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16-0809_KEETON KREIZER CONSULTING, INC_ProposalKEETON KREITZER CONSULTING P. O. BOX 3905, TUSTIN, CA 92 781-3 905 Office: 714-665-8509 PROPOSAL FOR ENVIRONMENTAL CONSULTING SERVICES EASTERN IRRIGATION SYSTEM IMPROVEMENTS SAN JUAN CAPISTRANO, CA SCOPE OF SERVICES I. WORK PROGRAM Introduction A work program has been developed in response to the City's requirement to ensure that the environmental review process is carried out in accordance with the California Environmental Quality Act (CEQA) and the City of San Juan Capistrano adopted CEQA procedures. The scope of work identified in this work program responds to the City's desire to prepare an initial study (IS) for the proposed Eastern Irrigation System Improvements project in order identify the appropriate environmental clearance document that would be required to comply with the requirements of CEQA and the City's adopted CEQA Guidelines. The proposed Eastern Irrigation System Improvements project includes construction of water main and their extension from existing facilities to a proposed water tank in order to blend groundwater with potable water for use in providing additional water for irrigation. The City of San Juan Capistrano Utilities Department has proposed alignments and locations for the proposed water main extensions and water tank location. The scope of services envisioned by Keeton Kreitzer Consulting (KKC) to complete the work identified in this proposal related to the preparation of the requisite environmental document includes: (1) the provision of competent, effective environmental analysis project management; (2) preparation of technical studies determined necessary to adequately analyze the proposed project; (3) competent review of technical studies required for the environmental analysis; (4) preparation of the environmental documentation (i.e., modified environmental analysis; (5) processing of the environmental documentation and public participation; (6) preparation of the final environmental document; (7) attendance at meetings and public hearings; and (8) preparation of CEQA notices. It is important to note that the scope of work presented below in this proposal entails the preparation of an initial study, which would include mitigation measures, if determined necessary as a result of the analysis, to ensure that potential impacts are reduced to a less than significant level, resulting in a Mitigated Negative Declaration determination. The scope of work presented in this proposal identifies and describes the work effort necessary to complete the Initial Study/Mitigated Negative Declaration. Scope of Work Task 1 - Project Coordination/Management KKC will be responsible for managing and coordinating all of the work to be undertaken to prepare the required environmental document (i.e., Initial Study/Mitigated Negative Declaration). Project coordination will be an integral part of the planning process. As such, KKC proposes to have a Project Initiation Meeting as the first step in that process. That meeting will be held at the first available time after the contract has been awarded and executed. Participants in the meeting will include representatives of the City of San Juan Capistrano, KKC, and technical consultants deemed necessary to provide direction in the planning and environmental review process for the proposed project. Topics of discussion will include the definition of the project description, identification of responsible agencies and sources of information, and the project Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING P. 0. BOX 3905, TUSTIN, CA 92 781-3 905 Office: 714-665-8509 schedule. Two subsequent meetings are included in this task as well as project management and coordination with City staff, project technical consultants, and responsible agencies, if determined necessary. In summary, this task will include the following sub -tasks: • Consultation and coordination of the proposed project and environmental document with the City of San Juan Capistrano to ensure that City policies are incorporated into the Draft environmental document; • Consultation and coordination with project technical consultants to ensure that the technical studies accurately reflect the project parameters and adequately reflect the potential effects of the proposed project; • Assurance that the Draft environmental document meets the requirements of CEQA, the State CEQA Guidelines, and the City's CEQA procedures; • Coordination with City staff and attendance at up to three (3) meetings with