16-0419_PlaceWorks_Professional Services Agreement CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
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This Agreement is made and entered into as of y I q , 2016 by and
between the City of San Juan Capistrano, a municipal corporation organized and operating
under the laws of the State of California with its principal place of business at 32400 Paseo
Adelanto, San Juan Capistrano, CA 92675 ("City"), and PlaceWorks, a California Corporation
with its principal place of business at 3 MacArthur Place, Suite 1100, Santa Ana, CA 92707
(hereinafter referred to as "Consultant"). City and Consultant are sometimes individually
referred to as "Party" and collectively as "Parties" in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project:
Preparation of an environmental document for Hotel Capistrano by Kimpton Inn project
(hereinafter referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by
Consultant under this Agreement exceed the sum of $90,292. This amount is to cover all
printing and related costs, and the City will not pay any additional fees for printing expenses.
Periodic payments shall be made within 30 days of receipt of an invoice which includes a
detailed description of the work performed. Payments to Consultant for work performed will be
made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal
consultations with the other party indicate that a change is warranted, it shall be processed in
the following manner: a letter outlining the changes shall be forwarded to the City by Consultant
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with a statement of estimated changes in fee or time schedule. An amendment to this
Agreement shall be prepared by the City and executed by both Parties before performance of
such services, or the City will not be required to pay for the changes in the scope of work. Such
amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during
the contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall
commence performance upon receipt of written notice from the City to proceed ("Notice to
Proceed"). Consultant shall complete the services required in accordance with the project
schedule set forth in Exhibit C attached and incorporated herein. The Notice to Proceed shall
set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not
limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and
other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;
sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8. Standard of Care
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Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract
until it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the
performance of all work under this Agreement, in amounts not less than specified herein,
Commercial General Liability Insurance, in a form and with insurance companies acceptable to
the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Contract
(8) Broad Form Property Damage
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(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one
insured against another; (3) products/completed operations liability; or (4) contain any other
exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees,
agents and City designated volunteers additional insured status using ISO endorsement forms
CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and
with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
C. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of
Section 3700 of the California Labor Code which requires every employer to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and he/she will comply with such provisions before commencing work
under this Agreement.
(ii) To the extent Consultant has employees at any time during the
term of this Agreement, at all times during the performance of the work under this Agreement,
the Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the
period required by this Agreement, workers' compensation coverage of the same type and limits
as specified in this section.
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d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant
shall maintain professional liability or Errors and Omissions insurance appropriate to its
profession, in a form and with insurance companies acceptable to the City and in an amount
indicated herein. This insurance shall be endorsed to include contractual liability applicable to
this Agreement and shall be written on a policy form coverage specifically designed to protect
against acts, errors or omissions of the Consultant. "Covered Professional Services" as
designated in the policy must specifically include work performed under this Agreement. The
policy must "pay on behalf of the insured and must include a provision establishing the insurer's
duty to defend.
e. Minimum Policy Limits Re aired
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City
evidence of insurance from an insurer or insurers certifying to the coverage of all insurance
required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's
equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-
S or equivalent), together with required endorsements. All evidence of insurance shall be
signed by a properly authorized officer, agent, or qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.
g. Policy Provisions Required
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(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the
Consultant shall provide at least ten (10) days prior written notice of cancellation of any such
policy due to non-payment of premium. If any of the required coverage is cancelled or expires
during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including
the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to
the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds
shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than
the effective date of this Agreement. Consultant shall maintain such coverage continuously for
a period of at least three years after the completion of the work under this Agreement.
Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is
advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed;
or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent
to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the
City and shall not preclude the City from taking such other actions available to the City under
other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance
Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is
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not intended to and shall not in any manner limit or qualify the liabilities and obligations
otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to,
the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have
provided evidence satisfactory to the City that they have secured all insurance required under
this section. Policies of commercial general liability insurance provided by such subcontractors
or subconsultants shall be endorsed to name the City as an additional insured using ISO form
CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with
counsel reasonably approved by the City), indemnify and hold the City, its officials, officers,
employees, agents and volunteers free and harmless from any and all claims, demands, causes
of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees,
settlements, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or
incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subcontractors, consultants or agents in connection with the performance
of the Consultant's services, the Project or this Agreement, including without limitation the
payment of all consequential damages, expert witness fees and attorneys' fees and other
related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services
are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent
required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials,
officers, employees, agents or volunteers .
