifications for review and action by the City Council.
Capital Improvement Program Notification
It is the intent of this policy to provide early and wide public awareness of pending projects,
including those projects which require Commission or City Council action but may not
require a "public notice."
Applicability
Notification as described herein applies only to that portion of a project subject to Municipal
Code Section 9-2.337 and as previously described herein, for any conceptual design
related reviews. Notification, however, would not apply to other Commission or Council
reviews including the following:
• Consultant contracts or changes to consultant contracts
• Budgetary amendments
• Final plans, specifications and estimate approvals
• Authorization to bid or award a construction contract
• Contract change orders
• Approval of final reports and retention releases
Adjacent Property Owners/Occupants Notification
Prior to either Commission or City Council review, the project manager shall provide public
notification to residents or property owners of the adjacent area that may be impacted by
the proposed Capital Improvement Project.
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
PROCESSING AND NOTIFICATION OF Page Date Number
CAPITAL IMPROVEMENT PROGRAM
(CIP) PROJECTS 3 of 3 1/20/04 418
General Notifications
A. Any individual who has requested either verbally or in writing to be notified of
an item shall receive notification.
B. Individuals who speak at or provide written input on items as they are being
considered by City Commissions or Council will have their names added to
the notification list by the project manager so they will have the opportunity to
provide input as the item progresses through the review process.
C. Notices shall be mailed at least 7 days in advance of the meeting. At a
minimum, the notice shall include the title of the item as it will appear on the
agenda; the date, time and location of the meeting; a brief description of the
item and the staff recommendation; and information informing the recipient
what he or she should do to provide input on the item at the time it is heard.
Form of Notice
The Notice shall be substantially in conformance with the form as provided in
Administrative Policy 109 for the public meeting notice. The form may be modified to fit a
particular project or need for additional information or attachments.
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