14-0715_SOLTIS AND COMPANY, INC._CC_D19_Agenda Report �.�
7/15/2014
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City of Sanwa Capistrano
Ager a amort
TO: Karen P. Brust, Cityla
FROM: Keith Van Der Maaten, .E., ublic Works and Utilitie. Director
Prepared by: David Hubler, Public Works Manager 'w
DATE: July 15, 2014
SUBJECT: Consideration of a Personal Services Agreement for Landscape
Maintenance Services for the Reata Park and Event Center (Soltis and
Company, Inc.)
RECOMMENDATION.-
By
ECOMMENDATION:By motion, approve a Personal Services Agreement with Soltis and Company, Inc. in
the amount of $81,895 for the landscape maintenance of Reata Park and Event Center
through June 30, 2015.
EXECUTIVE SUMMARY:
Reata Park and Event Center became open to the public on May 31, 2014. Soltis and
Company, Inc. installed and maintained the native landscape through construction and
has continued the required specialty landscape care to provide for a solid foundation of
plant establishment. Soltis and Company, Inc. has agreed to provide these services
through June 30, 2015 (11 month duration). Staff recommends that the City Council
approve a Personal Services Agreement with Soltis and Company, Inc. (SOLTIS) for
$81,895 ($7,445 monthly).
DISCUSSION/ANALYSIS:
The newly constructed native landscape at the Reata Park and Event Center requires
specialty iandscape maintenance care to provide for sustainable long term
establishment. Staff requested informal proposals from three firms. Two proposals were
received; one from SOLTIS. ($7,445) and the second from the City's current contractor,
Merchants Landscape Services, Inc. (MERCHANTS) ($7,150). The third company
declined to bid. While the monthly pricing from SOLTIS is slightly higher than
MERCHANTS, staff has determined that it is in the best interest of the City to use the
services of SOLTIS for the critical first year of establishment of this native landscape.
SOLTIS has the knowledge and staff trained and qualified to perform this work in the
most cost effective manner, while maintaining the integrity of the design.
City Council Agenda Report
June 17, 2014
Page 2 of 2
The contract term is for eleven months, as staff will be requesting proposals for City-
wide landscape maintenance services in the fall 2014. This time period will allow for the
establishment of the specialty native landscape.
ENVIRONMENTAL IMPACT:
Not applicable.
FISCAL IMPACT:
The total cost of services to be provided by SOLTIS is estimated to be $7,445 per
month ($81,895 for the eleven month Personal Services Agreement term). Costs for
plant replacement may be incurred, as is typical with new installations; however, this
additional amount will be at a minimum by retaining SOLTIS to provide start-up
maintenance and care for the first year. These costs have been included in the
Adopted Fiscal Year 2014-2015, Public Works Maintenance budget.
PRIOR CITY COUNCIL REVIEW:
Not applicable.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
NOTIFICATION:
Merchants Landscape Services, Inc.
Mike Evans, Tree of Life Nursery
Soltis and Company, Inc.
ATTACHMENT(S):
Attachment 1 — Personal Services Agreement, Soltis and Company, Inc.
Attachment 2 — Operations and Maintenance Plan
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July 8, 2014
PROPOSALFOR
LANDSCAPE MANAGEMENT SERVICES
Reata Park
San Juan Capistrano, CA
c/o: David Hubler
Public Works Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA
Soltis Landscape appreciates the opportunity to provide the following proposal. Our proposal includes:
Scope of Work, Practical Specifications for Landscape Management and General Terms and Conditions.
Giving careful consideration to the individuality of each landscape, we provide competitive pricing which
may include landscape maintenance, irrigation,tree care, and seasonal color.
We propose the following for your review:
Exterior Landscape Management
Client's Service Price Per Year Price Per Month
Initials
Base Landscape Maintenance Price $81,895.00 $7,445.00
Scope of Work:
Contractor shall furnish all horticultural supervision, labor, material, equipment and transportation
required to maintain the landscape throughout the contract period, as specified defined in the
Reata Park and Events Center Operations and Maintenance Manual, Section 2.
Extra Services Included in the Base Contract
• Soltis will provide a minimum of one person onsite 5 days a week and to complete
maintenance per scope provided. Primary Soltis personnel will be Mr. Placido Penaloza
(as requested by Mike Evans at Tree of Life), however, Soltis reserves the right to
replace/substitute personnel as necessary.
• Soltis will provide one crew one day to clean from weekend activities and to complete
maintenance per scope provided.
• Soltis will be responsible for emptying of trash containers in the park area and providing
the liners for the trash cans.
• Soltis will be responsible for the cleaning of BBQ's once per week.
• Soltis will visually inspect the restrooms.
o This does not include cleaning or product replacement.
• Soltis will inspect the Equestrian areas for landscape debris, weeds, etc and will remove
those items. Soltis will also remove manure and grade the area with a rake as needed.
• Soltis is not responsible for any"after event" clean up or repair.
• Soltis will replenish mulch as needed in planted areas to keep a 1" cover.
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EXHIBIT A
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o Mulching of all planted areas in the Spring will be proposed and completed upon
approval.
• Soltis will provide an Irrigation Tech once a month to test the system per the scope
provided. This Tech as well as all other labor will be compensated at the current
prevailing wage rate.
• 24/7 Emergency Contact
Soltis Landscape Services agrees to furnish all Horticultural Supervision, Labor, Equipment, Materials
and Transportation necessary to maintain the landscape per the above and per the attached Practical
Specifications for Contract Landscape Management and the General Terms and Conditions.
This proposal is withdrawn unless executed and received within 30 days of the date of this document.
Period of Service Agreement
This agreement shall be in effect for the period of stated: 08/01/2014 to 06/30/2015. Unless terminated at
the expiration of the initial term, this Agreement shall be automatically extended on a month-to-month
basis.
You should receive your first invoice within 30 days of our service commencement date and can expect to
receive them monthly thereafter by the 10th of each month. All billings are due and payable 15 days
following the date of the invoices. Owner/Client agrees to pay any and all cost incurred by Soltis
Landscape Services in the collection of the same.
If our proposal meets with your approval, please initial the services in the block provided for each item
selected indicating that you are authorizing that service and sign both originals below. Return one fully
executed original to our office and retain the second for your files. This proposal,including the attached
Practical Specifications and General Terms and Conditions, together are the Service Agreement.
Thank you for the opportunity to submit this proposal. We look forward to serving as your landscape
management professional.
Sincerely,
Trevor K. Nelson
Senior Project Manager
Soltis Landscape Services
Client Signature Date
Print Name Title
Soltis Landscape Services Manager Date
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PERSONAL SERVICES AGREEMENT
THIS AGREEMENT is made, entered into, and shall become effective this day
of , 2014, by and between the City of San Juan Capistrano (hereinafter referred to
as the "City") and Soltis and Company, Inc. (hereinafter referred to as the "Contractor").
RECITALS:
WHEREAS, City desires to retain the services of Contractor regarding the City's
proposal to provide landscape maintenance and repair services in Reata Park and Event
Center; and,
WHEREAS, Contractor is qualified by virtue of experience, training, education and
expertise to accomplish such services.
NOW, THEREFORE, City and Contractor mutually agree as follows:
Section 1. Scope of Work.
The scope of work to be performed by Contractor shall consist of those tasks as set
forth in Exhibit"A," attached and incorporated herein by reference. To the extent that there
are any conflicts between the provisions described in Exhibit "A" and those provisions
contained within this Agreement, the provisions in this Agreement shall control.
Section 2. Term.
This Agreement shall commence on August 1, 2014. This Agreement shall continue
until June 30, 2015. The total personal services agreement duration shall not exceed
eleven (11) months from the date of this agreement. The Agreement shall terminate June
30, 2015.
Section 3. Compensation.
3.1 Amount.
Total compensation for the services hereunder shall not exceed $81,895
($7,445 monthly)for landscape maintenance and repair services in Reata Park and Event
Center, payable at the rates as set forth in Exhibit"A", attached and incorporated herein by
reference. The City shall issue purchase orders equal to the anticipated Contractor fees
on a project basis, which shall constitute the Contractor's authorization to proceed.
3.2 Method of Payment.
Subject to Section 3.1, Contractor shall submit monthly invoices based on
total services which have been satisfactorily completed for such monthly period. The City
1 ATTACHMENT 1
will pay monthly progress payments based on approved invoices in accordance with this
Section.
3.3 Records of Expenses.
Contractor shall keep complete and accurate records of all costs and
expenses incidental to services covered by this Agreement. These records will be made
available at reasonable times to City.
Section 4. Independent Contractor.
It is agreed that Contractor shall act and be an independent contractor and not an
agent or employee of City, and shall obtain no rights to any benefits which accrue to City's
employees.
Section 5. Limitations Upon Subcontracting and Assignment.
The experience, knowledge, capability and reputation of Contractor, its principals
and employees were a substantial inducement for City to enter into this Agreement.
Contractor shall not contract with any other entity to perform the services required without
written approval of the City. This Agreement may not be assigned, voluntarily or by
operation of law, without the prior written approval of the City. If Contractor is permitted to
subcontract any part of this Agreement by City, Contractor shall be responsible to City for
the acts and omissions of its subcontractor as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any
subcontractor and City. All persons engaged in the work will be considered employees of
Contractor. City will deal directly with and will make all payments to Contractor.
Section 6. Changes to Scope of Work.
For extra work not part of this Agreement, a written authorization from City is
required prior to Contractor undertaking any extra work. In the event of a change in the
Scope of Work provided for in the contract documents as requested by the City, the Parties
hereto shall execute an addendum to this Agreement setting forth with particularity all
terms of the new agreement, including but not limited to any additional Contractor's fees.
Section 7. Familiarity with Work and/or Construction Site.
By executing this Agreement, Contractor warrants that: (1) it has investigated the
work to be performed; (2) it has investigated the work site(s), and is aware of all conditions
there; and (3) it understands the facilities, difficulties and restrictions of the work to be
performed under this Agreement. Should Contractor discover any latent or unknown
conditions materially differing from those inherent in the work or as represented by City, it
shall immediately inform the City of this and shall not proceed with further work under this
Agreement until written instructions are received from the City.
2
Section 8. Time of Essence.
Time is of the essence in the performance of this Agreement.
Section 9. Compliance with Law.
Contractor shall comply with all applicable laws, ordinances, codes and regulations
of federal, state and local government.
Section 10. Conflicts of Interest.
Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or degree with the
performance of the services contemplated by this Agreement. No person having such
interest shall be employed by or associated with Contractor.
Section 11. Not Applicable.
Section 12. Not Applicable.
Section 13. Indemnity.
To the fullest extent permitted by law, Contractor agrees to protect, defend, and hold
harmless the City and its elective and appointive boards, officers, agents, and employees
from any and all claims, liabilities, expenses, or damages of any nature, including
attorneys' fees, for injury or death of any person, or damages of any nature, including
interference with use of property, arising out of, or in any way connected with the
negligence, recklessness and/or intentional wrongful conduct of Contractor, Contractor's
agents, officers, employees, subcontractors, or independent contractors hired by
Contractor in the performance of the Agreement. The only exception to Contractor's
responsibility to protect, defend, and hold harmless the City, is due to the negligence,
recklessness and/or wrongful conduct of the City, or any of its elective or appointive
boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the
amount of indemnification to be provided by Contractor.
3
Section 14. Insurance.
On or before beginning any of the services or work called for by any term of this
Agreement, Contractor, at its own cost and expense, shall carry, maintain for the duration
of the agreement, and provide proof thereof that is acceptable to the City, the insurance
specified below with insurers and under forms of insurance satisfactory in all respects to
the City. Contractor shall not allow any subcontractor to commence work on any
subcontract until all insurance required of the Contractor has also been obtained for the
subcontractor. Insurance required herein shall be provided by Admitted Insurers in good
standing with the State of California and having a minimum Best's Guide Rating of A-Class
VII or better.
14.1 Comprehensive General Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force
and effect Comprehensive General Liability coverage in an amount not less than one
million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks
associated with the work contemplated by this agreement. If a Commercial General
Liability Insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
agreement or the general aggregate limit shall be at least twice the required occurrence
limit.
14.2 Comprehensive Automobile Liability.
Throughout the term of this Agreement, Contractor shall maintain in full force
and effect Comprehensive Automobile Liability coverage, including owned, hired and non-
owned vehicles in an amount not less than one million dollars per occurrence
($1,000,000.00).
14.3 Workers' Compensation.
If Contractor intends to employ employees to perform services under this
Agreement, Contractor shall obtain and maintain, during the term of this Agreement,
Worker's Compensation Employer's Liability Insurance in the statutory amount as required
by state law.
