15-1103_BLAS AGUILAR ADOBE FOUNDATION_Memorandum of UnderstandingMEMORANDUM OF UNDERSTANDING
BLAS AGUILAR ADOBE NATURE EDUCATION FACILITY (NEF) GRANT PROJECT
This Memorandum of Understanding ("MOU") is made and entered into by and between
the CITY OF SAN JUAN CAPISTRANO , a California municipal corporation ("City"), and the
BLAS AGUILAR ADOBE FOUNDATION, INC., a California non-profit corporation ("BAAF") on
~ ~ 1.) L , 2015 (the "Effect ive Date"). The City and BAAF are sometimes individually referred
to herei n as a "Party" and collectively as the "Parties ."
RECITALS
A. BAAF is a California non-profit corporation that proposes to use volunteer labor,
cash donations , and donated services and materials to construct certain improvements on the
City 's Bias Aguilar Adobe property (the "Project"). The property is located at 31806 El Camino
Real. The BAAF shall cause the Proj ect to be constructed in accordance with the City Council-
approved construction plans and specifications ("P&S ") as may be subsequently amended .
B. At a duly-noticed City Council meeting held on September 4 , 2012 , the City
approved the preliminary design plans for the Bias Aguilar Adobe Nature Education Facility
(NEF) Grant project thereby authorizing the preparation of the construction plans and
specifications (P&S) fo r the proposed project.
C . The BAAF has offered to construct certain site improvements on the property
including the following elements :
i. Reconstruction of the historic well.
ii. Reconstruction of the historic "horno " oven .
iii. Construction of the board-on-board fence along the northern property line .
iv. Installation of all landscape plants including trees, shrubs and groundcover but
not including soil amendment , irrigation , or other improvements .
D. The Parties desire to enter into this Memorandum of Understanding to further
define the relationship between the Parties with respect to the construction of the Project.
NOW THEREFORE , in consideration of the mutual covenants herein contained,
and for other good and valuable consideration , the receipt and sufficiency of which are hereby
acknowledged , the Parties agree as follows:
AGREEMENT
1. Recitals. The above Recitals are true and correct and are incorporated herein
by this reference.
2 . Term . The "Term" of this MOU shall commence on the Effective Date and shall
remain in effect until June 30 , 2016 unless extended or terminated earlier in writing by both
Parties .
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3 . Obligations of BAAF.
A. BAAF shall cause the Project to be constructed through appropriately
licensed persons or entities as required by the California Building Code (CBC).
B . BAAF will either construct or fund the full cost of the Project
improvements covered by this MOU including all materials , labor, and supervision , except as
expressly provided in this MOU .
C . Upon completion of the Project improvements , BAAF shall provide written
notice to the City that the Project is completed and ready for acceptance by the City .
4 . Obligations of City.
A. City shall cooperate with BAAF with respect to any grant applications
BAAF may undertake for construction of the Project improvements .
B . Upon completion of the Project consistent w ith the approved construction
plans and specifications (P&S), the City shall accept the Project.
5 . Insurance. Licensees shall , at their sole cost and expense , procure and
maintain in effect in full force and effect throughout the term of this MOU, Commercial General
Liability coverage in an amount not less t han one million dollars per occurrence
($1 ,000,000 .00), combined single limit coverage for risks associated with the access and
activities contemplated by Licensees . If a Commercial General Liability Insurance form or other
form with a general aggregate limit is used , either the general aggregate limit shall apply
separately to the work to be performed under this MOU or the general aggregate limit shall be at
least twice the required occurrence limit. Prior to initiating any construction on the Property ,
Licensees shall submit the insurance certificates , including the deductible or self-retention
amount, and an additional insured endorsement naming City , its officers , employees , agents ,
and volunteers as additional insured 's as respects each as to liability arising out of act iv ities
performed by or on behalf of Licensees , including products and completed operations of
Licensees or automobiles owned , leased , hired by Licensees. The coverage shall contain no
special limitations on the scope of protection afforded the City, its officers , employees , or
agents , not applicable to additional insureds in general. The insurance shall provide ["tail"]
cove rage for a period of ten (1 0) years .
