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15-0804_RBF CONSULTING_F15_Agenda ReportCity of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: Eric Bauman, Assistant Utilities Director <fill! DATE: August 4, 2015 8/4/2015 F15 SUBJECT: Consideration of Amendments to: a Personal Services Agreement for Design; a Personal Services Agreement for Construction Management; and a Construction Contract for Work Related to the Construction of Water Pipelines Across the I-S/Ortega Highway Bridge for the Mission Inn at San Juan (CIP 11805); and Adoption of a Resolution Waiving Competitive Bids (Dexter Wilson Engineering, Inc.) (RBF Consulting) (Charles King Company, Inc.) RECOMMENDATION: By motion: 1. Authorize Second Amendment to the Personal Services Agreement for Design with Dexter Wilson Engineering, Inc. to add $32, 130; and, 2. Authorize Second Amendment to the Personal Services Agreement for Construction Management and Inspection with RBF Consulting to add $35,350; and, 3. Authorize Second Amendment to the Construction Contract for Construction Services Charles King Company, Inc. to add $452,867; and, 4. Authorize the Resolution Waiving Competitive Bidding, and Making a Finding in Support Thereof. EXECUTIVE SUMMARY: On March 17, 2015, the City entered into a Construction Agreement with Rivendell Land Company, Inc. (Rivendell), to construct the New Ortega Line, to provide the necessary system reliability to the Plaza Banderas Hotel; using the existing plans, contracts, and bids for the City's 15 Pipeline Relocation Project. Per the Agreement, Rivendell has advanced $640,000 in funds to pay for the New Ortega Line (Attachment 1 ). The work Includes structural pavement design, modified traffic control, the pipeline itself, and removal and restoration of roadway structural sections. City Council Agenda Report August 4, 2015 Pa e 2 of 5 Since time was of the essence to complete construction work and coordinate with the rapidly closing window of the Caltrans Ortega Bridge Project construction schedule, the City's Contractor -Charles King Company, Inc. ("CKC"), was directed to construct the New Ortega Line in the bridge and east of the bridge under Section 9, Changes in Project, of the Construction Contract. The portion west of the bridge is scheduled to be completed in late August, and early September 2015. All of the City's contracts for the 15 Pipeline Relocation project now require amendments, to pay for the work commissioned under this agreement. Staff received quotes for the additional work from the City's existing consultants and contractor performing the current pipeline work at the 1-5 project. Staff reviewed these proposals and found them all to be in conformance with the existing cost for similar work performed under the current contracts. Staff recommends the approval of the Second Amendment to the Personal Services Agreement for Design with Dexter Wilson Engineering, Inc. (OWE), in the amount of $32,130, (Attachment 2); approval of the Second Amendment to the Personal Services Agreement for Construction Management and Inspection with RBF Consulting in the amount of $35,350 (Attachment 3); approval of the Second Amendment to the Construction Contract with CKC in the amount of $452,867, (Attachment 4); and, approval of the Resolution Waving Competitive Bidding, and Making Findings in Support Thereof (Attachment 5). DISCUSSION: As part of the Caltrans Ortega Bridge Widening Project, the City obtained alignments for two pipelines, and reserved two cells in the Ortega Bridge and roadway for these lines from Caltrans. The lines are known as the Old Ortega Line, to replace existing system pipeline, and the New Ortega Line, to meet the development needs to the Plaza Banderas Hotel. The City negotiated a cooperative arrangement with Caltrans whereby the City is permitted to construct its Project in conjunction with the Ortega Bridge Project. The City's Consulting Engineer, Dexter Wilson, completed the original plans and specifications for the pipelines in December 2012. These plans need modification for roadway structural concerns, and traffic control since work on the New Ortega Line west of the Ortega Bridge is occurring out of sequence with the original construction window offered by Caltrans for the City's work. The City previously bid the Project and obtained formal competitive bids for the work. CKC was the successful lowest responsible bidder submitting a responsive bid in January 2013. The contract with CKC was awarded without the New Ortega Line as a result of the previous Plaza Banderas Hotel developer, Stroscher