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15-0602_BOUDREAU PIPELINE CORP_F18_Agenda Report )OAN 6/2/2015 F18 City of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: Keith Van Der Maaten, Public Works and Utilities Director W Prepared by: Mike Marquis, P.E., Associate Civil Engineer DATE: June 2, 2015 SUBJECT: Consideration of a Resolution for Notice of Completion and Acceptance of the Work for Construction of the Northwest Open Space Phase 1 Sanitary Sewer Improvement Project (Boudreau Pipeline Corporation) (CIP 09209) RECOMMENDATION: By motion, 1. Adopt a Resolution declaring the work for the construction of the Northwest Open Space Phase 'I Sanitary Sewer Improvement Project complete, accepted, and approved; and, 2. Direct the City Clerk to process and record the Notice of Completion; and, 3. Authorize staff to release the Performance Bonds and Payment Bonds 35 days after filing of the Notice of Completion and after any claims of lien have been satisfied. EXECUTIVE SUMMARY: The Northwest Open Space Phase 1 Sanitary Sewer Improvement Project has been constructed and is operational to the satisfaction of the City Engineer. The project is ready for acceptance and the recordation of a Notice of Completion with the County Recorder. Construction was completed at a total cost of $137,299.78, which is $10,700.22 below the bid price of $148,000 and $32,900.22 below the contract amount, (the 15% contingency amount of $22,200 was not needed for completion of the work). DISCUSSION: On December 2, 2014, the City Council approved a Construction Agreement with Boudreau Pipeline Corporation in the amount of $170,200 for construction of the Northwest Open Space Phase 1 Sanitary Sewer Improvement Project. Mitigation City Council Agenda Report June 2, 2015 Page 2 of 3 monitoring, including archeological, paleontological and Native American monitoring, was provided by McKeehan Environmental Consultants and nothing significant was found. Staff performed construction inspection and concluded that the project was constructer{ in accordance with the contract documents. Staff has contacted all subcontractors and suppliers that have filed preliminary notices and found no pending lien claims. Therefore, staff recommends close-out of the project in accordance with the above recommendations. FISCAL IMPACT: No significant unforeseen circumstances were encountered during the course of construction. Construction of the project was completed at a cost of $137,299.78, $10,700.22 under the bid amount of $148,000. It should also be noted that the contingency amount of$22,200 included in the construction contract will not be needed. The sewer project is complete and operational and the total cost of the project, including design, construction, environmental work, and surveying is $180,196. CIP 09209 has adequate funds to cover these costs. ENVIRONMENTAL IMPACT • On May 6, 2014, a Notice of Intent (NOI) to adopt a Negative Declaration was filed with the County Clerk. • On August 26, 2014, a Notice of Determination was filed with the County Clerk indicating that there is no substantial evidence in the record that the proposed project, after imposition of the mitigation measures identified in the Mitigated Negative Declaration, will have a significant effect on the environment. • Mitigation measures, including archeological, paleontological, and Native American monitoring, were provided during excavation activities as recommended in the CEQA document and nothing significant was found. PRIOR CITY COUNCIL REVIEW • On August 19, 2014, the City Council approved the CEQA document and authorized staff to receive bids. • On December 2, 2014, the City Council approved a construction contract with Boudreau Pipeline Corporation in the amount of $170,200 for construction of the Northwest Open Space Phase 1 Sanitary Sewer Improvement Project. City Council Agenda Report June 2, 2015 Page 3 of 3 COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: • On August 19, 2014, the Utilities Commission recommended the City Council approve the CEQA document and authorize staff to receive bids. • On November 18, 2014, the Utilities Commission recommended award of a Construction Contract with Boudreau Pipeline and approval of the draft License Agreement with Moulton Niguel Water District for the Northwest Open Space Phase 1 — Sanitary Sewer Improvement Project. NOTIFICATION: Boudreau Pipeline Corporation ATTACHMENT(S)— Attachment 1 - A Resolution declaring that construction of the Northwest Open Space Phase 1 Sanitary Sewer Improvement Project is complete. Attachment 2 - Notice of Completion to be filed with the County Clerk. RESOLUTION NO. 15-06-02- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK COMPLETED AS TO PLANS AND SPECIFICATIONS FOR NORTHWEST OPEN SPACE PHASE 1 SANITARY SEWER IMPROVEMENT PROJECT WHEREAS, On December 2, 2014 the City of San Juan Capistrano entered into a construction contract with Boudreau Pipeline Corporation for construction of Northwest Open Phase 1 Space Sanitary Sewer Improvements; and, WHEREAS, the City Engineer has evaluated the final quantities and cost figures and recommend approval of the costs; and WHEREAS, the City Engineer has evaluated the work and deemed that it has been completed in accordance with the pians and specifications and recommend approval and acceptance of the work. NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan Capistrano as follows: SECTION 1.The work required to be performed by said Contractor has been completed. SECTION 2.The total cost of said construction work is in the amount of$137,299.78. SECTION 3.The work is hereby accepted and approved. SECTION 4.The City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 2nd day of June 2015. DEREK REEVE, MAYOR ATTEST: MARIA MORRIS, CITY CLERK ATTACHMENT 1 RECORDED AT REQUEST OF AND RETURN TO: City of San Juan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano,CA 92657 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Maria Morris,City Clerk San Juan Capistrano,CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to Boudreau Pipeline Corporation, of Corona for the construction of the Northwest Open Space Phase 1 Sanitary Sewer Improvement Project; That said work was completed on April 8, 2015, by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano,and that said work was accepted by the City Council of the City of San Juan Capistrano,as the owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 2nd day of June, 2015, by Resolution No. 15-06-02- That upon said contract, The Fidelity and Deposit Company of Maryland was surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 2nd day of June 2015. Maria Morris, City Clerk City of San Juan Capistrano STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF SAN JUAN CAPISTRANO ) I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury that 1) I have read the foregoing document and know the contents thereof, and the facts therein state are true of my own knowledge; 2) 1 declare the forgoing is true and correct; and 3) the foregoing Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano, California, this 2nd day of June 2015. Maria Morris, City Clerk City of San Juan Capistrano ATTACH IV ENT 2