14.4 Proof of Insurance Requirements/Endorsement.
Priorto beginning any work underthis Agreement, Contractorshall submit the
insurance certificates, including the deductible or self-retention amount, and an additional
insured endorsement naming City, its officers, employees, agents, and volunteers as
additional insureds as respects each of the following: Liability arising out of activities
performed by or on behalf of Contractor, including the insured's general supervision of
Contractor; products and completed operations of Contractor; premises owned, occupied
or used by Contractor; or automobiles owned, leased, hired, or borrowed by Contractor.
4
The coverage shall contain no special limitations on the scope of protection afforded City,
its officers, employees, agents, or volunteers.
14.5 Notice of Cancellation/Termination of Insurance.
The above policy/policies shall not terminate, nor shall they be cancelled, nor
the coverages reduced, until after thirty (30) days'written notice is given to City, except that
ten (10) days' notice shall be given if there is a cancellation due to failure to pay a
premium.
14.6 Terms of Compensation.
Contractor shall not receive any compensation until all insurance provisions
have been satisfied.
14.7 Notice to Proceed.
Contractor shall not proceed with any work under this Agreement until the
City has issued a written "Notice to Proceed"verifying that Contractor has complied with all
insurance requirements of this Agreement.
Section 15. Termination.
City shall have the right to terminate this Agreement without cause by giving thirty
(30) days' advance written notice of termination to Contractor.
In addition, this Agreement may be terminated by any party for cause by providing
ten (10) days' notice to the other party of a material breach of contract. If the other party
does not cure the breach of contract, then the agreement may be terminated subsequent
to the ten (10) day cure period.
Section 16. Notice.
All notices shall be personally delivered or mailed to the below listed addresses, or
to such other addresses as may be designated by written notice. These addresses shall
be used for delivery of service of process:
To City: City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Keith Van Der Maaten
To Contractor: Soltis and Company, Inc.
8579 Cottonwood Avenue
Fontana, CA 92335
Attn: Christopher Soltis
5
Section 17. Prevailing Wages.
Contractor hereby expressly acknowledges and agrees that the City has not
previously affirmatively represented to the Contractor in writing or otherwise, in a call for
bids or otherwise, that the work to be covered by this Agreement is not a "public work," as
defined in Section 1720 of the Labor Code. Contractor shall indemnify, protect, defend
and hold harmless the City and its officers, employees, contractors and agents, with
counsel reasonably acceptable to City, from and against any and all loss, liability, damage,
claim, cost, expense and/or"increased costs" (including reasonable attorneys' fees, court
and litigation costs, and fees of expert witnesses) which, in connection with the work
contemplated by this Agreement, including, without limitation, any and all public works (as
defined by applicable law), results or arises in any way from any of the following: (1) the
noncompliance by Contractor of any applicable local, state and/or federal law, including,
without limitation, any applicable federal and/or state labor laws (including, without
limitation, if applicable, the requirement to pay state prevailing wages and hire
apprentices); (2)the implementation of Section 1781 of the Labor Code, as the same may
be amended from time to time, or any other similar law; and/or (3) failure by Contractor to
provide any required disclosure or identification as required by Labor Code Section 1781,
as the same may be amended from time to time, or any other similar law. It is agreed by
the parties that, in connection with the work contemplated by this Agreement, including,
without limitation, any and all public works (as defined by applicable law), Contractor shall
bear all risks of payment or non-payment of prevailing wages under California law and/or
the implementation of Labor Code Section 1781, as the same may be amended from time
to time, and/or any other similar law. "Increased costs," as used in this paragraph, shall
have the meaning ascribed to it in Labor Code Section 1781, as the same may be
amended from time to time. The foregoing indemnity shall survive termination of this
Agreement and shall continue after completion of the work by Contractor.
Section 18. Dispute Resolution.
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration under
the auspices of the Judicial Arbitration and Mediation Service ("JAMS").
Section 19. Entire Agreement.
This Agreement constitutes the entire understanding and agreement between the
parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
[SIGNATURE PAGE FOLLOWS]
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CITY OF SAN JUAN CAPISTRANO
By:
Sam Allevato, Mayor
CONTRACTOR
Christopher Soltis, President
ATTEST:
Maria Morris, City Clerk
APPROVED AS TO FORM:
Hans Van Lighten, City Attorney
7
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REATA PARK
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SECTION 1 OF 2
Safety and
Security/Operations
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DECEMBER
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FORWARD..........................,.................................................................,..........................................2
Hogsof Operation............a............................................................................................................3
Provisionsfor Authorized Access............a.......................................................................................3
Proceduresfor Park Opening and Closure....._...........................................a.................................,.4
ParisSecurity Provisions..................................................................................................................4
Additional Park Security Provisions—Future Considerations..........................................................4
Signage................ . .....................................,.........,......................................................................5
EmergencyResponse&Procedures...................».........................................................................5
Permitted Activities In Event Center Area.....................................................................,.............7
Non-Permitted Activities M Park and Event Center................................................................7
Non-Permitted Activities in Sensitive Resource Area/Do Not Disturb Area...........................8
Graffitiand Vandalism.........................................................„........,................................................8
Special Events at Reata Park and Event Center.............................................................................9
SpecialEvent Requirerm is.».................................................................................................9
Role of Private Security for Special Events..............,.................................,.......................—to
Private Security Company Requirements for Special Events...„...........................................14
Rale of the Orange County Sheriff's Department for Special Events....................................1i
Useof Volunteers for Special Events.......... ......................................................................it
First Amendment A+ctivritty During Special Events..................................................................i1
Vending During Special Events— .........................................................................................12
Safety and Security/Operations Plan
Reata Park and Event Center
The objective of the Safety and S+ecuritylOpe tions Plan (SSP) is to ensure public safety and
security at the Reata Park and Event Center(RPEC)located at 28632 Ortega Highway In the City of
San Juan Capistrano. Safety and security for people visiting the Reate Park and Event Center,
Including those Involved In various recreation programs are also very Important fags In public
satisfaction and participation. People will not visit paries or recreation facilities or participate in
programs if they do not feel safe.
Expansion of the City's open space holdings dictates the meed for a sustainable and appropriate
Fiance between public safety and security,and the protection of open space values. Safety and
risk management initiatives and performance standards regarding the design of parks, staffing of
recreation facilities and programs, and maintenance practices regarding the use of chemicals
(pesticides, herbk1des, etc.)should be continually observed. Clue coordination between the Cws
Community Services Department, Public Works and utilities Department, and the Sheriff's
Department will be needed to effectively address security issues as they arise.
The City should look to develop,monitor,and track crime statistics at the RPEC to help ensure that
safety and security issues are constantly evaluated and addressed. The involvement of the
Associated Senor Action Program(ASAP)and the development of a City community policing program
should also.be considered. Park safety and security will be accomplished with regular Inspections
and preventative maintenance of parks and recreation facilities (Ramos House), including picnic
areas,gardens,event areas,trees that need pruning,etc. This will require an increase in training for
park resource staff regarding public safety and security needs.
Page 2
Safety and Security/Operations Plan
Reata Park and Event Center
Daylight Savings: Monday through Friday. 7:30am to Dark(Civil Twilight)
Weekends: 7:30am to Dark(Civil Twilight)
Non-Daylight Savings: Monday through Friday: 7:30arn to Dark(Civil Twilight)
Weekends: 7:30am to Darla('Civil Twilight)
1. RPEC hosts an equestrian trail and a Class 1 bike trail shall remain open to the public
Qny during the parks hours of operation, in consideration of the environmentally
"sensitive resource areas"and"do not disturb areas'within the park.
2. The Community Services Director is authorized to alter the parr closing hours as stated
above (or initiating a park closure during an emergency event) when the director
determines it is necessary for the public health, safety or welfare. A change in park
closing hours (or park closure) shall be effective when signs indicating the change (or
park closure) are posted, and remain in effect until the nerd City Council meeting or for
30 bays,whichever first occurs. The director shall prepare and submit an agenda report
for City Council regarding the reason for the change (or closure) and recommending
appropriate City Council or administrative action, which agenda report shall be
considered by City Council at its next meeting.
1. Authorized access to the RPEC property is provided through a customized locking system
on the main entry vehicular gate (located at Ortega Highway and Reata Road) fcsr the
following City departments and outside agencies:
• City's Community Services Department
r City's Public Works and utilities Department
+ Oram County Sheriffs Department
• Orange County Fre Authority
Southern Califomia Edison Company
Rancho Mission Viejo Deserve
2. A separate maintenance gate and access road Is provided at the park entry location for
the Orange County Flood Control District (OCFCD) for access to, and maintenance of
nearby flood control facilities.
Page 3
Safety and SecUrity/Operations Plan
Reata Park and Event Center
erUcedurejj.qLftr
1. Opening and closure of park ill be performed only by authorized City staff` or City
authorized representatNes.
2. Main entry vehicular gate; Main park entry gate at Ortega Highway shall be securely
latched and locked in the open position during park hours. Main park entry gate shall be
secured/locked during teff-hours.
3. Pedestrian gates: Pedestrian gates, with exception of self-closing gates within the park
shall be securely latched and locked in the open position daring park hours. All
pedestrian gates shall ars secured/locked during off-hours.
4. Trail access gates: Trail access gates on the berm at the park's southwest corner side
(by the Oaks property)and at the Arizona Crossing shall be securely latched and locked
In the open position during park hours to allow public use of the equestrian grail and a
Class 1 bike trail. All trail access gates small be secured/locked during off-hours.
5. Security of fatalities and parks sha+il be visually inspected by staff upon closing. Cane
should be taken to assure doom windows and gates are closed,locked and secured and
alarm systems(if applicable)are activated. Anything strange or out of routine should be
further inspected. The Community Services Department/Property Management
Company should be contacted if security of a facility or park cannot be accomplished at
dosing.
1.. Park security shall consist of random patrols by the Sheriff's Department during on and
off-hours.
2. Park signage as appropriate to act as deterrence.
3. Posting of appropriate emergency numbers at the Welcome and Event Center and
strategy locations throughout the park site(see Signage Section below
4. Public/ bystander interventions. The rnajoft of the general public has knell phones that
can be used for emergency notification.
1. Welcome/Event Center staffing(*}
2. Safety and security training,for park staff and volurtUeer groups(*)
3. issuance of cell phones and/or hand held radios to park staff(*)
4. Establishment of land-litre based telephone(s)at the Welcome/Event Center(as primary
method of communication).
Page 4
Safety and Security/Operations Pian
Reata Park and Event Centra
5. Establishment of Internet based communication services at the Weloome/Event Center
(as secondary method of communications).
& Availability of emergency equipment and supplies
7. Additional park signage to act as deterrence,as appropriate.
8. Surveillance cameras to act as deterrence,as appropriate.
9, Establishment of a Park Watch Program that will actively recruit local citizens to assist in
the physical,visual inspection of facilities and parks.
10.Expansion of the Associated Senior Action Program (ASAP) to Include coverage for the
RPEC and Welcome/Event Center area.
IL Perform patrols of the entire park and facilities twice a day and Immediately report any
crime, nuisance or medical emergency to the appropriate authorities, and report any
code violations promptly(*).
In the event that park staffing and volunteer groups are provided at the Welcome/Event
Center.
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1. Proper notification to park visitors for emergency contacts, rules & regulations,
directions,and safety hazards is important for the public's safety and enjoyment of park
and recreation facilities. Notifications can be conveyed through proper park signage
posted at the Welcome/Event Center and strategic locations throughout the park site to
include the following:
a. Park Rules and Regulation signage(see Appendix A for sign verbiage)
b. Signage with provisions for wildlife encounter,snake bites,or other emergencies,
• Orange County Animal Control-(714)93543M
• Orange County Sheriff's Department-(714)62&7174
• Orange County Fire Authority-(714)573-6000
• Graffiti and Vandalism - (949)443-6339
• Life Threating Emergency-911
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1. if a natural disaster such as the overflowing of San Juan Creek occurs due to heavy storm
events, the City's Community Services Department and Public Works and Utilities
Maintenance Department will Initiate emergency response procedures to ensure the
safety and security of the public. Steps should minimally be taken to Include the
following,or as deemed necessary.
a. Perform site assessment and Initiate park closure(as deemed necessary by the
Community Services Director and Public Works and Utilities Department
Director).
Page 5
Safety and Security/Operations Plan
Reata Park and Event Center
b. Restrict public access to flooded and/or damaged areas of the park.
c. Restrict public access to the Arizona Crowing and various parts of San Juan
Creek,along the pant's boundary.
d. Post notification and/or warning signage as appropriate.