b. Additional Indemnity Obligations. Consultant shall defend, with counsel
of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered
by this section that may be brought or instituted against the City, its officials, officers,
employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or
decree that may be rendered against the City, its officials, officers, employees, agents or
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volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also
reimburse City for the cost of any settlement paid by the City, its officials, officers, employees,
agents or volunteers as part of any such claim, suit, action or other proceeding. Such
reimbursement shall include payment for the City's attorney's fees and costs, including expert
witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and
volunteers, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers,
employees, agents and volunteers.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code
Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and
the performance of other requirements on certain "public works" and "maintenance" projects. If
the services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or
more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees
and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory
upon the Consultant and all subconsultants to comply with all California Labor Code provisions,
which include but are not limited to prevailing wages, employment of apprentices, hours of labor
and debarment of contractors and subcontractors.
b. If the Services are being performed as part of an applicable "public works"
or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such Services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. This Project may also be
subject to compliance monitoring and enforcement by the Department of Industrial Relations. It
shall be Consultant's sole responsibility to comply with all applicable registration and labor
compliance requirements.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of
1986, as may be amended from time to time, and shall require all subconsultants and sub-
subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of
California. If any action is brought to interpret or enforce any term of this Agreement, the action
shall be brought in a state or federal court situated in the County of Orange, State of California.
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17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such
event, City shall be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for that portion
of the work completed and/or being abandoned. City shall pay Consultant the reasonable value
of services rendered for any portion of the work completed prior to termination. If said
termination occurs prior to completion of any task for the Project for which a payment request
has not been received, the charge for services performed during such task shall be the
reasonable value of such services, based on an amount mutually agreed to by City and
Consultant of the portion of such task completed but not paid prior to said termination. City shall
not be liable for any costs other than the charges or portions thereof which are specified herein.
Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to
damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of
substantial failure by City to perform in accordance with the terms of this Agreement through no
fault of Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other
documents, produced or developed for the Project shall, upon payment in full for the services
described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Nicole Morse, Esq. as Project Manager. The Project Manager
shall not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be
given or delivered by depositing the same in any United States Post Office, certified mail, return
receipt requested, postage prepaid, addressed to:
CITY: CONSULTANT:
City of San Juan Capistrano PlaceWorks
32400 Paseo Adelanto 3 MacArthur Place, Suite 1100
San Juan Capistrano, CA 92675 Santa Ana, CA 92707
Attn: David Contreras, Senior Planner Attn: Nicole Morse, Esq.
Development Services Dept.
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and shall be effective upon receipt thereof.
22. ThirdParty fights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone
other than the City and the Consultant.
23. Equal Opj2ortunity Ern to meat.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not
incorporated herein, and that any other agreements shall be void. This Agreement may not be
modified or altered except in writing signed by both Parties hereto. This is an integrated
Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted
assignment without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
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City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company
or person, other than a bona fide employee working solely for Consultant, to solicit or secure
this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND PLACEWORKS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPiSTRANO PlaceWorks
By.
By:
Y
Pam Patterson, Esq.
Mayor Its: 1� i
Printed Name: I/�i11%*&'n }-{al 1iR6* 1
ATTEST: }
I
By:
C ty Clerk
APPROVED AS TO FORM:
c�
By: f'
Cit Att rn y
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EXMBIT A
PLACEWORKS
All required parking for the Hotel and Restaurant will be provided on-site through surface parking with a
total of 158 parking spaces. The project is in the downtown and has access to transit (OCTA bus service)
and the Metrolink and Amtrak railroad service which conveniently links the downtown to other cities in the
region and State.
Project Approach
Based on the project description and information provided by the City, we expect that CEQA clearance for
this project will require preparation and processing of an Initial Study/Addendum to the San Juan Hotel &
Villas MND. However, if any of the conditions illustrated in CEQA guidelines 15162 would result from the
proposed Project, a supplemental MND or EIR would be recommended and handled by a contract
amendment.
Scope of Work
TASK 1. PROJECT INITIATION
PlaceWorks will prepare an agenda and attend one kick-off meeting with City staff. Prior to and concurrent
with this meeting, PlaceWorks will review all available studies and documentation on the site and conduct a
site visit. The site visit will include photographing and documenting the existing conditions onsite and the
surrounding area.After the kickoff meeting, PlaceWorks will prepare and submit meeting minutes, existing
conditions for inclusion in the Initial Study,and site photographs to the City.
TASK 2.TECHNICAL STUDIES
PlaceWorks does not anticipate the need to include any new technical reports. The evaluation of the
modified project includes the following data, reports, and project details from the project applicant:
» Site Plan
» Grading Plan,showing earthwork quantities
» Circulation Plan
» Landscape Plan
» Phasing Plan
» View Simulations,Building Elevations, Floor Plans
» Phase I Environmental Site Assessment
» Water Quality Management Plan and Drainage Plan
» Infrastructure Report
» Geotechnical Report
» Traffic counts and analysis
If any of the technical reports listed above cannot be provided, PlaceWorks can have them prepared by our
in-house technical experts.This would be handled by a contact amendment.