6. Indemnification/Release Hold Harmless.
A. From commencement of the Project and until acceptance of the Project
by the City , BAAF shall indemnify, defend (with counsel reasonably acceptable to the City),
protect and hold harmless City and its managers , direct ors , officers , and employees
(collectively , "City Parties") from and against any and all claims , demands, judgment, actions ,
damages , losses, penalties , liabilities , costs and expenses , including, without limitation ,
reasonable attorneys ' fees and court costs , (the "Claims") whether based on personal injury,
property damages , negligence , nuisance , trespass or pollut ion , arising at any t ime during the
construction of the Project as a result (directly or indirectly) of or in connection with Licensees '
access or use of the Property pursuant to this MOU o r License Agreement , or the conduct of
Licensees ' activity, work , or things done, permitted or suffered by Licensees , in or about the
Property pursuant to this MOU or the License Agreement, except to the extent caused by City 's
active negligence or willful m isconduct.
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B. After acceptance of the Project by the City, the City agrees to release and
hold harmless BAAF, and their respective officers, directors, members, managers, employees,
agents or representatives for any liability from any Claims arising from the BAAF's work on the
Project pursuant to the MOU Agreement except such indemnification shall (i) be secondary to
the extent that such Claims are covered by insurance provided by Section 5 and all such
coverage must be exhausted before any indemnity or defense obligation arises, and (ii) not
extend to the intentional misconduct or gross negligence of any indemnified party.
7. Termination. This MOU may be terminated by either the City or by BAAF for
material breach of the terms of this MOU. Prior to termination of the MOU pursuant to this
Section, the party wishing to terminate this MOU for material breach (the "Terminating Party")
shall provide written notice of the material breach to the other party or parties (the "Breaching
Party"). The Breaching Party shall have a period of 30 days to cure such material breach,
provided however, that if the nature of the material breach is such that more than 30 days are
reasonably required for its cure, then it shall not deemed to be a material breach if the
Breaching Party commences such cure within said 30 day period and thereafter diligently
prosecutes such cure to completion. If the Breaching Party fails to cure such material breach
within the time permitted under this Section, then the Terminating Party may terminate this MOU
for cause after such cure period has elapsed.
8. Miscellaneous.
A Entire Agreement, Waivers, and Amendments. This MOU
incorporates all of the terms and conditions, and supersedes all negotiations and/or previous
agreements between the Parties with respect to all or part of the subject matter hereof. All
waivers of the provisions of this MOU must be in writing and signed by the appropriate
authorities of the Party. A waiver of the breach of the covenants, conditions or obligations under
this MOU by either Party shall not be construed as a waiver of any succeeding breach of the
same or other covenants, conditions or obligations of this MOU. Any amendment or
modification to this MOU must be in writing, and must be executed by the appropriate
authorities of the City and the BAAF.
B. Further Assurances; Mutual Cooperation. The Parties shall perform
such further acts, including execution of documents, as are necessary to effectuate the intent of
this MOU.
C. Approval Authority. The persons executing this MOU on behalf of the
Parties hereto warrant that they are duly authorized to execute this MOU on behalf of said
Parties, and that by so executing this MOU the Parties hereto are formally bound to the
provisions of this MOU.
D. Interpretation; Governing Law. This MOU shall be construed according
to its fair meaning. This MOU shall be construed in accordance with the laws of the State of
California in effect at the time of the execution of this MOU.
E. Severability. If any provision of this MOU is held by a court of competent
jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless
continue in full force without being impaired or invalidated in any way.
F. Time of Essence. Time is made of the essence with respect to the
performance by the City and BAAF.
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G. No Third Party Beneficiaries. The Parties intend and agree that no third
parties shall have any rights to enforce any provision of or any obligation created by this MOU.
H. Notice. Any written notice given under the terms of this MOU shall be
either delivered personally or mailed certified mail, postage prepaid, addressed to the party
concerned, as follows:
To City:
With a copy to:
To BAAF:
City of San Juan Capistrano
Attn.: City Manager
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Jeff Ballinger
BB & K, LLP
18101 Von Karman Ave, Suite 1000
Irvine, CA 92612
Bias Aguilar Adobe Foundation, Inc.
Attn.: Doming Belardes
31805 El Camino Real
San Juan Capistrano, CA 92675
I. Counterparts. This MOU may be executed by the Parties in
counterparts, which counterparts shall be construed together, and have the same effect as if all
of the Parties had executed the same instrument.
[Signature page follows.]
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IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the
date first set forth above.
APPROVED AS TO FORM:
BLAS AGUILAR ADOBE FOUNDATION, INC.
a California nonprofit corporation
~~.~!i~ Its . .
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