9. Repair and restore damaged facliftles.
Page 6
Safety and Security/Operatlons Plan
Reata Park and Event Center
1. Designated areas where alcohol is served and consumed must have'security present for
safely at all times.
2. All amplified soured at the park must conform to the City"s municipal code for amplified
soured policy. In the case of the Facility Use Permit that provides for extended hours,the
use of amplified sound systems must end by 9:00 p.m.
3. live music battery powered rediasa/boom boxes or generators are allowed upon approval.
Electricity Is not provided for public use at the park.
4. Upon approval of the Facility Use hermit,additional cast for electricity will be charged for
use at the Event center.
5. Facility Use Permits stipulate additional conditions that applicants will be responsible for
pertaining to clean up.
6. Any permitted Alcohol Permits will end two hours prix to the conclusion of the event.
7. if required the Renter will be responsible for irtcrmental fees associated with Police
Services on site presence.
& Recreation ActMdes roust be approved by the Community Services Department/Property
Management Company.
9. Fres are allowed only in designated;on-site SK equipment.
10,Tables and chairs along with copies no larger than 10 feet by 10 feet,will be perrnitted
+spore approval.
.Non- . in Parr
L Skateboarding,Toiler blades.,scooters/razors.
2. Bicycling on non-designated paths and sidewalks.
3. Horseback riding on non-designated traits and outside of equestrian staging area.
4. Cif-road Vehicles.
S. Golfing.
6. Radio controlled devices.
7. Unleashed
S, Biking off designated trails.
9. No smoking permitted.
10.No confetti permitted.
11.Fires are allowed only in designated park grills,
12.No hearers,firecrackers,rockets,torpedoes,air-guns,or slingshots.
13.No overnight camping,except as permitted by Special Event Permitting.
14.All vehicles including motorcycles must stay in designated parking areas.No driving on
park grounds 1s permitted, with the exception of mobility scooter for the disabled or
electric golf cart,
15.No animals or petting zoos are ailowed except for drags and cats, Dogs and cats must
remain on a leash that is not longer than 6 ft.In length.
Page 7
Safety And Securlty/Operations Place
Reata Park and Event Center
16.Air jumps (Bounce House) or ponies are allowed In selected park areas by permit only
and only one standard air ,jump or pony permit per shelter is allowed. Renters are
required to select the company from the City's approved vendor list.
17.No one may charge a fee, sell any merchandise, display signs or posters, hand out
leaflets or advertise in the park without written consent from the Director of Community
Services.
d
1. unleashed dogs.
2. Smoking.
3. Wood fires.
4. Collection of racks,trees,plants.
5. Collection of cultural artifacts.
6. Active recreation.
7. Hiking off designated moils.
8. Alcohol Consumption.
B. Hunting/use of firearms.
10.Deliberate introduction or release of non-native plant or wildlife species.
11.Swimming in the geek.
12:Dumping of any kind.
13.All other non-permitted activities as listed in the section above (Non-Permitted Activities
in Park and Event Center),
fill=Gild YA ni—d_aFJrtM
The 04 Is aggressive In removing graffiti and addressing otter acts of vandalism at
public parks and recreation facilities.The City seeks to document, remove,and restore
features that have been affected by graffiti within 24 hours of identification. Prompt
graffiti removal is important since it restores public park values, reinforces appropriate
public use,provides a sense of safety and security,and promotes a positive image of the
community.Acts of vandalism are similarly handled,however,restoration can take longer
depending on the extent of damage. The Community Services Department works with
pore patrols, and polio resource officers to investigate such crimes. These efforts
should continue to be fully funded and Implemented to ensure that City parks and
recreation facilities are designed and maintained for the benefit of public safety and
security and to encourage appropriate perk uses.
page 8
Safety and Security/Operations Plan
Resta Park and Event Center
c" Reata Park and Event Center
RPEC Is the perfect location to host special events such as festivals,concerts,arts,sporting
events and cultural events for up to 250 Nests. All event organizers must submit a
Facility Use Permit application for considerate. Events are not booked more than one
year In advance,and we accept applications for new events February 1- October 1. All
events must pay a venue fee that Is based on availability, impact on the park, and
number of participants. You may put a"holo"on an evert date for 34 days,after which a
signed contract must be In place to guarantee the date. See the Facility Use Permit
application for additional Informatbn and event requirements. The following are
examples of special events.
• Weddings
• Birthday parties
• Catered corporate event,or other private event
• Run/waiks
• Marathons
• Outdoor concerts
• Outdoor movies
• Dog shows
• Outdoor art exhibits
• Theatrical performances
1. The event organizer must maintain a safe and secure environment for the planned event.
This is accomplished through sound pre-planning by anticipating potential problems and
concerns related to the event activities and surrounding environment and by being
prepared to react during the event to any unanticipated problems. The size,type,time of
day and location of the event within the park,as well as the overall activities proposed to
take piece In association with your event,are all areas that meed to be analyzed In depth
and addressed through an Event Security toren. The plan must be submitted by(tenter to
the Community Services Department for review to determine if Lensed private security
guards and staff positions as well as poly officers and traffic controllers would be
necessary to staff the proposed event,
2. The Renter is responsible for the safety and security of the people and physical elements
in and around the planned sue to Include implernenting safety measures that address
all aspects of the proposed event: Time measures may Involve hiring private licensed
security and/or Implementing other safety strategies ranging,but not limited to,lighting,
Page 9
Safety and Security/Operations Plan
Reata Park and Event Center
music genre selection,and venue design,etc.,as deemed appropriate by the Community
Services Department/Property Management Company.
0f X s
Private uniformed security is typically used at events to enforce the operations and
management of a broad array of safety treasures ranging from crowd coritrol within and
around the venue, VIP management, and parking lot enforcement to identification
checks, money transfers,and/or any rules and regulations established by the Renter. It
Is the responsibility of the Renter to contract with a licensed private security company
from the City's approved list of vendors. Private unarmed security officers have no police
powers except the ability to perform a citizen's arrest.
f, &cats
1. Events under 50 participants will not require services of a professional uniform security
company licensed by the State of California to help develop and manage an appropriate
security plan unless deemed necessary by the Community ServicesDepartment/Property
Management Company. The Community Services Department/Property Management
Company will make the final determination to increase the number of uniform security
guards deemed necessary for the event and will work closely with the Renter. The
operator In charge will review and analyze the proposed events The security company
representative should assist in Identifying Mints of concern and potential problem&The
security company representative should help make recommendations to rectify concerns
and/or potential problems and provide the number of licensed private security guards
needed at the event. The security company representative may also recommend the
number of non-licensed volunteers and other staff that may be needed at the event.
Should the event use private security as part of the Event Sec^Plan, it is critical that
areas of responsibility be coordinated with the Sheriff Department prior to the onset of
the planned event.
2. All security companies operating in the State of California are required to have a Private
Patrol Operator license (PPO License) that is Issued through the State of California
Department of Consumer Affairs for the Event Center. This license allows the company
to operate a security business and provide services to the public. A listing of pie-
approved security companies that meet the required standards is available from the
City's Community Services Department.
3. All security companies must be insured with $1 million insurance and endorsement page
naming the City of San Juan Capistrano as the additional Insured holders
4. A security guard employed by a security company is required to have a Guard Card Permit
that Is issued through the Department of Consumer Affairs, This guard card allows the
Individual to work as a guard and provide security services to the public.
5. No armed guards shall be hired on this site.
6. It Is the responsibility of the Renter to maintain written verification that the private
security company selected to provide service at the planned event has all required
Page 10
Safety and Security/Operations Plan
Reata Park and Event Cerner
licenses and authorization to operate in the State of California and the City of San Juan
Capistrano. The Renter is also required to maintain written verification that all personnel
assigned to positions designated for a licensed security guard have a valid guard card
and notification to given to the operator ten(10)days prior to the event.
L The Orange County Sheriff's Department may require department staff to be present at
the planned event to supplement the l verrt Security Plan and to provide additional
presence at your event. These sworn officers are there to enforce lavas. It Is not the
responsibility of the Sheriff's Department to provide the services that are the jab of
private security staff. If the special event impacts the community outside your venue,
police services in addition to those needed to dimly support the event may be required.
If additional police services support Is required,the renter will be billed directly for said
Services.
2. The Orange County Sheriff's Department has final authority over the planned event safety
requirements. if the number of licensed private security guards approved by the
Community Services Department is not provided,and/or proves inadequate,the Sheriffs
Department maintains the right to shut down any or all components of the planned event
and/or to provide additional police series that will be billed directly to the Renter.
Use of SPISIA1 EXU"
As part of the event security plan, the Sheriffs Department may allow you to use
volunteers In specific predetermined locations and capacities that do not require
licensed security guards. Should the volunteer services fail to be provided,and/or prove
Inadequate, the Sheriff's Department maintains the right to shut down any or all
components of the event and/or to provide additional police services that will be billed
directly to the Renter.
1. Special events sometimes attract First Amendment, of free Speech, activity such as
protests, petition gathering arid leafleting. The Sherlffs Department Is responsible for
managing protest activity. Generally, protestors have the right to be within sight and
sound of an event. If your event Is free and open to the general public, the Sheriff's
Department will not remove an attendee, even If that attendee Is associated with a
protest group, unless the individual is disrupting the event or engaging In other illegal
conduct.
2. When First Amendment activity is anticipated at your event,the Sheriff's Department will
discuss the handling of the activity with the Renter and the Community Services
Department,to ensure the safety and rights of all are protected. Ultimately,the manner
Page 11
Safety and Security/Operations Plan
Reata Park and Event Center
In which the activity will be managed depends on a number of fates including how the
special event is organized,the lotion and venue configuration of the event;the number
of people Involved, the type of protest activity anticipated, and the City resources
available to manage the overall scope of activities.
The City maintains exclusive control and regulation of any concessionaires within a defined
expo/craft shove event venue. To date vendors within the permitted area, the Renter
shall submit a complete list of vendors and coordinate a layout plan with the Sheriffs
Department and the Orange County Fire Authority. Business licenses for vendors shall be
obtained from the City's Finance Department prior to the event. Said vendor list shall also be
submitted to the Orange County Health Department Failure to provide a complete vendor
list and to coordinate with the Sheriffs Department prior to the proposed gent may result in
a denial of an evert permit.
Page 12
Safety and Security/Operations Plan
iteata Park and Event Center
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SECTION 2 OF 2
Landscape
Maintenance
Guidelines and
� aYl
Standards -
4 s
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DECEMBER
�
MAINTENANCE GUIDELINES AND STANDARDS - JA-BLE OF COM
FORWARD....................... ............................................ .......... ................................._ .......... .-............
.— �
SEASONAL MAINTENANCE TASK LIST..........-.- ............................ ............................. ........----- ....3U
CAREOFIRRIGATION....... ........................................................................ .................................--.... 44
Water ........................ ..............................-.~ ............ ........................44
SystemScheduled Maintenance.............................. ............................-,~~~~~ ~-_~~_'~~_...4�
SystemRepair.............. ....................... `......... -........~-~_^^_^~. ......................... .........'..........
Inspections and Breaks............................................... ...........---................... --' ............
55
CARE OFPLANTED AREAS..... ............................................................ ... ...............,~.... -..................
Trees..................... ..................................................... ...... ...................... ............... ......---.....66
Oams .............................................................. ............. ........... .................... .................... .........
CitrusTrees....................................................-..................................... .............. ................-~
Shrubsand Vines....................................................................................................... ^~-,.~,~~-.�7
.~-_~~~,,~ ........................................................................... ..........................................^--.~^6~
Fertilizer.................................................................................. ................ ... ......................... ....8@
~_~~--'-'--'---''-~~-'-'-~ '~~~~-~--- `--''~~--'-~--'-~~---~---~'~--~~~~~~=r
Pests.............................................................................................~ ~~.~.................................`9~
WeedControl..................................... .---~..........~_~-..................... .........----.....................gQ
MulchAreas........................................- ............................................................................__Y6O
Svwdesand Basins.............................................. .............................................._................. yO40
CARE[]FAMENITIES....... .............--....... ........ ........---............. ........-...... __'__-_-...........--Yy%4
Benches/Tables....... ......................................... ...........'.............................. .........................�^'
Bkx+smmde ............................................- ............ ................ .-..... ..........................................ilA'
Clean up and Litter Removal....................... ............................. .................. ...... .....................iY14
EquesbrialAnae-------.~~.~_~^..-~_~'-.',^._^-.^.~~~~_'_~_,__-._.-.-..,~..'1.44
Ferchng-----.-.-'—'..~.-.~^^,--'...-.'^-~-.-~~.~-....-~,.-`--._-.-.~..-.~...~.~.1242
Graffiti Removal.......................................~.~-~. .....................................................................