View Analysis.The aesthetics analysis will be conducted by analyzing site photographs, applicant provided
visual simulations, building elevations, and plans. Our in-house CAD experts will evaluate the view
simulations provided by the project applicant to ensure that they accurately reflect the proposed project
based on the proposed grading plans and elevations. If we have comments or need revisions to the view
simulations, it is assumed that the project applicant will provide those revisions.
April 18,2016 1
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PLACEWORKS
Biological Resources. Although a new tree survey is not expected to be needed, our in-house biologist will
conduct a site walk to determine if any conditions on the site have changed since the previously adopted
MND and 2013 tree survey prepared by Ardea Consulting. If further reports are required, it would be
handled by a contract amendment.
Task 2a. Air Quality and GHG Emissions Modeling
PlaceWorks will prepare an air quality and greenhouse (GHG) emissions analysis to evaluate potential
construction and operational impacts of the Project compared to those analyzed in the 2014 San Juan
Hotel &Villas MND (2014 MND).The analysis will be consistent with the current methodology of the South
Coast Air Quality Management District (SCAQMD) for projects within the South Coast Air Basin (SoCAB).
The analysis will calculate project-related criteria air pollutant and GHG emissions generated on the project
site using the California Emissions Estimator Model (CaIEEMod), which is the latest emissions computer
model released by SCAQMD. The analysis will be incorporated into the Addendum and modeling
datasheets will be included as an appendix. For the purpose of this scope and cost estimate, it is assumed
that the Project would not increase the magnitude or severity of the air quality and GHG emissions impacts
identified in the 2014 MND.
Operational Impacts. The 2014 MND identified that regional air quality impacts were less than significant.
The air quality analysis will provide a project-level estimate of existing emissions and long-term criteria air
pollutant emissions from mobile sources associated with the approved project and the modified project
utilizing the average daily trip generation. Criteria air pollutant emissions will be compared to the operation
emissions from the 2014 MND and assessed against the SCAQMD regional significance operation
thresholds.
With regard to health risk and air toxics, the recent Supreme Court decision regarding the assessment of
the environment's impacts onto proposed projects means that is it generally no longer the purview of the
CEQA process to evaluate health risk of the freeway on the project as was done in the 2014 MND.
Additionally, no residential uses are being proposed. For impacts identified under CEQA, the mitigation
measures identified in the 2014 MND will be reviewed and revised in order to reflect minor changes in
environmental conditions and regulatory environments since adoption of the MND.
Construction Phase Impacts. The 2014 MND identified that construction-related air quality impacts were
less than significant with mitigation incorporated.The construction phase regional emissions inventory will
be based on the construction schedule, including construction duration for each construction subphase,
anticipated construction equipment for each construction subphase, and estimated earthwork and
demolition debris movement,as provided by the project applicant.
Project-related regional construction emissions will be compared to the construction emissions from the
2014 MND and assessed against the SCAQMD regional significance construction thresholds. Localized air
pollution impacts from construction equipment exhaust and fugitive dust will be compared to SCAQMD's
localized significance thresholds (LST) screening criteria for their potential to elevate concentrations of air
pollutants at the adjacent land uses surrounding the project site. Modifications to the existing mitigation
measures may be necessary to ensure less than significant impacts.
GHG Emissions Impacts. The 2014 MND identified that GHG emissions impacts were less than significant.
The GHG emissions analysis will discuss consistency with statewide, regional, and local GHG reduction
plans. Additionally, GHG emissions generated by land uses associated with the project site will be
quantified for existing conditions, the approved project, and the modified project. In addition, total GHG
emissions from construction activities will be amortized into the GHG emissions inventory. GHG emissions
reductions from recently adopted programs and regulations, including improvements in fuel efficiency,
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state building code energy efficiency, and landscaping water efficiency will be included. Project-related
GHG emissions will be compared to the GHG emissions calculated in the 2014 MND and assessed against
the SCAQMD's significance criteria.
Deliverable(s):
• Air Quality and GHG Analysis; modeling to be included as an appendix.
Task 2b. Noise Modeling
PlaceWorks will prepare a noise and vibration analysis to evaluate potential construction and operational
impacts of the Project;as compared to those analyzed in the 2014 MND.
