Loading...
16-0419_PlaceWorks_Professional Services Agreement CITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT { This Agreement is made and entered into as of y I q , 2016 by and between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City"), and PlaceWorks, a California Corporation with its principal place of business at 3 MacArthur Place, Suite 1100, Santa Ana, CA 92707 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: Preparation of an environmental document for Hotel Capistrano by Kimpton Inn project (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "B." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $90,292. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant 1 61147.01000\24715 722.1 with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). Consultant shall complete the services required in accordance with the project schedule set forth in Exhibit C attached and incorporated herein. The Notice to Proceed shall set forth the date of commencement of work. 6. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care 2 61147.01 000\24715 722.1 Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 9. Assignment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Consultant Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage 3 61147.01000\24715722.1 (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. C. Workers' Compensation/Employer's Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. 4 61147.01000\24715 722.1 d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Re aired (i) The following insurance limits are required for the Agreement: Combined Single Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer's Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required 5 61147.01000\24715 722.1 (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is 6 61147.01000\24715722.1 not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers . b. Additional Indemnity Obligations. Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents or 7 61147.01000\24 715 722.1 volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. b. If the Services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. 14. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub- subconsultants to comply with the same. 15. Reserved. 16. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Orange, State of California. 8 61147.01000\24715722 1 17 Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 19. Organization Consultant shall assign Nicole Morse, Esq. as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: CONSULTANT: City of San Juan Capistrano PlaceWorks 32400 Paseo Adelanto 3 MacArthur Place, Suite 1100 San Juan Capistrano, CA 92675 Santa Ana, CA 92707 Attn: David Contreras, Senior Planner Attn: Nicole Morse, Esq. Development Services Dept. 9 61147.01000\24715 722.1 and shall be effective upon receipt thereof. 22. ThirdParty fights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 23. Equal Opj2ortunity Ern to meat. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal. 26. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 28. Time of Essence Time is of the essence for each and every provision of this Agreement. 29. City's Right to Employ Other Consultants 10 61147 01000\24715722.1 City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE] 11 61147.01000\24715 722.1 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND PLACEWORKS IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN JUAN CAPiSTRANO PlaceWorks By. By: Y Pam Patterson, Esq. Mayor Its: 1� i Printed Name: I/�i11%*&'n }-{al 1iR6* 1 ATTEST: } I By: C ty Clerk APPROVED AS TO FORM: c� By: f' Cit Att rn y 12 61147.02 1 00\10974777.1 EXMBIT A PLACEWORKS All required parking for the Hotel and Restaurant will be provided on-site through surface parking with a total of 158 parking spaces. The project is in the downtown and has access to transit (OCTA bus service) and the Metrolink and Amtrak railroad service which conveniently links the downtown to other cities in the region and State. Project Approach Based on the project description and information provided by the City, we expect that CEQA clearance for this project will require preparation and processing of an Initial Study/Addendum to the San Juan Hotel & Villas MND. However, if any of the conditions illustrated in CEQA guidelines 15162 would result from the proposed Project, a supplemental MND or EIR would be recommended and handled by a