16-0419_KEETON KREITZER CONSULTING_Professional Services Agreement CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of Y1 , 2016 by and
between the City of San Juan Capistrano, a municipal corporation organized and operating
under the laws of the State of California with its principal place of business at 32400 Paseo
Adelanto, San Juan Capistrano, CA 92675 ("City"), and Keeton Kreitzer Consulting, a sole
proprietorship with its principal place of business at P.O. Box 3905 Tustin, CA 92781-3905
(hereinafter referred to as "Consultant"). City and Consultant are sometimes individually
referred to as "Party" and collectively as "Parties" in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project:
Preparation of an environmental document for Mission Inn San Juan Capistrano project
(hereinafter referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by
Consultant under this Agreement exceed the sum of $75,354. This amount is to cover all
printing and related costs, and the City will not pay any additional fees for printing expenses.
Periodic payments shall be made within 30 days of receipt of an invoice which includes a
detailed description of the work performed. Payments to Consultant for work performed will be
made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal
consultations with the other party indicate that a change is warranted, it shall be processed in
the following manner: a letter outlining the changes shall be forwarded to the City by Consultant
with a statement of estimated changes in fee or time schedule. An amendment to this
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Agreement shall be prepared by the City and executed by both Parties before performance of
such services, or the City will not be required to pay for the changes in the scope of work. Such
amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during
the contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall
commence performance upon receipt of written notice from the City to proceed ("Notice to
Proceed"). Consultant shall complete the services required in accordance with the project
schedule set forth in Exhibit C attached and incorporated herein. The Notice to Proceed shall
set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not
limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and
other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;
sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8. Standard of Care
Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
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9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract
until it has secured all insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the
performance of all work under this Agreement, in amounts not less than specified herein,
Commercial General Liability Insurance, in a form and with insurance companies acceptable to
the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Contract
(8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one
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insured against another; (3) products/completed operations liability; or (4) contain any other
exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees,
agents and City designated volunteers additional insured status using ISO endorsement forms
CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and
with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
C. Workers' Compensation/Employer's Liabilitv
(i) Consultant certifies that he/she is aware of the provisions of
Section 3700 of the California Labor Code which requires every employer to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and he/she will comply with such provisions before commencing work
under this Agreement.
(ii) To the extent Consultant has employees at any time during the
term of this Agreement, at all times during the performance of the work under this Agreement,
the Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the
period required by this Agreement, workers' compensation coverage of the same type and limits
as specified in this section.
d. Professional Liability Errors and Omissions
At all times during the performance of the work under this Agreement the Consultant
shall maintain professional liability or Errors and Omissions insurance appropriate to its
profession, in a form and with insurance companies acceptable to the City and in an amount
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indicated herein. This insurance shall be endorsed to include contractual liability applicable to
this Agreement and shall be written on a policy form coverage specifically designed to protect
against acts, errors or omissions of the Consultant. "Covered Professional Services" as
designated in the policy must specifically include work performed under this Agreement. The
policy must "pay on behalf of the insured and must include a provision establishing the insurer's
duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Sin le miit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City
evidence of insurance from an insurer or insurers certifying to the coverage of all insurance
required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's
equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-
S or equivalent), together with required endorsements. All evidence of insurance shall be
signed by a properly authorized officer, agent, or qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the
Consultant shall provide at least ten (10) days prior written notice of cancellation of any such
policy due to non-payment of premium. If any of the required coverage is cancelled or expires
during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including
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the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to
the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds
shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than
the effective date of this Agreement. Consultant shall maintain such coverage continuously for
a period of at least three years after the completion of the work under this Agreement.
Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is
advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed;
or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent
to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the
City and shall not preclude the City from taking such other actions available to the City under
other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance
Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is
not intended to and shall not in any manner limit or qualify the liabilities and obligations
otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to,
the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
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canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have
provided evidence satisfactory to the City that they have secured all insurance required under
this section. Policies of commercial general liability insurance provided by such subcontractors
or subconsultants shall be endorsed to name the City as an additional insured using ISO form
CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with
counsel reasonably approved by the City), indemnify and hold the City, its officials, officers,
employees, agents and volunteers free and harmless from any and all claims, demands, causes
of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees,
settlements, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or
incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subcontractors, consultants or agents in connection with the performance
of the Consultant's services, the Project or this Agreement, including without limitation the
payment of all consequential damages, expert witness fees and attorneys' fees and other
related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services
are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent
required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials,
officers, employees, agents or volunteers .