G3, LLC (Stroscher), cancelling their participation in the New Ortega Line. Subsequently, Rivendell purchased the property and all other rights of the Plaza Banderas Hotel from Stroscher. Rivendell was approved by the City Council on June 2, 2015, to be the successor in interest to Stroscher's rights and obligations under the City Council Agenda Report August 4, 2015 Pa e 3 of 5 Development Agreement and proposes to be bound by the terms and conditions of the Development Agreement. The timing of the re-inclusion of this pipeline has resulted in work which now impacts completed facilities, requiring additional cost and effort to design, and construct the New Ortega Line west of the Bridge. Work not covered in the original design and construction includes: a new traffic control plan, a means of cutting through the newly placed asphalt and concrete, and restoring its structural integrity. The projected costs associated with the work are based upon the proposal for services submitted by DWE and RBF Consulting; and the construction unit costs in the existing contract with CKC. For items of work not covered in the existing contract, CKC has submitted a cost proposal, which staff considers reasonable. The amount deposited by Rivendell with the City covers the projected final expenses for the New Ortega Line. WAIVER OF COMPETITIVE BIDDING: The timeline for construction of the New Ortega Line prior to completion of the Ortega Bridge Project was insufficient to allow the time required for the normal competitive bid process. The window for construction east of the bridge had already closed; the window for construction of the bridge was scheduled to close in April and May. Delaying the New Ortega Line construction would have resulted in substantial additional costs due to the need to remove finished work on the Ortega Bridge Project to install the pipeline and refinishing following installation. Construction of the New Ortega Line after completion of the Ortega Bridge Project would also negatively impact the City's traveling public because it would require lane closures while construction is ongoing. Furthermore, since Rivendell is paying the entire cost of adding the New Ortega Line, no public monies are being utilized on the New Ortega Line. Pursuant to Public Contract Code section 22032, the City is required to engage in formal competitive bidding for any work which is estimated to cost in excess of $175,000. However, competitive bidding is not required when a public agency determines it would produce no advantage for the public agency, or the advertising for bids is futile, undesirable, impractical or impossible (Graydon v. Pasadena Redevelopment Agency (1980)). Further, the stated public policy purposes served by competitive bidding are to guard against favoritism, improvidence, extravagance, fraud and corruption; to prevent the waste of public funds; and to obtain the best economic result for the public. (Graydon, citing 10 McQuillin, Municipal Corporations (3d ed.) § 29.29.) Staff received a preliminary cost proposal from CKC for the New Ortega Line in the amount of $452,867, exceeding the formal bidding threshold under Public Contract Code section 22032. However, this situation is similar to that in Graydon such that competitive bidding would be undesirable and impractical and would not produce an advantage to the public. FISCAL IMPACT: Rivendell paid $640,000 in advance to the City as a deposit for the cost of all work. City Council Agenda Report August4,2015 Pa e 4 of 5 This includes construction costs, general construction overhead, engineering design costs, construction management costs, staff time, construction inspection, and traffic control. The projected costs for the work are shown in the table below: Payee Reason Description Amount Traffic control, structural pavement DWE design, Engineering. Cost of Services $32,130 Construction RBF Management Cost of Services $35,350 CKC Construction Cost of Services $452,867 Proportional share general construction Staff, Inspection, costs $60,000 CSJC general costs StaffTime, Estimated $33,000 Grand Total <;c;n :t£17 The budget is sufficient. Upon completion of the work, as defined by California Civil Code Section 9200, if any portion of the deposit has not been paid to the Contractor, their subcontractors, consultants or staff, by the City, such residual deposit shall be returned to Rivendell. ENVIRONMENTAL IMPACT: The City Project, CIP 11805, was found to be statutorily exempt from review under the California Environmental Quality Act (CEQA). The Environmental