12-12
Lighting-------' ....................... ..........- .................... ..................... ........... ................
1242
ParkingLot...... ........................................................................ .............. ~_~........ ...................i242
Roadways, Bike Paths,?imft................................... ........................ ........ .... ......................124-2
Sensitive Resource Anaa.'- .................................... ...........---......................... ......... ......
STRUCTURES..... ---.........—....... ......_............... ....... ........................................—.......-.......
_+�..
Arbor, Overhead and Trellis StrucWres...................... ................................................1444
Remtrxoms .................................................................................. ,.......................\4.l4
Sheltano.. ................ ............ ..... .......................................................................1515
Trash Enclosures and Receptacles-.........................................................................154§
Welcome Center&Event Picnic Areas ................-......................... ..........................
|
WALKWAYS................................................ '........................... -...................................................
'~~`+=~'
| VVATERQUAL[FYK�ANAGE08ENTPLAN-BW�'---------''---..---.-.-'-.'-_.-'-'Y64-6
Low Impact Development, Site Design, Source Control&Treatment Control Best Management
Practices(8M0Pa)......................... .................................................-.. ................ ............. ... i61-6
Low Impact /Site Design BMPm............................................. ........................... 1(�6
SourceCo ~ _-- ~--.-__--'-.—.-------''-_---- ----'_'__-'--.---- .4
TreatmentControl fNMPs...................................... ...................................................................
STORMWATER BMP MAINTENANCE ._---__--_'-'---_-----'--.-----'---2{2-6
Operation and Maintenance(O&M)Plan................................... --........................................3G26
Responsible Party........................—''--'---'-^''—''^~^----^-^—'~~~`^'~—'=^2~
RecordKeeping......................................................................................... .-^.-.--_.-.---.2�2-6
\@m:tor Contnd-........ ........................................ ............................... .......................................2���
FequhedPernmhs.-------.--.---.--.--.--.---_--_--.----...--'-.---
626
Inspections.................................... ...................................................................................---...
i
Typical She Cleanup and Remediation Procedure lbr SephVe Spill........................................TM
EXHIBIT A--MAINTENANCE MATRIX MAP
Maintenance GuideN|nesand Standards
MAINT -C
ENANCE PLAN FOR REATA PARKAND EVENT ENTER
The objective of the Maintenance Guidelines and Standards is to provide general information for
the maintenance of the Reata Park and Event Center and are not to be confused with landscape
specifications provided separately for bidding purposes. These guidelines provide information
on maintenance techniques for native trees, shrubs and groundcover, irrigation, hardscape
materials, parking lot, walkways, bio-swales, and site amenities, as well as year round
scheduling of tasks. This Landscape Maintenance Manual may be amended at any time by the
City of San Juan Capistrano and shall be followed at all times by the City's Maintenance
Contractors,Associates and Agents.
The information contained in this manual was developed by the City of San Juan Capistrano in
cooperation with the Rancho Santa Ana Botanic Garden, California Native Plant Society and
Theodore Payne Foundation of Wildflowers and Native Plants, and with information from the
International Society of Arboriculture (ISA) and Tree of Life Nursery. The following are
recommended references for the planting and maintenance of the Native plant material that has
been specified for Reata Park and Event Center:
`Creating and Caring for Your Native Plant Garden'
Mike Evans - Tree of Life Nursery
Free download at www.0lff0rn_ia,N-4U-Ye- 1z
gplAnt%-Qrr
'Growing California Native Plants,Second Edition'
Marjorie G. Schmidt and Katherine L. Greenberg
2012, UC Press
*Care and Maintenance of Southem California Native Plant Gardens'
Bart O'Brien, Betsy Landis and Ellen Mackey
2006
Disclaimer. This document is intended to be a guideline to aid in standardizing maintenance. To the best of
our knowledge, the information contained in this document reflects the goals of the City of San Juan
Capistrano. However, the City reserves the right to after this document or any of its guidelines, procedures,
standards, etc, at any time without notice,
Maintenance Guidelines and Standards
Reata Park and Event Center Page 2
SEASONAL MAINTENANCE TASK LIST
Monthly
• Check controller run times, adjust as necessary
• Inspect grading of slopes toward landscape drains and correct for proper drainage
• Observe sprinkler system operation for water conservation, line breaks, missing/broken
heads and obvious coverage problems. Repair as necessary.
• Check for leaks and damage to backflow preventer devices
• Remove weeds
• Inspect valve boxes and keep clear
• Monitoring and treating citrus pests as required
Spring
• Mow swales and basins-ONCE EVERY FIVE YEARS
• Clean leaf build-up in all planting beds with the exception of Oak Tree beds
• Light organic fertilizer application
• Foliar fertilizer application on Citrus trees
• Lightly prune Citrus trees
• Inspect and clean bio-swafe drainage system
• Cultivate and mulch planting areas
• Recycled Tree Trimmings in non-planted areas
• Flush drip system and clean drip filters
• Treat for rodents, monitor citrus pests
Summer
• Recycled Tree Trimmings in non-planted areas.
• Adjust irrigation schedule based on weather conditions
• Lightly prune Welcome Center area
• Treat for rodents, monitor citrus pests
• Shape citrus tree canopies,as necessary
• Adjust irrigation for complete coverage
Fall
• Trim trees as needed and as determined by inspection
• Inspect and clean Bio-swale drainage system
• Fertilize citrus trees
• Flush drip system and clean drip,filters
• Treat for rodents, monitor citrus pests
Winter
• Adjust irrigation schedule based on weather conditions
• Remove fallen debris from trees and shrubs caused by rain and wind
• Remove weeds
• Fertilize Citrus trees
• Treat for rodents
Maintenance Guidelines and Standards
Reata Park and Event Center Page 3
CARE OF IRRIGATION
Water Application &Scheduling
1. City staff shall be responsible for inputting irrigation schedules to the central control.
2. Manual water as needed to supplement natural rainfall and maintain plantings in a healthy,
stress-free condition. It is the landscape maintenance contractor's responsibility to make
sure that plants receive appropriate water regardless of weather conditions and to alert City
staff when problems occur and before they become critical.
1 It is the responsibility of the landscape maintenance contractor to conserve water and assure
that all City watering rules and regulations are followed.
4. Irrigation to all plants shall be made by the use of the permanent irrigation systems. Manual
water as needed to supplement the permanent system. Failure of the irrigation system to
provide full and proper coverage shall not relieve the landscape maintenance contractor of
the responsibility to provide appropriate irrigation. It is the contractor's responsibility to make
sure that the irrigation system is maintained and operates properly.
5. The landscape maintenance contractor is responsible for the complete operation and
maintenance of the irrigation systems, except as noted below. The contractor shall examine
the irrigation system for damage or malfunction monthly and shall report damage or
malfunction to the Public Works and Utilities Department in writing. If the landscape
maintenance contractor fails to report the broken or malfunctioning irrigation system
components within one week of the breakage or malfunction, the contractor shall be
responsible for all damages resulting from the broken irrigation system component.
6. Alert City staff as to adjustments needed for watering times. Do not allow oveLAgJgrjhg_�Qf
the plant material. Do not allow run-off from any irrigation.
7. When breakdowns or malfunctions exist, the landscape maintenance contractor shall
manual water, if necessary, to maintain all plant material in a healthy condition. If the
irrigation repairs are major and will be billed as additional work, contact the City Public Works
and Utilities Department prior to ordering materials. Do not wait for approval to begin hand
watering if it is required to save the plantings.
System Scheduled Maintenance
1. Each valve zone shall be observed for signs of damage on a monthly basis during the
irrigation season (non-rain days).
2. The landscape maintenance contractor shall maintain the irrigation system, including
cleaning of filter screens three times yearly and flushing of drip system, or more often as
needed.
3. Drip irrigation systems need periodic flushing to remove sediment. When flushing is
necessary, it shall be performed as part of this contract. Drip systems shall be flushed at
least three times per year.Open ends of drip lines and run for an appropriate amount of time
at full flow to flush. It may be necessary to install flush outlets in order to flush the drip
system.
4. Run-off of water from irrigation systems into or onto decomposed granite streets, sidewalks,
stairs, and/or gutters is not permitted. The contractor shall immediately shut down the
irrigation system and make adjustments, repairs, or replacements as soon as possible to
correct the source of the run-off.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 4
System Repair
1. The landscape maintenance contractor shall replace or repair, at the landscape
maintenance contractor's expense, any irrigation components damaged by their activities or
neglect, unless due to excluded denne@e. Repairs ahe|| be made as soon as possible. If the
damage was due to excluded darnage, the irrigation repairs will be paid for oo additional
work. The contractor shall make notification of needed n»pa|n; as soon as possible.
Regardless of the cause of damage, the contractor shall Cake immediate action to prevent
further damage by shutting off the damaged part of the irrigation system and commencing
with hand watering as needod. As soon as possible after receiving written authorization to
proceed, the contractor shall make repairs. The following items are considered tm be minor
repairs: damaged or clogged sprinkler nozzles, adjustment of sprinkler patterns or arcs,
adjustment ufsprinkler position (i.e.; raise. |ower, or straighten sprinkler head), replacement
of clogged, broken, or missing barbed-style drip emitters, replacement or repositioning of drip
distribution tubing smaller than 1/2inch or15mnndiameter. These minor repair items shall
becorrected bylandscape maintenance contractor otcontractor's expense.
2. Any replacement ufirrigation system components aho|/ be made with materials of the same
manufacturer and model as the original equipment. Substitutions of mnm1e/ia|a other than
original equipment will be approved only when the original equipment has been discontinued
and is no longer available for purchase etany location. The substituted equipment must be
completely compatible with the original and must be approved in advance by the City's
authorized representative.
3. All repairs to the system shall be identical to the original installation, unless approved
otherwise /n advance by the City's authorized representative. If a change to the installation
will result in lower future maintenance costs, less frequent breakage,or an increase in public
safety, request authorization tomake the change from the City's authorized representative.
4. The landscape maintenance contractor shall check the entire irrigation system monthly for
items such as dry spots and missing or malfunctioning irrigation components. Check for
leaking valves, water running across vva/km,water standing in puddles, orany other condition
which hampers the correct operation of the system or the public amfoty. The contractor shall
carefully observe plant materials for signs of stress, indicating a lack of water. Plants that die
due to irrigation failure will be considered to have died due bothe landscape maintenance
contractor's negligence and shall be replaced at the contractor's expense.
Inspections and Breaks
1. Contractor oheU be proficient and capable in maintaining the existing fertilizer injection
system,controllers and basket strainer.
2. Irrigation inspections shall be conducted on m monthly basis to ensure that the system is
functioning properly and that proper coverage and timing is accurate. Monitoring the
schedule shall bmconducted inconjunction with the weather.
3. Any break that is located shall be reported to City staff and repaired immediately. Any water-
main breakmhm!| benaAortadtmtheCity'sPub|ioVVo,ksendUUUtiesDepartmentmndnapaired
in0Dnediaby(y. Areport ofthe break and repair shall beincluded into the monthly report tothe
city.
Maintenance Guidelines and Standards
RmataPark and Event Center Page 5
CARE OF PLANTED
Trees
1. Trees ahoU be maintained in n hmalthy, vigorous growing condition, free from disease and
pest damage.
2. Prune trees only to remove dead, diseased, broken,dangerous, or crossing branches,and as
required below. Pruning ofsingle trunk trees up to 8 T 1Ofeet from finish grade is a minor,
non-reimbursable cost tobeincluded aspart ofthe regular maintenance.
3' All pruning shall be done using the |nbarnebono( Society of Arboriculture (ISA) pruning
standards, ANSI A380 Standards, ANSI Z133 Safety Standards and maintain compliance
with the Migratory Bird Treaty Ant (MTBA). Excessive pruning, stubbing beoh' nrtopping will
not be permitted unless specifically approved by the Public Works and Utilities Department.
4. Discard all tree trimmings of-site using appropriate methods and according to any
quarantine regulations.
5' Any tree found to be dead or missing shall be immediately reported to the Public Works and
UU|ibmo Department. The City shall determine if replacement is needed. Any tree that is
covered by the contractors' warranty shall be replanted with the same size box as the original
tree at no cost to the City' In no case ahm|| replacement trees be less than 15 gallon size as
defined bythe American Nursery Association.
8. Replacement trees shall be approved for size and appearance by the City prior to planting or
delivering trees onsite. Replacement trees shall be double staked with 2 inch (5 orn)
diameter lodgepole stakes and approved tree ties unless otherwise approved by the City.