b. Additional Indemnity Obligations. Consultant shall defend, with counsel
of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered
by this section that may be brought or instituted against the City, its officials, officers,
employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or
decree that may be rendered against the City, its officials, officers, employees, agents or
volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also
reimburse City for the cost of any settlement paid by the City, its officials, officers, employees,
agents or volunteers as part of any such claim, suit, action or other proceeding. Such
reimbursement shall include payment for the City's attorney's fees and costs, including expert
witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and
volunteers, for any and all legal expenses and costs incurred by each of them in connection
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therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers,
employees, agents and volunteers.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code
Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and
the performance of other requirements on certain "public works" and "maintenance" projects. If
the services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or
more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees
and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory
upon the Consultant and all subconsultants to comply with all California Labor Code provisions,
which include but are not limited to prevailing wages, employment of apprentices, hours of labor
and debarment of contractors and subcontractors.
b. If the Services are being performed as part of an applicable "public works"
or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such Services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. This Project may also be
subject to compliance monitoring and enforcement by the Department of Industrial Relations. It
shall be Consultant's sole responsibility to comply with all applicable registration and labor
compliance requirements.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of
1986, as may be amended from time to time, and shall require all subconsultants and sub-
subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of
California. If any action is brought to interpret or enforce any term of this Agreement, the action
shall be brought in a state or federal court situated in the County of Orange, State of California.
17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such
event, City sh?ll be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for that portion
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of the work completed and/or being abandoned. City shall pay Consultant the reasonable value
of services rendered for any portion of the work completed prior to termination. If said
termination occurs prior to completion of any task for the Project for which a payment request
has not been received, the charge for services performed during such task shall be the
reasonable value of such services, based on an amount mutually agreed to by City and
Consultant of the portion of such task completed but not paid prior to said termination. City shall
not be liable for any costs other than the charges or portions thereof which are specified herein.
Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to
damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of
substantial failure by City to perform in accordance with the terms of this Agreement through no
fault of Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other
documents, produced or developed for the Project shall, upon payment in full for the services
described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Keeton K. Kreitzer, Principal as Project Manager. The Project
Manager shall not be removed from the Project or reassigned without the prior written consent
of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be
given or delivered by depositing the same in any United States Post Office, certified mail, return
receipt requested, postage prepaid, addressed to:
CITY: CONSULTANT:
City of San Juan Capistrano Keeton Kreitzer Consulting
32400 Paseo Adelanto P.O. Box 3905
San Juan Capistrano, CA 92675 Tustin, CA 92781-3905
Attn: David Contreras, Senior Planner Attn: Keeton K. Kreitzer, Principal
Development Services Dept.
and shall be effective upon receipt thereof,
22. Third Party Rights
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Nothing in this Agreement shall be construed to give any rights or benefits to anyone
other than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not
incorporated herein, and that any other agreements shall be void. This Agreement may not be
modified or altered except in writing signed by both Parties hereto. This is an integrated
Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted
assignment without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
30. Prohibited Interests
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Consultant maintains and warrants that it has not employed nor retained any company
or person, other than a bona fide employee working solely for Consultant, to solicit or secure
this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND KEETON KREITZER CONSULTING
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
C 17JAN JUAN CA RRNQ KEETON KREITZER CONSULTING
By., By.-
Pam
y:Pam Patterson, Esq,
Mayor Its: Principal
Printed Name: Keeton K. Kreitze
ATTEST.- I
By:
City clerk
APPROVED AS TO FORM:
C-y 6x ey
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EXHIBIT A
KEETON KREITZER CONSULTING
P. 0, BOX 3 905, T USTIN, CA 92781-3 905
Office: 714-665-8509
PROPOSAL FOR ENVIRONMENTAL CONSULTING SERVICES
MISSION INN SAN JUAN CAPISTRANO (FORMERLY PLAZA BANDERAS HOTEL)
SAN JUAN CAPISTRANO,CA
SCOPE OF SERVICES
I. WORK PROGRAM
Introduction
A work program has been developed in response to the City's requirement to ensure that the environmental
review process is carried out in accordance with the California Environmental Quality Act(CEQA)and the City
of San Juan Capistrano adopted CEQA procedures, The scope of work identified in this work program
responds to the City's desire to conduct a preliminary environmental analysis in the form of an initial study
(IS) in order to determine if the proposed Mission Inn San Juan Capistrano would qualify for an Addendum to
the previously certified Plaza Banderas Hotel Final EIR or, if not, the initial study would identify the
appropriate environmental clearance document that would be required to comply with the requirements of
CEQA and the City's adopted CEQA Guidelines.
