11-0802_AMERICAN ASPHALT_D14_Correspondence 5/17/2011
Christy Jakl
From: Maria Morris D14
Sent: Tuesday, May 17, 2011 1:00 PM
To: Christy Jakl
Subject: FW: Tonight's City Council Agenda Item D14
Importance: High
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Maria Morris, CMC
City Clerk
City of San Juan Capistrano
j 32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(949) 443-6309
(949) 493-1053 -Fax
From: dan-anne
Sent: Tuesday, May 17, 2011 12:19 PM
To: Sam Allevato; Laura Freese; Nasser Abbaszadeh; Dave Adams; Maria Morris
Subject: Tonight's City Council Agenda Item D14
Importance: High
Mayor Allevato and Councilmember Freese:
I am writing in regards to your Consent Calendar Item D14 regarding certain pavement rehabilitation
projects utilizing funds from CIP 11108 and 07015. lam specifically writing to you both due to your
tenure on the Council as it pertains to a related item that was important to you both, and originally
scheduled to be on your agenda this evening, but was pulled at the last minute. The related agenda
_i item, in a courtesy notice that I received on Thursday of last week (which was rescinded through a
courtesy cancellation notice received the very next day, Friday) was entitled:
"Consideration of Approving Construction Plans and Specifications for Sidewalk Improvements and
t Americans with Disabilities Act (ADA) Access Ramps at three (3) Street Locations (CIP 10101 and
11109)"
f CIP 11109 (Camino Lacouague Sidewalk) was created at your October 19, 2010 meeting and funds
were authorized to be transferred from CIP 11108 (Rancho Viejo Road Rehabilitation). The Council's
action was 4-0 and the following key comments were made:
• "...the sidewalk would provide a safe area for kids to walk, rather than walking in the street
• need to make sure that the kids are safe
need to make sure that there are sufficient funds for the Rancho Viejo Rehabilitation project
before funds are spent on the Lacouague sidewalk."
There is no need to re-hash why the sidewalk is needed. Both of you are well aware of the concerns
and CIP 11109 was created to address the problem. What concerns me is that this item is shelf
ready to be advertised for bid and award the contract, yet it was pulled at the last minute. The only
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explanation that has been offered is that revenue sources are down and so decisions about which
CIP projects could continue to move forward, and which ones had to be deferred, had to be
made. That is understandable. However, in this case, it does not appear that prior Council direction
is being followed, and it would appear that your Staff is making the decision about which projects
have priority and which get delayed, rather than engage the Council in this decision, because the full
picture is not being presented.
Agenda Item D14 asks you to authorize plans and bids for various pavement rehabilitation
projects drawing on funds allocated from CIP 11108 (Rancho Viejo Road Rehabilitation) and CIP
07105 (Preventative Street Maintenance) budgets. CIP 11108 was originally allocated $1,255,000,
and at the October 19th meeting, Council reallocated $350,000 towards CIP 11109 (Camino
Lacouague Sidewalk), theoretically leaving $905,000 for rehabilitation of Rancho Viejo Road. The
four locations in the City discussed in your staff report for tonight have estimated construction costs
• breakdown as follows:
a. Rancho Viejo Road - $750,000
b. Camino La Ronda neighborhood - $220,000
c. Paseo Rita - $50,000
d. Alleyways in the Village II and III - $230,000
As you can see from the above, there are sufficient funds remaining, even with the reallocation of
$350,000 to CIP 11109, to carry out CIP 11108. (remaining allocation of$905,000 vs. an estimated
construction cost of$750,000). There also appears to be dollars for standard contingencies, staff and
contract administration. Making sure that the rehabilitation of Rancho Viejo Road project had
j funds was the only stipulation made by the Council on October 19, 2010, to staff before allocating
funds to the Camino Lacouague sidewalk project. Even if revenue sources are down, your Agenda
Item identifies total funds of$1,340,000 being available, although I am not sure how that breaks out
to each of the CIPs.
jTonight, I urge you to act only on authorizing what was supposed to be accomplished through CIP
11108 for the rehabilitation of Rancho Viejo Road, which is referenced as item a. in you
`f report. I respectfully request that you direct Staff to bring forward at your next meeting agenda the
consideration to approve plans and to authorize bids for CIP 11109. Consideration of the other three
I project locations (listed in your agenda report as items b. through d.) should be delayed until after CIP
11109 is sufficiently funded, and plans and bids authorized. Timing of construction of CIP 11109 is
crucial and was planned to coincide with when school was out for summer and to be
completed before school starts up again in September. It is my understanding that the estimated
construction costs are significantly lower (at least $100,000 lower) for the CIP 11109 project than was
originally estimated. The other paving rehabilitation projects listed with your Agenda Item D14 tonight
do not have critical timing issues for the construction activity that would occur, as a sidewalk to serve
school children does. Please address this with your fellow Council members tonight and provide
appropriate direction to your Staff. .
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Thank you for your consideration.
Anne Fox
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