7. Remove tree stakes from trees when the trunks are larger than 2 inches (5 onn) caliper and
the trees are able to support themselves. Remove stakes from site and dispose of by a legal
method. Recycle used stakes ifpossible.
8. Use proper pruning methods to prevent spread of disease between plantings. When pruning
trema known or suspected to be dimeameU, the cutting blades shall be sterilized after each
cut. No pruning of any bee in the Sensitive Resource Area/Do Not Disturb Area oheU occur
without prior permission from The Reserve.
Oaks
1. Trees shall be maintained in a hea|thy, vigorous growing condition, free from disease and
pest damage.
2. Donot disturb roots within the drip line ofthe Oak tree.
3' Native oeha usually dm not require irrigation as they are well adapted to dry summer
conditions.
4' Mature oaks usually need little ornqsupplemental fertilization.
5. Excessive pruning orthinning mflimbs may expose interior branches to sun damage, may
stimulate the tree to produce succulent new growth that is subject to mildew, and, in some
oasoa, may cause a decline in vigor or may hU( a tnam' Only dead, wmmhmnwd' diseased, or
dangerous branches should bmremoved.
6. When growing under natural conditions, native California oaks are relatively tolerant ofmost
diseases. However, they are subject 1oseveral problems when disturbed or hampered by
frequent summer watering.
7. The two oak diseases most often encountered in irrigating settings are crown rot and Vmh
root fungus. Both attack trees weakened by disturbance or improper care.
8. All pruning shall be dome using the International Society mfArboricuituna pruning standards,
ANSI&300 standards and ANSI Z133 Safety Standards. Excessive pruning,stubbing back,or
topping will not he permitted unless specifically approved by the Public Works and Utilities
Department.
Maintenance Guidelines and Standards
ReataPark and Event Center Page
Citrus Trees
1. Trees shall be maintained in a healthy, vigorous growing condition, free from disease and
pest damage. Citrus trees shall be inspected and treated for pests as required on a monthly
basis.
2. Dropped fruit shall be picked up and disposed of at least weekly. No fruit shall be allowed to
rot on the ground.
3. Contractor shall be especially vigilant for psyllids, thrips, leaf miners, mites, snails, ants, and
HLB disease.
4. Contractor shall follow all quarantine regulations as imposed by the County of Orange, CDFA
and/or any regulatory agency, if applicable,
5. Suckering is to be done twice a year, April and July, during the first and second year. Light
pruning is done in April After harvest from the third year until the trees are mature.Also in the
third year some suckering may be done during the pruning.
6. All guys and ties shall be checked frequently to avoid girdling.
7. Repair and adjust all sprinkler heads to maintain proper coverage.
8. At the appropriate time the sprinkler heads will be changed to full circle to provide full
coverage for growing tree root systems.
9. Orchard will be hand-picked typically April through September. Contractor shall coordinate all
harvesting activities.
10.Orchard grounds shall be kept weed free or at a management level as determined by the
Public Works and Utilities Department.
Shrubs and Vines
1. Shrubs and vines shall be kept in a healthy, vigorous condition, free from disease and pest
damage.
2. Shrubs shall be thinned only as needed to remove branches that are dead, broken,
extending beyond the face of curbs or sidewalks, or are climbing building walls (unless they
are intended to climb the wall, such as climbing vines). Except as noted previously, allow the
shrubs to grow un-pruned to their natural shapes and sizes, subject to Orange County Fire
Authority Regulations. The plants are California Friendly/native plants that successfully
thrive with minimal water and maintenance.
3. All shrubs shall be pruned only as required for safety, visibility,and plant health, and allowed
to develop into the natural shapes expected of the plant variety. Do not shear shrubs into
topiary shapes (balls). Any plant that is damaged due to excessive pruning shall be replaced
at the landscape maintenance contractor's expense.
4. Allow shrubs and groundcovers three (3) months to rejuvenate following a hard frost during
winter months prior to pruning or replacing.
5. Any shrub found to be dead or missing shall be replaced with plant material of identical
species. If the loss resulted from excluded damage per the landscape maintenance
contractor's contract, replacement will be paid for as additional work. Submit a quote for
replacement within one week of the loss. Replacement shrub size and quantity shall be
determined by the Public Works and Utilities Department.
6. Use proper pruning methods to prevent spread of disease between plantings. When pruning
shrubs known or suspected to be diseased, the cutting blades shall be sterilized after each
cut.
T. All vines shall be kept tied back against the trellis posts or on guide wires to avoid hanging
vines.
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Reata Park and Event Center Page 7
Groundcover
1. Groundcover shall be maintained inahealthy, vigorous growing condition, free from disease
and pest damage.
2. Any groundomvarfound to be dead or missing shall be nap|aood with plant material of
identical species at the landscape maintenance contractor's owpanae, unless the |oea was
due to excluded damage. If the loss resulted from excluded damage, replacement will be
paid for as additional work. Submit a quote for replacement within two weeks of the loss as
outlined in the General Requirements section of these specifications. Prior to planting
replacement groundomver, the soil shall betilled toadepth Cf 6inches (15cm)to prepare it
for the new plants.
3. Keep groundcover trimmed back from sidewalks, curbs,and paved areas on a monthly basis.
Do not create vertical edges when pruningQroundo0vmr. Pruning shall consist of hand'
thinning and branch selection removal.
4� If regular foot traffic through a planter is preventing the gnoundnower from reaching full
coverage of the onH, contact the City's Public Works and Ub{ibma Department to discuss
options for redirecting the foo{ traffic. Provide costs for theme options to the City's Public
Works and Utilities Department prior toordering and installation.
Fertilizer
1' General plantings: light application (10-15 |bs,/1,000 SF organic fertilizer (i.e. G,oPower) in
March and November.
2. Citrus Tnama: Contractor shall provide Qty with a monthly log documenting all anaoo where
fertilizer has been applied. Lug aheU show dote, 1Voetinn, tirne, brand name, nhorninal
analysis, rate ufapplication and total quantity offertilizer applied.
a. Fertilizer recommendations are to be based on soil 1oot analysis and leaf tissue
analysis taken by Pest Control Advisor atthe appropriate time (August through
October).
b. SAMPLE RECOMMENDATIONS:
i. YOUNG TREES (2-3 YEARS): Two tablespoons of nitrogen fertilizer spread
under the tree prior to irrigation. Repeat 3 donoa each year(in February, July,
and Septennber). Double this amount the third year.
ii. MATURE TREES: One to 3 pounds of actual nitnogen/tree/ygar (app|y 1/3 of
the total nitrogen needed in February, July,and September). Scatter over root
area of tree (under tree and 1-2 feet outside the drip-line). Then water it into
the soil.
c. General nitrogen (N) requirements for main citrus types:
i. Mandarins and oranges: 1-1.5lb. N/year
ii Lemons: 2-5lb. N/\«ear
d. Nitrogen (N) is the major nutrient required for proper tree growth and optimum yields.
Beginning in the first year, UM32 (for example) is injected through the irrigation
system and Yovv biuret urea plus micronutrients zinc sulfate and manganese
(Tecnnengamn,for example) aro applied in March as a foliage spray. Beginning inthe
fourth year, the micronutrients are applied as m foliar fertilizer with the March
or8ngewommspray,Additional urea isalso applied with the May hmtydid/thhpsspray.
m. Beginning in the fifth year, soluble gypsum is applied through the irrigation system at
each irrigator. & tota! of one-ton per acre per year in applied each season. Gypsum,
calcium, or lime is applied for improving water infiltration and soil pH, and use shall
bnbased onsoil and water tests.
t Fertilize for iron, zinc, and manganese deficiencies as necessary per soil and leaf
analysis test results.
g. Fertilizers shall not beused |nthe Sensitive Resource Area.
Maintenance Guidelines and Standards
Reata Park and Event Center Page
Soils
1. Fertilizer recommendations are to be based on soil test analysis and leaf tissue analysis
taken by a Pest Control Advisor at the appropriate time (August through October),
2. Other amendments needed depend on the soil profile.A soil sample should be analyzed at a
soil lab to see if soil amendments are needed or if the selections of native plants should be
restricted to those adapted to the particular soil profile,
3. Itemized receipts for fertilizer and other required soil amendments purchase (or for services
of a fertilizer application company) must be submitted to the City's Public Works authorized
representative as proof of application. The contractor shall submit the receipts together with
the next regular billing. Failure to submit receipts may result in payment delays or partial
payment. Receipts must show the name and phone number of the seller and the date of
sale. Receipts must also be itemized, showing the total quantity and description of each
item. Prices and unrelated purchases may be blacked out.
Posts
1. All work Involving the use of chemicals shall be in compliance with all Federal, State and
County laws. The Contractor shall have an employee who has a State of California
Agricultural Pest Control Business License or Maintenance Gardener Business Certificate
and who is registered with the Orange County Agricultural Commissioner,
2, Contractor will implement to promote Integrated Pest Management(IPM) practices in the use
of chemicals, management of weeds and pests in the contract area. Contact the Public
Works and Utilities Department with any major problems of weed or pest infestations.
3, Pest Control Advisor site recommendations for each chemical or combination of chemicals
for each site must be turned in to the Public Works and Utilities Department twenty-one (21)
calendar days after any contract is awarded (including contract renewals) and at no
additional cost to City. Should an unforeseen chemical application be necessary, a Pest
Control Advisor's recommendation shall be submitted to the Authorized Representative (14)
days prior to its use.
4. All chemical applications shall be done with extreme care to avoid any hazard to any person
or pet or damage to property in the area.All spraying shall be done when air currents are still
to limit drift to six(6) inches.
5a At the end of each month the Contractor shall submit copies of the County's chemical use
reports to the Authorized Representative's office. Failure to submit this form will result in
delay of payment.
6. Contractor shall be especially vigilant for Psyllids, Thrips, Leaf Miners, Mites, Snails, Ants,
and HLB disease.
7, Contractor shall follow all quarantine regulations as imposed by the County of Orange,
California Department of Food and Agriculture and/or any regulatory agency, if applicable.
8. Treat for gophers,squirrels, and mice as needed.
9. Pesticides shall not be used in the Sensitive Resource Area.
Weed Control
1. Grounds shall be kept weed free, or at a management level as determined by the Authorized
Representative. The Public Works and Utilities Department shall approve the proper weed
removal program prior to commencement of work.
2. Weeds in planted areas, sidewalks, curbs, gutters, or pavement shall be removed weekly as
the weeds emerge. Weeds shall be removed (not just killed) if they are larger than 2 inches
(5 cm) in height or diameter. Properly dispose of weeds off-site.
3. Pre and post-emergent herbicides may be used at the landscape contractor's option in
allowed areas with approval of the City Public Works and Utilities Department. No additional
payments will be made for herbicide applications.
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Reata Park and Event Center Page 9
4. The cost of all weed control work shall be included in the contract price for landscape
maintenance.
5. Regular maintenance of the mulch and citrus tree areas will help minimize weeds in shrub
and groundcover areas.
6. Herbicides shall not be used in the Sensitive Resource Area.
Mulch Areas
1. Soil mulch layer shall be cared for as needed to create and maintain an even and uniform
appearance over the visible soil surface of each designated area.
2. The contractor shall add additional mulch regularly to maintain a layer no less than 1 inch
deep at all times in designated areas (1" layer as specified on designated slopes).
Decomposition of organic mulch is considered normal wear and tear and replacement of
decomposed mulch shall be made by the contractor as part of this contract. Mulch is not
required in areas where plant foliage completely covers the soil surface,such that the soil is
not visible through the foliage. Note:mulch is called out as TVI - #100 Compost.
3. Replacement of large amounts of mulch which has been stolen, vandalized, or washed away
by a single storm will be paid as additional work.Submit a quote for the work.
4. Any mulch found outside planter areas shall be returned to the planter on a weekly basis.
5. Mulch shall be uniform in color and appearance, and free of leaves, sticks, or trash.
Replacement of mulch shall require approval of the specification by the Public Works and
Utilities Department.
Swales and Basins
1. Inspect swales every three months and clear out plant growth,mud and debris,as necessary.
2. Verify that all outlet drains are clear.
3. Inspect swales and basin concrete surfaces every six (6) months for cracks and movement
related problems.
4. Keep sub-surface (bench) drain outlets clear of debris and other material that could block
them in a storm.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 10
CARE OF AMENITIES
Benches/Tables
1. Any graffiti, vandalism or unsafe condition present on the benches and tables shall be
reported immediately to the Public Works and Utilities Department.
2. The Landscape Maintenance Contractor is responsible for ensuring that all surfaces are free
of leaf and branch debris. Any debris that is found shall be disposed of according to these
guidelines.