As reflected in the City's Request for Proposals (RFP), the proposed Mission Inn San Juan Capistrano project
includes modifications to the previously approved Plaza Banderas Hotel project, including modifications to
the hotel,elimination of the retail and office building,reduction in the gross floor area of the restaurant,and a
reduction in the overall project"footprint." In addition,changes have occurred to the circulation system in the
immediate vicinity of the project site(i.e.,completion of the Ortega Highway Bridge),which may have changed
the baseline environmental conditions analyzed in the prior EIR. These modifications and changes must be
adequately evaluated to ensure that (1) the project does not result in potentially significant impacts that
would require the preparation of a mitigated negative declaration or (2) conditions identified in Section
15162 of the CEQA Guidelines exist that require the preparation of a subsequent or supplemental EIR.
The project site encompasses 3.62 acres along Ortega Highway in downtown San Juan Capistrano; Horno
Creek abuts the site along the eastern property boundary and the San Diego Freeway is located east of the
creek. The site formerly supported the Mission Inn Motel, a gas station, and a restaurant, all of which have
since been demolished. The site is currently occupied by a small office building and a surface parking lot, The
applicant, Rivendell Land Company, is requesting approval of an Architectural Control Modification (AC
Modification) to allow for the construction of a 124-room, 4-star luxury boutique hotel rather than the 124-
room 3-star hotel previously approved by the City. The AC Modification requested by the applicant would also
revise the approved Plaza Banderas Hotel AC with additional modifications enumerated in the RFP. Based on
the proposed modifications, the overall intensity of development would be reduced when compared to the
approved project. In addition to the AC Modification,the applicant is also request approval of a Grading Plan
Modification,which is required for the modified building pad elevations and new subterranean parking.
The scope of services envisioned by Keeton Kreitzer Consulting(KKC) to complete the work identified in this
proposal related to the preparation of the requisite environmental document includes: (1) the provision of
competent, effective environmental analysis project management; (2) preparation of technical studies
determined necessary to adequately analysis the proposed project; (3) competent review of technical studies
required for the environmental analysis; (4) preparation of the environmental documentation (i.e,, initial
study and addendum or mitigated negative declaration; (5) processing of the environmental documentation
Proposal for Environmental Consulting Services
Mission!nn San Juan Capistrano Project
April 12,2016
Page 13
KEETON KREITZER CONSULTING
A 0. BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8509
and public participation; (6) preparation of the final environmental document; (7) attendance at meetings and
public hearings;and (8)preparation of CEQA notices.
It is important to note that the scope of work presented below in this proposal entails a 2-step approach to
implementing the environmental in order to determine the appropriate environmental document that would
be required to adequately analyze the proposed project. Specifically,the environmental analysis undertaken
by KKC includes the preparation of an initial study as the initial step in the environmental review process. The
analysis will compare the potential impacts of the proposed modified project with the findings and
recommendations presented in the certified Plaza Banderas EIR in order to determine if the project qualifies
for an Addendum.
If it is determined that all of the impacts identified during the course of preparing the initial study have been
previously identified and adequately analyzed in the certified Plaza Banderas EIR and,furthermore,are either
"less than significant"or"less than significant with mitigation"and no significant impacts remain as identified
in the prior EIR, the modified project would qualify for an Addendum and no further analysis would be
required. However, if it is determined through the initial study that the proposed modified project would
result in major revisions to the prior EIR due to new significant environmental effects or the severity of
previously identified significant effects, or as a result of changed circumstances under which the project is
undertaken or otherwise identified in Section 15162, the initial study would conclude that a subsequent EIR
determination pursuant to Section 15162 of the CEQA Guidelines would be required. Even if the new or more
severe impact(s) could be mitigated, a mitigated negative declaration cannot be prepared.' It is anticipated
that the scope of the Subsequent or Supplemental EIR would be "focused" only on those issues identified as
"Less than Significant with Mitigation"and"Potentially Significant Impact."
The scope of work presented in this proposal identifies and describes the work effort necessary to complete
the initial study, which would enable the City to determine if an Addendum or a Subsequent or Supplemental
EIR would be required. Because it would not be possible to anticipate the nature and extent of the potential
modified project impacts,a scope and budget for the Subsequent or Supplemental EIR cannot be prepared. In
that event,a revised scope and budget would be submitted to the City for approval,
Scope of work
Task 1-Project Coordination/Management
KKC will be responsible for managing and coordinating all of the work to be undertaken to prepare the
required environmental document(i.e., Initial Study/Addendum or Mitigated Negative). Project coordination
will be an integral part of the planning process. As such,KKC proposes to have a Project Initiation Meeting as
the first step in that process. That meeting will be held at the first available time after the contract has been
awarded and executed. Participants in the meeting will include representatives of the City of San Juana
Capistrano, KKC, the applicant's consultants (if determined necessary), and project representatives deemed
necessary to provide direction in the planning and environmental review process for the proposed project.
