15-1201_AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC_G10_Agenda Reportzt 12/1/2015
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City of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council /
FROM: Thom Coughran, P.E., Interim Public Works and Utilities Director
Prepared By: Hossein Ajideh, P.E., Senior Civil Engineer
DATE: December 1, 2015
SUBJECT: Consideration of a Professional Services Agreement to Perform As -
Needed Professional Services for Environmental and Storm Water Quality
Compliance Program (Amec Foster Wheeler Environment and
Infrastructure, Inc.)
RECOMMENDATION:
By motion:
Approve a two-year Professional Services Agreement with Amec Foster Wheeler
Environment and Infrastructure, Inc. to perform as -needed engineering and
environmental services for the storm water quality compliance program for a fee not
to exceed $56,570 per year; and,
2. Authorize the City Manager to approve additional two one-year extensions for a fee
not to exceed $44,940 per year.
EXECUTIVE SUMMARY:
As authorized by the Clean Water Act of 1972, the National Pollutant Discharge
Elimination System (NPDES) permit program controls water pollution by monitoring,
permitting and reporting discharge pollutants that may impact our oceans, rivers,
streams, and municipal drainage systems. Locally, the City of San Juan Capistrano
manages a regulatory compliance program in response to the NPDES permit
requirements issued by the San Diego Regional Water Quality Control Board (Regional
Board). The City must report annually to the Regional Board on all activities related to
NPDES construction, commercial and industrial inspections, new development and
significant re -developments to ensure storm water quality compliance. Also illegal
discharges, illicit connections, municipal activities, drainage facility and infrastructure
maintenance, and fertilizer/pesticide usage must be reported.
The City's regulatory permit based program is referred as the Storm Water Program. A
new NPDES program permit that was recently approved by the Regional Board in
February 2015 requires continued implementation of the City's Storm Water Program
City Council Agenda Report
December 1, 2015
Page 2 of 4
and creates new requirements for the City. The program implementation and technical
requirements of the NPDES regulations has created a need for a qualified outside
contracted services to assist the City to fulfill its permit obligations to the storm water
compliance programs. The Public Works & Utilities Department currently does not have
the existing staffing resources available to fulfill the technical requirements of the
NPDES regulations. Contracted services will help to ensure that the City continues to
comply with the requirements of the NPDES regulations adopted by the Regional Board
in February 2015.
A Request for Proposals (RFP) for environmental and storm water quality compliance
program services was issued on September 18, 2015. On October 9, 2015, the City
received eight (8) proposals from engineering/environmental firms with separate/sealed
fee proposal envelopes. Staff has evaluated all of the proposals and is recommending
that the City Council approve a Professional Services Agreement with Amec Foster
Wheeler Environment and Infrastructure, Inc. (Amec) to provide as -needed engineering
and environmental services for storm water quality compliance program.
DISCUSSION/ANALYSIS:
The Regional Board's NPDES permit requires the City to perform and oversee storm
water best management practices. These best management practices are described
within the City's Local Implementation Plan, also known as the Jurisdictional Runoff
Management Plan. The Local Implementation Plan includes programs conducted by the
City to address water quality issues related to municipal fixed facilities, field programs
and drainage facilities; educational programs conducted by the City in order to educate
various public and business audiences; best management practices for construction
and development projects including Water Quality Management Plans and Storm Water
Pollution Prevention Plans; elements for controlling storm water pollution from residents
and businesses, and implementing the water quality monitoring programs.
The February 2015 regulations adopted by the State Water Resources Control Board
Region 9 created new requirements for the City. The Regional Board has adopted
additional regulations that, although are not directly related, do have an impact on the
storm water quality program, such as the City's water conservation efforts. All of these
recent regulatory complexities involve both technical issues as well as program
management challenges that have resulted in significant increased responsibilities for
staff. By approving the Professional Services Agreement, the City will have the
professional ability and resources to stay incompliance and fulfill its permit requirements
for the storm water quality program.
City Council Agenda Report
December 1, 2015
Page 3 of 4
The following are scores for the eight (8) rated firms for storm water quality compliance
program services with the proposed fees for the top three rated firms:
Rank
1
Consultant' Name
Amec
Avera a Score
95.1
Annual Fee
$56,570
2
Michael Baker International
88.3
$290,398
3
John L. Hunter and Associates, Inc.
87.4
$84,860
4
CWE
85.8
5
E2 Mana eTech, Inc.
84.9
6
CASC En ineerin & Consultin ,Inc.
81.3
7
8
G3 Soilworks
Incom li Inc.
74.5
71.6
Amec was ranked number one (1) based on their qualifications and extensive
experience with storm water quality compliance program. Amec has been involved in
the review and approval of the permit revisions and has helped the City to prepare for
new regulations that were adopted by the Regional Board. Amec has also assisted the
City in the past to remain in conformance with the permit criteria and has worked with
staff to implement the Local Implementation Plan. Their past participation and
knowledge of the City's program would be a valuable resource to assist the City in
performing engineering and environmental services and coordinating the NPDES
program with the other City departments involved as well as directly assisting with
completing several of the regulatory requirements.
The recent changes to the regional NPDES permit suggests that the City engage
assistance from a consultant familiar with the permit changes, understands both the
program and technical requirements, and is familiar with the City's unique water quality
challenges. The Public Works and Utilities staff will provide the program manager and
Amec will be responsible for much of the program implementation, inspection, and data
processing. The city staffing levels are not sufficient and do not have the technical
expertise to operate this program without the support from consultant. Amec will provide
the expertise and staff support necessary to meet the program requirements.
ENVIRONMENTAL IMPACT:
Not applicable.
FISCAL IMPACT:
The cost of this agreement is in an amount not to exceed $56,570 annually. Funding is
available in year one (FY 15/16) that utilizes $27,890 from salary savings through
December 2015 for the vacant Assistant Public Works and Utilities Director position and
$28,680 from the Public Works Department's existing contracted development
engineering services budget. Funding for year two of the contract (FY 16/17) will be
requested in the Fiscal Year 2016/2017 Budget. Some of these costs will be recovered
by the current projected revenue increases due to development activity through
City Council Agenda Report
December 1, 2015
Page 4 of 4
inspection and plan check fees required during grading and water quality permit
processing and business license issuance.
PRIOR CITY COUNCIL REVIEW:
• On June 16, 2015, the City Council approved the first Amendment to the Personal
Services Agreement for the Storm Water Quality Program As -Needed Support
Services, extending the Personal Services Agreement with AMEC Environment &
Infrastructure, Inc. for an additional ninety (90) days.
• On March 3, 2015, the City Council approved issuance of a Professional Services
Agreement with AMEC Environment & Infrastructure, expiring on June 30, 2015, to
assist with the storm water quality program in response to the recent departure of
the Senior Civil Environmental Engineer.
• On January 4, 2011, the City Council adopted Ordinance No. 979, amending
Chapter 14 of Title 8 of the San Juan Capistrano Municipal Code regarding water
quality control.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable.
NOTIFICATION:
Amec Foster Wheeler Environment
Environment & Infrastructure, Inc.)
John L. Hunter and Associates, Inc.
CWE
Michael Baker International
CASC Engineering and Consulting, Inc.
G3 Soilworks
E2 ManageTech, Inc.
Incompli, Inc.
ATTACHMENT(S):
and Infrastructure, Inc. (formerly AMEC
Attachment 1 - Amec Proposal
Attachment 2 - Professional Services Agreement (Amec)
amec
foster
wheeler
Proposal for Environmental and Storm
Water Quality Compliance Program
To: Hossein Ajideh, P.E.
City of San Juan Capistrano — Public Works & Utilities Department
Date October 9, 2015
From: Ted Von Bitner, Associate Scientist
Amec Foster Wheeler Environment & Infrastructure Inc.
ATTACHMENT 1
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amec
October 9, 2015 foster
wheeler
City of San Juan Capistrano
Public Works & Utilities Department
Attn: Hossein Ajideh, P.E.
Senior Civil Engineer
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Subject: Request for Proposals (RFP) for Environmental and Storm water Quality Compliance
Program Services
Dear Mr Ajideh:
Amec Foster Wheeler would like to thank you for the opportunity to submit our proposal to provide
Environmental and Storm water Quality Compliance Program Services. The proposal attached to this
cover letter includes our a summary of the Amec Foster Wheeler Team's qualifications for this work and the
estimated costs for helping you and the City of San Juan Capistrano (City) with the elements outlined in the
Request for Proposal (RFP).
The Amec Foster Wheeler Team assembled to support the City's Environmental and Storni water Quality
Compliance Programs has helped municipalities to comply with the regulatory requirements mandated by
the San Diego Regional Water Quality Control Board for the past 20 years. Our team members are uniquely
qualified to assist the City given both our individual and cumulative strengths, a history of working in the San
Juan Creek watershed, hands-on experience with the potential challenges ahead for the City during the Water
Quality Improvement Plan (WQIP) development process, and an extensive work history helping municipalities
navigate the Municipal Separate Storm Sewer System (MS4) permit.
Our proposed subconsultant for this contract is Larry Walker & Associates, Inc. located at 785 Grand Avenue,
Suite 200, Carlsbad CA, 92008. Mr. Paul Hartman is his firm's selected Project Manager and Paul can be
contacted at (760) 730-9446 or fax number (310) 394-8959. Mr. Hartman's experience as a storm water
program manager, his relationship working with Amec Foster Wheeler and his knowledge of TMDL policy,
WQIPs, and Watershed Management Plans are some of the key reasons why we asked him to join the Amec
Foster Wheeler Team and help us to support the City's programs.
The proposed key team members as well as many other staff members within our organization will be
immediately available to perform work on this contract. The number of personnel required for this program is
only a portion of the total number of engineers, scientists, and watershed professionals that are available to
City to help with this program.
Amec Foster Wheeler declares that the parties interested in the proposal as principals, are named therein;
that the proposal is made without collusion with any other person, persons, company, or parties submitting a
proposal; that it is in all respects fair and in good faith without collusion or fraud. Nathan Schaedler, who will
serve as the Principal -in -Charge, is authorized to negotiate a binding contract on behalf of Amec Foster
Wheeler and the parties named in this proposal. We do not propose any exceptions to the Professional
Services Agreement and we acknowledge receipt of all RFP addenda. This proposal shall remain valid for a
period of not less than 90 calendar days after October 9, 2015,
Amec Foster Wheeler Environment &Infrastructure, Inc. These data, furnished in connection with this proposal shall not be disclosed outside the City of
San Juan Capistrano and shall not be duplicated, used, or disclosed in whole or in part for any
9177 Sky Park Court other purpose than to evaluate the proposal, provided, that if a contract is awarded to this offeror
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amec
foster
wheeler
Should you have any questions regarding either the scope of work or our cost estimate, Amec Foster
Wheeler's Project Manager Ted Von Bitner will be your primary point of contact. Correspondence can be sent
to him at our address listed below or he may be contacted at (858) 514-7741 or by fax: (858) 278-5300 and
his email address is theodore.vonbitner@amec.com.
Please find attached our technical proposal and in Exhibit A our fee proposal for the Environmental and
Storm water Quality Compliance Program Services.
Sincerely,
Amec Foster Wheeler Environment & Infrastructure, Inc.
Theodore Von Bitner,
Water Resources Project Manager
Amec Foster Wheeler Environment & Infrastructure, Inc.
9177 Sky Park Court
Nathan Schaedler, P.E.
Water Resources Division Manager
These data, furnished in connection with this proposal shall not be disclosed outside the City of
San Juan Capistrano and shall not be duplicated, used, or disclosed in whole or in part for any
other purpose than to evaluate the proposal; provided, that if a contract is awarded to this offeror
Proposal for Environmental and Storm
Water Quality Compliance Program
Table of Contents
1. Firm/Organization, Credentials, and Related Experience 6
2. Proposed Staffing and Project Organization 11
3. Resumes of Key Project Staff 13
4. Work Plan and Schedule 17
5. Fee Proposal 24
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amec
foster
wheeler
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City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
46V,
1. Firm/Organization, Credentials, and Related Experience
A Brief Profile of Amec Foster Wheeler;
Amec Foster Wheeler's Environment & Infrastructure (Amec Foster Wheeler) is a leading publicly held
environment and infrastructure, engineering, consulting and project management organization with 12 offices
in California.
Where We Are;
1105 Lakewood Parkway, Suite 300 9177 Sky Park Court
Alpharetta, GA 30004 San Diego, CA 92123
Telephone: 770-360-0600 Telephone: 858-278-3600
Fax: 770-360-0631 Fax: 858-278-5300
Our southern California offices have provided environmental and storm water consulting services for over
20 years, working for a wide variety of local, state, and federal clients. Amec Foster Wheeler has a proven
track record of assisting clients in identifying solutions to complex water quality compliance issues. Amec
Foster Wheeler's scientists, engineers, and teaming partners possess expertise in storm water program
management, inspections, surface water and groundwater monitoring, data management, BMP design, policy
interpretation; state-wide and regional NPDES permit compliance; industrial storm water and construction
general permits, WQIP development, and TMDL implementation under the San Diego Regional Water Quality
Control Board permits.
Amec Foster Wheeler has assembled a team to cost-effectively meet the needs of the City for this contract.
Amec Foster Wheeler's team has unparalleled experience, regionally -recognized for our expertise with storm
water programs, and cutting-edge approaches that can meet the City's most demanding challenges and
maintain compliance with project requirements. Our team is 100 percent committed, providing support for
each particular service and discipline outlined in the RFP.
Our team comprises scientist, engineers, watershed planners, and monitoring experts to provide unique
strengths to support the Environmental and Storm water Quality Program for the City of San Juan
Capistrano's (City). Many of our key Amec Foster Wheeler staff and subcontractors are located within
Orange County and northern San Diego County and their proximity to the City offices and meeting locations
will support a quick response and efficient use of resources. In addition to the key personnel chosen to
support the City, the Amec Foster Wheeler Team has over 80 engineers, scientists, watershed planners, and
technicians located in our California offices that we can immediately engage to help should the additional
support be needed.
Statement of Amec Foster Wheeler's financial condition;
As a subsidiary of a publically held company, Amec Foster Wheeler Environment & Infrastructure,
Inc. provides regular statements on our financial condition. For a review of our financial strength, we refer you
to the statements of our ultimate parent company, Amec Foster Wheeler plc, which are available at:
http://www.amecfw.com/investors/report-and-accounts/2015. Amec Foster Wheeler Environment &
Infrastructure, Inc. has no financial issues that would impede our ability to perform the work described in the
RFP.
Synopsis of Consultant's Qualifications
Amec Foster Wheeler and its proposed teaming partner Larry Walker Associates (LWA) have supported
Orange County and San Diego County municipalities with their NPDES compliance programs on a wide range
of services including program management; performing inspections of commercial, industrial, residential,
municipal, and construction properties; preventing illegal discharges and illicit connections; providing WQMP
plan check services; developing each phase of the Water Quality Improvement Plans (WQIP); and providing
TMDL implementation support. Amec Foster Wheeler's experience brings four key benefits to the City:
eo- San Juan Creek Watershed specific experience. The Amec Foster Wheeler team has been active and
worked on NPDES permit programs in the San Juan Creek Watershed, and directly for the City, for over 10
years. We have supported the City directly through programs such as the municipal separate storm sewer
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 4,
41hV
management programs, commercial property and public project inspections, and public education events
such as the Inner Coastal Clean Up. We have also supported the City as a member of the Orange County
Storm water Program through the MS4 permit renewal process, development of the San Juan Creek Total
Maximum Daily Load program, and performed BMP effectiveness assessments. Our experience working
in the San Juan Creek watershed and understanding the City's contribution to water quality is one of our
team's strengths.
o, An understanding of the issues facing the City of San Juan Capistrano. The Amec Foster Wheeler
team recognizes the issues facing the City over the life cycle of the new MS4 permit and has the
experience needed to successfully support the City's storm water program. We understand the highest
water quality priorities will be related to the Bacteria Total Maximum Daily Load Program and we also
understand that any approach we implement will need to complement the existing efforts performed by City
staff. Our role as the City's storm water consultant over the life cycle of the contract is to be an extension
of the Senior Civil Engineer's staff. Similarly, our contribution to the storm water program will be to serve
as part program manager by tracking and documenting storm water related activities and events already
undertaking by City staff, and at the same, take a hands-on approach towards completing activities and
events that need to be completed as part of the overall storm water permit requirements.