City staff as indicated above; Estimated Time Frame: As Required Estimated Budget: $1,800.00 Task 2 - Sub -Consultant Studies In order to ensure that the analysis thoroughly assesses each of the environmental topics identified above, it will be necessary to conduct the following technical studies as part of the environmental analysis: Air Quality This assessment would be limited only to estimating construction -related air pollutant emissions using the current CaIEEMod2013.2.2 model. (Due to the nature of the project, no long- term/operational air pollutant emissions would be expected.) GHG Similar to the air quality assessment, GHG construction -related GHG emissions would also be estimated utilizing the current SCAQMD-recommended methodology. Cultural Resources Assessment Because excavation will be required to implement the water system improvements, it will be necessary to conduct a cultural resources field investigation and records search through the South Central Coastal Information Center in order to determine if the project would affect archaeological or cultural resources. The cost for each of these technical studies is included in the estimated budget. However, one additional technical study would be required to adequately evaluate the potential impacts of the project. Once the proposed alignment is selected by the City, KKC will utilize the Biological Assessment prepared by Dudek for the alignment and related facilities as the basis for the analysis of biological resources in the initial study. Additional technical information that must be provided to KKC includes that related hydrology and water Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING A 0. BOX 3905, TUSTIN, CA 92781-3905 Office: 714-665-8509 quality and, specifically, to best management practices that will be employed by the City to address water quality impacts during the construction phase. This information would be provided by the City of San Juan Capistrano. Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project -San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING P. 0. BOX 3 905, TUSTIN, CA 92781-3 905 Office: 714-665-8509 Estimated Time Frame: 3 Weeks Estimated Budget: $ 4,000.00 ($ 750.00 - Air Quality Assessment) ($ 750.00 - GHG Assessment) ($ 2,500.00 - Cultural Resources Assessment) Task 3 - Preparation of the Screencheck Initial Study This task encompasses research and analysis of the Eastern Irrigation System Improvements project in order to prepare the initial study. In order to qualify for a Mitigated Negative Declaration, the initial study must necessarily be extensive and thorough. Each of the topics identified on the City's environmental assessment form or, if desired by the City, on the State CEQA Guidelines environmental checklist (Appendix G), will be analyzed to document the nature and extent of any potential environmental consequences (and the need for mitigation). The specific purpose of the analysis will be to document the potentially adverse environmental impacts associated with the proposed project to ensure that such impacts are adequately analyzed in the initial study. The Screencheck Initial Study will address each item included in the CEQA environmental checklist as reflected in the proposed table of contents. TABLE OF CONTENTS EASTERN IRRIGATION SYSTEM IMPROVEMENTS PROJECT 1.0 INTRODUCTION AND PURPOSE 1.1 CEQA Compliance 1.2 Environmental Determination 2.0 PROJECT DESCRIPTION 2.1 Project Location 2.2 Project Background 2.3 Discretionary Approvals Currently Sought for the Project 2.4 Proposed Del Valle Single -Family Condominium Project 2.6 Project Phasing 3.0 ENVIRONMENTAL ANALYSIS 3.1 Aesthetics 3.2 Agricultural and Forest Resources 3.3 Air Quality 3.4 Biological Resources 3.5 Cultural Resources 3.6 Geology and Soils 3.7 Greenhouse Gas/Climate Change 3.8 Hazards and Hazardous Materials 3.9 Hydrology and Water Quality 3.10 Land Use and Planning 3.11 Mineral Resources 3.12 Noise 3.13 Population and Housing Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project -San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING A 0. BOX 3905, TUSTIN, CA 92781-3905 Office: 714-665-8605 3.14 Public Facilities 3.15 Recreation 3.16 Transportation/Traffic 3.17 Utilities and Service Systems 3.18 Cumulative Impacts 4.0 CONCLUSION 5.0 ORGANIZATIONS AND PERSONS CONSULTED 6.0 REFERENCES Estimated Time Frame: 4 Week Estimated Budget: $9,200.00 Task 4 - Preparation of the Draft Initial Study KKC would meet with City staff to discuss the findings of the initial study and submit the document for review and