contract amendment. Scope of Work TASK 1. PROJECT INITIATION PlaceWorks will prepare an agenda and attend one kick-off meeting with City staff. Prior to and concurrent with this meeting, PlaceWorks will review all available studies and documentation on the site and conduct a site visit. The site visit will include photographing and documenting the existing conditions onsite and the surrounding area.After the kickoff meeting, PlaceWorks will prepare and submit meeting minutes, existing conditions for inclusion in the Initial Study,and site photographs to the City. TASK 2.TECHNICAL STUDIES PlaceWorks does not anticipate the need to include any new technical reports. The evaluation of the modified project includes the following data, reports, and project details from the project applicant: » Site Plan » Grading Plan,showing earthwork quantities » Circulation Plan » Landscape Plan » Phasing Plan » View Simulations,Building Elevations, Floor Plans » Phase I Environmental Site Assessment » Water Quality Management Plan and Drainage Plan » Infrastructure Report » Geotechnical Report » Traffic counts and analysis If any of the technical reports listed above cannot be provided, PlaceWorks can have them prepared by our in-house technical experts.This would be handled by a contact amendment. View Analysis.The aesthetics analysis will be conducted by analyzing site photographs, applicant provided visual simulations, building elevations, and plans. Our in-house CAD experts will evaluate the view simulations provided by the project applicant to ensure that they accurately reflect the proposed project based on the proposed grading plans and elevations. If we have comments or need revisions to the view simulations, it is assumed that the project applicant will provide those revisions. April 18,2016 1 13 PLACEWORKS Biological Resources. Although a new tree survey is not expected to be needed, our in-house biologist will conduct a site walk to determine if any conditions on the site have changed since the previously adopted MND and 2013 tree survey prepared by Ardea Consulting. If further reports are required, it would be handled by a contract amendment. Task 2a. Air Quality and GHG Emissions Modeling PlaceWorks will prepare an air quality and greenhouse (GHG) emissions analysis to evaluate potential construction and operational impacts of the Project compared to those analyzed in the 2014 San Juan Hotel &Villas MND (2014 MND).The analysis will be consistent with the current methodology of the South Coast Air Quality Management District (SCAQMD) for projects within the South Coast Air Basin (SoCAB). The analysis will calculate project-related criteria air pollutant and GHG emissions generated on the project site using the California Emissions Estimator Model (CaIEEMod), which is the latest emissions computer model released by SCAQMD. The analysis will be incorporated into the Addendum and modeling datasheets will be included as an appendix. For the purpose of this scope and cost estimate, it is assumed that the Project would not increase the magnitude or severity of the air quality and GHG emissions impacts identified in the 2014 MND. Operational Impacts. The 2014 MND identified that regional air quality impacts were less than significant. The air quality analysis will provide a project-level estimate of existing emissions and long-term criteria air pollutant emissions from mobile sources associated with the approved project and the modified project utilizing the average daily trip generation. Criteria air pollutant emissions will be compared to the operation emissions from the 2014 MND and assessed against the SCAQMD regional significance operation thresholds. With regard to health risk and air toxics, the recent Supreme Court decision regarding the assessment of the environment's impacts onto proposed projects means that is it generally no longer the purview of the CEQA process to evaluate health risk of the freeway on the project as was done in the 2014 MND. Additionally, no residential uses are being proposed. For impacts identified under CEQA, the mitigation measures identified in the 2014 MND will be reviewed and revised in order to reflect minor changes in environmental conditions and regulatory environments since adoption of the MND. Construction Phase Impacts. The 2014 MND identified that construction-related air quality impacts were less than significant with mitigation incorporated.The