16-0503_BOUDREAU PIPELINE CORPORATION_F11_Agenda ReportTO:
FROM:
City of San Juan Capistrano
Agenda Report
Ho norable Mayor and Members of the City Council
~Siegel, City Manager
SUBMITTED BY : Steve May, P.E., Public Works and Utilities Director~~
PREPARED BY: Khoon Tan, P.E., Senior Civil Engineer i":r,
DATE: May 3, 2016
5/3/2016
F11
SUBJECT: Consideration of a Resolution Declaring the Work Completed and
Directing the City Clerk to Process a Notice of Completion for the
Alipaz Street Drainage Improvement Project (CIP 16501) (Boudreau
Pipeline Corporation)
RECOMMENDATION:
By motion,
1 . Adopt a Resolution declaring the work for the Ali paz Street Drainage
Improvement Project (CIP 16501) complete, accepted and approved; and
2. Direct the City Clerk to process recording of a Notice of Completion; and,
3. Authorize staff to release the project retention, in the amount of $3,995, thirty-five
days after recordation of the Notice of Completion.
EXECUTIVE SUMMARY:
The Alipaz Street Drainage Improvement Project (CIP 16501) (the "Project") entails the
construction of minor drainage improvements including a shallow curb-opening catch
basin inlet and curb-adjacent slot drain system on the west side of Alipaz Street
adjacent to the San Juan Montessori School located at 32143 Alipaz Street (Attachment
1 ). The Project is designed to improve existing drainage conditions on the west side of
Alipaz Street between Del Obispo Street and the private alleyway located immediately
south of the San Juan Montessori School facility, and will help to prevent street run-off
from overflowing the curb line adjacent properties during heavy storm events.
Construction contract work has been completed to the satisfaction of the City Engineer
and is ready for acceptance and recordation of a Notice of Completion. Staff
recommends adopting a Resolution (Attachment 2) declaring the work completed as to
the Plans and Specifications for the Alipaz Street Drainage Improvement Project, to
record the Notice of Completion (Attachment 3), and to release the retention in the
City Council Agenda Report
May 3, 2016
Page 2 of 8
amount of $3,995 after 35 days from the Notice of Completion recordation, if there are
no claims.
DISCUSSION/ANALYSIS:
A Notice to Proceed (NTP) dated March 15, 2016, was issued to Boudreau Pipeline
Corporation to commence construction on March 21, 2016. Construction work was
completed on March 31, 2016 within the contract allotted time of thirty (30) consecutive
calendar days. There are no contract change orders for the Project.
Staff will continue to oversee the Project throughout the one year warranty period until
the Project is considered complete. If there are no defects or warranty issues during
this one year period, then staff will recommend to the City Clerk that the construction
contract's Payment Bond and Performance Bond be released and the Project closed.
FISCAL IMPACT:
A negotiated contract was awarded to Boudreau Pipeline Corporation on January 22,
2016 in the sum of $39,950 for the construction of the Alipaz Street Drainage
Improvement Project. A Purchase Order was then issued to Boudreau Pipeline
Corporation on February 29, 2016 for the contract amount which is sufficient to cover
the final construction cost of $39,950. There are no contract change orders for the
Project.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW :
Not applicable.
COMMISSION/COMMITIEE/BOARD REVIEW AND RECOMMENDATIONS:
This item does not require commission review.
NOTIFICATION:
Ron Jacobson (Boudreau Pipeline Corporation)
ATIACHMENT(S):
Attachment 1 -Location Map
Attachment 2 -Resolution
Attachment 3 -Notice of Completion
THE CITY OF
SAN JUAN CAPISTRANO
N
A
ATTACHMENT 1
LOCATION MAP
0 9000 Feet
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3000 6000
ATTACHMENT 1
RESOLUTION NO. 16-05-03-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK COMPLETED AS TO
PLANS AND SPECIFICATIONS FOR THE ALIPAZ STREET DRAINAGE
IMPROVEMENT PROJECT (BOUDREAU PIPELINE CORPORATION,
CIP 16501)
WHEREAS, on the 22"d day of January 2016, the City of San Juan
Capistrano entered into a contract with Boudreau Pipeline Corporation, 463 N. Smith
Avenue, Corona, CA 92880, for construction of the Alipaz Street Drainage Improvement
Project; and,
WHEREAS, the City Engineer has evaluated the final quantities and cost
figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
San Juan Capistrano as follows:
ATTEST:
SECTION 1. That the work required to be performed by said Contractor
has been completed.
SECTION 2. That the total cost of said work is $39,950.
SECTION 3. That the work is hereby accepted and approved .
SECTION 4. That the City Clerk is directed to forward forthwith a Notice
of Completion to the County Recorder of the County of
Orange for Recording.
PASSED, APPROVED, AND ADOPTED this 3rd day of May 2016 .
Pam Patterson, Esq., Mayor
Maria Morris, City Clerk
ATTACHMENT 2
RECORDED AT REQUEST OF AND
RETURNED TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Maria Morris, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano
to Boudreau Pipeline Corporation, 463 N. Smith Avenue , Corona, CA 92880 for construction of the Alipaz
Street Drainage Improvement Project (CIP 16501).
That the said work completed on March 31, 2016, by said company according to plans and specifications,
and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was
accepted by the City Council of the City of San Juan Capistrano as owner, 32400 Paseo Adelanto, San
Juan Capistrano, Cal ifornia 92675, at a regular meeting thereof held on the 3rd day of May 2016, by
Resolution No. 16-05-03-XX.
That upon said contract, Fidelity and Deposit Company of Maryland was the surety for the bonds given by
the said company as required by law.
Dated at San Juan Capistrano this 3rd day of May 2016 .
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF SAN JUAN CAPISTRANO
ss
Maria Morris, City Clerk
City of San Juan Capistrano
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan
Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the foregoing Notice of
Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be
recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 3rdday of May 2016.
Maria Morris, City Clerk
City of San Juan Capistrano
ATTACHMENT 3