Topics of discussion will include the definition of the project description,identification of responsible agencies
and sources of information, and the project schedule. Two subsequent meetings are included in this task as
well as project management and coordination with City staff, project technical consultants, and responsible
agencies,if determined necessary.
'The Plaza Banderas EIR concluded that a potentially significant unavoidable adverse noise impacts resulting from the use of
construction equipment would remain and a Statement of Overriding Considerations was adopted for the project. As a result,if the
analysis concludes that a new potentially significant or more severe impacts or other conditions identified in Section 15162 occur,a
Mitigated Negative Declaration finding cannot be made and a Subsequent EIR shall be prepared,
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 14
KEETON KREITZER CONSULTING
P. O. BOX 3905, TUSTIN, CA 92781-3905
Office: 714-665-8509
In summary,this task will include the following sub-tasks:
• Consultation and coordination of the proposed project and environmental document with the
City of San Juan Capistrano to ensure that City policies are incorporated into the Draft
environmental document;
• Consultation and coordination with project technical consultants to ensure that the technical
studies accurately reflect the project parameters and adequately reflect the potential effects
of the proposed project;
• Assurance that the Draft environmental document meets the requirements of CEQA,the State
CEQA Guidelines,and the City's CEQA procedures;
Coordination with City staff and attendance at up to three (3) meetings with City staff as
indicated above;
Estimated Time Frame: As Required
Estimated Budget: $3,000.00
Task 2—Sub-Consultant Studies
Because the original Plaza Banderas Hotel project was approved in 2010 and assumed a"buildout"of 2015,it
is likely that baseline conditions upon which the environmental analysis was based have changed (e.g.,
SCAQMD currently uses a different model for quantifying air pollutant and GHG emissions, the Ortega
Highway interchange, which was reflected in the traffic analysis, was not completed, and elevations on site
have changed since the completion of the interchange, Therefore, it is recommended that the following
limited assessments be prepared to facilitate the preparation of the environmental analysis to be conducted in
order to determine if the project-related impacts have been adequate identified in the prior certified Plaza
Banderas EIR.
• Air Quality
This assessment would be limited only to estimating construction and operational air pollutant
emissions using the current CalEEMod2013.2.2 model,
GHG
Similar to the air quality assessment, GHG emissions would also be estimated utilizing the current
SCAQMD-recommended methodology,
• Noise
A noise confirmation assessment is proposed to determine if the project-related traffic,when added
to the existing and future traffic volumes would not exceed the noise levels previously estimated for
the prior project.
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 15
KEETON KREITZER CONSULTING
P. 0. BOX 3905, TUSTIN, CA 92781-3905
Office: 714-665-8509
Traffic
A traffic impact analysis (TIA) would be prepared pursuant to the City of San Juan Capistrano
Administrative Policy 310,Preparation and Use of Traffic Reports. For the purposes of this proposal,
the traffic study will focus on the Project's traffic impacts at the eight (8) intersections (including
three(3) Project Driveways),six(6)roadway segments and Synchro Operational Analysis for one(1)
roadway segment consisting of four (4) intersections for the study area,based on direction provided
by the City of San Juan Capistrano staff. The Mission Inn Hotel project traffic study will not only
satisfy the requirements of the City of San Juan Capistrano but it will also be consistent with the
current Orange County Congestion Management Program (CMP) Traffic Impact Analysis Report(TIA)
Guidelines, A detailed scope of work is attached to this proposal,
• Visual Simulation
Due to the sensitivity of the aesthetic character of the downtown area of the City,which is dominated
by Mission San Juan Capistrano,at least two visual simulations depicting the architectural character
of the proposed project is included to illustrate the aesthetic compatibility or conflict of the proposed
Mission Inn San Juan Capistrano with the character of the downtown area. If additional visual
simulations are necessary,the cost for each additional simulation is$4,500.00.