Successful program implementation and reporting. The Amec Foster Wheeler team offers our
individual and cumulative strengths to help the City respond to and adapt to any of the challenges
presented by the MS4 permit. We offer our experience with the planning, implementation, inspection, and
monitoring elements of the permit that the City may need to address. Our team members have been active
in all areas within the current MS4 permit including the WQIP and TMDL development process, developing
sound and defensible approaches to inspections and enforcement requirements, and helping the
monitoring programs evolve to focus on the highest water quality priorities. We have been extremely
successful in helping municipalities under the San Diego Regional Board implement environmental and
storm water compliance programs and we understand the City's expectations because we know and have
worked well with staff in the past. Our cumulative experience with storm water programs in Orange County
and for the San Diego Regional Board means there is no learning curve for Amec Foster Wheeler to help
the City implement an effective program.
so� Quality services and deliverables. Amec Foster Wheeler has repeatedly performed projects with the
same scope of services required by this contract. The Amec Foster Wheeler team translates complex data
into easily understood documents to ensure approval from internal and external stakeholders. Amec Foster
Wheeler has the requisite project experience, with an excellent record of completing projects on time,
within budget, and to the customer's complete satisfaction. The Amec Foster Wheeler Team has a
successful track record of supporting environmental and storm water compliance programs for various
municipalities throughout California for more than two decades.
We offer the following brief list of projects as representative examples of the breadth and diversity of services
that our team has provided to San Diego Region clients and which includes all of the tasks outlined in Scope
of Services.
City of San Diego — As -Needed Storm water Regulatory Support: Provided on-call regulatory and
programmatic support for the City of San Diego Watershed Protection Program. Prepared WQIPs for three
City -led watersheds. Regulatory support is focused on the assessment of impacts of new or updated local,
state, and federal policies and preparation of comments for Regional Water Board, State Water Board, and
USEPA; and assessment of 303(d) listings and delisting evaluations, including preparation of multiple delisting
memoranda for submittal to the State Water Resources Control Board. Policies reviewed/commented on
include State Water Resources Control Board (SWRCB) 303(d) Listing Policy, SWRCB General Permit for
Water Purveyors, SWRCB Trash Amendments, San Diego Regional Water Quality Control Board (RWQCB)
Low Threat Discharges Policy, and USEPA's Human Health Criteria for 94 Pollutants, and USEPA's Selenium
Criteria. Contact: Ruth Kolb (858) 541-4328
John Wayne Airport — Assisted the airport's program managers with assessments on whether projects
require WQMPs, WQMP reviews, during construction inspections, verification inspections, and O&M
inspections. During the review of WQMPs, our comments are provided to the airport's program managers to
be incorporated into the Final WQMP. During construction inspections and verifications are performed to
assess whether the treatment controls are being installed in accordance with the WQMP and grading plans.
O&M inspections are performed annually and the findings are provided to the County of Orange for
incorporation into the Annual Report.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
h
Port of San Diego - Public Education and Tenant Outreach Program: Program including holding public
education events for recreational boaters, marinas managers, yacht clubs owners, and hull cleaners service
industry. Port representative responsible for providing regulatory and program updates to Port staff and up to
2500 tenants, serving as public liaison with boatyard and marina/yacht club tenants, private boat owners, and
commercial service providers. We also created educational brochures, posters and pamphlets, co-produced
informational videos for social media, and provided web site updates. Management of the Public Education
Program for the Port involves interacting with property renters, Port staff, Executive Managers from the Port,
appointed council members, and the public. Contact: Karen Holman, (619) 725-6073.
City of Santa Ana - Commercial and Industrial Inspections. The Amec Foster Wheeler Team has
continued to help the City of Santa Ana to implement the commercial and industrial inspection program since
2004. The quality of services provided to the City has been a key factor in the Amec Foster Wheeler Team
continuing to provide services to the City. Contact: Thomas Lo, (714) 647-5659
City of Oakland NPDES Compliance Database: Our database experts designed and adapted a web -based
software program that has been implemented by the City of Oakland for all NPDES related inspections. This
smart -phone based program allows field inspectors to integrate observations, photographs, and inspection
findings into a single unified electronic record. This automated system has not only resulted in significant cost
savings to the City, but has increased the program data quality, improved the level of documentation for
potential audits by the Regional Board, but also provides real-time updates to the clients on the program
status. Contact: Jim Honniball 510-663-4100
Residential Management Area Inspections — San Diego County Public Works. Our Residential
Management Area program is heavily focused on ID/IC prevention and water conservation and is helping the
County to meet the compliance requirements for the prohibition on irrigation runoff and the Residential
Inspections program. The Amec Foster Wheeler Team assisted the County of San Diego with developing two
pilot programs and is currently assisting the County to implement the next stage of the program which focuses
on identifying sources of pollution, non -storm water flows, and helping to prioritize geographic locations with
persistent non-compliance issues. Contact: Deborah Mosley (858) 495-5344.
Transitional Jurisdictional Runoff Management Program — During the 2014-2015 our team prepared the
MS4 permit transitional program effectiveness assessment annual report for the San Diego County Regional
Airport Authority. Contact: Richard Gilb (619) 400-2790
Similarly, our team has helped each of our storm water compliance program clients prepare the Annual
Program Effectiveness Assessment report for submittal to the Regional Water Quality Control Boards,
including more recently the reporting requirements under the new regional permit NPDES Order No. R9-2015-
0001. Examples of client helped over the last five years in the San Diego Region includes; City of Vista,
County of San Diego, and the San Diego County Regional Airport Authority. We have also supported
additional agencies within the Orange County Storm water Program including the cities of Costa Mesa, Santa
Ana, and Anaheim.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
•i
BMP Design Manual Update — The MS4 permit requires an update to the BMP Design Manual in
coordination with a Permittees submittal of the Water Quality Improvement Plan. Amec Foster Wheeler Team
members are currently assisting the San Diego County Regional Airport Authority to review, adapt, and revise
the BMP Design Manual for implementation at San Diego County area airports.
WQIP Development — The Amec Foster Wheeler Team was involved in the development of eight (8) of the
nine (9) San Diego County Water Quality Improvements Plan. As storm water consultants to the City, the
Amec Foster Wheeler Team can provide direct support to the City during Orange County's WQIP
development process and provide informed recommendations on cost-effective goals and strategies tailored
to the City's specific needs.
LIP Update — Our subconsultant LWA was specifically asked to be a part of the Amec Foster Wheeler Team
given both our long standing working relationship and LWA's experience and understanding of the process for
updating the Local Implementation Plan in coordination with the submittal of the Water Quality Improvement
Plan. As a former Water Quality Program Manager for both the City of Carlsbad and City of Vista our teaming
partner has extensive experience with Local Implementation Plans. We have also supported additional
agencies within the Orange County Storm Water Program with LIP updates and are currently in the process
of updating the LIP for the City of Santa Ana.
Construction Compliance — Our team has assisted large public agencies including San Diego Gas &
Electric, the San Diego County Regional Airport Authority, the City of Anaheim, and John Wayne Airport with
implementation of robust construction compliance programs. Our construction inspectors hold QSD, QSP,
CPESC, and/or CPSWQ certifications and have extensive experience helping both the agencies and their
construction contractors to comply the statewide Construction General Permit requirements.
Storm Water Trash Management — Our team assisted the cities of San Diego and Los Angeles and the
County of San Diego to develop an implementation strategy for storm water related trash issues. The State
Water Board amendment to incorporate the trash control policy anticipated to be incorporated into the Orange
County MS4 permit during the 2018 permit renewal cycle. We can support the City with the development and
implementation of a storm water trash management plan in response to any potential obligations issued by
the Regional Board.
Past experience between Amec Foster Wheeler and Larry Walker Associates.
Our team includes Larry Walker Associates, who are ready to successively implement the scope of work
outlined in this RFP. Our subconsultant has extensive experience working with Amec Foster Wheeler as the
Prime contractor and our project partner's firm is based in Carlsbad, California. The preparation of work
products assigned to our subconsultant will be supervised by Paul Hartman and reviewed by Amec Foster
Wheeler's Quality Assurance Controller and Project Manager prior to submittal to the City.
Larry Walker Associates
Larry Walker Associates (LWA) provides a variety of specialized services related to storm water and surface
water quality management. LWA's expertise includes assistance with NPDES permit compliance, analysis of
state and federal water quality policies, watershed management, and TMDLs.
The following list is representative of the projects between Amec Foster Wheeler and Larry Walker
Associates, including direct projects worked on with Mr. Paul Hartman:
0� San Diego County Copermittees WQIP development, 8 out of the 9 watershed management areas.
o. City of San Diego As -Needed Storm water Program Regulatory Support
0- Tecolote Creek Quantitative Microbial Risk Assessment Study
o, Carlsbad Lagoon Investigative Order
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
4
References.
Reference #1
Name of Agency
Brock Bernstein Consulting
Amec served as Dr. Bernstein's technical
manager on a number of projects including the
Contact
Brock Bernstein, PhD
Orange County Report of Waste Discharge
Address
308 Raymond St.
submitted to the San Diego and Santa Ana
Regional Water Quality Control Boards. Amec
City, State,
Zip Code
Ojai, CA 93023
has worked with Dr. Bernstein for over 13 years
on a wide range of projects including the Orange
Telephone #
(805) 646-8369
County Storm water Program NPDES and
TMDL programs, water quality studies in San
Diego Bay, and development of a monitoring
Email
brock@brockbernstein.com
Relationship/Dates
Prime Contractor /
and assessment framework for the Ventura
of Service
Reference #2
2003 to present
County Storm water Pro ram.
Name of Agency
City of Santa Ana, Public Works
Since 2004, the Amec Foster Wheeler Team
Agency
has helped the City of Santa Ana implement the
Commercial and Industrial inspection program
Contact
Mr. Thomas Lo
required by the Santa Ana Regional Water
Address
20 Civic Center Plaza
Quality Control Board. Our contributions to the
City's program have included performing facility
City, State, Zip
Code
Santa Ana, CA 92702
inspections, inventory management,
enforcement notifications, audit support,
Telephone #
(714) 647-5659
implementation of training programs, and a
reliance on staff with extensive experience. Our
staff is currently updating the database
Email
tlo@santa-ana.org
Relationship/
Prime Contractor /
management programs to a web -based program
Dates of Service
2004 to present
to provide a cost-effective approach towards
Reference #3
mana in and tr kinn ins ections.
Name of Agency
City of San Diego
Amec Foster Wheeler staff is managing the As -
Needed Environmental Monitoring Professional
Services contract for the City of San Diego
Contact
Ruth Kolb
Transportation and Storm Water Department.
We provide services ranging from storm water
and dry weather monitoring for permit
Address
9370 Chesapeake Drive
City, State, Zip
Code
San Diego, CA 92123
compliance, BMP effectiveness assessments,
and special studies to regulatory support tasks
Telephone #
(858) 541-4328
such as development of WQIPs required by the
Email
RKolb@sandiego.gov
new MS4 Permit and technical comment letters
on new and pending regulations impacting the
Relationship/
Prime Contractor/
City.
Dates of Service
Reference #4
2011 -present
Name of Agency
County of San Diego, Department of
Amec Foster Wheeler is currently helping the
public Works
County of San Diego implement a Residential
Inspection program. Our services to the County
Contact
Deborah Mosley
have focused on developing a geographic and
pollutant based prioritization strategy based on
inspection results. The intent of this program is
Address
5510 Overland Avenue, Ste. 410
City, State, Zip
Code
San Diego, CA 92123-1239
to identify key pollutant generating activities, the
areas associated with those activities, the time
of day most often associated with generating
events, and to document the relationship
Telephone #
(858) 495-5344
Email
Deborah.mosle sdcount ov
y °� y g
.ca.
between the sources of pollutants and MS4
Relationship/
Prime Contractor /
outfall water quality results.
Dates of Service
2010 -present
It
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
2. Proposed Staffing and Project Organization
As shown on the
organization chart,
Hossein Ajldeh, Ph.D, P.E.
our Program
City of San Juan Capistrano
Manager, Ted Von
Project Manager
Bitner, will be the
I
Principal -in -Clump Project Manager QRIgC
contact person with
primary day-to-day
Nathan Scioietfier. PF. Ted Von Bitner Ma0Rich
responsibility for this
WCWPs and BMP Clly Program inspections and General Persalt
project. Mr. Von
Design Kenapement IDAC PreMeadfwr Compliance
Bitner will work with
the City's Project
Yvana Wovat P.E. Ted Von Bdner Brent 5rn4p, Pau'. Hartman (LWA)
Manager to ensure
I I I
the highest level of
Support staff Public Education inspection Leads
quality and
Brent smetl,
Mire Lowther ktw_4esle80wman hUNeLowther, Lead
resources will be
Darcy EhenLer
"""a`"ef1� Ellen Smdh
used on this project.
Brenda Stevens
Mr. Von Bitner has
Anna Wemel
__ - x_
over 14 years of
niMabssesipport
monitoring program
Brad Midiad
Corey ehM GiS
implementation,
compliance reporting,
project management, and environmental science experience. He began his career at
Orange County and was involved with the development and implementation of the Orange County Storm
water Program from 2002
to 2013 before joining Amec Foster Wheeler in 2013. He has led over $20,000,000
in programs for agencies
throughout the San Diego Region and provided technical consulting services to
extract management
level information from compliance based programs to develop strategic watershed
BMPs.
Dr. Von Bitner will be supported by a team of experienced scientist, engineers, and watershed planners with
complementary skills that meets the requirement of the City's environmental and storm water compliance
program. The Key Personnel and Project Staff that will support this program are listed in the table below.
Key Personnel Qualifications
Ted Von Bitner 14 Project Manager • • • • • • •
Yvana Hrovat, P.E. 12 WQMP Plan Check and BMP
Design Evaluations
Brent Smith 15 Inspection Program • • • • •
Paul Hartman (LWA)
Matt Rich
14 Program Management and ID/IC • • • • • •
15 Quality Assurance Controller • • • • •
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
Mike Lowther
11
Senior NPDES Compliance • • •
Inspector
Ellen Smith
16
Commercial & Industrial
Inspections
Anna Wernet
8
Construction Management • • • • • •
Brenda Stevens
6
Residential Inspections + • • • •
Darcy Ebentier
7
Municipal Infrastructure ID/IC • • • • •
Claire Johnson
2
Annual Report Preparation • •
Brad Michael
6
Database Programmer •
Corey Elliott
2
GIS Specialist • • +
Statement of Assurance
The Amec Foster Wheeler Team will not make any changes or substitutions to the proposed key team without
prior City approval.
Staff Availability
The proposed team members as well as many other staff members will be immediately available to perform
work on this contract. Each of the key team members on the project organization chart is dedicated and
available through the life of the contract. The number of personnel required for this project is only a portion of
the total number of engineers, scientists, and watershed professionals that are available to Amec Foster
Wheeler and our team. Our southern California office has more than 350 professional and support staff
including more than 80 storm water National Pollutant Discharge Elimination System (NPDES)
compliance staff and we have exceptional capacity to perform this contract and handle additional work.