The noise analysis will rely on the findings of previous CEQA documentation, project plans, and aerial
photos to identify the major sources of noise in the vicinity of the project and to evaluate the compatibility
of the modified project with the ambient noise of the project area; mainly traffic noise on Camino
Capistrano and Del Obispo. This analysis will identify if the project will require additional analysis to meet
the City's exterior and interior noise standards. Changes in the noise environment from project-related
traffic will be calculated with the Federal Highway Administration's (FHWA's) traffic noise model using
existing and future traffic volumes in the project vicinity. We assume that the daily traffic volumes will be
provided in the project's traffic study. In addition to long-term impacts, the noise analysis will evaluate
potential noise and vibration impacts at uses adjacent to the site during the demolition/construction
phases.
A comparison with the 2014 MND will be provided to determine if any new significant noise impacts would
result. However, the recent Supreme Court decision regarding the assessment of the environment's
impacts onto proposed projects means that is it generally no longer the purview of the CEQA process to
evaluate traffic noise effects in terms of land use compatibility issues; either exterior or interior sound
environments. For impacts identified under CEQA,the mitigation measures identified in the 2014 MND will
be reviewed and revised in order to reflect minor changes in environmental conditions and regulatory
environments since the MND adoption.
Deliverable(s):
• Noise and Vibration Analysis; modeling to be included as an appendix.
Task 2c. Focused Traffic Impact Analysis (LLG)
Linscott, Law & Greenspan, Engineers (LLG) will prepare a Traffic Impact Analysis Report Addendum to
compare the impacts of the proposed project to the previously adopted MND and Final Traffic Impact
Analysis Report (dated February 6, 2014) for the San Juan Hotel & Villas project. LLG's scope of work is as
follows:
Project Mobilization
» 1.1 Meet with the project team and City staff to discuss the proposed Project and confirm land use
development tabulation/project description to be evaluated in the traffic study,especially in forecasting
the Project's trip generation potential. Discuss assumptions to be used to include completion year and
anticipated phasing.
» 1.2 Meet with the City of San Juan Capistrano Traffic Engineering staff to discuss the project, identify
pertinent traffic issues and concerns to be addressed,formalize work program for the traffic impact
study(discuss items below), and confirm the traffic impact scenarios and list of study intersections to be
analyzed. In addition,the project's trip generation forecast and distribution patterns will be reviewed
and confirmed.
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FLA,CEWORKS
• Project Description and Location
• Traffic Study Locations(i.e. intersections and/or roadway segments)
• Source of Existing Traffic Counts
• Project Traffic Generation Rates and Forecast
• Project Traffic Distribution Pattern/Assignment
• Analysis Scenarios and Level of Service Methodology
• LOS Standards and Significance Impact Criteria
Data Collection and Research
» 2.1 Visit the City of San Juan Capistrano and compile information with regards to planned street
improvements within the Project study area, if any,that may be conditions of approval of approved
projects in the City.
» 2.2 Work with the City of San Juan Capistrano Planning Department and obtain list of related projects
that may need to be considered in the traffic study.Given a cumulative assessment is not required by
the City,this information may not be required(too be confirmed).
» 2.3 Visit the Project study area to confirm existing conditions with respect to existing site
development, local area development,site access,parking use,and areas of congestion in order to verify
our overall understanding of traffic conditions in the area that might affect this project.
Traffic Count Program
» 3.1 Based on direction given by the City of San Juan Capistrano staff,the following eight(8) locations
were identified as study intersections:
• 1. 1-5 Northbound Ramps at Ortega Highway
• 2. 1-5 Southbound Ramps at Ortega Highway
• 3. Del Obispo Street at Ortega Highway
• 4. EI Camino Real at Ortega Highway
• 5. Del Obispo Street at Camino Capistrano
• 6. Del Obispo Street at Paseo Adelanto
■ 7. Del Obispo Street at Alipaz Street
• 8. Camino Capistrano at Forster Street
Traffic counts will be conducted for two(2)weekday days(Monday and Tuesday)for the AM and PM
peak period between the hours of 7:00 AM-9:00 AM and 4:00 PM-6:00 PM in support of detailed
intersection capacity analyses for the above listed intersections.
» 3.2 Based on direction given by the City of San Juan Capistrano staff,the following seven(7) locations
were identified as study roadways segments:
• 1. Ortega Highway between-5 NB Ramps and 1-5 Southbound Ramps
• 2. Ortega Highway between 1-5 SB Ramps and Del Obispo Street
• 3. Ortega Highway between Del Obispo Street and EI Camino Real
• 4. Del Obispo Street between Ortega Highway and Camino Capistrano
• 5. Del Obispo Street between Camino Capistrano and Paseo Adelanto
• 6. Del Obispo Street between Paseo Adelanto and Alipaz Street
• 7. Camino Capistrano between Ortega Highway and Del Obispo Street
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Traffic counts will be conducted for(4)weekday and weekend days(Saturday,Sunday, Monday and
Tuesday)for 24-hour tube-counts in support of detailed intersection capacity analyses for the above
listed roadway segments.