3. Wooden benches are either painted or stained once a year or as required.
4, The Landscape Maintenance Contractor shall not store or place any materials or equipment
on the benches or tables.
Bio-swale
1. The landscape maintenance contractor shall remove all fallen branches from the bio-swale
and shall ensure that the bio-swales are free from trash and leaf debris. Swales, including
drain systems shall be inspected and cleaned in February and October.
Z At no time shall the landscape maintenance contractor store or place any equipment or
materials within the bio-swales.
3. Follow all BMP recommendations in regards to bio-swales.
Clean up and Litter Removal
1. Sweep or blow-off all walks, paths, picnic areas, parking areas and drains weekly.
2. Truck mounted sweeping of the parking lots is not permitted.
3. Do not sweep or blow trash, leaves, clippings, or landscape debris into planters or onto
adjacent property. Blowers should not be used in the Sensitive Resource Area, Collect all
debris swept or blown from landscape areas and remove from the site.
4. Do not use blowers prior to 7:00 A.M. or after 5:00 P.M. or at any other hours restricted by
law. Do not use blowers around parked vehicles to avoid scratching vehicle paint with
blowing sand and debris.Blowers may not be used where prohibited by law.
5. All litter shall be removed from sidewalks, gutters, and all planted areas each week. In no
case shall trash, litter, or leaves be blown or swept onto the property of others. All trash,
litter, leaves, etc.shall be collected, hauled away, and disposed of legally.
6. In addition to removing all litter from sidewalks, drains, and planted areas, the landscape
maintenance contractor shall remove and dispose of any large miscellaneous debris or trash
in the parking lot. For the purpose of this contract, "large" shall mean items the size of a
small beverage cup or larger. The intent of this requirement is that the contractor's workers
should take sufficient pride in the appearance of the site that they would pick up any
significant litter they come across at the site.
Equestrian Area
1. At no time shall the equestrian area be cleaned with a blower or swept. This area is
permitted to be raked to remove leaf and branch debris.
2. The landscape maintenance contractor shall remove all fallen branches from the equestrian
area and shall ensure that all irrigation is in proper working condition as to not create an
unsafe hazard to equines or pedestrians(i.e. mud,trip,etc...).
3. The finished material is decomposed granite with 5% cement additive which will erode if
such activities are performed. Any damage caused by the Landscape Maintenance
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Reata Park and Event Center Page 11
Contractor shall be reported to the Public Works and Utilities Department. All concrete or
brick paved areas may be cleaned with a broom or blower.
4. Equine waste shall be removed based on frequency of use.
5. Water trough and water is to be kept clean and free of algae, debris, leaves and at proper
water level.
Fencing
1. Fences are to be intact and nails, bolts, and screws are flush with the surface with no
exposed sharp points.
2. Replace fences/gates with excessive cracks or splintering.
3. Vandalism and breakage are to be reported to the Public Works and Utilities Department
immediately.
Graffiti Removal
1. Any graffiti or vandalism that is placed on any surface shall be reported immediately to the
Public Works and Utilities Department and shall be removed/washed off with appropriate
graffiti removal products.
2. Any graffiti that is placed on any plaque shall be removed with a City approved graffiti
product to ensure that the plaques are not damaged by harsh chemicals.
Lighting
1. The landscape maintenance contractor shall remove all fallen branches from any light
fixtures including poles and bollards.
2. Any graffiti or vandalism present on the light standards shall be reported immediately to the
Public Works and Utilities Department.
3. Verify that lights comply with current local building and safety codes in The Reserve at
Rancho Mission Viejo.
4. Verify electrical components are operational, properly installed, and secured with no
electrical conducting wires exposed.
Parking Lot
1. The finished material is decomposed granite with 5% cement additive which will erode if
such activities are performed. Any damage caused by the Landscape Maintenance
Contractor shall be reported to the Public Works and Utilities Department.
2. The landscape maintenance contractor shall ensure that the parking lot is free of leaf and
branch debris.
3. At no time shall the contractor dispose of any mechanical fluids including but not limited to
oils on the surface of the parking lot.
4. Any graffiti or vandalism that is placed on the benches and tables shall be reported
immediately to the Public Works and Utilities Department.
5. Any decomposed granite areas with 5% cement additive that experience puddles or wash-
outs shall be re-compacted and filled with a decomposed granite-concrete mix.
Roadways, Bike Paths, Trails
1. Roadways, paths and trails are to have a uniform surface and be level with the ground and
free of trip hazards.
2. Roadways, paths and trails are to be free of litter and debris.
3. Roadways, paths and trails have unobstructed accessibility(i.e.free from low and protruding
limbs,guy wires, etc.).
4. Roadways, paths and trails are to be neatly edged.
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Reata Park and Event Center Page 12
5. Roadways, paths and trails are to be kept clear of weeds and grass growth in cracks and
expansion joints.
Sensitive Resource Area
1. Collection or removal of any native plant, animal or microorganism is prohibited unless
written authorization is received from the The Reserve at Rancho Mission Viejo.
2. Deliberate introduction of any non-native plant or wildlife species or microorganism is
prohibited.
3. Disturbance, collection, or removal of cultural resources is prohibited unless it is conducted
under a survey, salvage or research program authorized by the County or The Reserve at
Rancho Mission Viejo Managers for their respective portions of the Habitat Reserve and
consistent with relevant state and/or federal permits, authorizations or agreements.
4. Collection of rocks, soils and fallen trees is prohibited unless conducted under a survey,
salvage or research program authorized by the County or The Reserve at Rancho Mission
Viejo Managers for their respective portions of the Habitat Reserve consistent with the
Habitat Reserve Maintenance Plan (HRMP)..
5. Collection of cultural artifacts is prohibited unless authorized by the County or appropriate
state/federal agency.
6. Cigarette,cigar, pipe or other smoking is prohibited.
7. Vehicle operations off designated roads are prohibited.
8. Dumping of ashes,trash,garbage or other unsightly offensive or toxic material or the storage
of biocides and agricultural chemicals is prohibited.
Maintenance yards are prohibited. Vandalism and breakage are to be reported to the Public
Works and Utilities Department immediately.
1. All park identification signs are secured and properly installed in a visible location,
2. Handicapped parking signs are secure, visible,and meet current codes.
3. Park rules signs are secure and in a noticeable location.
4. Signs are clean, painted,and free of protrusions.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 13
STRUCTURES
Arbor, Overhead and Trellis Structures
1. Inspect metal and wood surfaces every six (6) months for signs of discoloration, fading,
cracking,flaking, peeling,splitting, or delamination.
2. Inspection of the wooden portions of the structure shall be conducted annually for evidence
of dry rot or infestation, especially when aged over 10 years.
3. Vandalism and breakage are to be reported to the Public Works and Utilities Department
immediately.
Restroorns,
1. Be aware that the restroom facilities use a holding tank system until facilities are connected
to a sanitary sewer system.
2. Any graffiti or vandalism that is placed on the inside or outside wall of the restroom building
shall be reported immediately to the Public Works and Utilities Department and shall be
removed/washed off with graffiti removal products.
3. Any graffiti that is placed on the restroom fixtures shall be removed with the City approved
graffiti product to reduce the possibility of damage caused by harsh chemicals.
4, The contractor shall not dispose of ANY chemicals or cleaning agents into the urinals, sinks
or toilets.
5. Sewer Waste Holding Tank shall be pumped based on frequency of use.
Daily Cleaning Activities for Both Restrooms
• Empty all waste containers and replace liners.
s Clean and disinfect all consumable products containers: toilet tissue, towel, seat
covers,sanitary napkin,soap,and trash cans.
• Refill all consumable product containers mentioned above with products to be
supplied by the Contractor.
• Clear, and disinfect floor drains, all sinks,toilets, urinals,toilet seats-both sides, and
exterior surfaces of the above unit together with their exposed piping.
• Clean and polish all metal frames,fixtures,faucets and containers.
• Clean and polish all mirrors.
• Spot clean partitions and doors.
• Clean splash marks on walls adjacent to or over sinks.
Storage of Materials& Eguil2ment
The contractor shall be responsible for providing storage of equipment on company vehicles and
shall not store materials or supplies within the park proper. The contractor shall furnish all
material, including but not limited to cleaning equipment, cleaning agents, consumable goods,
etc. necessary for the performance of the work set forth in this contract. A five percent (5%) or
greater price preference shall be given to recycled products, reusable products offered as
alternatives to disposable products, and products designed to be recycled where they are offered
as alternatives to non-recyclable products.
The Contractor shall provide all consumable goods, including but not limited to:toilet paper,seat
covers, sanitary napkins, paper towels, soap and trash liners. Quality of paper goods to be
approved by the City Public Works and Utilities Department prior to award of contract.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 14
Shelters
1. Shelters shall be barrier-free to all patrons and conform to all ADA standards, and be safe,
clean and inviting.
2. Shelters and picnic tables are pressure-washed at least once a year, more often at high use
locations.
3, Maintenance includes regular sweeping/blowing off the shelter floor, raking around the
perimeter of the shelter, emptying and wiping off trash cans, picking up loose trash, cleaning
grills and wiping off picnic tables.
4. Any graffiti or vandalism that is placed on the shelters shall be reported immediately to the
Public Works and Utilities Department.
Trash Enclosures and Receptacles
1. Vandalism and breakage are to be reported to the Public Works and Utilities Department
immediately.
2, Concrete receptacles are to be intact and free of cracks and damage.
3. Area around trash receptacles and enclosures is to be clean and free of trash and debris.
4. Gates and hardware are to operate properly.
Welcome Center& Event Picnic Areas
1. Paths and walks to be kept clear and free of debris and trip hazards.
2. Fountain basin and water is to be kept clean and free of algae, debris, leaves and at proper
water level.
3. Vandalism and breakage are to be reported to the Public Works and Utilities Department
immediately,
4Barbecues are to be kept clean and ashes are to be cleared at least weekly.
WALKWAYS
1. Any damage caused by the Landscape Maintenance Contractor shall be reported to the
Public Works and Utilities Department. All concrete or brick paver areas may be cleaned with
a broom or blower.
2. The landscape maintenance contractor shall ensure that the walkways are free of leaf and
branch debris.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 15
WATER QUALITY MANAGEMENT PI-AN - BMP
Low Impact Development, Site Design, Source Control & Treatment Control Best
Management Practices (BMPs)
Minimizing a development's effects on water quality and the environment can be most
effectively achieved by using a combination of BMPs which include Low Impact Development
(LID) Site Design, Source Control and Treatment Control measures. These design and control
measures employ a multi-level strategy. The strategy consists of: 1) reducing or eliminating
post-project runoff; 2) controlling sources of pollutants; and 3) treating storm water runoff
before discharging it to the storm drain system or to receiving waters.
Low Impact Development/Site Design BMPs
The most effective means of avoiding or reducing water quality and hydrologic impacts is
through incorporation of measures into the project design. These measures should be taken
into consideration early in the planning of a project as they can affect the overall design of a
project.
LID BMPs are intended to collectively minimize directly connected impervious areas, limit
loss of existing infiltration capacity, and protect areas that provide important water quality
benefits necessary to maintain riparian and aquatic biota, and/or are particularly
susceptible to erosion and sediment loss, as feasible. The design of the proposed project
has incorporated site design concepts as described in the following pages.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 16
Low Impact Development/Site Design. BMPs
1. .. Minimize the impervious footprint of the project.
The impervious footprint will be minimized by utilizing the following methods:
• Streets, sidewalks, and parking lot aisles will be constructed to the minimum widths
specified in Land Use Code and in compliance with regulations for the ADA and safety
requirements for fire and emergency vehicle access.
• Impervious surfaces will be minimized in landscape design.
2. Conserve natural areas, including existing trees, other vegetation and soils.
4
Existing grove of trees along the northern perimeter of the property will be protected.
Also, the natural vegetation consisting of dense trees and shrubs along the southern
perimeter of the site parallel and adjacent to the San Juan Creek will be preserved and
protected and used as natural buffer zone between the park and the creek.
3, Minimize soil compaction in landscaped areas.
In areas not subject to mass grading, the smallest site disturbance area possible will be
delineated and flagged and temporary storage of construction equipment will be
restricted in these areas to minimize soil compaction on site.
'i
4. Create buffer zones for natural water bodies, where feasible and if buffer zones are
not feasible, implement other buffer, such as trees, access restrictions, etc.
The existing natural buffer area consisting of dense brush and trees along the southern
perimeter of the site will be protected in order to maintain the natural separation between
the park and San Juan Creek.
~5. Minimize nces in natural drainages, for example, natural swami,
topographic depressions, etc.