Table 2 KEY STAFF SCHEDULES
Ted Von Bitner, PhD San Clemente, CA
Paul Hartman
Yvana Hrovat, PE
Carlsbad, CA
San Diego, CA
Brent Smith, CPESC Irvine, CA
Matt Rich San Diego, CA
Currently, implementing the QMRA Source Abatement Project for
City of San Diego. Anticipated time availability for this program is
90% by the start of the project until 2019.
Currently completing Water Quality Improvement Plans for the
County of San Diego and San Luis Rey River watershed
Copermittees. Anticipated time availability for this program is 50% by
the start of the project until 2019.
Currently, managing projects for the Caltrans and the City of San
Diego. Anticipated time availability for this program is 50% by the
start of the project until 2019.
Currently managing inspection programs for the City of Santa Ana
and City of Anaheim. Anticipated time availability for this program is
25% by the start of the project until 2019.
Currently, completing Water Quality Improvement Plans for Port of
San Diego and managing water quality projects for Caltrans and
Riverside County Flood Control District. Anticipated time availability
for this studv is 50% by the start of the Droiect until 2019.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
4W
3. Resumes of Key Project Staff
Ted Von Bitner, Ph.D. Years of Service with Firm: 2.5
Project Manager
Professional summary
Dr. Von Bitner has more than 14 years of experience in environmental science and program management of
water quality related compliance programs for various city and county level government agencies. His
experience includes managing municipal NPDES Phase I storm water permit and TMDL monitoring programs,
developing complex environmental studies to support watershed and jurisdictional level strategic planning
efforts, and preparing annual program effectiveness assessment reports.
Dr. Von Bitner specializes in MS4 monitoring program implementation. His experience includes helping a
number of southern California municipal agencies complete monitoring program evaluations to translate
technical findings into management level decision information. Dr. Von Bitner has helped city and county
agencies to conduct in-depth monitoring program re-evaluations to identify regional water quality priorities,
reorganize and reprioritize agency resources to improve monitoring effectiveness, and provide technical
consulting services to extract management level information from compliance based programs to develop
strategic watershed BMPs.
Education
PhD, Chemistry, UCLA, Los Angeles California, 2001
BS, Chemical Physics, UCSD, La Jolla California, 1995
Representative projects
Municipal NPDES Permit Storm Water Program Consultant, City of San Juan Capistrano. March 2015 to
September 2015.
► Program Manager for the City's NPDES storm water program under the direction of the Senior Civil
Engineer. Responsibilities included supporting the overall storm water program implementation, working
with city staff performing storm water program related activities, managing external agency coordination
including the County of Orange and San Juan Creek watershed stakeholders, and preparation of annual
compliance reporting documents for submittal to the San Diego Regional Water Quality Control Board.
Assistance with the storm water program included reviewing new and proposed regulations, providing a
technical evaluation of ongoing storm drain system ID/IC investigations, and performing commercial and
industrial inspections.
Tecolote Creek Anthropogenic Fecal Source Abatement Project. City of San Diego, (2014 to Present).
► Project Manager for watershed scale source abatement ID/IC project as part of the Tecolote Creek
Quantitative Microbial Risk Assessment (QMRA) Study. The project goal is to identify human and non-
human bacteria sources contributing to creek water quality conditions in support of the City's TMDL
implementation strategy with the intention of developing a site specific water quality objective for indicator
bacteria. Amec Foster Wheeler's services to the City of San Diego include monitoring, inspections, and
multiple stakeholder coordination efforts with agencies including the Public Utilities Department, Parks &
Recreation Department, and Storm Water Division.
Relevant Experience Prior To Amec Foster Wheeler
San Juan Creek Microbial Source Characterization Study, Orange County Beaches and Creek Total
Maximum Daily Load Program, Dana Point, CA. (2007 — 2012).
► Project Lead for a multiple year watershed scale study focused on characterizing bacteria sources in the
lower San Juan Creek watershed using a mass balance approach. The study goal was to prioritize bacteria
sources contributing to the ongoing beach water quality problems at Doheny State Beach that could be
addressed through the stakeholders Bacteria TMDL implementation plans. The study was implemented in
a multi -phase approach using traditional water quality indicators and MST markers to assess receiving
waters and sources including urban runoff, resident gull populations, transient homeless populations, and
sanitary sewer influences. The efforts from this project provided multiple benefits to the TMDL stakeholders
by 1) developing a source control prioritization approach from a risked based perspective, 2) identifying
and engaging additional local government agencies to implement low cost approaches to control sources,
and 3) scientifically contributing to a long term water quality management issues at a popular recreational
beach. The results from this study contributed to Doheny State Beach being removed from Heal the Bay's
list of top 10 most polluted beaches in California (Beach Bummer list).
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 416%
1
Jurisdictional Drainage Area Microbial Source Identification, cities of San Juan Capistrano and Dana Point,
County of Orange, and Caltrans (2011 — 2012).
► Project lead for microbial source identification in the L01 S02 storm drain system drainage area. Project
services focused on assisting the cities to conduct a source identification study in response to findings
developed from the Doheny State Beach Source Identification Pilot Project (SIPP). Project activities
included analyzing historic datasets, performing walking surveys to quantify human and non -human
sources, conducting confined space MST sampling, coordinating the monitoring results with the
wastewater system CCTV inspections, and developing GIS data products to refine the source identification
process. Findings from the study were used to conduct wastewater system repairs and removal of
homeless encampments that were effective in reducing the positive detections of human specific MST
markers.
Yvana Hrovat, P.E. Years of Service with Firm: 5
WQMP Plan Check and BMP Design Evaluations
Professional summary
Ms. Hrovat is a water resources engineer and project manager with 12 years of experience in storm water
program management and planning for municipalities, low -impact development, guidance manual
development and training, water resources management, and environmental compliance, permitting and
impact investigations. She specializes in strategic planning and the development and implementation of
innovative engineering approaches for her clients. Ms. Hrovat combines a deep understanding of watershed
processes and modeling systems, strong background in project management, and a pragmatic mindset to
help her clients pursue the most cost efficient approach to achieve compliance with storm water requirements.
Ms. Hrovat has played a lead role in several notable and unique water resources projects, including her role
as project manager for a large contract to support the City of San Diego's Storm water Division. As part of this
work, Ms. Hrovat has guided the City through a number of best management practices (BMP) assessment
and design projects, and provided technical oversight of a complex watershed modeling and BMP
optimization effort to help determine an optimal total maximum daily load (TMDL) compliance strategy.
Professional qualifications/registration(s)
Professional Engineer, California, 78452
Professional Engineer, Michigan, 6201056803
Education
MS, Environmental Science / Management, Coastal Marine Resources, UCSB, Santa Barbara, CA. 2006
BS, Civil and Environmental Engineering, University of Michigan, Ann Arbor, 2002
Representative projects
San Diego County Regional Airport Authority BMP Plan Check and BMP Manual Customization, (2015).
► Ms. Hrovat reviewed the San Diego County Regional Airport Authority's Terminal 2 Parking Plaza project
plans and Water Quality Analysis (WQA) report for compliance with the San Diego Model BMP Design
Manual and provided recommendations to adapt the WQA report to a Storm Water Quality Management
Plan (SWAMP) that will satisfy both the requirements of the San Diego Regional Municipal Storm water
Permit (Order No. R9-2015-0100) and Coastal Development Permit application. Ms. Hrovat will be utilizing
the results of this plan check to provide recommendations to modify and customize the Model BMP Design
Manual for the Airport's jurisdiction.
Los Penasquitos, Mission Bay and San Dieguito WQIPs, City of San Diego, (2013 -present).
► Project manager and technical lead on development of Water Quality Improvement Plans (WQIPs) for the
Los Penasquitos, Mission Bay and San Dieguito Watershed Management Areas (WMAs) for the City of
San Diego. Ms. Hrovat used her experience working on the City's Comprehensive Load Reduction Plans
(CLRPs) in order to develop nonstructural and structural water quality improvement strategies for
compliance with TMDLs. She led the development, scheduling and costing of the structural strategies,
which involved interviews with each of the responsible agencies. Ms. Hrovat's team worked closely with
the City to outline all existing and planned structural and nonstructural practices that could be modified or
increased to further reduce pollutant load reductions for cost-effective compliance. Desktop GIS and field
investigations were combined to identify and prioritize opportunities for future deployment of structural
practices, such as low impact development (LID) on public parcels, green streets/infrastructure, and
regional BMPs. Numerical models were developed to simulate the collective water quality impacts and
costs of countless combinations of these potential BMPs. An optimization routine was conducted to identify
the most cost effective approach and a framework and schedule for BMP implementation will be
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
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established. To integrate these plans with asset management activities, a detailed cost database and
implementation schedule was developed to interface with the City's existing asset management programs.
LID Handbook, County of San Diego, (2013).
► Provided technical and project management support on development of an LID Handbook for the County,
based on the County's 2007 Handbook. The 2007 Handbook was updated to comply with the latest
Municipal Storm water Permit and related LID design procedures. The Handbook was revised to provide
clear, easy-to-use, graphics -supported design guidance for the integration of LID principles and storm
water BMPs. Assisted with multiple stakeholder sessions through the course of developing the manual, in
order to incorporate input and encourage implementation of the Handbook. [with previous firm]
Hydrology and Drainage Design Manual Updates, County of San Diego, (2011 — 2012).
► To comply with recent developments in nested storm patterns and hydromodification management and the
requirements of the latest Municipal Storm Water Permit (Order No. R9-2007-0001), Ms. Hrovat led efforts
to update the County of San Diego's Hydrology and Drainage Design Manuals. To compile a list of the
most pertinent revisions needed, Ms. Hrovat led meetings soliciting input from key members of industry,
county personnel, and impacted jurisdictions, as part of a technical advisory committee. [with previous firm]
Storm Water Program Management, City of Escondido, (2006 — 2012).
► Assisted the City with management of their storm water program, in compliance with San Diego Regional
Water Quality Control Board (RWQCB) Order No. R9-2007-0001. Ms. Hrovat was involved with the
following specific activities:
No. Project manager and author of the City's hydromodification management plan.
P. Updated the city's Standard Urban Storm water Mitigation Plan (SUSMP) to incorporate LID
considerations. .
► Third -party reviews of Water Quality Technical Reports and Hydromodification Management Plan
(HMP) Analyses submitted to the city.
► Conducted water sensitive urban design and low -impact development training for city staff
► Prepared the city's JURMP Annual Report, which includes analysis of citywide program data for long -
and short-term assessments of program elements in relation to water quality benefits.
► Conducted industrial and commercial storm water inspections to verify business compliance with storm
water regulations. [with previous firm]
Brent A. Smith, CPESC, ToR, QSD/QSP Years of Service with Firm: 15
Inspection Program
Professional Summary
Mr. Smith is an associate scientist with more than 15 years of experience providing environmental compliance
consulting for a wide variety of projects and clients. Mr. Smith has assisted many clients with NPDES
regulations and permitting including MS4, industrial, construction, and deminimus permits. Mr. Smith's
responsibilities have also included storm water program management, flow measurement and sampling
system design, SWPPP preparation, site inspections, evaluation and recommendation of storm water BMPs,
field monitoring, training, database development, and interpretation of analytical results for monitoring
programs. Mr. Smith has also provided litigation support for several clients and assisted many facilities with
other compliance programs such as SPCC plans, Facility Response Plan (FRP), and Hazardous Materials
Business Emergency Plans (HMBEP); and industrial wastewater permitting. Mr. Smith is currently managing
compliance projects for several of the largest municipalities in Orange County and storm water programs for
large industrial facilities such as John Wayne Airport. Mr. Smith is the Group Leader for the California
Schools Storm Water Compliance Group.
Professional qualifications/registration(s)
Certified Professional in Erosion and Sediment Control, Reg. # 5585
Qualified SWPPP Developer/SWPPP Practitioner (QSD/QSP), CASQA, No. 01105, 2011
Qualified Storm Water Pollution Prevention Plan Developer for the Scrap Metal Permit, Order No. R8-2012-
0012, Certificate #SMQSD-005
Education
B.S., Environmental Science, University of California, Santa Barbara, 1999
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services '
Municipal NPDES Program, Santa Ana, CA (2004 to Present).
► Project manager for an industrial and commercial NPDES inspection program and assisted with the
development and implementation of the program. For this project, an Access database was designed to
track commercial and industrial inspections for the City's municipal storm water program. The database
included logging inspection data, photo logs, triggers for future inspections, signature capture, and data
summary reports. Inspection records were reviewed and quarterly and annual reports were developed for
the City. Additional tasks included representing the City during audits with the RWQCB and US EPA.
Trainings were also provided to City and Amec Foster Wheeler staff.
Municipal NPDES Program, Anaheim, CA (2004 to Present).
► Project manager for an as needed NPDES compliance program, which included municipal inspections,
industrial/commercial inspections, significant redevelopment inspections, Proposition 84 grant funding
assistance, and annual report assistance. Assisted with the development and implementation of a
comprehensive NPDES compliance inspection program. The project included inspecting several hundred
industrial and commercial facilities to assist the City of Anaheim comply with City's Municipal storm water
program obligations. The inspections met the requirements of Orange County's DAMP and the City's LIP.
These inspections included documentation of potential sources of non -storm water discharge and
evaluation of BMPs in place at each facility. Recommendations were made to the facilities if areas of non-
compliance were identified and inspection findings were tracked in an Access database.
► Assisted the City of Anaheim with developing and implementing a new development and significant
redevelopment inspection program to meet the City's municipal storm water program obligations. The
inspection program included the review of the City's WQMPs, conducting field verifications of structural
treatment controls installed, and reviewing of operation and maintenance of post -construction BMPs.
No. Also assisted the City of Anaheim to update construction storm water compliance documents associated
with a street widening project. The compliance documents included a storm water pollution prevention plan
(SWPPP) and a construction site monitoring program (CSMP). In addition, assisted the City to setup their
SMARTS account and upload the Permit Registration Documents (PRDs) for several projects. Reviewed
SWPPPs and water pollution control plans (WPCPs) developed by contractors and consultants for
municipal construction projects under General Permit Order No. 99-08-DWQ. Recommendations were
provided related to BMP appropriateness and permit compliance.
NPDES Program Compliance, John Wayne Airport, Orange County, CA, (2004 to Present).
► Task manager for storm water compliance for John Wayne Airport. Assists airport with regulatory program
compliance tasks including the industrial storm water permit, construction program, planning support, and
MS4 permit. These tasks include assisting with sampling and analysis program which uses automated
samplers to collect samples from qualifying storm events. Storm water inspections are also performed as
required by the industrial and MS4 permits. BMPs are evaluated during inspections and recommendations
are provided to airport management and construction contractors. Assisted the airport with annual storm
water training and oversight tasks such as maintenance of clarifiers associated with the industrial
wastewater permits and oil/water separators used for storm water treatment. Annual training includes
classroom setting trainings for the fixed based operators (or airlines).
Paul Hartman (LWA) Years of Service with Firm: 2.5
Program Management and ID/IC Prevention
Professional summary
Mr. Hartman is a Senior Scientist serving as a Project Manager for LWA's work in storm water, watershed
management, and TMDLs and as the Regional Office Manager for LWA's Carlsbad Office. He has 12 years of
experience in water quality focused on the development and implementation of municipal storm water
programs and TMDLs across California. Mr. Hartman's expertise spans jurisdictional, watershed, and regional
scales with a focus on the development of reasonable policies and cost effective programs.
Water Quality Improvement Plan Development, City of San Diego, (2014-2015).
► Developed the Adaptive Management Sections of the Water Quality Improvement Plans for three
watersheds in the San Diego Region including Mission Bay, San Dieguito, and Los Pe6asquitos. Led the
development of a special study plan for the San Dieguito WQIP. Assisted in the development of
jurisdictional strategies to address the highest priority water quality conditions (e.g., bacteria). Worked in
an advisory capacity providing review and comment on all WQIP sections.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
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Municipal and Regulatory Program Support, City of San Diego, (2013 -Present).