It should be noted that the traffic counts collected above would be used to compare the weekday traffic
counts(AM and PM peak hours)with the weekend traffic counts(Midday peak hour)for informational
purposes.
Weekday Trip Generation,Distribution and Assignment Analysis
» 4.1. Based on the description of the proposed Project,determine and present in tabular and/or graphic
form a traffic generation forecast for the proposed Project uses on a weekday daily and peak hour basis.
The forecasts will be based on the trip generation rates/equations reflected in Trip Generation 9th
Edition, published by the Institute of Transportation Engineers(ITE),and/or those published in San Diego
Traffic Generators,current edition, published by San Diego Associated Governments(SANDAG),and/or
those reflected in the City's traffic model.
» 4.2 Distribute and assign anticipated weekday Project traffic to the adjacent street system based on
existing and anticipated traffic patterns to and from the site, and input from City staff. Have the City's
traffic modeling consultant run a select zone analysis based on the proposed land use using the City's
traffic model to assist in refining the trip distribution pattern of the Project.
4.3 Meet with City of San Juan Capistrano to review the weekday trip generation potential of the
proposed Project,confirm the rates utilized are applicable,and gain approval on the distribution pattern
for the different components and land uses of the proposed Project.
» 4.4 Develop weekday"Existing With Project"traffic volume projections for up to eight(8) key study
intersections and seven (7) roadway segments based on the existing traffic data collected in Tasks 3,and
the traffic characteristics of the proposed Project.
Weekday Project Evaluation and Mitigation Measure Analysis
» 5.1 Prepare weekday AM and PM peak hour Level of Service(LOS)calculations at up to eight(8) key
intersections for the following traffic conditions.The LOS calculations for key signalized intersections
within the City of San Juan Capistrano will be calculated using the Intersection Capacity Utilization (ICU)
method and the Highway Capacity Manual(HCM) method based on the City's minimum "D" level-of-
service per the General Plan Growth Management Element.The Traffic Impact Analysis Scenarios are
listed below:
• 1. Weekday Existing Traffic Conditions,
• 2. Weekday Existing With Project Traffic Conditions, and
• 3. Weekday Scenario(2)With Improvements; if necessary and feasible.
Traffic signal cycle lengths and PHF used in any calculations shall be verified prior to intersection
calculations being performed.
» 5.2 Evaluate the weekday peak hour traffic impacts of the Project at the key study intersections within
the City of San Juan Capistrano based on the City's minimum "D" level-of-service per the General Plan
Growth Management Element. Evaluation of potential Project traffic impacts will be made relative to
existing traffic conditions based on the City of San Juan Capistrano definition for significant impact.
» 5.3 Based on this assessment,determine which intersections(if any)will require improvements to
mitigate the impacts due to the proposed Project and achieve satisfactory Service Levels and/or an
acceptable level of insignificance (pre-project traffic conditions).The recommended mitigation
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measures may include intersection improvements and/or signalization improvements,striping
modifications,and the addition of auxiliary turning lanes.
» 5.4 At the intersection of Camino Capistrano and Forster Street,which is currently unsignalized,
conduct a traffic signal warrant analysis per the requirements of the City of San Juan Capistrano.
» 5.5 Evaluate the weekday daily traffic impacts of the Project at up to seven(7) key study roadway
segments based on the City's minimum "C" level-of-service per the General Plan Growth Management
Element. Midblock link capacity analyses will be prepared for the following Traffic Impact Analysis
Scenarios:
• 1. Weekday Existing Traffic Conditions,
• 2. Weekday Existing With Project Traffic Conditions,and
• 3. Weekday Scenario(2)With Improvements;if necessary and feasible.
Evaluate potential weekday daily Project traffic impacts based on the City's minimum "C" link level-of-
service per the General Plan Growth Management Element.
If the increment in weekday daily traffic is significant,then evaluate the study link on a weekday AM and
PM peak hour to determine if Project-related traffic will have a significant impact on a roadway
segment's peak hour LOS.
Finally, if the increment in weekday peak hour traffic is significant,then evaluate the study link on a
weekday AM and PM peak hour basis using the HCM method to determine if project-related traffic will
have a significant impact on a roadway segment's weekday peak hour LOS.