construction phase regional emissions inventory will be based on the construction schedule, including construction duration for each construction subphase, anticipated construction equipment for each construction subphase, and estimated earthwork and demolition debris movement,as provided by the project applicant. Project-related regional construction emissions will be compared to the construction emissions from the 2014 MND and assessed against the SCAQMD regional significance construction thresholds. Localized air pollution impacts from construction equipment exhaust and fugitive dust will be compared to SCAQMD's localized significance thresholds (LST) screening criteria for their potential to elevate concentrations of air pollutants at the adjacent land uses surrounding the project site. Modifications to the existing mitigation measures may be necessary to ensure less than significant impacts. GHG Emissions Impacts. The 2014 MND identified that GHG emissions impacts were less than significant. The GHG emissions analysis will discuss consistency with statewide, regional, and local GHG reduction plans. Additionally, GHG emissions generated by land uses associated with the project site will be quantified for existing conditions, the approved project, and the modified project. In addition, total GHG emissions from construction activities will be amortized into the GHG emissions inventory. GHG emissions reductions from recently adopted programs and regulations, including improvements in fuel efficiency, April 18,2016 14 PLACEWORKS state building code energy efficiency, and landscaping water efficiency will be included. Project-related GHG emissions will be compared to the GHG emissions calculated in the 2014 MND and assessed against the SCAQMD's significance criteria. Deliverable(s): • Air Quality and GHG Analysis; modeling to be included as an appendix. Task 2b. Noise Modeling PlaceWorks will prepare a noise and vibration analysis to evaluate potential construction and operational impacts of the Project;as compared to those analyzed in the 2014 MND. The noise analysis will rely on the findings of previous CEQA documentation, project plans, and aerial photos to identify the major sources of noise in the vicinity of the project and to evaluate the compatibility of the modified project with the ambient noise of the project area; mainly traffic noise on Camino Capistrano and Del Obispo. This analysis will identify if the project will require additional analysis to meet the City's exterior and interior noise standards. Changes in the noise environment from project-related traffic will be calculated with the Federal Highway Administration's (FHWA's) traffic noise model using existing and future traffic volumes in the project vicinity. We assume that the daily traffic volumes will be provided in the project's traffic study. In addition to long-term impacts, the noise analysis will evaluate potential noise and vibration impacts at uses adjacent to the site during the demolition/construction phases. A comparison with the 2014 MND will be provided to determine if any new significant noise impacts would result. However, the recent Supreme Court decision regarding the assessment of the environment's impacts onto proposed projects means that is it generally no longer the purview of the CEQA process to evaluate traffic noise effects in terms of land use compatibility issues; either exterior or interior sound environments. For impacts identified under CEQA,the mitigation measures identified in the 2014 MND will be reviewed and revised in order to reflect minor changes in environmental conditions and regulatory environments since the MND adoption. Deliverable(s): • Noise and Vibration Analysis; modeling to be included as an appendix. Task 2c. Focused Traffic Impact Analysis (LLG) Linscott, Law & Greenspan, Engineers (LLG) will prepare a Traffic Impact Analysis Report Addendum to compare the impacts of the proposed project to the previously adopted MND and Final Traffic Impact Analysis Report (dated February 6, 2014) for the San Juan Hotel & Villas project. LLG's scope of work is as follows: Project Mobilization » 1.1 Meet with the project team and City staff to discuss the proposed Project and confirm land use development tabulation/project description to be evaluated in the traffic study,especially in forecasting the Project's trip generation potential. Discuss assumptions to be used to include