► Providing regulatory and programmatic support for the City of San Diego Transportation and Storm water
Program. Regulatory support is focused on the assessment of impacts and preparation of comments for
Regional Water Board, State Water Board, and USEPA policies affecting the program. Policies
reviewed/commented on include State Water Resources Control Board (SWRCB) 303(d) Listing Policy,
SWRCB General Permit for Water Purveyors, SWRCB Trash Amendments, San Diego Regional Water
Quality Control Board (RWQCB) Low Threat Discharges Policy, and USEPA's Human Health Criteria for
94 Pollutants. Providing support to a team working on the re-evaluation of the Bacteria TMDL, including
drafting sections of the Bacteria TMDL Re-evaluation Technical Report.
Jurisdictional Runoff Management Plan, County of San Diego, (2014-2015).
► LWA Project Manager developing key components of the County's Jurisdictional Runoff Management Plan
(JRMP) to comply with the current MS4 Permit, including the municipal, residential, and illicit discharge
detection and elimination components.
ICID Program Updates to Comply with Los Angeles MS4 Permit, City of Burbank, (2013).
► Assistant Project Manager. Developed a Non -storm water Discharges Manual, an Enforcement Response
Plan, and updated the Illicit Connections and Discharges Program in response to new permit requirements
under Order R4-2012-0175.
Municipal Program Support, County of Orange, (2013 -Present).
► Providing regulatory and programmatic support for the County of Orange Watershed Program. Supported
the County in the MS4 Permit re -issuance process in San Diego County (Order R9-2013-0001). Developed
Municipal and Existing Development sections of the Report of Waste Discharge under the Santa Ana MS4
Permit (R8-2009-0030). Authored a Technical Memorandum analyzing the feasibility of a volume based
water quality trading program related to new and redevelopment permit requirements.
Matthew Rich
Quality Assurance Controller
Professional summary
Mr. Rich has over 14 years of experience with project management, environmental science, and hazardous
materials and waste management facilities. He has managed and played a key role in a wide range of
environmental projects and has developed water quality monitoring plans using statistical techniques and
innovative measures of risk to produce effective results with the lowest possible cost. His experience includes
WQIP development, NPDES permitting and compliance program development, urban runoff and receiving
water quality sampling and analysis, hazardous waste characterization and management planning, TMDL
compliance monitoring and planning, and waste -water treatment studies.
In 2006, Mr. Rich contributed to Amec Foster Wheeler developing a Project Controls Program to reduce costs
to our clients by improving project scheduling, scoping, and cost estimating, as well as increasing the
efficiency of internal project accounting procedures. He is currently a member of Amec Foster Wheeler's
Project Controls Leadership Team, tasked with implementing the program throughout the western region.
Education
BS, Applied Mathematics and Economics, California State University San Diego
San Diego Bay Copermittees (Port of San Diego) Water Quality Improvement Plan (2013—Present).
► Mr. Rich is working with eleven Responsible Parties to develop the San Diego Bay WQIP. The San Diego
Bay WMA is unique in that it comprises three distinct watersheds with a large variety of land uses and
jurisdictional responsibility. To address the Bay's challenges, AMEC worked with the RPs and the
Regional Board to develop both Highest Priority and Focused Priority conditions. Under this approach,
each jurisdiction is able to address local priorities as well as the most critical issues in the WMA as a
whole.
City of San Diego and San Diego County Copermittees (County of San Diego) Draft NPDES Permit Review
and Hearing Support. (2009).
No. Throughout a year-long adoption process, Mr. Rich managed the delivery of comments regarding the
reissuance of the NPDES MS4 Permit as a new Regional Permit to the San Diego Regional Water Quality
Control Board for the City of San Diego and the San Diego Copermittees. Services included expert review
of the draft Permit and coordination and consolidation of comments from more than 21 stakeholders. This
required immediate identification of conflicting comments and proposing solutions for the conflicts.
It
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
substantial improvements to the draft Permit, particularly regarding water quality and TMDL monitoring,
existing and new development requirements, and reporting schedules. AMEC prepared an innovative,
scientifically sound, watershed -based monitoring and assessment program that was adopted nearly
verbatim into the final Permit.
City of San Diego Water Quality Improvement Plan Development (WQIP), (2013 -Present)
► Based on the newly adopted Regional MS4 Permit, AMEC is developing WQIPs for three City of San
Diego watersheds: Los Penasquitos, San Dieguito, and Mission Bay. As the Principal Scientist for the
projects, Mr. Rich will oversee all aspects of the WQIP preparation, including data gathering and literature
reviews, watershed modelling, numerous stakeholder and public workshops and meetings, consistency
with the Permit.
Riverside County Flood Control and Water Conservation District, Annual Reporting and Toxicity Reduction
Evaluation (TRE). (2006 -Present).
► Mr. Rich has managed NPDES sampling and analysis, as well as reporting, for the District since 2006.
AMEC performs NPDES compliance sampling in the Santa Margarita River (SMR) watershed, and has
prepared and significantly upgraded Monitoring Annual Reports for the SMR, Santa Ana, and Whitewater
watersheds. In addition, AMEC has developed and conducted a TRE for pyrethroid pesticides for the
Santa Margarita watershed. AMEC has provided extensive on-call support, including SMR Permit
reissuance support in 2010 technical review and support on various regulatory documents. AMEC
extensively revised the District's Consolidated Monitoring Program (CMP) to meet the requirements of the
2010 Permit. Current on-call work includes an iron and manganese source investigation to identify and
quantify natural sources and loads to the Santa Margarita River.
6. Work Plan and Schedule
Narrative Rendition of the Technical Work
Our proposal to assist with the City's storm water program (Program) focuses on three elements which are;
► First, we propose to provide Program Management support which focuses on tracking, verifying, and
reporting on storm water related activities performed by City staff, and to provide on an as -needed basis,
program training. We intend to help the City implement the storm water program by providing project
management oversight of the activities and programs performed by the City departments including the
Public Works, Utilities, and Community Services departments. Our Program Management services will
include coordination with staff from the other City departments to maintain an up-to-date accounting of the
activities and programs needed for the storm water program.
► Second, we propose to help the City implement the storm water program by providing hands-on services
for activities and programs that are outside of the current availability of other City departments. We will
help implement activities in support of the MS4 permit including but not limited to: Water Quality
Management Plan check services, Commercial and Industrial facility inspections, ID/IC investigations
related to bacteria sources in support of the Bacteria TMDL, Public Education and Outreach Program, and
preparation of the Annual Program Effectiveness Assessment Report. We will also attend the WQIP
development and TMDL stakeholder meetings on as -needed basis per the directions of the Senior Civil
Engineer.
► Third, we propose to help the City complete critical regulatory guidance documents updates in support of
the WQIP submittal to the Regional Board anticipated for early to mid -2017. The regulatory guidance
documents that will be updated include the Local Implementation Plan, BMP Design Manual, and if
necessary, the Comprehensive Load Reduction Plan.
Proposed Approach for Work Plan
Our Work Plan for the storm water program consists of two phases that will be concurrently implemented over
the life cycle of the contract. The two phases consists of a core stormwater and implementation of annual
priority projects.
In phase one, we propose to implement a core storm water program during each fiscal year that includes the
following areas of program support as defined in the RFP;
Program Management: Our intention for this element of the program is to assist the Senior Civil
Engineer and the City with the program activities including the evaluation of watershed management
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
64
the MS4 monitoring program. Our attendance at the workgroup meetings will provide
recommendations on technical or policy related issues that may influence the City's implementation
strategy for the WQIP. For planning purpose we propose to attend Bacteria
TMDL stakeholder meetings and attend storm water program meetings. We Team Members
will provide a written electronic mail formatted meeting summary if the • Ted Von Bitner
information presented includes a City budget or program implementation • Yvana Hrovat
decision. ■ Paul Hartman
Deliverable: Project summary memorandum or written meeting notes submitted within 10 business
days.
WQMP Plan Check: The WQMP plan checking process represents a Team Members
substantial amount of time for City staff to perform the document reviews. We . Yvana Hrovat
understand the time commitment needed for plan checks and our team . Brent Smith
includes a number of expert members with extensive experience performing
the WQMP reviews. Our support to the City will include providing WQMP plan check support on an
as -needed basis as directed by the Senior Civil Engineer or his appointed program lead. For budget
planning purposes, we propose to provide support on fifteen (15) small WQMP plan checks per year
or up to four (4) hours per event on large WQMPs which will be counted towards the required fifteen
(15) per year.. In the event the WQMP requires a revision and resubmittal by the developer or
contractor, the second or subsequent review will be performed by City staff to avoid any potential
representation of Amec Foster Wheeler as an agent or employee of the City.
Deliverable: Completion of up to fifteen (15) WQMP reviews.
iii. Public Education and Outreach: The public education program is a central element of the storm
water program. We understand that the education and outreach effort is a key Team Members
communication pathway to businesses, developers, and property owners. We . Ted Von Bitner
will help the City to utilize existing opportunities including but not limited to . Michelle Bowman
sponsored outreach events, public seminars, the City and County websites,
and the ongoing water conservation program to implement the Public Education and Outreach
program mandated by the MS4 permit. We intend to assist the City with outreach events including but
not limited to: the a -waste recycling event in support of stormwater trash management policies,
participation at the Children's Water Festival, Ocean Discovery Institute educational programs, and
the Annual Inner Coastal Clean Up day held on the 3rd Saturday of every September.
To assist the City with the Public Education and Outreach program implementation in year 1, we
propose to develop a set of written guidelines for City staff to record impressions made during the
fiscal year in addition to continuing the Annual Inner Coastal Clean Up event in September. We
additionally propose to help the City develop a method for promoting the Water Quality Improvement
Plan Public Participation process in lieu of sponsoring individual events as previously described.
In the third and fourth year of the agreement, we propose to implement a more formalized program in
response to the reduction that will be recognized with the conclusion of the Public Participation
program. We will help the City to hold up to four (4) outreach events per year.
Deliverable: (Year 1 and 2) written guidelines for City staff to record impressions and participation in
the Annual Inner Coastal Clean Up. (Year 3 and 4) participation in the Annual Inner Coastal Clean
Up and three (3) additional events per year.
iv. Inspection and Database Support
a) Commercial and industrial inspections: We intend to continue our Team Members
support with the Commercial and Industrial Inspection program by . Brent Smith
inspecting 20 percent of the City's current inventory. The annual number of • Mike Lowther
routine inspection needed for permit compliance is approximately forty-five • Ellen Smith
(45) based on the current inventory and approximately six (6) follow-up ■ Brad Michael
inspections may be needed.
We propose that the remaining nine (9) inspections may be allocated to performing as -needed
inspections of high priority areas or performing drive-by inspections of high priority geographic
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1'
not limited to; performing follow up inspections of trash accumulating areas, performing drainage
areas surveillance in response to outfalls with persistent non -storm water flows, or for any other
priority water quality condition as directed by the City.
We will continue to review and update the City's current Commercial and Industrial inventory and
work with the City's business license administrator to evaluate bi-annual changes in the inventory
that may need to be included with the storm water program. In addition, during the first year of our
inspection program implementation we will focus on reviewing the results from FY2014-2105
inspections to determine the appropriate Standard Industrial Classification codes for businesses
that should or should not be included in the inventory.
We intend to implement the revised model inspection and reporting format developed by the
County of Orange during the 2015-2016 reporting year. Additionally, we intend to implement a
more robust feedback process into the inspection program whereby the property or business
owners receive a copy of the completed inspection form. We have adopted this approach for
other municipalities and in addition to the outreach and education value the approach has
generated, the feedback process is also considered a valuable method for documenting
compliance with the permit provisions.
Deliverable: Completed forms for up to sixty (60) inspections and submittal of the completed forms to
the property or business owners.
b) Residential Inspections: We propose to support the City with the Team Members
Residential Inspections program by utilizing the existing resources to meet . Mike Lowther
the permit requirements. We will work with the City's water conservation . Brenda Stevens
coordinator from the Utilities Department to track and document outreach
events that may be counted towards compliance with the Residential Inspection, Public
Education, and ID/IC program requirements. Our support will include helping the Utilities
Department staff to track and document over -irrigation prevention incidences, reviewing printed
materials for Utility customers and brochures developed by the Orange County Public Works or
the Municipal Water District of Orange County, turf -replacement locations, and outdoor irrigation
system upgrades. We intend to work with the water conservation coordinator to maintain a GIS
based map of the conservation efforts so that we can develop a prioritization of properties or
geographic areas that require frequent intervention to prevent over -irrigation.
Deliverable: A GIS based map illustrating locations of water conservation program efforts.
c) Municipal Facif ty Inspections: We propose to support the City with the Team Members
Municipal Facility Inspections program by utilizing the existing resources to Brent Smith
meet the permit requirements. City staff performs the fixed facility and field
program inspections and our support with this program will be help City staff track and document
the completion of inspection results.. We will provide recommendations on additional program
training if our review of the inspection program suggests that additional effort may be needed to
fulfill the compliance requirements of the permit.
Deliverable: One to two page program summary memoranda describing purpose and need for
additional program training within 10 business days of completing program evaluation. Memos are
intended to describe purpose, audience, reason for location, and overall focus of the training event.
V. Illegal Discharge and Illicit Connection Prevention: Our support with the storm water program will
include helping the City to implement a cohesive ID/IC program. Our approach Team Members
includes managing and evaluating data generated by inspections, City's Code . Ted Von Bitner
Enforcement Officers, monitoring results provided by Orange County, using . Corey Elliott
GIS visualization techniques to assess outreach and enforcement efforts,
reviewing and providing comments on the transitional and post approved-WQIP monitoring programs,
and keeping an updated inventory of events and locations using our web -based database system.
Our intent is to utilize the ID/IC program information to assist the City with developing prioritization
strategies for the non -storm water and storm water outfall monitoring and assessment program,
including development of BMP implementation strategies in response to program findings prepared by
the County of Orange.
Deliverable: A summary of ID/IC events and results presented tabular will be included as an MS
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City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
In addition to these efforts, we propose to apply the results of the inspections, ID/IC prevention, water
conservation outreach program, and transitional monitoring program so that program compliance efforts can
be related to monitoring results and the permit provisions for assessing jurisdictional contributions to receiving
water conditions. We believe that relating the inspections, water conservation efforts, and monitoring results
represents a more robust approach towards assessing the effectiveness of the City's storm water program
and ultimately meeting the compliance requirements of the permit. We propose to include the GIS based
maps in the Annual Report Executive Manager's Fact Sheet (see item 6 for additional information).
vi. Annual Report Preparation: Under the transitional program, the City will need to continue preparing
the transitional program annual effectiveness assessment report, in a manner similar to the 2014-
2015 report format. This reporting format is anticipated to continue until the FY2017-2018 reporting
year or the approval of the WQIP. The reporting format of the approved WQIP annual reports has not
been developed yet for the Orange County Copermittees, but we propose that Team Members
in coordination with our services to the City, we will continue to utilize our . Ted Von Bitner
contacts from San Diego County municipalities to review and evaluate the . Claire Johnson
WQIP annual report format. Our intention is to help the Senior Civil Engineer . Paul Hartman
better estimate the potential program and reporting requirements that may be
needed during the FY2017-2108 and subsequent reporting years for the MS4 program.
Deliverable: Submittal of the Transitional Form D Annual Jurisdictional Runoff Management Plan
Report and completion of the data tables for inclusion in the Orange County Unified Annual PEA
report.
vii. General Permit Compliance and Technical Guidance Support: Over the 2015-2016 and 2016-
2017 reporting period we provide advocacy for the City's interest through Team Members
participation in the Orange County WQIP development meetings. For planning - Ted Von Bitner
purposes, we propose to attend six (6) stakeholder meetings per year. Our - Yvana Hrovat, PE
support to the City will include attendance at the Public Participation events, - Paul Hartman
which are required as part of the development process.