Synchro Analysis
» 6.1 Using the Synchro Traffic Signal Coordination Software,conduct an operational analysis of the
following two(2) key roadway segments of Ortega Highway and Del Obispo street which includes seven
(7) intersections in the City to determine the potential impact of Project-related traffic:
• 1. Ortega Highway/1-5 Northbound Ramps
• 2. Ortega Highway/1-5 Southbound Ramps
• 3. Ortega Highway/Del Obispo Street
• 4. Ortega Highway/EI Camino Real
•
S. Del Obispo Street/Camino Capistrano
• 6. Del Obispo Street/Paseo Adelanto
• 7. Del Obispo Street/Alipaz Street
Fair-Share Analysis
» 7.1 Per City Council Policy 111,calculate the Project's fair-share analysis percentages to determine the
Project's responsibility for constructing and/or financing all necessary mitigation
measures/improvements.
Site Access and Internal Circulation Evaluation
» 8.1 Evaluate and comment on the proposed access and internal circulation scheme of the proposed
Project,with a focus to on-site circulation layout and design,vehicle stacking at site driveway(s), ingress
and egress safety opportunities and constraints,adequate sight distances at project driveway(s),and
pedestrian circulation. Evaluate on-site circulation with regard to truck turning movements and
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passenger car conflicts,service/delivery access and circulation layout,and internal intersection controls.
Provide circulation recommendations where necessary.
Preparation of Screencheck and Draft Traffic Report
» 9.1 Prepare a Screencheck Traffic Report that details all of the above-mentioned items,our analysis,
findings and conclusions.The screencheck report will be suitably documented with tabular,graphic and
appendix materials.Submit copies to PlaceWorks,City of San Juan Capistrano and other Project team
members for screencheck review.
» 9.2 If necessary,update screencheck report based on Project team and/or City staff comments,and
submit final draft report to PlaceWorks for inclusion into the Project's Environmental Impact Report.The
traffic report will be suitably documented with all tabular,graphic and appendix materials.
Meeting Support
» 10.1 Prepare for and attend up to two(2)City Staff/Project Team coordination meetings. For budgeting
purposes,we have allotted two(2) hours of the Project Manager's time.
» 10.2 Prepare for and attend one (1) public hearing at the City of San Juan Capistrano.This component
includes preparation of specific presentation materials on traffic issues. For budgeting purposes,the
average length of each public hearing is assumed to be five(5) hours and will be attended by the
Principal Engineer.
Deliverable(s):
• Traffic Impact Analysis Report Addendum,to be included as an appendix.
TASK 3. SCREENCHECK INITIAL STUDY
PlaceWorks will prepare a screencheck Initial Study consistent with the provisions of CEQA and City's CEQA
procedures. The Initial Study will describe the project, background, and environmental setting,
environmental checklist, and analysis of each environmental topic. Specifically, the following items will be
included:
• Proiect Description(RFP,Attachment 3.Section 3.1)
• Surrounding Land Use& Proiect Setting(RFP,Attachment 3,Section 3.2).
• Other Required Agency Approvals(RFP,Attachment 3,Section 3.3): No other agency approvals or
permits are required for this project.
• Discussion of Environmental Evaluation RFP Attachment 3 Section 3A):The analysis will be based
upon documented literature, reports,and surveys on the project and surrounding area.The
methodology for each pertinent environmental topical area was described under Task 2. Findings will
be clearly substantiated for each checklist question to conclude whether any of the conditions under
CEQA Guidelines Section 15162 are met.The Initial Study will address all 17 environmental topical
areas listed below and include mandatory findings of significance:
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• Aesthetics • Land Use&Planning
• Agriculture& Forestry Resources • Mineral Resources
• Air Quality • Noise
• Biological Resources • Population&Housing
• Cultural Resources • Public Services
• Geology&Soils • Recreation
• Greenhouse Gas Emissions • Transportation&Traffic
• Hazards&Hazardous Materials • Utilities&Service Systems
• Hydrology&Water Quality • Mandatory Findings of Significance
• Process Documentation(RFP.Attachment 3,Section 3.5):There are no special noticing requirements
for the preparation of an Addendum to a MND. However,the Notice of Determination would be
prepared in accordance with Task 6 below.
• References RFP Attachment 3 Section 3,61:The references section of the Initial Study will include all
pertinent materials,technical studies,experts and persons consulted in the preparation of the Initial
Study.This section will also include the identity of all persons,firms,and City staff preparing the Initial
Study.All citations and footnotes shall meet the requirements of professional style manuals.
Deliverable(s):
• Screencheck Initial Study(pdf transmitted electronically)
TASK 4. FINAL INITIAL STUDY
Concurrently with submittal of the Screencheck Initial Study, PlaceWorks will meet with the City to explain
the findings and recommendation for further CEQA documentation. We will submit the document to the
City for their review and comment. Upon receipt of comments from the City, PlaceWorks will make
revisions and prepare the Initial Study for submission to the City for final approval.