completion year and anticipated phasing. » 1.2 Meet with the City of San Juan Capistrano Traffic Engineering staff to discuss the project, identify pertinent traffic issues and concerns to be addressed,formalize work program for the traffic impact study(discuss items below), and confirm the traffic impact scenarios and list of study intersections to be analyzed. In addition,the project's trip generation forecast and distribution patterns will be reviewed and confirmed. April 18,2016 l 15 FLA,CEWORKS • Project Description and Location • Traffic Study Locations(i.e. intersections and/or roadway segments) • Source of Existing Traffic Counts • Project Traffic Generation Rates and Forecast • Project Traffic Distribution Pattern/Assignment • Analysis Scenarios and Level of Service Methodology • LOS Standards and Significance Impact Criteria Data Collection and Research » 2.1 Visit the City of San Juan Capistrano and compile information with regards to planned street improvements within the Project study area, if any,that may be conditions of approval of approved projects in the City. » 2.2 Work with the City of San Juan Capistrano Planning Department and obtain list of related projects that may need to be considered in the traffic study.Given a cumulative assessment is not required by the City,this information may not be required(too be confirmed). » 2.3 Visit the Project study area to confirm existing conditions with respect to existing site development, local area development,site access,parking use,and areas of congestion in order to verify our overall understanding of traffic conditions in the area that might affect this project. Traffic Count Program » 3.1 Based on direction given by the City of San Juan Capistrano staff,the following eight(8) locations were identified as study intersections: • 1. 1-5 Northbound Ramps at Ortega Highway • 2. 1-5 Southbound Ramps at Ortega Highway • 3. Del Obispo Street at Ortega Highway • 4. EI Camino Real at Ortega Highway • 5. Del Obispo Street at Camino Capistrano • 6. Del Obispo Street at Paseo Adelanto ■ 7. Del Obispo Street at Alipaz Street • 8. Camino Capistrano at Forster Street Traffic counts will be conducted for two(2)weekday days(Monday and Tuesday)for the AM and PM peak period between the hours of 7:00 AM-9:00 AM and 4:00 PM-6:00 PM in support of detailed intersection capacity analyses for the above listed intersections. » 3.2 Based on direction given by the City of San Juan Capistrano staff,the following seven(7) locations were identified as study roadways segments: • 1. Ortega Highway between-5 NB Ramps and 1-5 Southbound Ramps • 2. Ortega Highway between 1-5 SB Ramps and Del Obispo Street • 3. Ortega Highway between Del Obispo Street and EI Camino Real • 4. Del Obispo Street between Ortega Highway and Camino Capistrano • 5. Del Obispo Street between Camino Capistrano and Paseo Adelanto • 6. Del Obispo Street between Paseo Adelanto and Alipaz Street • 7. Camino Capistrano between Ortega Highway and Del Obispo Street April 18,2016 1 16 PLACEWORKS Traffic counts will be conducted for(4)weekday and weekend days(Saturday,Sunday, Monday and Tuesday)for 24-hour tube-counts in support of detailed intersection capacity analyses for the above listed roadway segments. It should be noted that the traffic counts collected above would be used to compare the weekday traffic counts(AM and PM peak hours)with the weekend traffic counts(Midday peak hour)for informational purposes. Weekday Trip Generation,Distribution and Assignment Analysis » 4.1. Based on the description of the proposed Project,determine and present in tabular and/or graphic form a traffic generation forecast for the proposed Project uses on a weekday daily and peak hour basis. The forecasts will be based on the trip generation rates/equations reflected in Trip Generation 9th Edition, published by the Institute of Transportation Engineers(ITE),and/or those published in San Diego Traffic Generators,current edition, published by San Diego Associated Governments(SANDAG),and/or those reflected in the City's traffic model. » 4.2 Distribute and assign anticipated weekday Project traffic to the adjacent street system based on existing and anticipated traffic patterns to and from the site, and input from City staff. Have the City's traffic modeling consultant run a select zone analysis based on the proposed land use using the City's traffic model to assist in refining the trip distribution pattern of the Project. 