Administrator signed a Notice of Exemption and posted it on August 17, 2012. (Attachment 6) PRIOR CITY COUNCIL REVIEW: • On June 2, 2015, the City Council approved the assignment and assumption of the Stroscher G3, LLC interest in the Development Agreement, for the Plaza Banderas Hotel and Mixed Use Project to the South Coast Investor II, LLC as subsidiary of Rivendell Land Company. • On March 17, 2015, the City Council approved a Construction Agreement and an Appropriation of Funds for the Construction of a Water Pipeline across the I- S/Ortega Highway Bridge, with Rivendell Land Company, Inc. • On January 4, 2013, the City Council approved a Personal Services Agreement for Construction Management Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (CIP 11805) with RBF Consulting. • On December 11, 2012, the City Council approved the appropriation of funds and the award of a construction agreement for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (CIP 11805). City Council Agenda Report August4,2015 Pa e 5 of 5 • On October 2, 2012, the City Council rejected the one bid submitted by Steve P. Rados, Inc., ("Rados") and directed Staff to rebid the project. • On August 7, 2012, the City Council approved the plans and specifications prepared for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project for bid; and, authorized staff to proceed with negotiations with the owners of the Plaza Banderas Hotel. • On September 6, 2011, the City Council approved a Personal Services Agreement for Engineering Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (CIP 11805) with Dexter Wilson Engineers, Inc. • On August 3, 2011, the City Council approved the Development Agreement between the City and the Plaza Banderas Hotel. • On July 5, 2011, the City Council approved the second reading of an ordinance approving the Development Agreement between the City and the Plaza Banderas Hotel. • On June 30, 2011, the City Council approved the first reading of an ordinance approving the Development Agreement between the City and the Plaza Banderas Hotel. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: • The Utilities Commission reviewed the Agreement with Rivendell Land Company for the work related to the construction of the New Ortega Line at its regular meeting of March 17, 2015, and recommended approval of the agreement. • The Utilities Commission will review this item at its regular meeting on August 18, 2015. If the Utilities Commission recommendation differs from staff's recommendation, staff will prepare a Supplemental Agenda Report. NOTIFICATION: Rivendell Land Company, Inc. Dexter Wilson Engineering, Inc. RBF Consulting Charles King Company, Inc. A TT ACHMENT(S): Attachment 1 -Construction Agreement, City/ Rivendell March 17, 2015 Attachment 2 -Amendment No. 2 to the Personal Services Agreement with Dexter Wilson Engineering, Inc. Attachment 3-Amendment No. 2 to the Personal Services Agreement with RBF Consulting Attachment 4-Amendment No. 2 to Charles King Company, Inc. Attachment 5 -Resolution Attachment 6 -California Environmental Quality Act Notice of Exemption CONSTRUCTION AGREEMENT This CONSTRUCTION AGREEMENT (the "Agreement"), entered into as of ~Lh._ 1}1 2015 ("Effective Date"), is made between the CITY OF SAN JUAN CAPISTRANO, a Municipal Corporation ("City"), and Rivendcll Land Company, 1nc., a California Corporation ("Developer") (each a ''Party" and collectively the "Parties.") RECITALS: WHEREAS, the City, and Stroscher 03, LLC ("Stroscher") entered into that certain Development Agreement, effective August 3, 2011, attached hereto as Exhibit A ("DA''), for the Plaza Banderas Hotel and Mixed Use Project ("Project"); and, WHEREAS, Developer proposes to be the successor in interest to Stroscher' s rights and obligations under the DA; and, WHEREAS, Section 4.1.3 of the DA requires Developer to arrange for a method to provide necessary fire flow to the Project; and, WHEREAS, Caltrans is in the process of reconstwcting the Ortega Bridge over the l-5 near the Project site ("Ortega Bridge Project"); and, WHEREAS, as part of the 01tega Bridge Project, the City has requested Caltrans to provide alignments for two pipelines, and to reserve two cells in the bridge for these lines; and, WHEREAS, the Project's fire flow needs can be met by the construction of two parallel 12-inch pipelines in the bridge -the Replacement Ortega Line and the New Ortega Line (jointly, "Pipelines"); and, WHEREAS, City has negotiated with Caltrans a cooperative arrangement whereby City will be permitted to construct the Pipelines across the bridge and roadway as part of the Ortega Bridge Project; and, 'WHEREAS, Developer desires that the City constmct the Pipelines as part of the Ortega Bridge Project to assist Developer in cost-effectively meeting its fire flow obligations under the DA, and desires to pay, in advance, the C:ity for the actual costs of constmction including design, permitting, constmction management, City staff time, and traffic control costs; and, WHEREAS, City is willing to undertake such construction pursuant to the provisions of this Agreement. 