Resolution Number 16-05-03-03 RESOLUTION NO. 16-05-03-03
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO WAIVE THE FORMAL RFP/RFQ BID PROCESS AS A
NON COST-EFFECTIVE APPROACH, AND AUTHORIZING STAFF TO
PROCEED WITH AWARDING AN AGREEMENT FOR TREE
MAINTENANCE SERVICES
WHEREAS, the City has contracted with West Coast Arborists, Inc. for tree
maintenance services since 2009; and
WHEREAS, the contract with West Coast Arborists, Inc. expires on June 30,
2016; and
WHEREAS, tree maintenance is a critical operational function to protect the
health and safety of the public and preserve the health, beauty, and longevity of the
trees in the City's urban forest; and
WHEREAS, the City of Laguna Niguel recently bid and awarded a contract for
tree maintenance services to West Coast Arborists, Inc.; and
WHEREAS, the City desires to piggyback on the competitive procurement
performed by the City of Laguna Niguel; and
WHEREAS, Section 3-4.304 of the San Juan Capistrano Municipal Code
provides that maintenance services contracts over $25,000 are subject to a formal
RFP/RFQ bid process; and
WHEREAS, Section 3-4.306(e)(3) of the San Juan Capistrano Municipal Code
provides an exception to the formal RFP/RFQ process where the process is deemed
not to be the most cost-effective approach; and
WHEREAS, undergoing a formal RFP/RFQ process for tree maintenance
services would not be the most cost-effective approach given the City's need to receive
expedited tree maintenance services coupled with the ability to rely on a competitive
procurement recently performed by a neighboring city at a highly competitive and
reasonable price; and
WHEREAS, West Coast Arborists, Inc., is one of the largest tree maintenance
contractors in California and is sufficiently qualified and experience to perform the tree
maintenance services required by the City and has indicated that it will provide the
same pricing to the City as it provided to the City of Laguna Niguel for said services.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, HEREBY RESOLVES, FINDS AND DETERMINES AS
FOLLOWS:
1. That the foregoing recitals are true and correct and incorporated herein by this
reference.
2. That undergoing a formal RFP/RFQ process at this time for tree maintenance
services would not be the most cost-effective approach.
3. That the City Manager or his designee is hereby authorized to enter into a
contract with West Coast Arborists, Inc., on behalf of the City, for tree
maintenance services, without undergoing the formal RFP/RFQ process.
P S ED, APPROVED, and ADOPTED this 3�d day of ay 2016.
i
Pam Patterson, sq., Mayor
0�)
Maria'MJrris,`yCi ty Clerk f
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, appointed City Clerk of the City of San Juan Capistrano, do hereby
certify that the foregoing Resolution No. 16-05-03-03 was duly adopted by the
City C uncil of the City of San Juan Capistrano at the Regular meeting thereof, held the
3t" day f May 2016, by the following vote:
r'
AYE'S: COUNCIL MEMBERS: Reeve, Perry, Allevato, Ferguson and Mayor Patterson
"JOES: COURICIL MEMBERS: NoneAB E COUNCIL MEMBERS: None
MARIA M KRIS, CITY C
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