Generally, the site sheet flows to San Juan Creek. in areas not requiring treatment of
runoff (in the southeast portion of the site), the site will be left natural except for the
construction of decomposed granite trails. This will maintain the natural drainage pattern
and protect the existing natural buffer composed of dense brush and trees.
3 S. Use of native or drought tolerant trees/shrubs:
Native and drought tolerant trees and shrubs will be incorporated into the site design as
applicable.
_ ___..____.__ ___----_-__ p----
_ __ _....,_._..a.W _ .. _._.... _.__.._ ._.____ -___-.__ _______._ _-_-__-----
7. disconnect lmpenrious surfaces through distributed p-orvlous areas by draining
rooftops into adjacent landscaping, using vegetated swales in lieu of underground
piping, incorporating sheet flow over vegetated areas, incorporating low flow
infiltration, etc.
The amount of impervious surfaces will be minimized by use of the following methods.
• Roof runoff from existing buildings will be directed to Infiltration Basin C.
• Runoff from sidewalks, walkways, trails, and patios will be directed into adjacent
landscaping, and ultimately to downstream infiltration basins and trenches.
• Where landscaping is proposed in parking areas, landscape areas will be incorporated
into the drainage design.
Maintenance Guidelines and Standards
Reata Park and went center Page 17
Source Control BMPs
Source Control BMPs are measures focusing on reducing or eliminating post-project runoff and
controlling sources of pollutants. Source Control BMPs must be included in all projects and can
be represented in structural measures such as landscape, irrigation, signage considerations,
materials, and design of areas; and non-structure measures such as requirements, cleaning,
education, and maintenance.
Source Control Non-Structural BMPs
BMP and Objective -included
Routine Non-Structural BMPs(numbers correspond to those In City's WQMP)
—1 . Ed-ucation for--P-,-r-o-p-,e-i-,t-y-,-O—wn-e,-r,s-,--Tenants- --and Oc,c up,—an t 9--:"P-r-a"-c-ft c-a-1-i nf b r—mi i-6-Tai i F
materials are provided to residents, occupants, or tenants to increase the public's
understanding of stormwater quality, sources of pollutants, and what they can do to Y
reduce pollutants in stormwater.
ExplanationlDescription: This will be a City park facility, Education will be in
accordance with City practices and procedures. Signage can be incorporated into
the park to help educate the public about stormwater management features in the
park and the types of "good housekeeping" actions they can take to prevent
stormwater pollution prevention.
......------
N2 Activity Restrictions: Rules or guidelines for developments are establii6ea_� v_ftiiin
appropriate documents (i.e., lease terms, etc.) which prohibit activities that can Y
result in discharges of pollutants.
I
Explanation/Description: This will be a City park facility. However, the City can
prohibit and/or restrict activities that are associated with stormwater pollution, e.g.
vehicle washing, materials storage, outdoor work areas, outdoor processing areas,
etc. Additionally, equestrian activities shall be prohibited within the fenced area
south of the bike trail.
N3 doiri-rn66--Area Landscape Ma_na_ge-men—t:",--S,-,p--,e-c-if-t-c---practices-- 'are followed and
ongoing maintenance is conducted to minimize erosion and over-irrigation,conserve Y
water, and reduce pesticide and fertilizer applications.
ExplanationlDescription: This will be a City park facility, Landscape management
will be in accordance with City practices and procedures, including connecting the
irrigation system to the City's Central Control System, utilizing standard moisture
protocol and inspecting and testing the system at a minimum of twice per year.
Additionally, integrated pest management prevention practices shall performed as
routinely applied at other City facilities.
In order to ensure adequate and comprehensive BMP
implementation, all responsible parties are identified for implementing all non-
structural BMPs and for structural BMPs, cleaning, inspection, and other Y
maintenance activities are specified including responsible parties for conducting
such activities.
Explanation/Description: This will be a City park facility. BMP maintenance will be in
accordance with City practices and procedures.
Tide ii_� CCd A--66 i i i ii i ii n-—c*-:, - Hazardous-- _ waste— -is managed-_-— properly_,-----through NA
NS compliance with applicable Title 22 regulations.
Explanation/Description: This is not a commercial site; hazardous waste will not be
generated.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 1A
Number BMP and Objective Included
N7 Spill Contingency Plan: A Spill Contingency Plan is implemented to ensure that
spills are managed properly by requiring stockpiling of cleanup materials, notification Y
f of responsible agencies,disposal of cleanup materials, documentation, etc.
6 Explanation/Description: Sewage tanks will be pumped regularly and shall also be
equipped with an alarm to alert park staff when the tank is at 35% capacity in order
to maintain 25% reserve capacity; the alarm shall be connected to the City's Central
Irrigation System. The drivable decomposed granite surface adjacent to the tanks
shall be constructed with a 6-inch berm on the east and and portions of south side to
provide a containment area in the event of a spill. See Section 8 for Typical Site
Clean Up and Remediation Procedure for Septage Spills.
N9
.rUnderground Storage Tank Compliance; Because'of the known
or potential
presence of underground storage tanks (USTs) on the project site, applicable UST NA
regulations apply and are adhered to in order to avoid harm to humans or the
environment.
Explanation/Description: Underground storage of hazardous materials is not
anticipated.
N9 Hazardous Materials Disclosure Compliance:VBe-cause- hazardous materials or
wastes will be generated, handled, transported, or disposed of in association with NA
the project, measures are taken to comply with applicable local, state, and federal
regulation to avoid harm to humans and the environment.
Explanation/Description: This is not a commercial site; hazardous waste will not be
generated.
N10Uniform Fire Code Implementation: The project includes a hazardous materia!
storage facility or other area regulated by Article 80 and therefore implements NA
measures to comply with this section of the Uniform Fire Code.
Explanation/Description: This is not a commercial site; hazardous waste will not be "
generated.
N11 Common Area L tier Control. Trash management and litter control procedures--are-
specified,
esarespecified, including responsible parties, and implemented to reduce pollution of Y
drainage water,
Explanation/Description: This will be a City park facility, Litter control will be in
accordance with City practices and procedures. However, trash receptacles and
dog waste stations will be placed at strategic locations within the park. Trash and
recycling receptacles shall be emptied 1-3 times/ per week or as needed. Horse
manure shall be cleaned up at as needed„ but once per week at a minimum. {
Special events sponsors will be required to clear the site of litter, recycled materials
and horse manure at the conclusion of special events in accordance with the City's
site rental program and use agreement.
N12 Contractor/Employee Training: Practical informational materials and/or training
f are provided to employees to increase their understanding of stormwater quality, Y
sources of pollutants, and their responsibility for reducing pollutants in stormwater,
Explanation/Description: This will be a City park facility. Contractor/employee
training will be in accordance with City practices and procedures.
N73 Housekeeping of Loading Docks. Cleaning and clean up procedures are specified
and implemented for loading dock areas to keep the area free for pollutants and NA
reduce associated pollutant discharges.
Explanation/Description:The site does not include loading docks.
s ____ ___„ —.__-p _..__m_.-.
N94 Drainage Facility Inspection, Inspection-_- proccee,dd–ures�_._, schedules, and
responsibilities are established for drainage facilities to ensure regular cleaning, Y
inspection,and maintenance. Refer to Section 8, BMP Maintenance,
Maintenance Guidelines and Standards
Reata Park and Event Center Page 19
Number BMP and Objective Included
ExplanationJDescription; This will be a City park facility. Drainage facility inspection
will be in accordance with City operations and maintenance practices and
procedures.
N1v Stmt to_-. Private Streets and PaLots., Street s.w.Me_.e..._ping frequency
requency
and responsibleParties are identified and regular
sweeping is conducted to reduce N
pollution of drainage water.
Explanation/Description: Drive and arkin area surfaces will consist of
parking
decomposed granite, which is not swept by traditional street sweeping means. Litter
r shall be picked up by hand 1-3 times per week.
N17 Retail gasoline Qutlets: Specific operational and maintenance BMPs are
implemented to the extent feasible to reduce potential for pollutant discharge from NA
i wash off by runoff, leaks, and spills.
a ExplanationlDescription; The site does not include a retail gasoline outlet.
Maintenance Guidelines and Standards
Reats Park and Event Center Page 20
.
^
MaintenannnGuidelines and Standards
Number BMP and Objective Included
SD-30 ; Fueling Areas: Project plans are developed for cleaning, spill cleanup,
containment, leak prevention, and incorporation of design to reduce rain and runoff NA
that could come in contact with fueling areas.
� Explanation/Description: The site will not include fueling areas
SD-31_ Maintenance Bays and Docks: Project design incorporates measures to cover or
otherwise eliminate run-on and off from bays and docks, and direct connections to , NA
i storm drain are eliminated.
Explanation/Description: The site does not include maintenance bays or docks.
SD-32 Trash Enclosures: Trash storage areas are covered and enclosed to prevent i Y
introduction of trash and debris to site runoff.
Explanation/Description: Three covered trash enclosures will be provided, Trash
enclosure areas shall be cleaned once per month.
SD-33 Vehicle and Equipment Washing Areas Designated wash areas or facilities are NA
contained and wash water is reused,treated, or otherwise properly disposed of.
i Explanation/Description: Vehicle and equipment washing will be a prohibited
_ activity in.the parkv__.�__
SD-34 Outdoor Material Storage Areas: Outdoor storage areas for materials containing
pollutants, especially hazardous materials, are covered and enclosed, on ' NA
impervious surfaces, and include secondary containment when applicable.
Explanation/Description: Outdoor storage of materials will be prohibited at the
r park.._w�
SD-35 Outdoor Work Areas: Outdoor work areas are covered, contained, and treated as i
necessary to reduce opportunity of pollutants from work activities to enter i NA
stormwater.
Explanation/Description: Outdoor work areas will be prohibited at the park.
SD-36 s Outdoor Processing Areas: Outdoor processing areas are covered, contained, _.._
and treated as necessary to reduce opportunity of pollutants from work activities to NA
B enter stormwater.
ExplanationlDescription: Outdoor processing areas will be prohibited at the park.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 22
Treatment Control BMPs
The following table identifies the treatment control BMPs included in the proposed project.
TREATMENT CONTROL BMPS
,
Targeted Constituents
per CASQA
Number BAP and Objective Legend(Removal
Effectiveness): I
•Low A Medium ❑
k TC-10 Infiltration Trench: A long narrow rock filled trench with no Sediment 0
outlet receives water and stores it until it infiltrates into the Nutrients ❑ i
' underlying soil. The trench shall be equipped with an I Trash
observation well consisting of a perforated vertical pipe Metals ❑
within the trench to monitor performance. i Bacteria
Oil and Crease
Dr anics 0
TC-11 Infiltration Basin: A shallow impoundment designed to Sediment ❑
capture and hold stormwater until it infiltrates into underlying Nutrients ❑
soil. Trash ❑
Metals ❑
Bacteria ❑
Oil and Grease ❑
Organics -- ❑
TC-31 Vegetated Buffer Strip: Vegetated surfaces that are Sediment
designed to treat street flow from adjacent surfaces. Nutrients a
Removes pollutants by deceleration, settling, and Trash
infiltration. Metals ❑
Bacteria •
Oil and Grease ❑
Organics A i
SELECTION
Treatment control BMPs proposed include dry infiltration basins, infiltration trenches, and
existing natural buffer strip.
The treatment components were selected taking into account the pollutants of concern and
those BMPs that are effective at treating them.
Infiltration basins, infiltration trenches and natural buffer strip are the primary treatment control
BPs for the park.. These BMPs, when combined with the site design and source control BIUIPs
described above, will address all of the pollutants of concern. The infiltration basin will provide
aesthetic uses as well as water quality treatment. Specific design requirements will be
incorporated into the design to provide for storm water treatment and adequate draw-down.
The primary elements include energy dissipation and a water quality pool.
The levels of bacteria in runoff will be reduced by both source control and treatment control
BMPs.
The most effective means of controlling pet wastes and wastes from human interaction with
wildlife is through source control, specifically education of pet owners, education regarding
feeding of waterfowl near water bodies, . providing products and disposal containers that
encourage and facilitate cleaning up after pets, and storm drain cleaning practices.
Maintenance Guidelines and Standards
Reata Parke and Event Center Page 23
The proposed infiltration systems are located on relatively infiltrative soils and pathogen removal
by filtration is a common and effective practice in wastewater treatment.
The City will be responsible for the inspection and maintenance of the BMPs. These BMPs,
when combined with the site design and source control BMPs described above, will address all
of the pollutants of concern.
Sizing
The Treatment BMP Drainage Areas Table (Table 1 below) lists the tributary areas and percent
imperviousness for the treatment areas within the park.