0 ll999\000ll12016150.1 -1- Attachment 1 NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained imd for other good and valuable consideration, the receipt and sufficiency of which are aclmowledged, City and Developer hereby agree as follows: ARTICLEl CITY'S OBLIGATIONS 1.1 City shall prepare contract documents ("Construction Documents"), advertise, and award and administer a contract ("Construction Contract") for construction of the Pipelines and for necessary and incidental work associated with constrnction of the Pipelines ("Work") which construction shall be completed by the lowest responsible bidder ("Contractor"). 1.2 City shall be solely responsible for managing and supervising the Work in accordance with all applicable regulations, Jaws, the Constrnction Documents, and the Construction Contract. 1.3 City agrees to pay Contractor, timely and in full, for completion of the Work, subject to the provisions of the Construction Contract. 1.4 City agrees that upon completion of the Work and Developer's full payment of the Reimbursable Costs (as defined below), the City will provide to Developer ThTitten acknowledgment that the Developer's assumed obligations under Section 4.1.3 of the DA, to provide necessary fire flow to the Project, have been fully satisfied. ARTICLE2 DEVELOPER OBLIGATIONS 2.1 Developer agrees to pay the City for the cost of all Work on the basis of identified bid items for the Work, which shall be incorporated by this reference and noted herein to this Agreement ("Reimbursable Costs") estimated to be $640,000. 2.2 Reimbursable Costs shall not include: 2.2.1 Costs arising out of the willful misconduct, breach of this Agreement, or gross negligence by City, its employees, contractors, vendors, and consultants; and 2.2.2 Any losses, costs, and expenses incurred by City as a result of City's failure to pcrf01m any obligation under it~ contracts with third parties for the construction of the Pipelines. 012999\000 l\!2fll61SO.l -2- ARTICLE3 DEVELOPER DEPOSIT AND REIMBURSABLE COSTS TERMS 3.1 City shall maintain accurate accounting information and financial records regarding the Work in accordance with generally accepted accounting principles. Within 15 days of execution of the Constmction Contract and the Construction Documents, City shall furnish final fonns of such agreements to Developer. 3.2 Within 15 days of the Effective Date, Developer shall provide City with a deposit for the Reimbursable Costs in the amount of $640,000 (the "Deposit"). 3.3 Within 5 days of receipt of an invoice from Contractor, City shall provide such invoice, with all backup documentation, to Developer for review. Developer shall have 5 days from receipt of each invoice to contest such invoice, or any aspect thereof. 3.3 .1 If Developer contests payment of any invoice or portion thereof, Developer shall cooperate with City to resolve the dispute with the Contractor pursuant to the dispute resolution tenns of the Construction Contract if applicable, or alternatively, the dispute procedures of Section 5.6 ofthis Agreement shall apply. 3.3.2 If Developer fails to contest the invoice within the 5-day period, City shall promptly and fully pay such invoice using the Deposit and Developer thereby waives all rights to challenge such invoice and payment. 3.4 !n the event of an approved Change Order that increases the cost of the Work such that tl1e Deposit is not sufficient to satisfy the completion of the Work, the City shall give Developer notice of the approved Change Order, including the associated additional costs. Within 10 days of receipt of notice of the Change Order, Developer shall deposit such additional funds sufficient to complete the Work. 3.5 Upon completion of Work, as defined by California Civil Code Section 9200, if ariy portion of the Deposit has not been paid to the Contractor by the City pursuant to Section 3.3 and 3.3.1 (the "Residual Deposit"), such Residual Deposit shall be returned to Developer within the latter of: (a) 60 days; or (b) the tennination of any applicable dispute resolution process under this Agreement or the Construction Contract. ARTICLE4 MUTUAL OBLIGATIONS 4.1 Upon completion, in accordance with the Construction Documents and the Construction Contract, and \tpon the Parties' compliance with the provisions of Section 1.4 above, the Pipelines shall be the property of the City, and the City shall be responsible for all operation and maintenance thereof. 