Deliverable(s):
• Final Initial Study(12 hard copies and one electronic copy)
TASK 5. MEETINGS AND PUBLIC HEARING
Two meetings have been identified above:one kick-off meeting(Task 1)and one status meeting(Task 4). In
addition, PlaceWorks staff will attend two conference calls with the City to discuss status, the project
approach,schedule, or any other items that may come up related to the CEQA processing. PlaceWorks will
attend up to four public hearings on the project and will answer any CEQA-related questions and/or
present the findings of the Initial Study/Addendum.
Additional meeting participation at the City's request will be billed on a time-and-materials basis in
accordance with the hourly rates for the personnel involved,as included in this proposal.
Deliverable(s):
• Attendance at kick-off meeting(up to two hours; provided in Task 1)
• Attendance at status meeting(up to two hours; provided in Task 4)
• Attendance at two conference calls(up to two hours)
• Attendance at four public hearings(up to 6 hours for preparation and attendance at each meeting)
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TASK 6. NOTICE OF DETERMINATION (NOD), PROCESSING, AND FILING FEES
The lead agency is required to file a NOD within five working days after deciding to carry out or approve a
project (CEQA Guidelines Section 15094). Since an addendum does not require public review, formal
responses to public/agency comments on the Addendum are not anticipated. After final revisions are
completed, we will coordinate with the City to achieve the final environmental clearance and to prepare
and file the NOD with the Orange County Clerk-Recorder. The NOD will be hand delivered so there is a
record of receipt.
Since the California Department of Fish and Wildlife (CDFW) fees were previously paid, additional CDFW
fees would not be required upon showing of a receipt. County filing fees would be required.
Deliverable(s):
• Notice of Determination
TASK 7. PROJECT MANAGEMENT
PlaceWorks will coordinate closely with City staff to ensure that the Initial Study/Addendum and associated
documents delivered to the City are legally defensible, accurate, and useful to decision makers considering
the approval of the Project.The project manager will also coordinate with City staff throughout the process
not only to streamline the CEQA process, but to avoid or anticipate any changes that could result in delays.
The Project Management task is based on the estimated schedule for the project of 12 weeks. If the
schedule of the project is extended for reasons beyond PlaceWorks' control, a contract amendment may
be required for additional fees for project management and coordination efforts.
Deliverable(s):
• Ongoing project management for the duration of the schedule outlined in Table 1,Proposed Schedule
Firm Background and Experience
As our name suggests, we're all about places and how they work—geographically, environmentally,
functionally, aesthetically, and culturally—but we are also passionate about how we work collaboratively
with our clients. Our approach is holistic. We celebrate personal passion and ownership while encouraging
integrity, creativity, and innovative thinking.We bring people together from diverse practice areas, offering
the best-of-all-worlds capability and connectivity.Just as each place we work is distinctly different,so is our
thinking.
PlaceWorks is a California S-Corporation currently employing 120 individuals statewide, 80 percent of
whom are professional staff. Originally known as The Center for Planning & Research, PlaceWorks was
established in 1975 and modeled on the principles of Germany's famous Bauhaus School of Design, which
aimed to integrate individual design disciplines and work efforts into a greater whole.Today we serve both
public- and private-sector clients in the fields of comprehensive planning, environmental analysis and
science,urban design, landscape architecture,economics,school planning,and GIS.