Table 1: Treatment BMP Drainage Areas
Area Tributary to Treatment Basins Percent
Drainage Area _ acres� Imperviousness
A8.00 29%
�B 0_.32 22% —
1C 48%
D 1.18 9%,_.
E 0.26 23%
F 0.59 25%
Vegetated Buffer 2.47 13%
Infiltration Basin Design Table (Table 2) and Infiltration Trench Design Table (Table 3) provide
the water quality design volume sizing parameters and calculation results for the infiltration
basins and trenches, respectively.
The proposed treatment system will function by collecting and conveying runoff from the
treatment areas to the infiltration basins and infiltration trenches within the park. Basin A is
located within the center of the park will serve as the primary treatment control BMP for runoff
from the majority of the drive and parking areas eastern two-thirds of the site and a very small
sliver of Ortega Highway. Basin C collects runoff from the areas encompassing the existing
buildings, drives surrounding the north and west sides of the buildings and trail areas west of
the building. Infiltration trenches (Trenches B, D and E) are strategically located within the
southwest quadrant of the park to capture and treat flows from the drive south of the building,
the drivable woodchip covered surface, corral areas and adjacent surfaces subject to sheet
flow.
High flows will be discharged to San Juan Creek via sheet flows through the park and existing
vegetated buffer strip located along the southern perimeter of the site.
Maintenance Guidelines and Standards
Reata Park and Event center Page 24
Table 2: Infiltration Basin Design
Units Area A Area C
Area _ Acre 8.0 _2.03
Impervious Area Acre 2.30 0.98 _
Pervious Area Acre 5.70 1.05
Design Basin VolumeAcre-feet 0.154 _ 0.082
Total Runoff Volume _. Acre-feet 169.0 ` 60.1
Volume infiltrated Acre-feet 166.5 56.6
Percent Infiltrated 0 ___ 9 _ 94
_ 4
Drawdown Time Hours <18 <12_
Maximum Stage, Ft. _ - 3.7 2.4
iTotal for the period of Record(50-Year Record).
Table 3; Infiltration Trench Design
_ Units Area B Area D _ Area E~ Area F
Area Acre 0.32 1.18_ 0.26 0.59_
Impervious Area Acre ^ 0.0_7_ 0.11 w 0.06 0.15
Pervious_Area Acre 0.251.07 0.20 0.44
Design Trench
Length (Min Feet 40 90 35 1 80
Required
_Design Trench Width Feet 44 4 4
Design Trench Depth Feet 3.____ _ 3 3 3
Notal Runoff VolumeAcre-feet 3.6 6.3 3.1 � 7.8
Volume Infiltrated _ Acre-feet 3.3 5.7 2.9 7.1...
Percent Infiltrated % 91 90 _92- 91
Maximum Stage, Ft. -_ 2.2 � 2.3 2.1 2.2
Basins A and C and Trenches B, D and E provide sufficient volume to treat the design runoff
volume from the areas Ding directed to them.
The basins and trench sizes were computed using Method IV for volumetric water quality control
design from the Change County Drainage Area Master Pian (DAMP). This method allows use of
a method that "achieves approximately the same reduction in pollutant loads and flows as
achieved by mitigation of the 85th percentile 24-hour runoff event." The South Orange County
Hydrology Model (SOHM) was used to design infiltration basins and infiltration trenches that
treat at least 900 of the total runoff computed over the approximately 50-year period of rainfall
records available in the model.
Maintenance Guidelines and Standards
Resta Park and Event Center Page 25
STORMWATER BMP MAINTENANCE
The City does not accept stormwater structural BMPs as meeting the WOMP requirements
standard, unless an Operations and Maintenance (O&M) Plan is prepared and a mechanism is
in place that will ensure ongoing long-term maintenance of all structural and non-structural
BMPs.
This is a City-owned park facility. The City shall implement all elements of the WQMP.
Operation and Maintenance (O&M) Plan
Operation and maintenance shall be pursuant to applicable City policies and procedures.
Responsible Party
The responsible party for implementation of this WQMP is:
City of San Juan Capistrano
Public Works and Utilities Department
Record Keeping
Record keeping shall be pursuant to applicable City codes and ordinances.
Vector Control
Standing water which exists for longer than 72 hours may contribute to mosquito breeding
areas. Best Management Practices (BMPs) shall be inspected for standing water on a regular
basis. Standing water may indicate that the BMP is not functioning properly and proper action to
remedy the situation shall be taken in a timely manner.
Elimination of standing water and managing garbage, lawn clippings, and pet droppings, can
help decrease the presence of mosquitoes and flies in the area.
The Orange County Vector Control District may be contacted for more information and support
at 714-971-2421 or 949-654-2421 or www.ocvcd.ora.
Required Permits
No permits are required.
Inspections
Inspections shall be pursuant to applicable City policies and procedures or per Tables 4 and 5
below, whichever is more stringent.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 26
Table 4: Treatment Control BMPs _
UP Maintenance Requimnents _
TC-10.In#KMIon Trench • Schedule semiannual inspections for beginning and end of the wet season to identify
potential problems such as erosion of trench side slopes and invert,standing water,
trash and debris,and sediment accumulation. Inspect monthly from October to April.
• If the trench takes more than 72 hours to drain,then the fill should be removed and all
dimensions of the trench should be increased by 2 inches to provide a fresh surface
for infiltration.
• The observation well should be checked several times within the first few months of
operation to be sure the trench is operating correctly.The well should be checked
annually thereafter to determine when rehabilitation is needed.
TC-11.Infiltration Basin Regular maintenance is critical to the successful operation of infiltration basins.
! Recommended operation and maintenance guidelines include.-
Schedule
nclude:Schedule semiannual inspections for beginning and end of the wet season to identify
potential problems such as erosion of the basin side slopes and invert,standing
water,trash and debris,and sediment accumulation. Inspect monthly from October to
April.
• Inspections and maintenance to ensure that water infiltrates into the subsurface
completely(recommended infiltration rate of 72 hours or less)and that vegetation(if
exists)is carefully managed to prevent creating mosquito and other vector habitats.
9 ® Observe drain time for the design storm after completion or moudification of the facility
to confirm that the desired drain time has been obtained.
• Remove accumulated trash and debris in the basin as needed
a • inspect for standing water at the end of the wet season.
• Trim vegetation(if exists)at the beginning and end of the wet season to prevent
establishment of woody vegetation and for aesthetic and vector reasons
• Remove accumulated sediment and regrade when the accumulated sediment volume
exceeds 10%of the basin.
# If erosion is occurring within the basin,revecfetate immediately and stabilize with
erosion control mulch or mat until vegetation cover is established.
• To avoid reversing soil development,scarification or other disturbance should only be
performed when there are actual signs of dogging,rather than on a routine basis.
_. w ------.------_--__ Always remove deposited sediments before scarification,and use.
TC-331.Vegetated Buffer Filter strips require mainly vegetation management. Typical maintenance activities and
Strip frequencies include:
• inspect strips at least twice annually for erosion or damage to vegetation,preferably
at the end of the wet season to schedule summer maintenance and before major fall
run-off to be sure the strip is ready for winter. However,additional inspection after
periods of heavy runoff is most desirable.The strip should be checked for debris and
litter and areas of sediment accumulation.
• Recent research on biofiltration swales,but likely applicable to strips(Colwell et al.,
2000),indicates that grass height and mowing frequency have little impact on
pollutant removal;consequently,mowing may only be necessary once or twice a year
for safety and aesthetics or to suppress weeds and woody vegetation.
• Trash tends to accumulate in strip areas. The need for litter removal should be
determined through periodic inspection but litter should always be removed prior to
mowing.
• Regularly inspect vegetated buffer strips for pools of standing water. Vegetated
buffer strips can become a nuisance due to mosquito breeding in level spreaders
(unless designed to dewater completely in 48-72 hours),in pools of standing water if
obstructions develop(e.g.debris accumulation,invasive vegetation),andlor if proper
drainage slopes are not implemented and maintained.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 27
Table 5: Source Control Non-Structural BMP9
BMP Implementation,ins _
p Inspection � Frequency
Maintenance Requirements
rNI, -d-ucation Inspect,maintain and replace missing education inspect at a minimum of
signs as needed. once per year,replace
_TiAnjAns as n
N3. Acdv ty Restrictions Equestrian activities shall be prohibited south of As needed.
the bike trail,as well as other activities within the
park such as vehicle washing,materials storage,
outdoor work areas,outdoor processing areas,etc.
The parte shall be monitored for prohibited
activities.
N3.Common Area Landscape Landscape Management Inds: Inspect area once a
Management&Efficient Landscape . Mitigation of the potential dangers of fertilizer s week;inspect and test
Design and pesticide usage through the incorporation irrigation system at a
of an Integrated Pest Management Program minimum of twice per
(IPM). year.
• Monitor for nmo#f and efficiency regularly.
• implementation of a water budget.
• lMgahon systems shall be automatically
controlled and designed,installed,and
maintained so as to minimize overspray and
runoff onto streets,sidewalks,driveways,
structures,windows,walls,and fences.
• Inspect and test irrigation system and
connection to the City's Central Control
System. Use of nature and drought tolerant
species when replanting
• Pest management shall be per Integrated
Pest Management practices as performed at
all City facilities.
144.OW Maintenance Clean,Inspect,and perform other maintenance Per City practices and
activities specified herein. procedures and as noted
herein.
fi17,Spill Contingency Plan
Pump tanks regutarly or when capacity reaches Inspect and test at a
75%. Inspect and test the sewage tank capacity I minimum of twice per
alarm connected to the City's Central Irrigation year.
system.
N12.Employee training Contractorlemployee training shall be perfixmed in Per City practices and
accordance with City practices and procedures procedures.
N11.Common Area Litter Control Trash pickup as necessary within all project areas Daily inspection and
and common landscape areas.Daily inspection of a dean-up or as needed.
trash receptacles to ensure that lids are closed and 1
pick up any excess trash on the ground.
N12.Commttactod mployes Traink" Ali contractors shall be trained and made aware of At first hire and annually
this WQMP and operation and maintenance theleaft.
requirements of BMPs.
N14 t map Facey hapecUon Inspect drainage facilities in accordance with City Per City practices and
operations and maintenance practices and procedures.
procedures.
Tram Enclosures Trw-. _
Maintenance Guidelines and Standards
Reata Parte and Event Center Page 28
Typical Site Cleanup and Remediation Procedure for Septage Spill
The restroom holding tank systems will require periodic pumping in order to maintain a minimum
25% reserve capacity. This will require the City to pump with its own forces or retain the
services of an outside vendor. Parties responsible for pumping shall prepare a spill contingency
plan to be approved by the City and local health agency. Following is a typical site cleanup and
remediation procedure for a sewage spill. The following procedures shall not be construed as
complete; such procedures when fully developed shall be in accordance with local health
regulations.
The person(s) responsible for the spill shall take the following actions.
1. Determine the limits of the spill. If possible, contain the spill by means of barricades or
berms of sand or earth. Using hydrated lime, spread it over the entire spill area as soon
as possible to control odors and mitigate pathogens. Any spill containment devices and
structures including berms and fabric shall be installed immediately following the spill
and shall remain intact until otherwise directed by the City. Spill control supplies should
be accessible in the maintenance vehicle and ready to use.
2. Use rubber, latex or similar water-resistant gloves while cleaning up the septage. Use
care not to touch uncontaminated items with the gloves once the gloves have come into
contact with the septage.
3. Clean up as much of the liquid as possible. Let the area air dry.
4. Pick up any solids, plastics and any other non-biodegradable items, and place the items
in a container or sealable plastic bag. Store the containers in a safe place designated by
the City, while awaiting disposal.
5. Native materials underlying the area of the spill shall be excavated to a depth sufficient
to remove spilled and leached materials, as directed by City.
6. All material removed from a spill site shall be properly disposed and may not be treated
and returned to the spill site.
7. Clean material shall be used to replace any material excavated and the site shall be
restored as close as possible to its condition prior to the spill, as directed by the City.
8. Previously vegetated areas shall be loamed, regraded, limed, fertilized and reseeded to
restore vegetation.
9. Smooth, hard surfaces such as asphalt or concrete should be treated with lime or a
bleach/water solution (consisting of 1 part household bleach to 9 parts water) after all
material is removed from the spill site.
The person(s) responsible for the spill shall document site remediation efforts with a summary
report and shall submit a copy of the report to the City, the local health officer or Board of
Health, within timeframes stipulated by the local governing authorities of completing the on-site
work.
Maintenance Guidelines and Standards
Reata Park and Event Center Page 29