comment prior to preparing the Draft Initial Study. KKC will address all of the comments on the Screencheck Initial Study submitted by City staff in order to prepare the Draft Initial Study, which will be distributed for public review and comment following approval of its release by City staff. KKC will be responsible for printing the Draft Initial Study/Mitigated Negative Declaration and distributing the documents via certified mail/return receipt along with the Notice of Intent (N01) to the distribution list developed by the City. KKC will also be responsible for posting a copy of the NOI and Draft Initial Study/Mitigated Negative Declaration at the Orange County Clerk -Recorder as required. Estimated Time Fame: 1 Week Estimated Budget: $1,380.00 Task 5 - Responses to Public Comments At the end of the State -mandated 30 -day public review period, all comments received by the City from local, State and other responsible agencies and interested parties will be forwarded to the KKC. Each comment will be addressed as it relates to the adequacy of the IS/MND. An appendix to the 1S/MND will be prepared that includes a listing of each agency/individual commenting on the Draft IS/MND, the correspondence received from the commentator, and the responses prepared for each relevant comment. (Note: The estimated budget for this task is based on a maximum of five letters or 20 individual comments.) Estimated Time Frame: 2 Weeks Estimated Budget: $1,840.00 Task 6 - Public Hearings If requested by the City, KKC will attend up to two (2) public hearings, including one (1) before the San Juan Capistrano Planning Commission and one (1) public hearing before the San Juan Capistrano City Council for making all presentations and responding to questions raised during the public hearing. Should additional hearings be required, they will be charged at the appropriate hourly rate. Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING P. 0. BOX 3905, TUSTIN, CA 92781-3905 Office: 714-665-8605 Estimated Time Frame: As Required Estimated Budget: $1,200.00 Task 7 - Preparation of the Notice of Determination If the proposed Eastern Irrigation System Improvements project is approved by the San Juan Capistrano City Council, KKC will be responsible for preparing the Notice of Determination (NOD) and filing that document with the Orange County Clerk/Recorder within five (5) days of project approval as prescribed by the CEQA Guidelines. In addition, if the biological assessment concludes that there are no significant impacts to biological resources, KKC will also prepare the California Department of Fish and Wildlife (CDFW) No Effect Determination request in order to waive the CDFW fee, which must be paid at the time the NOD is filed with the County Clerk -Recorder. Filing of the NOD will initiate a 30 -day statutory appeal period. Estimated Time Frame: As Required Estimated Budget: $460.00 II. PROJECT SCHEDULE A project schedule has been developed and presented below that reflects the time frames that will be necessary to undertake and complete the services outlined in this proposal for a Class 32 Exemption "Modified Environmental Analysis" and for an Initial Study/Mitigated Negative Declaration. The respective estimated project schedules are presented below. Estimated Project Schedule - Initial Study/Mitigated Negative Declaration Eastern Irrigation System Improvements Project San Juan Capistrano, CA Task Description Estimated Time 1 Project Initiation Coordination As Required 2 Sub -Consultant Studies 2 - 3 Weeks 4 Screencheck Initial Stud 4 - 5 Weeks City Review 2 Weeks 5 Draft Initial Study 1 Weeks Public Review Period 6 Weeks 6 Response to Public Comments 2 Weeks 7 Public Hearings As Required 8 Filing of Legal Notices As Required III. ESTIMATED BUDGET The scope of services and work described in Section I for an Initial Study/Mitigated Negative Declaration will be undertaken and completed for a not -to -exceed fee of $21,630.00. This fee includes meetings and coordination, preparation of technical studies and the environmental analysis contained in the initial study, preparation of necessary CEQA notices and printing as indicated below, and attendance at public hearings associated with the Initial Study/Mitigated Negative Declaration. A budget summary is presented below. Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING A O. BOX 3905, TUSTIN, CA 92781-3905 Office: 714-665-8605 Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING P. 0. BOX 3905, TUSTIN, CA 92781-3905 Office: 714-665-8605 Budget Summary - Initial Study/Mitigated Negative Declaration Eastern Irrigation System Improvements Project San Juan Capistrano, CA Title I Man -Hours I Billing Rate Estimated Budget Task 1- Project Initiation Coordination Principal 1 12 1 $150.00 Hour $ 1,800.00 Task 2 - Sub -Consultant Studies' Air Quality Assessment GHG Assessment Noise Assessment $ 750.00 $ 750.00 $ 2,500.00 $ 2,500.00 Task 3 -Screencheck Initial Stud Report Pre aration 1 80 1 $115.00 Hour $ 9,200.00 Task 4 -Draft Initial Stud Report Preparation 1 12 1 $115 Hour $ 1,380.00 Task 5 - Responses to Public Comments Report Preparation 16 1 $115.00 Hour $ 1,840.002 Task 6 - Public Hearings Principal 1 8 1 $150.00 Hour $ 1,200.003 Task 7 - Legal Notices Report Preparation 4 1 $115.00 Hour $ 460.00 Miscellaneous Printing and Postage $ 1,750.00 TOTAL ESTIMATED BUDGET 132 $21,630.00 'Does not include information that will be provided by the City of San Juan Capistrano. 2Estimated cost based on a maximum of five comment letter or 20 individual comments. 3Includes attendance at two (2) public hearings. Attendance at additional hearings are not included and would be billed on a time -and -materials basis on a rate of $150.00 hour. IV. BILLING AND PAYMENT All charges shall be in accordance with the Budget Summary presented in Section III of this proposal. Invoices shall be submitted on a monthly basis, which clearly describe the specific services and tasks performed during the billing period. Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project- San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING P. 0. BOX 3905, TUSTIN, CA 92 781-3 905 Office: 714-665-8605 V. PROJECT MANAGEMENT AND PERSONNEL Keeton K. Kreitzer, Principal of Keeton Kreitzer Consulting, will serve as Project Manager for the scope of work presented in this proposal for environmental consulting services. Mr. Kreitzer has over 40 years of environmental planning experience and has served as project manager for several similar projects. He has been personally responsible for the preparation of over 100 environmental documents required pursuant to the California Environmental Quality Act and has also prepared environmental studies mandated under the National Environmental Policy Act. He has recently reestablished his own environmental consulting firm (Keeton Kreitzer Consulting) in order to provide public and private sector clients with high level, personalized environmental consulting services, including the preparation of environmental documents pursuant to CEQA and NEPA. VI. RESPONSIBILITY OF THE CITY OF SAN JUAN CAPISTRANO The following information shall be provided to KKC by the City of San Juan Capistrano in order to complete the analysis described in this proposal. 1. A complete description of the proposed Eastern Irrigation System Improvements Project, including a description of all proposed facilities, project background, discretionary entitlements and required permits, construction phasing and/or schedule. 2. Conceptual Plans, including: Site Plan; Grading Plan; Engineering Plan(s); BMP/Drainage Facilities Plan; cross-sections, etc. 3. All technical not included in the scope and budget that may be determined necessary as part of the CEQA process, including but not limited to biological assessment, drainage/hydrology and/or BMPs, etc. 4. Aerial photograph. 5. Project Objectives VII. STATEMENT OF OFFER/TERMS OF AGREEMENT KKC is prepared to begin work on this project immediately upon execution of the contract. You may be assured that should we be selected to provide the environmental services described in this proposal, we shall devote our full resources to the project and will approach it with the highest degree of enthusiasm, objectivity, and professionalism. KKC will perform all work described in this proposal to prepare an Initial Study/Mitigated Negative Declaration is $21,630.00. This offer is valid for a period of sixty (60) days. It should be emphasized that these costs are based upon our assumptions made on the scope of the project. Should the scope change significantly, necessitating a change to the work program, we will contact you immediately and amend both the scope of services and budget accordingly. Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project- San Juan Capistrano August 1, 2016 KEETON KREITZER CONSULTING A 0. BOX 3905, TUSTIN, CA 92 781-3 905 Office: 714-665-8605 Offer Presented By: Keeton K Kreitzer, Principal KEETON KREITZER CONSULTING Date: August 1, 2016 Proposal for Environmental Consulting Services Eastern Irrigation System Improvements Project - San Juan Capistrano August 1, 2016 10