012999'000 1112016150.1 4.2 It is agreed that the Pruties will be relieved of their respective duties and obligations hereunder if perfmmance of this Agreement is prevented by the elements, natural disaster or acts of God, or if they are ordered or enjoined from performing hereunder by any conrt or regulatory agency having jurisdiction. Either Party may discontinue perfonnance of its duties and obligations hereunder if the other Party materially breaches any term or condition of this Agreement and fails to remedy said breach within 15 days after demand for such remedy delivered to the Party alleged to have committed the breach (or if the breach is of such a nature that the breach cannot be cured within said 15-day period, if the Party shall not commence the cure of such breach during such 15-day period ru1d proceed diligently with the cure thereof). ARTICLES GENER4L PROv1SJONS 5.1 Termination. 111is Agreement shall terminate on the date upon which all of the following have occurred: (!)the Work has been fully completed; and (2) there are no unresolved claims under the Construction Contract; and (3) City has received payment for all Reimbursable Costs from Developer under this Agreement. 5.1.1 If the Project, which precipitated this Agreement, is canceled or modified so as to eliminate the necessity of the Work, this Agreement shall remain in full force and effect, City shall remain obligated to complete the Work, and Developer shall remain obligated to pay City the Reimbursable Costs. 5.2 Limitation of LiabiliJ;y. Notwithstanding any provision to the contrary set forth herein, in no event will ru1y Pa1ty be liable to any other Party or any of their respective agents, representatives, or employees for any lost revenue, lost profits, loss of use, delay, Joss of technology, rights or services, incidental, punitive, special or conseqnential damages, Joss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability, or otherwise. 5.3 Notices. Any notice required to be given nnder this Agreement shall be in writing and ei111er served perSonally or sent prepaid, first class mail. Any such notice shall be addressed to the other Party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: lfto Developer: 012999\0001\12016150,! City of San Juan Capistrano 32400 Pa~eo Adelanto Sru1 .!nan Capistrano, CA 92675 Atte: Keith VanDer Maaten, Pnblic Works aJJ.d Utilities Director Rivendell Land Company Inc. 31866 Ca~nino Capistrano Sru1 Juan Capistrano, CA 92675 William J. Griffith -4- 5.4 Relationship of the Parties. The Parties agree that City is independent with respect to Developer. Nothing in this Agreement shall be construed to make the City, on the one hand, and Developer, on the other hand, partners or joint ventures or to create an employment relationship between the City and Developer. Any and all contractual relationships between the City and the Contractor shall be solely between City and Contractor, and Developer shall not have any contractual pdvity or relationship with Contractor as a result of this Agreement. 5.5 No Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 5.6 Dispnte Resolution. The Parties agree that all disputes between arising out of or relating to this Agreement shall be discussed and negotiated in good faith by representatives of each Party having decision-making authority for a period of no less than ten (10) business days after snch dispute arises prior to commencing legal action. 5.7 Governing Law. The Parties hereto agree that all of the provisiOns of this Agreement and any questions concerning its interpretation and enforcement shall be governed by the laws of the State of California (without regard to the principles of conflict of laws). 5.8 Modification. This Agreement may be modified or amended only by a written document executed by both Developer and City. 5.9 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jmisdiction, the remaining provisions of this Agreement shall continue in fnll force and effect. 5 .l 0 No Third Party Beneficiades. This Agreement is entered into solely for the benefit of the City and the Developer and will not confer any rights upon any person not expressly a party to this Agreement. 