During the 2016-2017 reporting year, in coordination with the submittal of the Orange County WQIP,
the City will need to update the Local Implementation Plan and BMP Design Manual. Our team has
hands-on experience performing these guidance document updates for municipalities in San Diego
County and can draw upon those lessons learned to provide efficient and cost-effective updates to the
City's plans.
Deliverables:
Draft and final BMP Design Manual adapted for City implementation
Draft and final Local Implementation Plan compliant with R9-2015-0100
Program Suggestions
The storm water program described in the previous section represents the core program that we intend to
implement on an annual basis. Likewise, Amec Foster Wheeler is committed to helping our clients looks for
ways to increase the utilization of existing resources, make minor modifications to improve the effectiveness
of their program, or to adapt permit requirements into the existing program. The Amec Foster Wheeler Team
recognizes the City's unique opportunities and challenges and proposes the following phase 2 activities as
part of the overall program implementation. The projects and activities identified in this section are intended
to help the City work towards alternative compliance solutions, improve the cost-effectiveness of the current
program, and to make milestone program updates.
FY2015-2016
(Scope of Services Item 4) Start-up of a web -based Inspection Database: During Team Members
the 2015-2016 reporting year, we propose to migrate the City's current inspection . Brad Michael
program into a proprietary web -based database system. This automated system is - Corev Elliott
currently being implemented into the City of Santa Ana's inspection program and we
propose to utilize the program for the City of San Juan Capistrano, which will also follow the model program
developed by the County of Orange. Only a minor modification is required to adapt the database system to
the San Diego Region MS4 permit requirements.
This new system developed by Amec Foster Wheeler has been adopted for a wide variety of projects
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1.
projects, restaurant, automotive, and commercial business inspection programs, a storm water treatment
system inspection program, and more recently a large scale environmental study.
This smart -phone based program allows field inspectors to integrate observations, photographs, and
inspection findings into a single unified electronic record. The benefit to the City for adopting this type of
database system is the flexibility to create a central information system for all inspection programs including
but not limited to: commercial, industrial, residential, construction, municipal, and FOG inspection programs.
Our database system has the option of integrating inspections results onto a GIS platform and can provide
standard reporting outputs in both tabular and graphical formats. Our database program additionally has the
ability to create an inspection schedule for the City PM to review in advance and can send email notifications
to the City PM when inspections are complete and/or to Code Enforcement Officers when a discharge event is
observed during the field program.
(Scope of Services Item 5) ID/IC Investigation at TMDL Outfalls in San Juan Creek: Team Members
Preventing human associated bacteria sources from the entering the storm drain - Ted Von Bitner
system represents one of the key strategies for changing the Bacteria TMDL - Darcy Ebentier
implementation requirements. We recognize an opportunity for the City to adapt the - Paul Hartman
current Sanitary Sewer Management Plan to support the City's implementation
strategy for the Bacteria TMDL Program. Our proposed work during the FY2015-2016 reporting year is to
perform a desktop based analysis of the drainage areas within the three priority outfalls identified during the
2011 Doheny Beach/San Juan Creek Source Identification Pilot Project lead by the State Water Resources
Control Board. Our support with this project is intended to assist the City with identifying potential wastewater
infiltration into the storm drain system and to address the high-risk sources of bacteria from these outfalls as
part of the non -storm water discharges monitoring program lead by the County of Orange. This work will
directly support the implementation of the Bacteria TMDL program.
Deliverable: A brief project summary will be included as part of the annual Jurisdictional Runoff Management
Program annual report submitted to the Regional Water Quality Control Board.
(Scope of Services Item 7) Construction Inspection Program Review: The City has Team Members
implemented a construction inspection program which is currently led by the Building - Brent Smith
Inspectors section. Our review of the program during 2014-2015 suggested that - Anna Wemet
additional documentation should be generated to fulfill the MS4 permit compliance - Mike Lowther
requirements. We propose to support the City with the Construction Inspections
program by utilizing the existing resources to meet the permit requirements. We will work with the City's
Building Inspectors from the Community Services Department to develop an enhanced tracking and
documentation process to be counted towards the Construction Management program requirements. We will
provide recommendations on additional program training if our review of the inspection program suggests that
additional effort may be needed to fulfill the compliance requirements of the permit. We will continue to review
and update the City's current Construction inventory and work with the inspectors to evaluate changes in the
inventory that may need to be included with the annual report.
Deliverable: One to two page program summary memoranda describing purpose and need for additional
program training within 10 business days of completing program evaluation. Memos are intended to describe
purpose, audience, reason for location, and overall focus of the training event.
FY2017-2018
The 2017-2018 reporting year will bring several potential priorities for the City. Given the uncertainty of the
formal approval process, the 2017-2018 reporting period may include the following major program elements;
► The Regional Board may approve the Orange County WQIP, which will require the City's program to adapt
to new compliance implementation and reporting requirements, and
► The State Water Resources Control Board is expected to open the solicitation for municipalities to apply for
Proposition 1 (Prop 1) funding opportunities during calendar year 2018. As both a public utility agency and
storm water regulated agency, the Prop 1 funding program offers enhanced opportunities for the City to
implement storm water capture based BMPs conceptualized as part of the WQIP development process.
While these two issues may require attention during the 2017-2018 reporting year, at this time we do not have
formal information to suggest these processes will not occur during the reporting year nor can we presently
anticipate the program requirements that may need to be implemented. We propose that the 2017-2018
reporting year effort should focus on implementing the core storm water program until such time that we have
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City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
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important items and will work with the Senior Civil Engineer should these priorities occur during the reporting
period.
FY2018-2019
The 2018-2019 reporting year will also present several potential priorities for the City. Given the uncertainty
of the formal approval process, the 2017-2018 reporting period may include the following major program
elements;
► The Regional Board has informally announced they are likely to include the statewide amendments on
trash control into the MS4 permit with the adoption process expected in late 2018, and
While this issues may require attention during the 2018-2019 reporting year, at this time we do not have
formal information to suggest these processes will not occur during the reporting year nor can we presently
anticipate the program requirements that may need to be implemented. We propose that the 2018-2019
reporting year effort should focus on implementing the core storm water program until such time that we have
a better understanding of the timelines for the above activities. We propose to continue tracking these
important items and will work with the Senior Civil Engineer should these priorities occur during the reporting
period.
Schedule of Program Implementation
Scope
Number
ScopeServices of Services Item 2015- 2016- 2017- 2018-
019
I
Program Management
X
X
X
X
i
Participate in Stakeholder Meetings
X
X
X
X
i
Transitional Monitoring Program
Support
X
X
i
WQIP Monitoring Program Suppod')
X
X
ii
WQMP Plan Check
X
X
X
X
iii
Public Education and Outreach
X
X
X
X
iii
Annual Creek Clean Up Event
X
X
X
X
iv
Commercial and Industrial Inspections
X
X
X
X
iv
Residential and Municipal Inspections
X
X
X
X
iv
Inspection Database Support
X
X
X
X
v
ID/IC Investigative Assistance
X
X
X
X
v
ID/IC Investigation of TMDL Priority Outfalls
X
vi
Transitional Annual Report Preparation
X
X
A
WQIP Annual Report Preparation (a)
X
X
Vii
General Permit Compliance and
Technical Support
X
X
XX
vii
WQIP Development Support(b)
X
X
X
vii
BMP Design Manual Update
X
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
Note: (a) Implementation of the approved WQIP MS4 program is contingent upon Regional Board approval of the Plan submitted by the
Orange County municipal permittees. (b) WQIP support may continue through the latter part of calendar year 2017.
Quality Assurance Review
Water quality plans and reports are typically complicated documents that require input from a number of
experts and include analysis of data from multiple sources. The Amec Foster Wheeler Team has developed a
document production and review process over years of working with a large number of team members to
produce coherent documents with a consistent voice.
The process begins with task leads and key experts drafting specific portions of a document with staff
assistance. The Project Manager coordinates this stage of the process by communicating the overall goals of
the document and providing clear direction for the content of each component. The Project Manager and
Project Principal review these components during their development and guide the task leads toward the
overall goals. A senior engineer or scientist is assigned to compile the various portions of the document. Once
compiled, a technical editor reviews the document for consistency in terminology, voice, grammar, and
accessibility. Our approach has helped us to consistently deliver high quality documents that meet or exceeds
the expectations of our clients.
Proposed Approach for Managing Resources
Amec Foster Wheeler's proposed Project Manager for this contract is Ted Von Bitner. Dr. Von Bitner and he
will be available full-time for this contract beginning in November 2015 and during the life of the contract. Dr.
Von Bitner lives and works in the south Orange County area and will at all times be available within three
hours of notice by the City.
Communication with the City. Mr. Von Bitner will provide a detailed Communications Plan that will be
developed within 30 days of contract award and distributed to all team members and City staff. This plan will
detail the strategy for communicating with the City's Project Manager (when, what, and who) and the
objectives for communications. At a minimum, this will include:
► Regular (e.g., monthly, or more frequent if necessary) meetings with City Project Manager.
r► Regular work periods (e.g. two days per month) at the City offices to provide additional opportunities for
coordination between the Amec Foster Wheeler's Project Manager and City staff.
► As -needed phone call and e-mail updates to City Project Manager or, if needed, Public Works and Utilities
Department staff.
► Monthly written status reports to the City Project Manager and, if requested, individual City staff.
Communication and Management Strategies within the Proposed Team. Communication and
Management Strategies within the Proposed Team will include:
► Regular meetings with all team members, including representatives from LWA (if needed, via conference
call), to discuss project status, and upcoming events and deliverables.
► Shared Project files outlining project tasks and deliverables on a network drive everyone can access.
► Global calendar in Outlook for every member of the team to input his or her pertinent information, such as
conference calls, meetings or vacation schedules.
► Staffing plan with clearly defined roles and training, educational, and experience requirements.
► On-line project management based accounting system for tracking financial information.
► Use of a dedicated Project Controller to track key financial metrics and provide budgeting forecasts and
updates to the Project Manager.
5. Fee Proposal
Our fee proposal is included in a separate sealed envelope as requested in the RFP
PROFESSIONAL SERVICES AGREEMENT FOR:
ENVIRONMENTAL AND STORM WATER QUALITY COMPLIANCE SERVICES
CITY OF SAN JUAN CAPISTRANO
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of . 20 by and
between the City of San Juan Capistrano, a municipal corporation organized and operating
under the laws of the State of California with its principal place of business at 32400 Paseo
Adelanto, San Juan Capistrano, CA 92675 ("City"), and Amec Foster Wheeler Environment &
Infrastructure Inc., a Corporation with its principal place of business at 1105 Lakewood
Parkway, Suite 300 Alpharetta, Georgia 30004 (hereinafter referred to as "Consultant"). City
and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in
this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional
services for the following project: Environmental and Storm Water Quality Compliance Program
(hereinafter referred to as "the Project").
B. Consultant is duly licensed and has the necessary qualifications to provide such
services.
C. The Parties desire by this Agreement to establish the terms for City to retain
Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
Services.
Consultant shall provide the City with the services described in the Scope of Services
attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in
accordance with the Schedule of Charges set forth in Exhibit "B."
b. In no event shall the total amount paid for services rendered by
Consultant under this Agreement exceed the sum of $113,140. Consultant shall not perform
services requiring the use of Contingency funds without the City's prior approval. This amount
is to cover all printing and related costs, and the City will not pay any additional fees for printing
expenses. Periodic payments shall be made within 30 days of receipt of an invoice which
includes a detailed description of the work performed. Payments to Consultant for work
performed will be made on a monthly billing basis.
3. Additional Work.
61147.02100\10974777.1 ATTACHMENT 2
If changes in the work seem merited by Consultant or the City, and informal
consultations with the other party indicate that a change is warranted, it shall be processed in
the following manner: a letter outlining the changes shall be forwarded to the City by Consultant
with a statement of estimated changes in fee or time schedule. An amendment to this
Agreement shall be prepared by the City and executed by both Parties before performance of
such services, or the City will not be required to pay for the changes in the scope of work. Such
amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs
incurred shall be maintained by Consultant and made available at all reasonable times during
the contract period and for four (4) years from the date of final payment under the contract for
inspection by City.
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall
commence performance upon receipt of written notice from the City to proceed ("Notice to
Proceed"). Consultant shall complete the services required hereunder within January 1, 2016
to December 31, 2017. The Notice to Proceed shall set forth the date of commencement of
work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for
delays in performance caused by circumstances beyond the reasonable control of the non-
performing party. For purposes of this Agreement, such circumstances include but are not
limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and
other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances;
sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a
reasonable time of being prevented from performing, give written notice to the other party
describing the circumstances preventing continued performance and the efforts being made to
resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and
regulations of the federal, state and local government, including Cal/OSHA requirements.
b. If required, Consultant shall assist the City, as requested, in obtaining and
maintaining all permits required of Consultant by federal, state and local regulatory agencies.
C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of
hazardous and toxic substances spilled as a result of his or her services or operations
performed under this Agreement.
8. Standard of Care
2
61147.02 1 00\10974777.1
Consultant's services will be performed in accordance with generally accepted
professional practices and principles and in a manner consistent with the level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsuitant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or
interest in this Agreement without the written consent of the City, which may be withheld for any
reason. Any attempt to so assign or so transfer without such consent shall be void and without
legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a
provision making them subject to all provisions stipulated in this Agreement. Nothing contained
herein shall prevent Consultant from employing independent associates, and subconsultants as
Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No
employee or agent of Consultant shall become an employee of City. The work to be performed
shall be in accordance with the work described in this Agreement, subject to such directions and
amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided
evidence satisfactory to the City it has secured all insurance required under this section. In
addition, Consultant shall not allow any subcontractor to commence work on any subcontract
until it has secured all insurance required under this section.
a Commercial General Liability
(i) The Consultant shall take out and maintain, during the
performance of all work under this Agreement, in amounts not less than specified herein,
Commercial General Liability Insurance, in a form and with insurance companies acceptable to
the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Contract
(8) Broad Form Property Damage
(9) Independent Consultants Coverage
3
61147 02100\10974777.1
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one
insured against another; (3) products/completed operations liability; or (4) contain any other
exclusion contrary to the Agreement.
(v.) The policy shall give City, its officials, officers, employees,
agents and City designated volunteers additional insured status using ISO endorsement forms
CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non -owned and hired vehicles, in a form and
with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of
Section 3700 of the California Labor Code which requires every employer to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and he/she will comply with such provisions before commencing work
under this Agreement.
(ii) To the extent Consultant has employees at any time during the
term of this Agreement, at all times during the performance of the work under this Agreement,
the Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
"Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer's Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the
period required by this Agreement, workers' compensation coverage of the same type and limits
as specified in this section.
d. Professional Liability Errors and Omissions
At all times during the performance of the work under this Agreement the Consultant
4
61147.02100\ 10974777.1
shall maintain professional liability or Errors and Omissions insurance appropriate to its
profession, in a form and with insurance companies acceptable to the City and in an amount
indicated herein. This insurance shall be endorsed to include contractual liability applicable to
this Agreement and shall be written on a policy form coverage specifically designed to protect
against acts, errors or omissions of the Consultant. "Covered Professional Services" as
designated in the policy must specifically include work performed under this Agreement. The
policy must "pay on behalf of the insured and must include a provision establishing the insurer's
duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and
property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City
evidence of insurance from an insurer or insurers certifying to the coverage of all insurance
required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's
equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-
S or equivalent), together with required endorsements. All evidence of insurance shall be
signed by a properly authorized officer, agent, or qualified representative of the insurer and
shall certify the names of the insured, any additional insureds, where appropriate, the type and
amount of the insurance, the location and operations to which the insurance applies, and the
expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the
Consultant shall provide at least ten (10) days prior written notice of cancellation of any such
policy due to non-payment of premium. If any of the required coverage is cancelled or expires
5
61147 02100\10974777.1
during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including
the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to
the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant's policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds
shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than
the effective date of this Agreement. Consultant shall maintain such coverage continuously for
a period of at least three years after the completion of the work under this Agreement.
Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is
advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed;
or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent
to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its
officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or
others providing insurance evidence in compliance with these specifications to waive their right
of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and
shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the
City and shall not preclude the City from taking such other actions available to the City under
other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance
Code or any federal law.
Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is
not intended to and shall not in any manner limit or qualify the liabilities and obligations
otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to,
the provisions concerning indemnification.
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61147.02100\1 0974777.1
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any
subcontractors or subconsultants to commence work on any subcontract until they have
provided evidence satisfactory to the City that they have secured all insurance required under
this section. Policies of commercial general liability insurance provided by such subcontractors
or subconsultants shall be endorsed to name the City as an additional insured using ISO form
CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by
Consultant, City may approve different scopes or minimum limits of insurance for particular
subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with
counsel reasonably approved by the City), indemnify and hold the City, its officials, officers,
employees, agents and volunteers free and harmless from any and all claims, demands, causes
of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees,
settlements, loss, damage or injury of any kind, in law or equity, to property or persons,
including wrongful death, (collectively, "Claims') in any manner arising out of, pertaining to, or
incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subcontractors, consultants or agents in connection with the performance
of the Consultant's services, the Project or this Agreement, including without limitation the
payment of all consequential damages, expert witness fees and attorneys' fees and other
related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services
are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent
required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to
indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials,
officers, employees, agents or volunteers .
b. Additional Indemnity Obligations. Consultant shall defend, with counsel
of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered
by this section that may be brought or instituted against the City, its officials, officers,
employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or
decree that may be rendered against the City, its officials, officers, employees, agents or
volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also
reimburse City for the cost of any settlement paid by the City, its officials, officers, employees,
agents or volunteers as part of any such claim, suit, action or other proceeding. Such
reimbursement shall include payment for the City's attorney's fees and costs, including expert
7
61147 02100\10974777.1
witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and
volunteers, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers,
employees, agents and volunteers.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code
Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and
the performance of other requirements on certain "public works" and "maintenance" projects. If
the services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or
more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees
and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory
upon the Consultant and all subconsultants to comply with all California Labor Code provisions,
which include but are not limited to prevailing wages, employment of apprentices, hours of labor
and debarment of contractors and subcontractors.
b. If the Services are being performed as part of an applicable "public works"
or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the
Consultant and all subconsultants performing such Services must be registered with the
Department of Industrial Relations. Consultant shall maintain registration for the duration of the
Project and require the same of any subconsultants, as applicable. This Project may also be
subject to compliance monitoring and enforcement by the Department of Industrial Relations. It
shall be Consultant's sole responsibility to comply with all applicable registration and labor
compliance requirements.
14. Verification of Emoiovment Eligibilit
By executing this Agreement, Consultant verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment of
undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of
1986, as may be amended from time to time, and shall require all subconsultants and sub-
subconsultants to comply with the same.
15. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of
California. If any action is brought to interpret or enforce any term of this Agreement, the action
shall be brought in a state or federal court situated in the County of Orange, State of California.
16. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work
under this Agreement by giving ten (10) calendar days written notice to Consultant. In such
event, City shall be immediately given title and possession to all original field notes, drawings
and specifications, written reports and other documents produced or developed for that portion
of the work completed and/or being abandoned. City shall pay Consultant the reasonable value
8
61147.02100\ 10974777.1
of services rendered for any portion of the work completed prior to termination. If said
termination occurs prior to completion of any task for the Project for which a payment request
has not been received, the charge for services performed during such task shall be the
reasonable value of such services, based on an amount mutually agreed to by City and
Consultant of the portion of such task completed but not paid prior to said termination. City shall
not be liable for any costs other than the charges or portions thereof which are specified herein.
Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to
damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under
this Agreement upon thirty (30) calendar days' written notice to City only in the event of
substantial failure by City to perform in accordance with the terms of this Agreement through no
fault of Consultant.
17. Documents. Except as otherwise provided in "Termination or Abandonment,"
above, all original field notes, written reports, Drawings and Specifications and other
documents, produced or developed for the Project shall, upon payment in full for the services
described in this Agreement, be furnished to and become the property of the City.
18, Organization
Consultant shall assign Theodore W. Von Bitner as Project Manager. The Project
Manager shall not be removed from the Project or reassigned without the prior written consent
of the City.
above.
19. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described
20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be
given or delivered by depositing the same in any United States Post Office, certified mail, return
receipt requested, postage prepaid, addressed to:
CITY:
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Attn: Hossein Ajideh, PhD, PE
and shall be effective upon receipt thereof.
9
61147.02100\10974777.1
CONSULTANT:
Amec Foster Wheeler,
Environment & Infrastructure, Inc.
9177 Sky Park Court
San Diego, CA 92123
Attn: Theodore W. Von Bitner
21. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone
other than the City and the Consultant.
22. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not
discriminate against any employee or applicant for employment because of race, religion, color,
national origin, ancestry, sex, age or other interests protected by the State or Federal
Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and
Consultant as to those matters contained herein, and supersedes and cancels any prior or
contemporaneous oral or written understanding, promises or representations with respect to
those matters covered hereunder. Each party acknowledges that no representations,
inducements, promises or agreements have been made by any person which are not
incorporated herein, and that any other agreements shall be void. This Agreement may not be
modified or altered except in writing signed by both Parties hereto. This is an integrated
Agreement.
24. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not
render the provisions unenforceable, invalid or illegal.
25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in
interest, executors, administrators and assigns of each party to this Agreement. However,
Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights,
burdens, duties or obligations without the prior written consent of City. Any attempted
assignment without such consent shall be invalid and void.
26. Non -Waiver
None of the provisions of this Agreement shall be considered waived by either party,
unless such waiver is specifically specified in writing.
27. Time of Essence
Time is of the essence for each and every provision of this Agreement.
28. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection
with this Project or other projects.
10
61147.021 M10974777.1
29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company
or person, other than a bona fide employee working solely for Consultant, to solicit or secure
this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, City shall
have the right to rescind this Agreement without liability. For the term of this Agreement, no
director, official, officer or employee of City, during the term of his or her service with City, shall
have any direct interest in this Agreement, or obtain any present or anticipated material benefit
arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
11
61t47,02100\10974777.1
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF SAN JUAN CAPISTRANO
AND AMEC FOSTER WHEELER
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
written above.
CITY OF SAN JUAN CAPISTRANO Amec Foster Wheeler, Environment &
Infrastructure, Inc.
By:
Mayor
ATTEST:
By:
Maria Morris
City Clerk
Approved as to Form:
By:
Jeff Bfilfinger
City.Glerk' Morlic
61147.02100\1 0974777.1
By:
%fid OD 2t� W f/o.�, Qi i.�aL
Its: Program Manager
12
EXHIBIT A
Scope of Services
13
61147,02100\10974777,1
amec
foster
wheeler
Scope of Work for Environmental and
Storm Water Quality Compliance Program
To: Hossein Ajideh, P.E.
City of San Juan Capistrano — Public Works & Utilities Department
Date October 9, 2015
From: Ted Von Bitner, Associate Scientist
Amec Foster Wheeler Environment & Infrastructure Inc.
amec T.
October 9, 2015 foster
wheeler
City of San Juan Capistrano
Public Works & Utilities Department
Attn: Hossein Ajideh, P.E.
Senior Civil Engineer
32400 Paseo Adelanto
San Juan Capistrano, California 92675
Subject: Request for Proposals (RFP) for Environmental and Storm water Quality Compliance
Program Services
Dear Mr Ajideh:
Amec Foster Wheeler would like to thank you for the opportunity to submit our proposal to provide
Environmental and Storm water Quality Compliance Program Services. The proposal attached to this
cover letter includes our a summary of the Amec Foster Wheeler Team's qualifications for this work and the
estimated costs for helping you and the City of San Juan Capistrano (City) with the elements outlined in the
Request for Proposal (RFP).
The Amec Foster Wheeler Team assembled to support the City's Environmental and Storni water Quality
Compliance Programs has helped municipalities to comply with the regulatory requirements mandated by
the San Diego Regional Water Quality Control Board for the past 20 years. Our team members are uniquely
qualified to assist the City given both our individual and cumulative strengths, a history of working in the San
Juan Creek watershed, hands-on experience with the potential challenges ahead for the City during the Water
Quality Improvement Plan (WQIP) development process, and an extensive work history helping municipalities
navigate the Municipal Separate Storm Sewer System (MS4) permit.
Our proposed subconsultant for this contract is Larry Walker & Associates, Inc. located at 785 Grand Avenue,
Suite 200, Carlsbad CA, 92008. Mr. Paul Hartman is his firm's selected Project Manager and Paul can be
contacted at (760) 730-9446 or fax number (310) 394-8959. Mr. Hartman's experience as a storm water
program manager, his relationship working with Amec Foster Wheeler and his knowledge of TMDL policy,
WQIPs, and Watershed Management Plans are some of the key reasons why we asked him to join the Amec
Foster Wheeler Team and help us to support the City's programs.
The proposed key team members as well as many other staff members within our organization will be
immediately available to perform work on this contract. The number of personnel required for this program is
only a portion of the total number of engineers, scientists, and watershed professionals that are available to
City to help with this program.
Amec Foster Wheeler declares that the parties interested in the proposal as principals, are named therein;
that the proposal is made without collusion with any other person, persons, company, or parties submitting a
proposal; that it is in all respects fair and in good faith without collusion or fraud. Nathan Schaedler, who will
serve as the Principal -in -Charge, is authorized to negotiate a binding contract on behalf of Amec Foster
Wheeler and the parties named in this proposal. We do not propose any exceptions to the Professional
Services Agreement and we acknowledge receipt of all RFP addenda. This proposal shall remain valid for a
period of not less than 90 calendar days after October 9, 2015.
Amec Faster Wheeler Environment &Infrastructure, Inc, These data, furnished in connection with this proposal shall not be disclosed outside the City of
San Juan Capistrano and shat( not be duplicated, used, or disclosed in whole or in part for any
0177 Cl- 0-6 r.,, .,+ ...,._. _1,._..__ .— ._ _.._,.._._ ..._ ....._...... ,.._. , - .._.. _ ......,,,,,,,,,,, ,,,, _11-
amec 4A
foster
wheeler
Should you have any questions regarding either the scope of work or our cost estimate, Amec Foster
Wheeler's Project Manager Ted Von Bitner will be your primary point of contact. Correspondence can be sent
to him at our address listed below or he may be contacted at (858) 514-7741 or by fax: (858) 278-5300 and
his email address is theodore.vonbitner@amec.coin.
Please find attached our technical proposal and in Exhibit A our fee proposal for the Environmental and
Storm water Quality Compliance Program Services.
Sincerely,
Amec Foster Wheeler Environment & Infrastructure, Inc.
Theodore Von Bitner,
Water Resources Project Manager
Amec Foster Wheeler Environment & Infrastructure, Inc.
Nathan Schaedler, P.E.
Water Resources Division Manager
These data, furnished in connection with this proposal shall not be disclosed outside the City of
San Juan Capistrano and shall not be duplicated, used, or disclosed in whole or in part for any
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
1. Work Plan and Schedule
Narrative Rendition of the Technical Work
Our proposal to assist with the City's storm water program (Program) focuses on three elements which are;
First, we propose to provide Program Management support which focuses on tracking, verifying, and
reporting on storm water related activities performed by City staff, and to provide on an as -needed basis,
program training. We intend to help the City implement the storm water program by providing project
management oversight of the activities and programs performed by the City departments including the
Public Works, Utilities, and Community Services departments. Our Program Management services will
include coordination with staff from the other City departments to maintain an up-to-date accounting of the
activities and programs needed for the storm water program.
Second, we propose to help the City implement the storm water program by providing hands-on services
for activities and programs that are outside of the current availability of other City departments. We will
help implement activities in support of the MS4 permit including but not limited to: Water Quality
Management Plan check services, Commercial and Industrial facility inspections, ID/IC investigations
related to bacteria sources in support of the Bacteria TMDL, Public Education and Outreach Program, and
preparation of the Annual Program Effectiveness Assessment Report. We will also attend the WQIP
development and TMDL stakeholder meetings on as -needed basis per the directions of the Senior Civil
Engineer.
Third, we propose to help the City complete critical regulatory guidance documents updates in support of
the WQIP submittal to the Regional Board anticipated for early to mid -2017. The regulatory guidance
documents that will be updated include the Local Implementation Plan, BMP Design Manual, and if
necessary, the Comprehensive Load Reduction Plan.
Proposed Approach for Work Plan
Our Work Plan for the storm water program consists of two phases that will be concurrently implemented over
the life cycle of the contract. The two phases consists of a core stormwater and implementation of annual
priority projects.
In phase one, we propose to implement a core storm water program during each fiscal year that includes the
following areas of program support as defined in the RFP;
Program Management: Our intention for this element of the program is to assist the Senior Civil
Engineer and the City with the program activities including the evaluation of watershed management
plans, support with the San Juan Creek Bacteria TMDL program, and working with Orange County on
the MS4 monitoring program. Our attendance at the workgroup meetings will provide
recommendations on technical or policy related issues that may influence the City's implementation
strategy for the WQIP. For planning purpose we propose to attend Bacteria
TMDL stakeholder meetings and attend storm water program meetings. We Team Members
will provide a written electronic mail formatted meeting summary if the • Ted Von Bitner
information presented includes a City budget or program implementation • Yvana Hrovat
decision. • Paul Hartman
Deliverable: Project summary memorandum or written meeting notes submitted within 10 business
days.
WQMP Plan Check: The WQMP plan checking process represents a Team Members
substantial amount of time for City staff to perform the document reviews. We . Yvana Hrovat
understand the time commitment needed for plan checks and our team • Brent Smith
includes a number of expert members with extensive experience performing
the WQMP reviews. Our support to the City will include providing WQMP plan check support on an
as -needed basis as directed by the Senior Civil Engineer or his appointed program lead. For budget
planning purposes, we propose to provide support on fifteen (15) small WQMP plan checks per year
or up to four (4) hours per event on large WQMPs which will be counted towards the required fifteen
(15) per year. In the event the WQMP requires a revision and resubmittal by the developer or
contractor, the second or subsequent review will be performed by City staff to avoid any potential
representation of Amec Foster Wheeler as an agent or employee of the City.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
Deliverable: Completion of up to fifteen (15) WQMP reviews.
iii. Public Education and Outreach: The public education program is a central element of the storm
water program. We understand that the education and outreach effort is a key Team Members
communication pathway to businesses, developers, and property owners. We Ted Von Bitner
will help the City to utilize existing opportunities including but not limited to Michelle Bowman
sponsored outreach events, public seminars, the City and County websites,
and the ongoing water conservation program to implement the Public Education and Outreach
program mandated by the MS4 permit. We intend to assist the City with outreach events including but
not limited to: the a -waste recycling event in support of stormwater trash management policies,
participation at the Children's Water Festival, Ocean Discovery Institute educational programs, and
the Annual Inner Coastal Clean Up day held on the 3rd Saturday of every September.
To assist the City with the Public Education and Outreach program implementation in year 1, we
propose to develop a set of written guidelines for City staff to record impressions made during the
fiscal year in addition to continuing the Annual Inner Coastal Clean Up event in September. We
additionally propose to help the City develop a method for promoting the Water Quality Improvement
Plan Public Participation process in lieu of sponsoring individual events as previously described.
