CCP210 Commissioner reimbursementCITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
Page Date Number
REIMBURSEMENT FOR
COMMISSION/BOARD MEMBERS 1 of 2 6/5/01 210
Service on a City Commission or Board is an honor bestowed by the City Council
which signifies the Council's confidence in the individual member's judgment and
demonstrates the Council's desire to have the benefit of the individual's counsel and
recommendations during the decision-making process.
The benefits to be derived from serving as a Commission or Board member lie not in
monetary compensation, but in the self-satisfaction of being an active participant in
formulating City goals, and making recommendations on a variety of problems and
situations affecting the City. Commission and Board members serve because it is a
challenging and rewarding experience in and of itself.
Individuals selected as Commission or Board members are not considered
compensated employees of the City. As volunteers, they receive no compensation for their
service. They may, however, elect to receive a travel allowance in recognition of their
transportation expenses incurred in attending Commission or Board meetings or activities.
A Commission or Board member may serve as an unreimbursed volunteer, or as a
reimbursed volunteer, at his or her option.
Individuals serving as unreimbursed volunteers will receive no reimbursement for
their monthly transportation expenses incurred in the course of their service. Individuals
serving as reimbursed volunteers will receive the following sum each month as their
commission or board travel allowance.
Cultural Heritage Commission $ 25.00
Los Rios Review Committee $ 25.00
Mobile Home Park Review Committee $ 25.00
(meets bimonthly)
Parks, Recreation and Equestrian Commission $ 25.00
Planning Commission $100.00
Transportation Commission $ 25.00
Design Review Committee $100.00
It is not necessary to submit receipts in order to receive a travel allowance.
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
Page Date Number
REIMBURSEMENT FOR
COMMISSION/BOARD MEMBERS 2 of 2 6/5/01 210
Regular Meetings
It is a policy of the City Council that Commission and Board members receive monthly
reimbursement based on attendance at regularly scheduled meetings and paid on a
quarterly basis. If a member is absent, he/she will receive no reimbursement for that
month. If a Commission meets twice a month and a member is absent from one meeting,
he/she will receive half the monthly reimbursement and no reimbursement if both meetings
for that month are missed.
Additional Meetings
No further reimbursement above the $100 per month shall be provided to members for
attending other than the regularly scheduled meetings (i.e., adjourned meetings, special
meetings, joint meetings, field trips, etc.) during the month.
Canceled Meeting Due to Lack of Quorum
If a regular meeting is canceled due to lack of a quorum, only those members who come to
the meeting shall be reimbursed. If it is known in advance that it is not possible to achieve
a quorum on a regular meeting day, the regular meeting may be rescheduled, and those
members attending shall receive the reimbursement.
Canceled Meeting Due to Lack of Business
If a regular meeting is pre-canceled due to lack of business to consider at the meeting, the
reimbursement shall be reduced accordingly.
Attendance Records
Commission and Board secretaries shall accurately record the attendance of members, and
forward the attendance reports to the City Manager on a quarterly basis, after the last
meeting of the quarter. The City Manager shall provide the Council with a copy of the
quarterly attendance report.
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