Estimated Time Frame; 3 Weeks
Estimated Budget: $40,564.00
($ 1,000.00-Air Quality Assessment)
($ 1,000.00-GHG Assessment)
($ 1,500.00-Noise Assessment)
($28,064,00-Traffic ImpactAnalysis)z
($ 9,000.00- 2 Visual Simulations)3
Task 3-Preparation of the Screencheck Initial Study
KKC will be responsible for the preparation of the initial study for the proposed Mission Inn San Juan
Capistrano Project. In order to qualify for an Addendum or Mitigated Negative Declaration, the initial study
must necessarily be extensive and thorough. Each of the topics identified on the City's environmental
assessment form or,if desired by the City,on the State CEQA Guidelines environmental checklist(Appendix G),
will be analyzed to document the nature and extent of any potential environmental consequences (and the
need for mitigation). The specific purpose of the analysis will be to document the potentially adverse
environmental impacts associated with the proposed project to ensure that such impacts were adequately
analyzed in the certified Plaza Banderas EIR. KKC will review the Final EIR prepared for the Banderas Hotel
project and utilize relevant information from that document to evaluate the potential adverse impacts that
may be anticipated as a result of the proposed Mission Inn San Juan Capistrano project. The findings
presented in certified EIR will be updated to reflect changes associated with the modified project in order to
assess the adequacy of the prior analysis in also assessing the potential adverse environmental effects of the
modified project.
2This fee does not include Optional Task A(refer to attached proposal). If Optional Task A is requested by the City of San Juan
Capistrano,the total budget would be increased by$1,260.00.
'This fee includes the construction oftwo(2)visual simulations. Each additional simulation,if determined necessary,would
be constructed for an additional fee of$4,500.00,
Proposal for Environmental Consulting.Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 16
KEETON KREITZER CONSULTING
A O. BOX 3905, TUSTIN, CA 92781-3905
Office: 714-665-8605
The Screencheck Initial Study will address each item stipulated in Section 3 of the RFP (Contents of the
Screencheck Draft initial Study), including: Project Description, Surrounding Land Use and Project Setting,
Other Required Agency Approvals, Discussion of Environmental Evaluation, Process Documentation, and
References. Furthermore,the analysis of the proposed modified project must evaluate not only the changes to
the original project now proposed by the applicant but also any changes in the baseline conditions and/or the
circumstances under which the project is undertaken that may affect the findings and recommendations
presented in the certified Plaza Banderas EIR,
Estimated Time Frame: 4 Week
Estimated Budget: $16,160.00
Task 4a-Preparation of the Addendum
If it is determined that the prior certified EIR adequately analyzed the potential impacts and,furthermore,that
none of the conditions enumerated in Section 15162 of the CEQA Guidelines occur calling for the preparation
of a subsequent or supplemental EIR,the project would qualify for an Addendum. KKC would meet with City
staff to discuss the findings of the initial study and submit the document for review and comment prior to
initiating preparation of the Addendum. KKC will revise the Preliminary Initial Study based on the comments
submitted by the City prior to proceeding with preparation of the Addendum.
KKC will proceed with the preparation of the Preliminary Addendum following finalization of the initial study.
The outline below reflects the scope of the Addendum for the proposed Mission Inn San Juan Capistrano.
Upon completion of the Addendum,KKC will meet with City staff to present one CD-R disk (MS Word format)
and one(1)hard copy of the Screencheck Initial Study and Addendum for review and comment.
TABLE OF CONTENTS
MISSION INN SAN JUAN CAPISTRANO ADDENDUM
1.0 INTRODUCTION AND PURPOSE
1.1 CEQA Compliance
1.2 Decision Not to Prepare a Subsequent EIR
1.3 Use of an Addendum
2.0 AMENDED PROJECT DESCRIPTION
2.1 Project Location
2.2 Project Background
2.3 Discretionary Approvals Current Sought for the Project
2.4 Project as Originally Proposed(Plaza Banderas FEIR)
2.5 Project as Approved
2.6 Proposed Mission Inn San Juan Capistrano Project
2.6 Revised Project Phasing
3.0 ENVIRONMENTAL ANALYSIS
3.1 Aesthetics
3.2 Agricultural and Forest Resources
3.3 Air Quality
3.4 Biological Resources
Proposal for Environmental Consulting Services
Mission!nn San Juan Capistrano Project
April 12,2016
Page 17
KEETON KREITZER CONSULTING
P. 0. BOX 3905, TUSTIN, CA 92781-3905
Office: 714-665-8605
3.5 Cultural Resources
3.6 Geology and Soils
3.7 Greenhouse Gas/Climate Change
3.8 Hazards and Hazardous Materials
3.9 Hydrology and Water Quality
3.10 Land Use and Planning
3.11 Mineral Resources
3.12 Noise
3.13 Population and Housing
3,14 Public Facilities
3.15 Recreation
3.16 Transportation/Traffic
3.17 Utilities and Service Systems
3.18 Cumulative Impacts
4.0 CONCLUSION
5.0 ORGANIZATIONS AND PERSONS CONSULTED
6.0 REFERENCES
KKC will address all of the comments on the Screencheck Initial Study submitted by City staff in order to
prepare the Addendum,which will be submitted to the City for usL along with the Plaza Banderas Final EIR as
the environmental clearance documents for the proposed Mission Inn San Juan Capistrano project. KKC will
provide the City with the deliverables stipulated in Section 10 (Deliverables) of the RFP, including one (1)
copy of the Addendum on a CD-R disk(MS Word and PDF formats)and two (2)hard copies.