5.1 l No Assignment. No Party may assign (by operation of law or otherwise) this Agreement to any person without the prior written consent of the other Party, which consent shall not be reasonably withheld. Any assignment except as provided in this section shall be void. Subject to the foregoing, this Agreement shall be hinding upon and inure to the benefit of the Parties hereto and their respective successors and permitted assigns. 5.12 Mutual_Neggjiation. This Agreement and the language contained herein have been arrived at by the mutual negotiation of the Parties. Accordingly, no provision hereof shall be construed again:;t one Party or in favor of another Party by reason of draftsmanship. 5.13 Entire Agreement. This Agreement constitutes the complete and exclusive statement of agreement between City and Developer. All prior wdtten and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. 012999\0001\120.16150. l -5- 5J4 CounterrurrJ:il. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the Parties when at least one copy hereof shall have been signed by both Parties hereto. Counterpart signatures may be transmitted via facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 5.15 .AuthoritY to Enter Agreement City and Developer each warrant and represent that they have all requisite power and authority to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective Party. Ol2999WJOI\12016I50.1 -6- IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date first written above. CITY: CITY OF SAN JUAN CAPISTRANO, a Municipal Corporation DEVELOPER: Rivendell Land Company, Inc. By: ~N~am--e:-=w~il~liru-,-l~J.-G~r~iffi~I~th~------ Title: President p.1 IN WITNESS WHEREOF, the Parties have ca.used this Agreement to be executed on the date first written above. 012999~{J001\12Gi6l50.1 CITY: CITY OF SAN JUAN CAPISTRANO, a Mllllicipal Corporation By: Dere-:;k-;R"""e_ev_e __ ----- Mayor Attest: Maria Morris City Clerk, City of San Jum:t Capistrano Approved As To Fo1m: StephlUiie Hastings Attomey, City of San Juan Capistrano Brownstein Hyatt Farber Schreck, LLP B· Naill · William J. Gri Title: President Date: -7- SECOND AMENDMENT TO PERSONAL SERVICES AGREEMENT 1-5 AND ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT THIS SECOND AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between the CITY OF SAN JUAN CAPISTRANO ("City") and Dexter Wilson Engineering, Inc., ("Consultant") is made and entered into, to be effective the day of----·--------·--' 2015, as follows: RECITALS WHEREAS, the City and Consultant have entered into that Personal Services Agreement dated September 11, 2011 for Engineering and Design Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (the "Agreement"); and WHEREAS, the City and Consultant previously amended the Agreement pursuant to the FIRST AMENDMENT TO PERSONAL SERVICES AGREEMENT 1-5 AND ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT (the "First Amendment"); and WHEREAS, all references to the Agreement shall mean the Agreement as amended by the First Amendment; and WHEREAS, the City and Consultant desire to further amend the terms of the Agreement as provided hereunder. AMENDMENT NOW, THEREFORE, in consideration of the promises and mutual covenants contained herein, City and Consultant agree to the amend Sections 1 and 3.1 of the Agreement and to add Section 20 as follows: Section 1, Scope is amended to include the Design work related to the Construction of a Water Pipeline Across the 1-5/0rtega Highway Bridge for the Mission Inn at San Juan; per the letter proposal by Consultant dated March 31, 2015, (Exhibit 1 ). Section 3.1, Compensation Amount, is amended to add $32,130 to the Compensation Amount for a total Compensation Amount of $237,045. Section 20, Counterparts and Facsimile Signatures, is hereby added to the Agreement to read in full as follows: This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument Counterpart signatures may be transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. 