4.3 Meet with City of San Juan Capistrano to review the weekday trip generation potential of the proposed Project,confirm the rates utilized are applicable,and gain approval on the distribution pattern for the different components and land uses of the proposed Project. » 4.4 Develop weekday"Existing With Project"traffic volume projections for up to eight(8) key study intersections and seven (7) roadway segments based on the existing traffic data collected in Tasks 3,and the traffic characteristics of the proposed Project. Weekday Project Evaluation and Mitigation Measure Analysis » 5.1 Prepare weekday AM and PM peak hour Level of Service(LOS)calculations at up to eight(8) key intersections for the following traffic conditions.The LOS calculations for key signalized intersections within the City of San Juan Capistrano will be calculated using the Intersection Capacity Utilization (ICU) method and the Highway Capacity Manual(HCM) method based on the City's minimum "D" level-of- service per the General Plan Growth Management Element.The Traffic Impact Analysis Scenarios are listed below: • 1. Weekday Existing Traffic Conditions, • 2. Weekday Existing With Project Traffic Conditions, and • 3. Weekday Scenario(2)With Improvements; if necessary and feasible. Traffic signal cycle lengths and PHF used in any calculations shall be verified prior to intersection calculations being performed. » 5.2 Evaluate the weekday peak hour traffic impacts of the Project at the key study intersections within the City of San Juan Capistrano based on the City's minimum "D" level-of-service per the General Plan Growth Management Element. Evaluation of potential Project traffic impacts will be made relative to existing traffic conditions based on the City of San Juan Capistrano definition for significant impact. » 5.3 Based on this assessment,determine which intersections(if any)will require improvements to mitigate the impacts due to the proposed Project and achieve satisfactory Service Levels and/or an acceptable level of insignificance (pre-project traffic conditions).The recommended mitigation April 18,2016 1 17 PLACEWORKS measures may include intersection improvements and/or signalization improvements,striping modifications,and the addition of auxiliary turning lanes. » 5.4 At the intersection of Camino Capistrano and Forster Street,which is currently unsignalized, conduct a traffic signal warrant analysis per the requirements of the City of San Juan Capistrano. » 5.5 Evaluate the weekday daily traffic impacts of the Project at up to seven(7) key study roadway segments based on the City's minimum "C" level-of-service per the General Plan Growth Management Element. Midblock link capacity analyses will be prepared for the following Traffic Impact Analysis Scenarios: • 1. Weekday Existing Traffic Conditions, • 2. Weekday Existing With Project Traffic Conditions,and • 3. Weekday Scenario(2)With Improvements;if necessary and feasible. Evaluate potential weekday daily Project traffic impacts based on the City's minimum "C" link level-of- service per the General Plan Growth Management Element. If the increment in weekday daily traffic is significant,then evaluate the study link on a weekday AM and PM peak hour to determine if Project-related traffic will have a significant impact on a roadway segment's peak hour LOS. Finally, if the increment in weekday peak hour traffic is significant,then evaluate the study link on a weekday AM and PM peak hour basis using the HCM method to determine if project-related traffic will have a significant impact on a roadway segment's weekday peak hour LOS. Synchro Analysis » 6.1 Using the Synchro Traffic Signal Coordination Software,conduct an operational analysis of the following two(2) key roadway segments of Ortega Highway and Del Obispo street which includes seven (7) intersections in the City to determine the potential impact of Project-related traffic: • 1. Ortega Highway/1-5 Northbound Ramps • 2. Ortega Highway/1-5 Southbound Ramps • 3. Ortega Highway/Del Obispo Street • 4. Ortega Highway/EI Camino Real • S. Del Obispo Street/Camino Capistrano • 6. Del Obispo Street/Paseo Adelanto • 7. Del Obispo Street/Alipaz Street Fair-Share Analysis » 7.1 Per City Council Policy 111,calculate the Project's fair-share analysis percentages to determine the Project's responsibility for constructing and/or financing all necessary mitigation measures/improvements. Site