Estimated Time Fame: 1 Week
Estimated Budget; $2,300.00
Task 4b-Preparation of a Subsequent EIR
Should the analysis conducted for the initial study conclude that conditions identified in Section 15162 of the
CEQA Guidelines would occur or that an impact is identified for which mitigation cannot be identified or there
is no feasible mitigation, an EIR would be prepared. The Subsequent EIR (SEIR) would address the relevant
environmental topical issues where the initial study conducted in Task 3 determines that (1) major revisions
or the prior EIR would be necessary as a result of the changes associated with the proposed project; (2)
substantial changes occurred with respects to the circumstances under which the project is undertaken,which
require major revisions to the prior EIR;and/or(3)new information of substantial importance,which was not
known and could not have been known that would result in new significant effects or more severe effects than
previously identified, or mitigation measures or alternatives previously found not to be feasible would be
feasible and would reduce one or more adverse impacts, Although the scope of the SEIR cannot be precisely
determined until the initial study is completed,an estimated budget for this task has been included to address
a minimum number of environmental topics, However, if necessary, a new scope of work and budget would
be prepared and submitted to the City for approval if it is determined that the estimated budget is not
adequate to complete this task.
Estimated Time Frame: 4 Weeks
Estimated Budget: $9,660.00 (includes Screencheck SEIR and Draft SEIR)
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 18
KEET( EXHIBIT B NG
P. 0. BOX 3905, TUSTIN, CA 92781-3905
Office,• 714-665-8605
Estimated Project Schedule-Initial Study/Addendum
Mission Inn San Juan Capistrano
San Juan Capistrano,CA
Ta Description Estimated Timoe
1 -oieet Initiation Coordination As RequiiAOK
2 Su onsultant Studies 6-8 ss
3 _Scree1jV41Cck Initial Study 7-JOeeks
Ci Revic eeks
4 Final AddendIlk, 1 Week
5 Public Hearings N6As Required
6 Filin of Legal Notice As Required
Estimated Project Sche e-lniti• tidy/Subsequent EIR
Mission Inn. u :�pistrano
San Juan Ct rano,CA
Task Descri do Estimated Time
1 Project Initiation Coord' ion As Re uired
2 Sub-Consultant Studi 6-8 Weeks
3 Screencheck Initis d 7-9 Weeks
City Review Weeks
4 Screenchec sequent/Supplernental EIR 4 Lks
Citv Rev' of Screencheck SEIR 2 Wee
5 DraftJff 2 Weeks
Pt Review Period 6 Weeks
s onse to Public Comments 2 Weeks
6 Public Hearings As Required
Filing of Legal Notices As Required
4000
III. ESTIMATED BUDGET
Addendum
The scope of services and work described in Section I For an IS/Addendum will be undertaken and completed
for a not-to-exceed fee of$63,484.00, This fee includes meetings and coordination, preparation of technical
studies and the environmental analysis contained in the initial study, preparation of necessary CEQA notices
and printing as indicated below,and attendance at public hearings associated with the Initial Study/Mitigated
Negative Declaration. A budget summary is presented below.
Proposal/'or Environmental Consulting Services
Mission Inn San Juun Capistrano Project
April 12,2016
Page 19
KEETON KREITZER CONSULTING
A 0, BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8605
Budget Summary-Initial Study/Addendum
Mission Inn San Juan Capistrano
San Juan Capistrano,CA
Title I Man-Hours I Billing Rate Estimated Budget
Task 1-Project initiation Coordination
Principal 1 20 1 $150,00 Hour $ 3,000.00
Task 2 -Sub-Consultant Studies
Air Quality Assessment $ 1,000.00
GHG Assessment $ 1,000.00
Noise Assessment $ 1,500.00
Traffic Impact Analysis $28,064.001
Visual Simulations(2 Locations) $ 9,000.00
$40,564,00
Task 3-Screencheck Initial Study Addendum
Report Preparation 120 $115.00/Hour $10,800.00
Research and Analysis 40 $ 90.00/Hour $ 3,600.00
Graphics 16 $ 75.00/Hour $ 960.00
Word Processing 20 $ 40,00/Hour $ 800.00
Sub-Total 196 $16,160.00
Task 4a-Final Initial Study Addendum
Report Preparation 1 20 J $115.00 Hour $ 2,300.00
Task 6-Public HearinEs _
Principal 1_ 6 l_ $150.00/Hour s_900.001
Task 7-Legal Notices
Re ort Preparation 1 4 1 $115.00 Hour $ 460.00
Miscellaneous/Printingan Reproduction
Printing and Reproduction $ 50.00
Supplies $ 50.00
Sub-Total _ $ 100.003
TOTAL ESTIMATED BUDGET 246 $63,484.004
'Does not include optional Task A(refer to TIA scope and budget).