In the third and fourth year of the agreement, we propose to implement a more formalized program in
response to the reduction that will be recognized with the conclusion of the Public Participation
program. We will help the City to hold up to four (4) outreach events per year.
Deliverable: (Year 1 and 2) written guidelines for City staff to record impressions and participation in
the Annual Inner Coastal Clean Up. (Year 3 and 4) participation in the Annual Inner Coastal Clean
Up and three (3) additional events per year.
iv. Inspection and Database Support
a) Commercial and Industrial Inspections: We intend to continue our Team Members
support with the Commercial and Industrial Inspection program by . Brent Smith
inspecting 20 percent of the City's current inventory. The annual number of . Mike Lowther
routine inspection needed for permit compliance is approximately forty-five - Ellen Smith
(45) based on the current inventory and approximately six (6) follow-up - Brad Michael
inspections may be needed.
We propose that the remaining nine (9) inspections may be allocated to performing as -needed
inspections of high priority areas or performing drive-by inspections of high priority geographic
areas. These additional inspections may be allocated towards runoff related issues including but
not limited to; performing follow up inspections of trash accumulating areas, performing drainage
areas surveillance in response to outfalls with persistent non -storm water flows, or for any other
priority water quality condition as directed by the City.
We will continue to review and update the City's current Commercial and Industrial inventory and
work with the City's business license administrator to evaluate bi-annual changes in the inventory
that may need to be included with the storm water program. In addition, during the first year of our
inspection program implementation we will focus on reviewing the results from FY2014-2105
inspections to determine the appropriate Standard Industrial Classification codes for businesses
that should or should not be included in the inventory.
We intend to implement the revised model inspection and reporting format developed by the
County of Orange during the 2015-2016 reporting year. Additionally, we intend to implement a
more robust feedback process into the inspection program whereby the property or business
owners receive a copy of the completed inspection form. We have adopted this approach for
other municipalities and in addition to the outreach and education value the approach has
generated, the feedback process is also considered a valuable method for documenting
compliance with the permit provisions.
Deliverable: Completed forms for up to sixty (60) inspections and submittal of the completed forms to
the property or business owners.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services _�
4*
b) Residential Inspections: We propose to support the City with the • Mike Lowther
Residential Inspections program by utilizing the existing resources to meet I • Brenda Stevens
the permit requirements. We will work with the City's water conservation coordinator from the
Utilities Department to track and document outreach events that may be counted towards
compliance with the Residential Inspection, Public Education, and ID/IC program requirements
Our support will include helping the Utilities Department staff to track and document over -irrigation
prevention incidences, reviewing printed materials for Utility customers and brochures developed
by the Orange County Public Works or the Municipal Water District of Orange County, turf -
replacement locations, and outdoor irrigation system upgrades. We intend to work with the water
conservation coordinator to maintain a GIS based map of the conservation efforts so that we can
develop a prioritization of properties or geographic areas that require frequent intervention to
prevent over -irrigation.
Deliverable: A GIS based map illustrating locations of water conservation program efforts.
c) Municipal Facility Inspections: We propose to support the City with the Team Members
Municipal Facility Inspections program by utilizing the existing resources to Brent Smith
meet the permit requirements. City staff performs the fixed facility and field
program inspections and our support with this program will be help City staff track and document
the completion of inspection results.. We will provide recommendations on additional program
training if our review of the inspection program suggests that additional effort may be needed to
fulfill the compliance requirements of the permit.
Deliverable: One to two page program summary memoranda describing purpose and need for
additional program training within 10 business days of completing program evaluation. Memos are
intended to describe purpose, audience, reason for location, and overall focus of the training event.
V. Illegal Discharge and Illicit Connection Prevention: Our support with the storm water program will
include helping the City to implement a cohesive ID/IC program. Our approach Team Members
includes managing and evaluating data generated by inspections, City's Code . Ted Von Bitner
Enforcement Officers, monitoring results provided by Orange County, using . Corey Elliott
GIS visualization techniques to assess outreach and enforcement efforts,
reviewing and providing comments on the transitional and post approved-WQIP monitoring programs,
and keeping an updated inventory of events and locations using our web -based database system.
Our intent is to utilize the ID/IC program information to assist the City with developing prioritization
strategies for the non -storm water and storm water outfall monitoring and assessment program,
including development of BMP implementation strategies in response to program findings prepared by
the County of Orange.
Deliverable: A summary of ID/IC events and results presented tabular will be included as an MS
Excel attachment to the technical memo developed for Task 4.
In addition to these efforts, we propose to apply the results of the inspections, ID/IC prevention, water
conservation outreach program, and transitional monitoring program so that program compliance efforts can
be related to monitoring results and the permit provisions for assessing jurisdictional contributions to receiving
water conditions. We believe that relating the inspections, water conservation efforts, and monitoring results
represents a more robust approach towards assessing the effectiveness of the City's storm water program
and ultimately meeting the compliance requirements of the permit. We propose to include the GIS based
maps in the Annual Report Executive Manager's Fact Sheet (see item 6 for additional information).
vi. Annual Report Preparation: Under the transitional program, the City will need to continue preparing
the transitional program annual effectiveness assessment report, in a manner similar to the 2014-
2015 report format. This reporting format is anticipated to continue until the FY2017-2018 reporting
year or the approval of the WQIP. The reporting format of the approved WQIP annual reports has not
been developed yet for the Orange County Copermittees, but we propose that in coordination with our
services to the City, we will continue to utilize our contacts from San Diego County municipalities to
review and evaluate the WQIP annual report format. Our intention is to help the Senior Civil Engineer
better estimate the potential program and reporting requirements that may be needed during the
FY2017-2108 and subsequent reporting years for the MS4 program.
Team Members
• Ted Von Bitner
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services Claire Johnson 4
■ Paul Hartman 41
Deliverable: Submittal of the Transitional Form D Annual Jurisdictional Runoff Management Plan
Report and completion of the data tables for inclusion in the Orange County Unified Annual PEA
report.
vii. General Permit Compliance and Technical Guidance Support: Over the 2015-2016 and 2016-
2017 reporting period we provide advocacy for the City's interest through Team Members
participation in the Orange County WQIP development meetings. For planning . Ted Von Bitner
purposes, we propose to attend six (6) stakeholder meetings per year. Our . Yvana Hrovat, PE
support to the City will include attendance at the Public Participation events, • Paul Hartman
which are required as part of the development process.
During the 2016-2017 reporting year, in coordination with the submittal of the Orange County WQIP,
the City will need to update the Local Implementation Plan and BMP Design Manual. Our team has
hands-on experience performing these guidance document updates for municipalities in San Diego
County and can draw upon those lessons learned to provide efficient and cost-effective updates to the
City's plans.
Deliverables:
Draft and final BMP Design Manual adapted for City implementation
Draft and final Local Implementation Plan compliant with R9-2015-0100
Program Suggestions
The storm water program described in the previous section represents the core program that we intend to
implement on an annual basis. Likewise, Amec Foster Wheeler is committed to helping our clients look for
ways to increase the utilization of existing resources, make minor modifications to improve the effectiveness
of their program, or to adapt permit requirements into the existing program. The Amec Foster Wheeler Team
recognizes the City's unique opportunities and challenges and proposes the following phase 2 activities as
part of the overall program implementation. The projects and activities identified in this section are intended
to help the City work towards alternative compliance solutions, improve the cost-effectiveness of the current
program, and to make milestone program updates.
FY2015-2016
(Scope of Services Item 4) Start-up of a web -based Inspection Database: During Team Members
the 2015-2016 reporting year, we propose to migrate the City's current inspection grad Michael
program into a proprietary web -based database system. This automated system is Core Elliott
currently being implemented into the City of Santa Ana's inspection program and we
propose to utilize the program for the City of San Juan Capistrano, which will also follow the model program
developed by the County of Orange. Only a minor modification is required to adapt the database system to
the San Diego Region MS4 permit requirements.
This new system developed by Amec Foster Wheeler has been adopted for a wide variety of projects
including wastewater and drinking water infrastructure mapping projects, storm drain system monitoring
projects, restaurant, automotive, and commercial business inspection programs, a storm water treatment
system inspection program, and more recently a large scale environmental study.
This smart -phone based program allows field inspectors to integrate observations, photographs, and
inspection findings into a single unified electronic record. The benefit to the City for adopting this type of
database system is the flexibility to create a central information system for all inspection programs including
but not limited to: commercial, industrial, residential, construction, municipal, and FOG inspection programs.
Our database system has the option of integrating inspections results onto a GIS platform and can provide
standard reporting outputs in both tabular and graphical formats. Our database program additionally has the
ability to create an inspection schedule for the City PM to review in advance and can send email notifications
to the City PM when inspections are complete and/or to Code Enforcement Officers when a discharge event is
observed during the field program.
(Scope of Services Item 5) VIC Investigation at TMDL Outfalls in San Juan Creek: Team Members
Preventing human associated bacteria sources from the entering the storm drain . Ted Von Bitner
system represents one of the key strategies for changing the Bacteria TMDL . Darcy Ebentier
implementation requirements. We recognize an opportunity for the City to adapt the . Paul Hartman
current Sanitary Sewer Management Plan to support the City's implementation
V
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
perform a desktop based analysis of the drainage areas within the three priority outfalls identified during the
2011 Doheny Beach/San Juan Creek Source Identification Pilot Project lead by the State Water Resources
Control Board. Our support with this project is intended to assist the City with identifying potential wastewater
infiltration into the storm drain system and to address the high-risk sources of bacteria from these outfalls as
part of the non -storm water discharges monitoring program lead by the County of Orange. This work will
directly support the implementation of the Bacteria TMDL program.
Deliverable: A brief project summary will be included as part of the annual Jurisdictional Runoff Management
Program annual report submitted to the Regional Water Quality Control Board.
(Scope of Services Item 7) Construction Inspection Program Review: The City has Team Members
implemented a construction inspection program which is currently led by the Building - Brent Smith
Inspectors section. Our review of the program during 2014-2015 suggested that - Anna Wemet
additional documentation should be generated to fulfill the MS4 permit compliance - Mike Lowther
requirements. We propose to support the City with the Construction Inspections
program by utilizing the existing resources to meet the permit requirements. We will work with the City's
Building Inspectors from the Community Services Department to develop an enhanced tracking and
documentation process to be counted towards the Construction Management program requirements. We will
provide recommendations on additional program training if our review of the inspection program suggests that
additional effort may be needed to fulfill the compliance requirements of the permit. We will continue to review
and update the City's current Construction inventory and work with the inspectors to evaluate changes in the
inventory that may need to be included with the annual report.
Deliverable: One to two page program summary memoranda describing purpose and need for additional
program training within 10 business days of completing program evaluation. Memos are intended to describe
purpose, audience, reason for location, and overall focus of the training event.
FY2017-2018
The 2017-2018 reporting year will bring several potential priorities for the City. Given the uncertainty of the
formal approval process, the 2017-2018 reporting period may include the following major program elements;
o� The Regional Board may approve the Orange County WQIP, which will require the City's program to adapt
to new compliance implementation and reporting requirements, and
P, The State Water Resources Control Board is expected to open the solicitation for municipalities to apply for
Proposition 1 (Prop 1) funding opportunities during calendar year 2018. As both a public utility agency and
storm water regulated agency, the Prop 1 funding program offers enhanced opportunities for the City to
implement storm water capture based BMPs conceptualized as part of the WQIP development process.
While these two issues may require attention during the 2017-2018 reporting year, at this time we do not have
formal information to suggest these processes will not occur during the reporting year nor can we presently
anticipate the program requirements that may need to be implemented. We propose that the 2017-2018
reporting year effort should focus on implementing the core storm water program until such time that we have
a better understanding of the timelines for the above activities. We propose to continue tracking these
important items and will work with the Senior Civil Engineer should these priorities occur during the reporting
period.
FY2018-2019
The 2018-2019 reporting year will also present several potential priorities for the City. Given the uncertainty
of the formal approval process, the 2017-2018 reporting period may include the following major program
elements;
� The Regional Board has informally announced they are likely to include the statewide amendments on
trash control into the MS4 permit with the adoption process expected in late 2018, and
While these issues may require attention during the 2018-2019 reporting year, at this time we do not have
formal information to suggest these processes will not occur during the reporting year nor can we presently
anticipate the program requirements that may need to be implemented. We propose that the 2018-2019
reporting year effort should focus on implementing the core storm water program until such time that we have
a better understanding of the timelines for the above activities. We propose to continue tracking these
important items and will work with the Senior Civil Engineer should these priorities occur during the reporting
period.
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
41,
Schedule of Program Implementation
Scopeof
Number
Fiscal Year
ScopeServices
2016 2017 2018 2019
i
Program Management
X
X
X
X
i
Participate in Stakeholder Meetings
X
X
X
X
i
Transitional Monitoring Program
Support
X
X
i
WQIP Monitoring Program Supporta)
X
X
ii
WQMP Plan Check
X
X
X
X
iii
Public Education and Outreach
X
X
X
X
iii
Annual Creek Clean Up Event
X
X
X
X
iv
Commercial and Industrial Inspections
X
X
X
X
iv
Residential and Municipal Inspections
X
X
X
X
iv
Inspection Database Support
X
X
X
X
v
ID/IC Investigative Assistance
X
X
X
X
v
ID/IC Investigation of TMDL Priority Outfalls
X
vi
Transitional Annual Report Preparation
X
X
vi
WQIP Annual Report Preparation (a)
X
X
Vii
General Permit Compliance and
Technical Support
X
X
X
X
vii
WQIP Development Support(b)
X
X
X
vii
BMP Design Manual Update
X
vii
Local Implementation Plan Update
X
Note: (a) Implementation of the approved WQIP MS4 program is contingent upon Regional Board approval of the Plan submitted by the
Orange County municipal permittees. (b) WQIP support may continue through the latter part of calendar year 2017.
Quality Assurance Review
Water quality plans and reports are typically complicated documents that require input from a number of
experts and include analysis of data from multiple sources. The Amec Foster Wheeler Team has developed a
document production and review process over years of working with a large number of team members to
produce coherent documents with a consistent voice.
The process begins with task leads and key experts drafting specific portions of a document with staff
assistance. The Project Manager coordinates this stage of the process by communicating the overall goals of
the document and providing clear direction for the content of each component. The Project Manager and
Project Principal review these components during their development and guide the task leads toward the
overall goals. A senior engineer or scientist is assigned to compile the various portions of the document. Once
compiled, a technical editor reviews the document for consistency in terminology, voice, grammar, and
accessibilitv. Our approach has helped us to consistently deliver hiqh quality documents that meet or exceeds
3;1
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services,;'.
Proposed Approach for Managing Resources
Amec Foster Wheeler's proposed Project Manager for this contract is Ted Von Bitner. Dr. Von Bitner and he
will be available full-time for this contract beginning in November 2015 and during the life of the contract. Dr.
Vnn Bitner lives and works in the south Orange County area and will at all times be available within three
hours of notice by the City.
Communication with the City. Mr. Von Bitner will provide a detailed Communications Plan that will be
developed within 30 days of contract award and distributed to all team members and City staff. This plan will
detail the strategy for communicating with the City's Project Manager (when, what, and who) and the
objectives for communications. At a minimum, this will include:
► Regular (e.g., monthly, or more frequent if necessary) meetings with City Project Manager.
► Regular work periods (e.g. two days per month) at the City offices to provide additional opportunities for
coordination between the Amec Foster Wheeler's Project Manager and City staff.
► As -needed phone call and e-mail updates to City Project Manager or, if needed, Public Works and Utilities
Department staff.
► Monthly written status reports to the City Project Manager and, if requested, individual City staff.
Communication and Management Strategies within the Proposed Team. Communication and
Management Strategies within the Proposed Team will include:
► Regular meetings with all team members, including representatives from LWA (if needed, via conference
call), to discuss project status, and upcoming events and deliverables.