Access and Internal Circulation Evaluation » 8.1 Evaluate and comment on the proposed access and internal circulation scheme of the proposed Project,with a focus to on-site circulation layout and design,vehicle stacking at site driveway(s), ingress and egress safety opportunities and constraints,adequate sight distances at project driveway(s),and pedestrian circulation. Evaluate on-site circulation with regard to truck turning movements and April 18,2016 1 18 PLACEWWORKS passenger car conflicts,service/delivery access and circulation layout,and internal intersection controls. Provide circulation recommendations where necessary. Preparation of Screencheck and Draft Traffic Report » 9.1 Prepare a Screencheck Traffic Report that details all of the above-mentioned items,our analysis, findings and conclusions.The screencheck report will be suitably documented with tabular,graphic and appendix materials.Submit copies to PlaceWorks,City of San Juan Capistrano and other Project team members for screencheck review. » 9.2 If necessary,update screencheck report based on Project team and/or City staff comments,and submit final draft report to PlaceWorks for inclusion into the Project's Environmental Impact Report.The traffic report will be suitably documented with all tabular,graphic and appendix materials. Meeting Support » 10.1 Prepare for and attend up to two(2)City Staff/Project Team coordination meetings. For budgeting purposes,we have allotted two(2) hours of the Project Manager's time. » 10.2 Prepare for and attend one (1) public hearing at the City of San Juan Capistrano.This component includes preparation of specific presentation materials on traffic issues. For budgeting purposes,the average length of each public hearing is assumed to be five(5) hours and will be attended by the Principal Engineer. Deliverable(s): • Traffic Impact Analysis Report Addendum,to be included as an appendix. TASK 3. SCREENCHECK INITIAL STUDY PlaceWorks will prepare a screencheck Initial Study consistent with the provisions of CEQA and City's CEQA procedures. The Initial Study will describe the project, background, and environmental setting, environmental checklist, and analysis of each environmental topic. Specifically, the following items will be included: • Proiect Description(RFP,Attachment 3.Section 3.1) • Surrounding Land Use& Proiect Setting(RFP,Attachment 3,Section 3.2). • Other Required Agency Approvals(RFP,Attachment 3,Section 3.3): No other agency approvals or permits are required for this project. • Discussion of Environmental Evaluation RFP Attachment 3 Section 3A):The analysis will be based upon documented literature, reports,and surveys on the project and surrounding area.The methodology for each pertinent environmental topical area was described under Task 2. Findings will be clearly substantiated for each checklist question to conclude whether any of the conditions under CEQA Guidelines Section 15162 are met.The Initial Study will address all 17 environmental topical areas listed below and include mandatory findings of significance: April 18,2016 1 19 P'LACEWORKS • Aesthetics • Land Use&Planning • Agriculture& Forestry Resources • Mineral Resources • Air Quality • Noise • Biological Resources • Population&Housing • Cultural Resources • Public Services • Geology&Soils • Recreation • Greenhouse Gas Emissions • Transportation&Traffic • Hazards&Hazardous Materials • Utilities&Service Systems • Hydrology&Water Quality • Mandatory Findings of Significance • Process Documentation(RFP.Attachment 3,Section 3.5):There are no special noticing requirements for the preparation of an Addendum to a MND. However,the Notice of Determination would be prepared in accordance with Task 6 below. • References RFP Attachment 3 Section 3,61:The references section of the Initial Study will include all pertinent materials,technical studies,experts and persons consulted in the preparation of the Initial Study.This section will also include the identity of all persons,firms,and City staff preparing the Initial Study.All citations and footnotes shall meet the requirements of professional style manuals. Deliverable(s): • Screencheck Initial Study(pdf transmitted electronically) TASK 4. FINAL INITIAL STUDY Concurrently with submittal of the Screencheck Initial Study, PlaceWorks will meet with the City to explain the findings and recommendation for further CEQA documentation. We will submit the document to