'Includes attendance at two (2) public hearings. Attendance at additional hearings are not
included and would be billed on a time-and-materials basis on a rate of$150,00/hour.
31ncludes printing/reproduction of initial study/addendum and electronic media submitted to
the City.
¢Total budget does not include any filing or legal fees Ce,g,NOD filing fee and CDFW filing fee),
Proposal for Environmental Consulting Services
Mission!nn San Juan Capistrano Project
April 12,2016
Page 20
KEETON KREITZER CONSULTING
P. 0. BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8605
Subsequent or Supplemental EIR
The scope of services and work described in Section I for an IS/SEIR will be undertaken and completed for a
not-to-exceed fee of $75,354.00. This fee includes meetings and coordination, preparation of technical
studies and the environmental analysis contained in the initial study, preparation of necessary CEQA notices
and printing as indicated below,and attendance at public hearings associated with the Initial Study/Mitigated
Negative Declaration. A budget summary is presented below.
Budget Summary-Initial Study/Mitigated Negative Declaration
Mission Inn San Juan Capistrano
San Juan Capistrano,CA
Title Man-Hours I Billina Rate Estimated Budget
Task 1-P_ro'ect Initiation Coordination
Principal 1 20 $150.00/Hour 1 $ 3,000.00
Task 2-Sub-Consultant Studies _
Air Quality Assessment $ 1,000.00
GHG Assessment $ 1,000.00
Noise Assessment $ 1,500.00
Traffic Impact Analysis $ 28,564.001
Visual Simulation(2) $ 9,000.00
$40,564.00
Task 3-Screencheck Initial Study _
Report Preparation 120 $115.00/Hour $10,800.00
Research and Analysis 40 $ 90.00/Hour $ 3,600.00
Graphics 16 $ 60.00/Hour $ 960.00
Word Processing 20 $ 40.00/Hour $ 800.00
Sub-Total 196 $16,160.00
Task 4b-Draft Subse uent EIR
Report Preparation 60 $115.00/Hour $ 6,900.002
Research 20 $ 90.00/Hour $ 1,800.00
Graphics 8 $ 60.00/Hour $ 480.00
Word Processing 12 $ 40.00/Hour $ 480.00
Sub-Total 100 $ 9,660.00
Task 5-Responses to Public Comments
Report Preparation 12 $115.00/Hour $ 1,380.003
Word Processing 20 $ 40.00/Hour $ 480.00
Sub-Total 32 $ 1,860.00
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 21
KEETON KREITZER CONSULTING
P. 0. BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8605
Title Man-Hours Billing Rate LEstimated Budget
Task 6-Public Hearings
Principal 6 1 $150.00 Hour _ $ 900.004
Task 7-Legal Notices
Report Preparation 1 4 1 $115.00/Hour $ 460.00
Miscellaneous/Printing and Reproduction
Printing and Reproduction $ 2,000.005
Supplies $ 250.00
Postage/Delivery $ 500.00
Sub-Total $2,750.00
TOTAL ESTIMATED BUDGET 358 $75,354.006
'Does not include optional Task A(refer to TIA scope and budget).
2This task includes revisions to the Screencheck IS to prepare Draft EIR
'Estimated budget to prepare Responses to Public Comments based on a maximum of five(5)
comment letters or twenty(20)individual comments.
4Includes attendance at two(2) public hearings. Attendance at additional hearings are not
included and would be billed on a time-and-materials basis on a rate of$150,00/hour.
SIncludes printing/reproduction of 50 copies of the Draft SEIR.
'Total budget does not include any filing or legal fees e. .,NOD filing fee and CDFW filing fee
IV. BILLING AND PAYMENT
All charges 5 be in accordance with the Budget Summary presented in Section 114 this proposal. Invoices
shall be subrlillUe i a monthly basis,which clearly describe the specific survi mid tasks performed during
the billing period.
y
V. PROJECT MANAGEM AND PERSONNEL Z.
Keeton K.Kreitzer,Principal of Keeton Kreitr nsul will serve as Project Manager for the scope of work
presented in this proposal for environmental dting services, Mr. Kreitzer has over 40 years of
environmental planning experience and has s • t a, ect manager for several similar projects. He has
been personally responsible for the prepay a of over 1 tvironinental documents required pursuant to
the California Environmental Quality A� id has also prepar nvironmental studies mandated under the
National Environmental Policy Act. has recently reestablish[ is own environmental consulting firm
(Keeton Kreitzer Consulting) in o 'to provide public and private ser iicnts with high level,personalized
environmental consulting sur s, including the preparation of environm documents pursuant to CEQA
and NEPA.