► Shared Project files outlining project tasks and deliverables on a network drive everyone can access.
► Global calendar in Outlook for every member of the team to input his or her pertinent information, such as
conference calls, meetings or vacation schedules.
► Staffing plan with clearly defined roles and training, educational, and experience requirements.
► On-line project management based accounting system for tracking financial information.
► Use of a dedicated Project Controller to track key financial metrics and provide budgeting forecasts and
updates to the Project Manager.
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a
detained progress report that indicates the amount of budget spent on each task. Consultant
will inform City regarding any out -of -scope work being performed by Consultant. This is a time -
and -materials contract.
14
61147.02100\ 10974 777.1
A �A
amec
foster
wheeler
Fee Proposal for Environmental and
Storm Water Quality Compliance Program
To: Hossein Ajideh, P.E.
City of San Juan Capistrano — Public Works & Utilities Department
Date October 9, 2015, revised October 28, 2015
From: Ted Von Bitner, Associate Scientist
Amec Foster Wheeler Environment & Infrastructure Inc.
amec
foster
wheeler
Should you have any questions regarding either the Fee proposal, Amec Foster Wheeler's Project Manager
Ted Von Bitner will be your primary point of contact. Correspondence can be sent to him at our address listed
below or he may be contacted at (858) 514-7741 or by fax: (858) 278-5300 and his email address is
theodore.vonbitner@amec.com.
Sincerely,
Amec Foster Wheeler Environment & Infrastructure, Inc.
Theodore Von Bitner,
Water Resources Project Manager
Amec Foster Wheeler Environment & Infrastructure, Inc.
0 177 01— D...L r-.,,+
7Jcl�n.i �A�l,
Nathan Schaedler, P.E.
Water Resources Division Manager
These data, furnished in connection with this proposal shall not he disclosed outside the City of
San Juan Capistrano and shall not he duplicated, used, or disclosed in whole or in part for any
Exhibit A. Fee Proposal for
Environmental and Storm Water Quality amec
Compliance Program foster
wheeler
Table of Contents
1. Synopsis of Fee Proposal 4
2. Schedule of Hourly Rates
3. Summary of Work Plan for Evaluating the Program Cost
Estimate
4. Program Cost Estimate 8
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
1. Synopsis of Fee Proposal
The Fee Proposal presented in this document follows the Schedule of Program Implementation presented in
the table below and follows the Scope of Services items provided in the RFP.
Schedule of Program Implementation
Scopeof
Number
Fiscal Year
ScopeServices
2016 2017 2018 2019
i
Program Management
X
X
X
X
i
Participate in Stakeholder Meetings
X
X
X
X
i
Transitional Monitoring Program
Support
X
X
i
WQIP Monitoring Program Support(6)
X
X
ii
WQMP Plan Check
X
X
X
X
iii
Public Education and Outreach
X
X
X
X
iii
Annual Creek Clean Up Event
X
X
X
X
iv
Commercial and Industrial Inspections
X
X
X
X
iv
Residential and Municipal Inspections
X
X
X
X
iv
Inspection Database Support
X
X
X
X
v
ID/IC Investigative Assistance
X
X
X
X
v
UIC Investigation of TMDL Priority Outfalls
X
A
Transitional Annual Report Preparation
X
X
A
WQIP Annual Report Preparation (a)
X
X
vii
General Permit Compliance and Technical
Support
X
X
X
X
vii
WQIP Development Supporfb)
X
X X
vii
BMP Design Manual Update
X
vii
Local Implementation Plan Update
X
Note: (a) Implementation of the approved WQIP MS4 program is contingent upon Regional Board approval of the Plan submitted by the
Orange County municipal permittees. (b) WQIP support may continue through the latter part of calendar year 2017.
Narrative Rendition of the Fee Proposal
Our Fee Proposal to assist with the City's storm water program (Program) is based on the Schedule shown
above, and based on the Work Plan described in Section 4 of the technical proposal. Our estimated cost for
performing this work is separated into annual program costs as follows;
• Year 1: $56,570
• Year 2: $56,570
Year 3: $44,940
• Year 4: $44,940
Our average cost per year following this proposed program is $50,755. Our Schedule of Hourly Rates for
performing the work is provided in Section 2 of this proposal. Our estimated cost for the stormwater program,
following the format of Exhibit A of the RFP, assuming a four year contract time period, is provided in Section
3 of this proposal.
x=,
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
,.;
2. Schedule of Hourly Rates
The Schedule of Hourly Rates for Amec Foster Wheeler staff is presented in the table below.
PROFESSIONAL SERVICES
CLIENT agrees to reimburse Amec Foster Wheeler for all hours worked by professionals at the following classifications and associated
hourly labor rates. For expert witness testimony and related services in connection with litigation, CLIENT agrees to reimburse Amec
Foster Wheeler for all hours worked by professionals at the following classifications, but at one and one half times the associated hourly
labor rates.
CONTRACTROLE
RATE/HOUR
Senior Principal Engineer/Scientist
$185
Associate Project Manager Engineer/Scientist
$160
Senior 2/Engineer / Scientist
$140
Senior 1/Engineer/Scientist
$130
Staff 3 Engineer / Scientist
$110
Staff 2 Engineer / Scientist
$105
Staff 1 Engineer/ Scientist
$95
Senior Technician
$85
Field Technician
$80
Senior Project Controller/Coordinator
$125
Project Coordinator
$65
Technical Writer
$85
GIS Programmer
$95
Inspector, Lead
$100
Inspector, Technician
$90
OTHER DIRECT EXPENSES: CLIENT agrees to reimburse Amec Foster Wheeler for all other direct expenses incurred at the following
rates, except as otherwise specified by Amec Foster Wheeler in its proposal:
Subcontract Expenses: Supplies or services furnished to Amec Foster Wheeler in support of project
activities by any supplier or firm, except temporary agency or consultant staff charged at above hourly rates
Cost
Direct Expenses: Other expenses in support of project activities
Cost
Unit Pricing: Any unit pricing work, such as laboratory analysis, in-house equipment rental, etc. will be
Cost
quoted separately
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services 1
44
The Schedule of Hourly Rates for our subconsultant is presented in the table below.
L A R R Y
WALKER
LARRY WALKER ASSOCIATES
!Ai
Rate Schedule
Effective July 1, 2015 — June 30, 2016
ASSOCIATES
PERSONNEL
Rate
$/Hour REIMBURSABLE COSTS
Administrative
$ 75
Special Postage and Express
Mail:
Actual expense
Technical Assistant
$ 85
Other Direct Costs:
Contract Administrator
$140
Actual expense
Project Staff /-B
$135
Project Staff /-A
$155
Project Staff 11-B
$170
Project Staff 11-A
$190
Senior Staff
$215
Associate
$240
Vice President
$265
President
$290
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
I Summary of Work Plan for Evaluating the Program Cost Estimate
The following Work Plan summary is intended to describe the effort that will performed for each of the Task
costs presented in Section 3. Our propose program includes the following:
Task 1: Program Management
• Assistance with reviewing NPDES and TMDL watershed management plans,
• Representation and advocacy for the City at the San Juan Creek Bacteria TMDL workgroup meetings
per year, and
• Representation and advocacy for the City at the Orange County Stormwater Programs meetings and
during programs lead by the County per year,
• Preparing summary memoranda or written summaries of stakeholder meetings attended.
Task 2: WQMP Reviews
• Providing plan check services for not more than fifteen (15) WQMPs per year
Our proposed fees for providing WQMP plan check services are consistent with the Engineering Fees
currently listed on the City's webpage.
Task 3: Public Education and Outreach
Organizing and participating in public education and outreach programs in year 1 and year 2 in
addition to the Public Participation program adopted as part of the WQIP development process.
Implementing a formalized Education and Outreach program in year 3 and year 4 to offset the
reduction in effort following the WQIP development.
Preparing written program implementation guidelines for City staff to follow.
Task 4: Inspections and Database Support
■ Completion of up to sixty (60) inspections per year including preparation of the notification letters, and
submittal of inspection results to the property owners/managers.
Managing the existing the commercial, industrial, municipal, construction, and residential inventories,
and
• Upgrading the existing inspection database during year 1.
Task 5: ID/IC Prevention
■ Managing and evaluating data generated by inspections, City's Code Enforcement Officers,
monitoring results provided by Orange County, and using GIS visualization techniques to assess
outreach and enforcement efforts,
■ Working with City staff to prioritize geographic areas and to coordinate these efforts with the water
conservation program , and
• Implementing a desktop source identification project of priority outfalls flowing to San Juan Creek
during year 1.
Task 6: Annual Report Preparation
10 Preparing the MS4 permit transitional program Jurisdictional Runoff Management Plan annual report,
and
• Preparing the data tables for inclusion in the Orange County Unified Annual Report.
Task 7: General Permit Compliance and Technical Support
■ Representation and advocacy for the City at the WQIP technical workgroup and Public Participation
meetings,
• Revising the BMP Design Manual during year 2 in coordination with the WQIP submittal to the
Regional Board, and
■ Revising the Local Implementation Plan during year 2 in coordination with the WQIP submittal to the
City of San Juan Capistrano - Environmental and Storm Water Quality Program Services 4
4. Program Cost Estimate
The cost estimate presented in this section of the proposal represents the overall cost estimate for
implementing the City's storm water program for a period covering four years in duration. (a,b)
LaborTask
Categories
Senior Principal Engineer/Scientist
$185.00
Associate Project Manager Engineer/Scientist
$160.00
Senior 2 Engineer/Scientist
$140.00
Senior 1 Engineer/Scientist
$130.00
Staff 3 Engineer/Scientist
$110.00
Staff 2 Engineer/Scientist
$105.00
Staff 1 Engineer/Scientist
$95.00
1. Program
Senior Technician
24
$85.00
$3,759
Management*
Field Technician
$80.00
Sr Project Controller/Coord.
$125.00
Project Coordinator/Admin.
$65.00
Technical Writer
$85.00
GIS Programmer
$95.00
Inspector, Lead
$100.00
Inspector, Technician
$90.00
(LWA) Senior Staff
$215.00
Total not to
95
$15,035
exceed, Task 1
Senior Principal Engineer/Scientist
$185.00
Associate Project Manager Engineer/Scientist
$160.00
Senior 2 Engineer/Scientist
$140.00
Senior 1 Engineer/Scientist
$130.00
Staff 3 Engineer/Scientist
$110.00
Staff 2 Engineer/Scientist
$105.00
Staff 1 Engineer/Scientist
$95.00
2. WQMP Plan
Check Support
Senior Technician
60
$85.00
$8,400
Field Technician
$80.00
Sr Project Controller/Coord.
$125.00
Project Coordinator/Admin.
$65.00
Technical Writer
$85.00
GIS Programmer
$95.00
Inspector, Lead
$100.00
Inspector, Technician
$90.00
Total not to
240
$33,600
exceed, Task 2
City of San Juan Capistrano - Environmental and Storm Water Quality Program Services
LaborTask
Categories
Senior Principal Engineer/Scientist
$185.00
Associate Project Manager Engineer/Scientist
$160.00
Senior 2 Engineer/Scientist
$140.00
Senior 1 Engineer/Scientist
$130.00
Staff 3 Engineer/Scientist
$110.00
Staff 2 Engineer/Scientist
$105.00
Staff 1 Engineer/Scientist
$95.00
3. Public
Education*
Senior Technician
53
$85.00 $6,500
Field Technician
$80.00
Sr Project Controller/Coord.
$125.00
Project Coordinator/Admin.
$65.00
Technical Writer
$85.00
GIS Programmer
$95.00
Inspector, Lead
$100.00
Inspector, Technician
$90.00
Total not to
I
210
$26,000
exceed_, Task 3
Senior Principal Engineer/Scientist
$185.00
Associate Project Manager Engineer/Scientist
$160.00
Senior 2 Engineer/Scientist
$140.00
Senior 1 Engineer/Scientist
$130.00
Staff 3 Engineer/Scientist
$110.00
Staff 2 Engineer/Scientist
$105.00
4. Inspections
Staff 1 Engineer/Scientist
$95.00
and Database
Senior Technician
98
$85.00
$10,460
Support (°)
Field Technician
$80.00
Sr Project Control ler/Coord.
$125.00
Project Coordinator/Admin.
$65.00
Technical Writer
$85.00
GIS Programmer
$95.00
Inspector, Lead
$100.00
Inspector, Technician
$90.00
Total not to
392
$41,840
exceed, Task 4
City of San Juan Capistrano - Environmental and Storm Water Quality Program Services
5. ID/IC
Prevention (d)
Total not to
exceed, Task 5
6. Annual Report
Preparation and
Program
Effectiveness
Assessment
Senior Principal Engineer/Scientist
Associate Project Manager Engineer/Scientist
Senior 2 Engineer/Scientist
Senior 1 Engineer/Scientist
Staff 3 Engineer/Scientist
Staff 2 Engineer/Scientist
Staff 1 Engineer/Scientist
Senior Technician
Field Technician
Sr Project Control ler/Coord.
Project Coordinator/Admin.
Technical Writer
GIS Programmer
Inspector, Lead
Inspector, Technician
Senior Principal Engineer/Scientist
Associate Project Manager Engineer/Scientist
Senior 2 Engineer/Scientist
Senior 1 Engineer/Scientist
Staff 3 Engineer/Scientist
Staff 2 Engineer/Scientist
Staff 1 Engineer/Scientist
Senior Technician
Field Technician
Sr Project Controller/Coord.
Project Coordinator/Admin.
Technical Writer
GIS Programmer
Inspector, Lead
Inspector, Technician
(LWA) Senior Staff
54
216
57
$185.00
$160.00
$140.00
$130.00
$110.00
$105.00
$95.00
$85.00
$80.00
$125.00
$65.00
$85.00
$95.00
$100.00
$90.00
$185.00
$160.00
$140.00
$130.00
$110.00
$105.00
$95.00
$85.00
$80.00
$125.00
$65.00
$85.00
$95.00
$100.00
$90.00
$215.00
$6,528
$26,110
$7,520
Total not to 228 $29,000
exceed, Task 6
City of San Juan Capistrano — Environmental and Storm Water Quality Program Services
7. General Permit
Compliance and
Technical
Guidance
Support iem
Total not to
exceed. Task 7
Senior Principal Engineer/Scientist
Associate Project Manager Engineer/Scientist
Senior 2 Engineer/Scientist
Senior 1 Engineer/Scientist
Staff 3 Engineer/Scientist
Staff 2 Engineer/Scientist
Staff 1 Engineer/Scientist
Senior Technician
Field Technician
Sr Project Control ler/Coord.
Project Coordinator/Admin.
Technical Writer
GIS Programmer
Inspector, Lead
Inspector, Technician
(LWA) Senior Staff
Proposed Tota/ Not to Exceed Cost of Service (Tasks 1-7)
Notes:
51
205
1586
$185.00
$160.00
$140.00
$130.00
$110.00
$105.00
$95.00
$85.00
$80.00
$125.00
$65.00
$85.00
$95.00
$100.00
$90.00
$215.00
$7,859
$31,435
$203,020
a. The estimate provided under each Task header (") is the yearly average budget for each scope item.
b. The cost estimate provided above under the Total not to exceed line item for each task is the estimated
budget for the duration of the four (4) years program.
c. Task 4: The fee estimate to upgrade the inspection database to our web -based system is $5,040, which
represents a one-time cost for the duration of the program.
d. Task 5: The fee estimate for performing the project titled "ID/IC Investigation of TMDL Outfalls in San Juan
Creek" is $9,910, which represents a one-time cost for the duration of the program.
e. Task 7: The fee estimate for preparing the revised Local Implementation Plan is $14,080 which represents
a one-time cost for the duration of the program.
f. Task 7: The fee estimate for preparing the revised BMP Design Manual is $5,975 which represents a one-
time cost for the duration of the program.