16-0317_MUNICIPAL UNDERGROUND SERVICES, INC_Project Initiation Memo3/02/2016
Project Initiation Memo
TO: Ben Siegel, City Manager
FROM: Thorn Coughran, P.E., Interim Public Works and Utilities Director
Prepared by: Mike Marquis, P.E., Associate Civil Engineer
SUBJECT: Extend Contracts for One Year with Municipal Underground Services, Inc.
Description: On March 20,2012 City Council approved two personal service agreements
with Municipal Underground Services Inc., one for storm drain inspection
and maintenance, and one forsanitary sewer inspection and maintenance.
The term of both these contracts was 3 years, with, at the City's discretion
up to three (3) additional one (1) year renewals based on satisfactory
performance of the Consultant. On March 17,2015 City Council approved
the first Amendment to each contract, thereby granting the first optional one
year renewal to both the Sanitary Sewer and Storm Drain Maintenance
Contracts. City Council also authorized the City Manager to approve the
two remaining optional extensions based on satisfactory performance of the
Consultant (see attached March 17, 2015 City Council meeting minutes).
As Municipal Underground Services has performed well overthe past year
on both contracts, staff recommends that the City Manager approve the
second Amendments to the Personal Services Agreements with Municipal
Underground Services (one for Sanitary Sewer Maintenance and one for
Storm Drain Maintenance) to extend each for one (1) year, thereby
terminating on March 18, 2017. At that time there will be one optional one
year renewal remaining on each contract.
Location: Various locations throughout the City
Project Cost: Not to exceed City's adopted fiscal year operating budgets for sewer and
storm drain maintenance services.
Funding Source: 70-94860-64116-00000-000 (Sewer)
01-94960-64116-00000-000 (Storm Drain)
60-94560-64111-00000-000 (Water) *
Proposals: Competitive Proposals
Proposals: The original contract was competitively bid and the results
presented to City Council on March 12, 2012, at which time Personal
Service Agreements for Storm Drain Maintenance and Sanitary Sewer
Maintenance were awarded to Municipal Underground Services, Inc.
*Vactor maintenance services for emergency waterline repairs which prevents debris and water
from entering the storm drain system are provided under the storm drain contract, and are
tracked and paid for under this number.
Staff Analysis & Recommendation: Municipal Underground Services has performed well overthe
past year on both the sanitary sewer and storm drain maintenance contracts. Staff therefore
recommends that the City Manager approve the second Amendments to the Personal Services
Agreements with Municipal Underground Services (one for Sanitary Sewer Maintenance and one for
Storm Drain Maintenance) extending each for one (1) year.