Most recently,M r itz.0 r has prepared addenda for the following projects;
• West Coyote Hills Specific Plan(Fullerton)
Platinum Triangle(Anaheim)
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 22
EXHIBIT C
KEET0__
P. 0. BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8605
c 5-Responses to Public Comments(SEIR Only)
At th of the State-mandated 45-day public review period, all comments received by the City ' i local,
State an er responsible agencies and interested parties will be forwarded to the EIR cor ,fit. Each
comment addressed as it relates to the adequacy of the Draft SEIR, An appendix to U aft SEIR will
be prepared includes a listing of each agency/individual commenting on Cr raft SEIR, the
correspondence ved from the commentator, and the responses prepared for e elevant comment.
(Note: The estimat dg(-t for this task is based on a maximum of five letters or 20 idual comments.)
Estimated Time Frame: eks
Estimated Budget: $2, 0
Task 6-Public Hearings
If requested by the City, KKC will attend u our(2) public Ings, including one (1) before the San Juan
Capistrano Planning Commission and one (1} is heari ore the San Juan Capistrano City Council, The
Principal/Project Manager will attend the publi in will be responsible for making all presentations
and responding to questions raised during the pu ring. Should additional hearings be required, they
will be charged at the appropriate hourly rate.
Estimated Time Frame: As Required
Estimated Budget: $900.00
Task 7-Preparation of the Noti etermination
If the proposed Mission Inn uan Capistrano project is approved by the an Capistrano City Council,
KKC will be responsible eparing the Notice of Determination (NOD) and that document with the
Orange County Clerk/ der within five (5) days of project approval as prescrib the CEQA Guidelines,
Because the Califor epartitrent of Fish and Wildlife (CDFW) riling fee was paid f ng approval of the
original Plaza Ba s Hotel project,that fee would be waived upon submittal of the rec onfirming prior
payment of th However, if the receipt from the Orange County Clerk-Recorder canno roduced,the
CDFW fee c paid at the time the NOD is filed with the Clerk-Recorder. Filing of the NO 1 initiate a
30-days ory appeal period.
Es ed Time Frame: As Required
aced Budget: $460.00
II. PROJECT SCHEDULE
A project schedule has been developed and presented below that reflects the time frames that will be
necessary to undertake and complete the services outlined in this proposal for an Initial Study/Addendum
and for an Initial Study/Mitigated Negative Declaration. The respective estimated project schedules are
presented below,
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 23
KEETON KREITZER CONSULTING
A 0. BOX 3905, TUSTIN, CA 92 781-3 905
Office: 714-665-8605
Estimated Project Schedule-Initial Study/Addendum
Mission Inn San Juan Capistrano
San Juan Capistrano,CA
Task Description Estimated Time
1 Project Initiation Coordination As Required
2 Sub-Consultant Studies 6- 8 Weeks
3 Screencheck Initial Stud 7-9 Weeks
City Review 2 Weeks
4 Final Addendum 1 Week
5 Public Hearings As Reguired
6 Filing of Legal Notices As Required
Estimated Project Schedule-Initial Study/Subsequent EIR
Mission Inn San Juan Capistrano
San Juan Capistrano,CA
Task Description Estimated Time
1 Project Initiatiopl Coordination As Required
2 Sub-Consultant Studies 6-8 Weeks
3 Screencheck Initial Stud 7-9 Weeks
City Review 2 Weeks
4 Screencheck Subsequent/Sueplemental EIR 4 Weeks
City Review of Screencheck SEIR 2 Weeks
5 Draft EIR 2 Weeks
Public Review Period 6 Weeks
Res onse to Public Comments 2 Weeks
6 Public Hearings As Required
7 FilinE of Legal Notices As Required
III. TIMATED BUDGET
Addendum
The scope of services and work des in Sectioi air IS/Addendum will be undertaken and completed
for a not-to-exceed fee of$63,484.00. T u nchudes meetings and coordination, preparation of technical
studies and the environmental anal ' ontainer initial study, preparation of necessary CEQA notices
and printing as indicated bel , nd attendance at public "ngs associated with the Initial Study/Mitigated
Negative Declaration. is get summary is presented below,
Proposal for Environmental Consulting Services
Mission Inn San Juan Capistrano Project
April 12,2016
Page 24