The vast majority of work under this contract will be performed by staff in our 60-person headquarters
(primary place of business) in Santa Ana.The office location and contact information for the City's primary
contact is as follows:
Nicole Morse, Esq. I Associate Principal
PLACEWORKS
3 MacArthur Place,Suite 1100 1 Santa Ana,CA 92707
714,966.9220 x2318 I nmorse@placeworks.com
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PLACEWORKS TEAM
COST PROPOSAL
2%
MORSE BRYLSKI VERMILION VANG SOLTELO I MANTEY RUGERALO MICHENER POTTER KIM 11.11-11C.Visual
EIR Project Air Quality/GHG Project RenderinglEIR
Task Biology Air Qualiryl GHG and Planner Traffic Noise Health Risk Geologist Planner Graphics Senior Edkor WPICLERICAL TPCIDC&E TPCIDC&E
I+.:>,.aiv Ra+. $190 5140 $195 $105 $150 $180 $180 $175 $115 1 $125 $110 $Bs Hours Labor Total TOTAL LABOR
ENVIRONMENTAL DOCUMENTATION
1 Project Initiation 6 ! 6: $1.140. $1,140
2 technical Studies I - _ —
Visual and Aesthetic ImpactAnal sis 16 18 $2.000
Biological Resources Survey — 12 12 $1.13W $1,6.80
AQ and GHG Emissions Modeling 12 60 _ 72 $E;60 $8,640
Noise Modeling 321 32 $5,750 55.760
Traffic Analysis(LLG)-see below under Subconsultants __ $0 m
3 Prepare Screencheck Initial Study(IS)
fV
Project DescriptionlExsGngConditons 2 1 4 6 5840 We
IV Surrounding Land Use&Project Setting 2 12 $l.l w 31,560
Environmental Impact Analysis 24 8 21 60 94 $13,250 $13,250
References 1 2 2 $640 $640
Screencheck lnital Stud -QA/QQ 16 12 28 $2.7801 $2.780
4 Final Initial Study 12 16 21 2 32 $4,5101 $4,SI0
5 Meetings and Public Hearings 24 24 $4,560 $4,560
B Notice of Determination 41 1 4 $460 $460
7 Project Management 8 8 $1.520 $1,520
II $o $0
Environmental Documentation Subtotal I 77 14: 12 6D 321 8 2 981 16 20 141 3341 $49,440 $49,440
Labor Total 1 771 14I 121 601 1 321 8l 21 981 161 20I 141 3341 494401 $474401
Subconsultants Reimbursable Expenses(includes 10 percent markup) 537.853
PlaceWorks Reimbursable Expense, _ $2.010
2%OF Labor for Office Expenses 5988.80
REIMBURSABLE EXPENSES TOTAL $40,852
GRANDTOTALt 292
PLACEWORKS
EXHIBIT C
PLACEWORKS
Proposed Schedule
We estimate approximately 12 weeks for processing CEQA documentation through project approval (see
Table 1, Proposed Schedule, below). The schedule assumes that the Initial Study would support the
preparation of an Addendum to the San Juan Hotel & Villas MND and that no public review of the Initial
Study is required. The durations and timeframes shown below are each from Notice to Proceed from the
City.
Table 1. Proposed Schedule
TASK DURATION' TOTAL TIME TO
COMPLETE
Project Initiation 1 day 1 day
Preparation of Traffic Study(LLG)Z 7 weeks 7 weeks
Screencheck Initial Study/Addendum(concurrent w 8 weeks 8 weeks
Traffic analysis)
Meeting with City to review Initial Study findings 1 day 8.5 weeks
City review and comment on Screencheck Initial Study 1 week 9.5 weeks
Initial Study Revise and Distribute to City 3 days 10 weeks
Planning Commission hearing 1 day 14 weeks
File Notice of Determination 1 day 18 weeks
1 Duration and total time are both from Notice to Proceed from the City.
2 Assumes trafficdata need for air qua Iity,GHG,and noise modeling will be provided in 4 weeks.
Cost Estimate
Our cost estimate for preparation of the above scope of work is $90,177, as summarized in Table 2 below.
A detailed cost estimate showing costs for each task by position and hourly rate is included in Appendix B.
Table 2. Cost Estimate
TASK COST
1.Project Initiation and Site Visit $1,140
2.Technical Studies
Visual and Aesthetic Impact Analysis $2,000
Biological Resources Survey $1,680
2a.Air Quality and GHG Emissions Modeling $8,640
2b. Noise Modeling $5,760
2c.Focused Traffic Impact Analysis(LLG)(includes 10%markup) $37,853
Subtotal Task 2 $55,933
3.Screencheck Initial Study
Project Description/Existing Conditions $840
Surrounding Land Use&Project Setting $1,660
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Environmental Impact Analysis $13,250
References $640
Screencheck Initial Study—QA/QC $2,780
4.Final Initial Study $4,510
5. Meetings and Public Hearings $4,560
6.Prepare and File Notice of Determination $460
7.Project Management $1,520
Labor Subtotal
Labor Subtotal 87,293
Reimbursables
Initial Study(12 hard copies and 1 CD),Mileage,etc $2,010
Office Expense(2%of Labor) $989
Subtotal $2,999
GRAND TOTAL $90,292
PlaceWorks -2016 Fee Schedule
STAFF LEVEL HOURLY BILL RATE
Principal II $250
Principal 1 $230
Associate Principal II $195
Associate Principal 1 $175
Senior Associate/Senior Scientist $165
Associate/Scientist $145
Project Planner/Project Scientist $115
Planner/Assistant Scientist $105
Graphics Specialist $90
Clerical/Word Processing $80
Intern $70
Subconsultants are billed at cost plus 10%.
Mileage reimbursement rate is the standard IRS-approved rate,
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