the City for their review and comment. Upon receipt of comments from the City, PlaceWorks will make revisions and prepare the Initial Study for submission to the City for final approval. Deliverable(s): • Final Initial Study(12 hard copies and one electronic copy) TASK 5. MEETINGS AND PUBLIC HEARING Two meetings have been identified above:one kick-off meeting(Task 1)and one status meeting(Task 4). In addition, PlaceWorks staff will attend two conference calls with the City to discuss status, the project approach,schedule, or any other items that may come up related to the CEQA processing. PlaceWorks will attend up to four public hearings on the project and will answer any CEQA-related questions and/or present the findings of the Initial Study/Addendum. Additional meeting participation at the City's request will be billed on a time-and-materials basis in accordance with the hourly rates for the personnel involved,as included in this proposal. Deliverable(s): • Attendance at kick-off meeting(up to two hours; provided in Task 1) • Attendance at status meeting(up to two hours; provided in Task 4) • Attendance at two conference calls(up to two hours) • Attendance at four public hearings(up to 6 hours for preparation and attendance at each meeting) April 18,2016 1 20 PEACEWORKS TASK 6. NOTICE OF DETERMINATION (NOD), PROCESSING, AND FILING FEES The lead agency is required to file a NOD within five working days after deciding to carry out or approve a project (CEQA Guidelines Section 15094). Since an addendum does not require public review, formal responses to public/agency comments on the Addendum are not anticipated. After final revisions are completed, we will coordinate with the City to achieve the final environmental clearance and to prepare and file the NOD with the Orange County Clerk-Recorder. The NOD will be hand delivered so there is a record of receipt. Since the California Department of Fish and Wildlife (CDFW) fees were previously paid, additional CDFW fees would not be required upon showing of a receipt. County filing fees would be required. Deliverable(s): • Notice of Determination TASK 7. PROJECT MANAGEMENT PlaceWorks will coordinate closely with City staff to ensure that the Initial Study/Addendum and associated documents delivered to the City are legally defensible, accurate, and useful to decision makers considering the approval of the Project.The project manager will also coordinate with City staff throughout the process not only to streamline the CEQA process, but to avoid or anticipate any changes that could result in delays. The Project Management task is based on the estimated schedule for the project of 12 weeks. If the schedule of the project is extended for reasons beyond PlaceWorks' control, a contract amendment may be required for additional fees for project management and coordination efforts. Deliverable(s): • Ongoing project management for the duration of the schedule outlined in Table 1,Proposed Schedule Firm Background and Experience As our name suggests, we're all about places and how they work—geographically, environmentally, functionally, aesthetically, and culturally—but we are also passionate about how we work collaboratively with our clients. Our approach is holistic. We celebrate personal passion and ownership while encouraging integrity, creativity, and innovative thinking.We bring people together from diverse practice areas, offering the best-of-all-worlds capability and connectivity.Just as each place we work is distinctly different,so is our thinking. PlaceWorks is a California S-Corporation currently employing 120 individuals statewide, 80 percent of whom are professional staff. Originally known as The Center for Planning & Research, PlaceWorks was established in 1975 and modeled on the principles of Germany's famous Bauhaus School of Design, which aimed to integrate individual design disciplines and work efforts into a greater whole.Today we serve both public- and private-sector clients in the fields of comprehensive planning, environmental analysis and science,urban design, landscape architecture,economics,school planning,and GIS. The vast majority of work under this contract will be performed by staff in our 60-person headquarters (primary place of business) in Santa Ana.The office location and contact information for the City's primary contact is as follows: Nicole Morse, Esq. I Associate Principal PLACEWORKS 3 MacArthur Place,Suite 1100 1 Santa Ana,CA 92707 714,966.9220 x2318 I nmorse@placeworks.com April 18,2016 1 21 PLACEWORKS TEAM COST PROPOSAL 2% MORSE BRYLSKI VERMILION VANG SOLTELO I MANTEY RUGERALO MICHENER POTTER KIM 11.11-11C.Visual EIR Project Air Quality/GHG Project RenderinglEIR Task Biology Air Qualiryl GHG and Planner Traffic Noise Health Risk Geologist Planner Graphics Senior Edkor WPICLERICAL TPCIDC&E TPCIDC&E I+.:>,.aiv Ra+. $190 5140 $195 $105 $150 $180 $180 $175 $115 1 $125 $110 $Bs Hours Labor Total TOTAL LABOR ENVIRONMENTAL DOCUMENTATION 1 Project Initiation 6 ! 6: $1.140. $1,140 2 technical Studies I - _ — Visual and Aesthetic ImpactAnal sis 16 18 $2.000 Biological Resources Survey — 12 12 $1.13W $1,6.80 AQ and GHG Emissions Modeling 12 60 _ 72 $E;60 $8,640 Noise Modeling 321 32 $5,750 55.760 Traffic Analysis(LLG)-see below under Subconsultants __ $0 m 3 Prepare Screencheck Initial Study(IS) fV Project DescriptionlExsGngConditons 2 1 4 6 5840 We IV Surrounding Land Use&Project Setting 2 12 $l.l w 31,560 Environmental Impact Analysis 24 8 21 60 94 $13,250 $13,250 References 1 2 2 $640 $640 Screencheck lnital Stud -QA/QQ 16 12 28 $2.7801 $2.780 4 Final Initial Study 12 16 21 2 32 $4,5101 $4,SI0 5 Meetings and Public Hearings 24 24 $4,560 $4,560 B Notice of Determination 41 1 4 $460 $460 7 Project Management 8 8 $1.520 $1,520 II $o $0 Environmental Documentation Subtotal I 77 14: 12 6D 321 8 2 981 16 20 141 3341 $49,440 $49,440 Labor Total 1 771 14I 121 601 1 321 8l 21 981 161 20I 141 3341 494401 $474401 Subconsultants Reimbursable Expenses(includes 10 percent markup) 537.853 PlaceWorks Reimbursable Expense, _ $2.010 2%OF Labor for Office Expenses 5988.80 REIMBURSABLE EXPENSES TOTAL $40,852 GRANDTOTALt 292 PLACEWORKS EXHIBIT C PLACEWORKS Proposed Schedule We estimate approximately 12 weeks for processing CEQA documentation through project approval (see Table 1, Proposed Schedule, below). The schedule assumes that the Initial Study would support the preparation of an Addendum to the San Juan Hotel & Villas MND and that no public review of the Initial Study is required. The durations and timeframes shown below are each from Notice to Proceed from the City. Table 1. Proposed Schedule TASK DURATION' TOTAL TIME TO COMPLETE Project Initiation 1 day 1 day Preparation of Traffic Study(LLG)Z 7 weeks 7 weeks Screencheck Initial Study/Addendum(concurrent w 8 weeks 8 weeks Traffic analysis) Meeting with City to review Initial Study findings 1 day 8.5 weeks City review and comment on Screencheck Initial Study 1 week 9.5 weeks Initial Study Revise and Distribute to City 3 days 10 weeks Planning Commission hearing 1 day 14 weeks File Notice of Determination 1 day 18 weeks 1 Duration and total time are both from Notice to Proceed from the City. 2 Assumes trafficdata need for air qua Iity,GHG,and noise modeling will be provided in 4 weeks. Cost Estimate Our cost estimate for preparation of the above scope of work is $90,177, as summarized in Table 2 below. A detailed cost estimate showing costs for each task by position and hourly rate is included in Appendix B. Table 2. Cost Estimate TASK COST 1.Project Initiation and Site Visit $1,140 2.Technical Studies Visual and Aesthetic Impact Analysis $2,000 Biological Resources Survey $1,680 2a.Air Quality and GHG Emissions Modeling $8,640 2b. Noise Modeling $5,760 2c.Focused Traffic Impact Analysis(LLG)(includes 10%markup) $37,853 Subtotal Task 2 $55,933 3.Screencheck Initial Study Project Description/Existing Conditions $840 Surrounding Land Use&Project Setting $1,660 April 18,2016 23 PLACEWORKS Environmental Impact Analysis $13,250 References $640 Screencheck Initial Study—QA/QC $2,780 4.Final Initial Study $4,510 5. Meetings and Public Hearings $4,560 6.Prepare and File Notice of Determination $460 7.Project Management $1,520 Labor Subtotal Labor Subtotal 87,293 Reimbursables Initial Study(12 hard copies and 1 CD),Mileage,etc $2,010 Office Expense(2%of Labor) $989 Subtotal $2,999 GRAND TOTAL $90,292 PlaceWorks -2016 Fee Schedule STAFF LEVEL HOURLY BILL RATE Principal II $250 Principal 1 $230 Associate Principal II $195 Associate Principal 1 $175 Senior Associate/Senior Scientist $165 Associate/Scientist $145 Project Planner/Project Scientist $115 Planner/Assistant Scientist $105 Graphics Specialist $90 Clerical/Word Processing $80 Intern $70 Subconsultants are billed at cost plus 10%. Mileage reimbursement rate is the standard IRS-approved rate, April 18,2016 24