540018 I 61147.02100\10229925 3 Attachment 2 All other provisions of the Agreement not amended hereunder shall remain in full force and effect. ATTEST: By ---~~---~-----~------ City Clerk APPROVED AS TO FO~M: s~o{n~:P r:"~ --------- 540028 I 61147.02100\10229925 3 CITY OF SAN JUAN CAPISTRANO DEXTER WILSON ENGINEERING INC. March 31, 2015 City of San Juan Capistrano 32400 Paseo Adelante San Juan Capistrano, CA 92675 Attention: Eric Bauman, Senior Engineer DEXTER S. WILSON, P.E. ANDREW M. OVEN, P.E. STEPHEN M. NIELSEN, P.E. NATALIE J. FRASCHEITI, P.E, 138-003 Subject: Ortega Highway Hotel-Water Line Design Work in CalTrans ROW Attached is the proposal from Rick Engineering Company for pavement design and for traffic control plans for the west side of the Ortega Highway water line improvement plans related to the Ortega Highway Hotel project. This work will be done under a subconsultant contract with Dexter Wilson Engineering, Inc. Dexter Wilson Engineering, Inc.'s fee for subconsultant coordination and administration of this work is 5 percent of the subconsultant fee which is $1,530. Thus, the total engineering fee for the work within the CalTrans Right-of-Way is $32,130. Thank you for the opportunity to provide professional engineering services to the City of San Juan Capistrano. Dexter Wilson Engineering, Inc. /J ' /.;; I .~ /) v~<>'/U~­ Andrew Oven, P.E. AO:ps Attachment Exhibit 1 2234 FARADAY AVENUE • CARLSBAD, CA 92008 .. {760) 438-4422 ~ FAX (760) 438-0173 March 31,2015 Mr. Andrew Oven Dexter Wilson Engineering 2234 Faraday Avenue Carlsbad, CA 92008 SUBJECT: l-5 & ORTEGA lllGHWAY INTERCHANGE: PIPELINE RELOCATION (lUCK ENG!NEEil.JNG COMPANY JOB NUMBER 16750) Dear Mr. Oven: Rick Engineering Company is pleased to present this proposal to provide professional engineering services for the subject project. Specifically, this proposal is to prepare plans, specifications, and estimate for the pavement improvements and traffic control related to the construction of Pipelines "W4A" and "W12A". Rick Engineering Company will submit this design package to obtain an encroachment permit from Cal trans District 12 tor construction of the proposed work. SCOPE OF WORK Project 1Jescription Based on the pipeline plans that you had provided to us on March 26, 2015, you are requesting the following work to be performed: • Prepare traffic control plans for the installation of pipelines, "W4A" and "W12A". • Prepare improvement plans to show the proposed saw cutting and restoration of the newly constructed roadway for the limits stated above. Provide for an Asphalt Concrete (AC) Cold Plane and Overlay of 0.15 ft. (approx. L5 inches) on the north side of Ortega Highway (SR-74) from approx. Sta.l 0+00 to the existing bl'idge. The following summarizes the work to be completed: Traffic Control: The traffic control plans will be prepared following the City of San Juan Capistrano and Caltrans requirements, and will be based on the California Manual on Unifonn Traffic Control Devices (MUTCD). Data Collection: Conduct a field visit along Ortega Highway (SR-74) in the vicinity oflnterstate 5. VerifY existing data in terms of the surrounding street system, including the number of lanes, signage, and striping. 5620 ~durs Ro<Jd • San C<)!]fornia 921 Hl-2$96 • (619] 291·0707 • F.'\X: (61 291-4165 • SAN Olf.GO RIVERSIDE ORANGE SACRAMENTO SAN HJIS OBISPO BAKERSflHO DENVER PHOENIX TUCSON Mr. Andrew Oven March 31,2015 Page 2: of 12 Traffic Contl'ol Plans: Prepare traffic .control plans for the work associated with the installation of lines "W4A" and "Wl2A" along Ort~ga Highway. Six (6) smges of traffic control are assumed.as follows; Case 1: Assumes the current conditions with the westbound section of the bridge is not completed; and only one lane is available for traffic 011 !he I-S Southbound off ramp. Stage I Prepare a 40-scale traffic control plan for the work associated with line "W !2A". This stage will also include .a closure o:fthe adjacent travel lane. Stages 2 and 3 Prepare a 40-scale traffic control plan for the work associated with line "W4A"; the lateral connection to "Wl2A". Case 2 (i(needeif,· dtte Ia Caltrans delm>s): Assumes the Ortega Highway construction at Interstate 5 is complete. Stage l Prepare a 40-scale traffic control plan for the work associated with line "W 12A". This stage will also include a closure ofthe adjacent travel lane. Stages 2 and 3 Prepare a 40-scale traffic control plan for the work associated with line "W4A", the lateral connection to HW1'2At'. Pavement Relulbilitation ImJ>rovement Plans: Prepare improvement plans to show jhe proposed saw cutting aud restoration of the newly constructed roadway for the limits stated above. Provide for an Asphalt Concrete {AC) Cold Plane and Overlay of 0.15 ft. (approx. 1.5 inches) on the north side of the Ortega Highway (SR-74) from approx. Sta.l 0+00 to the existing bridge. Specifications: The specifications will adhere to tne 2010 Caltrans Standard Specifications and 2013 Greenbook Specifications. l! is anticipated that supplemental specifications (Special Provisions) will not be needed. li:stimate: Prepare an opm10n of probable construction costs for the work related lo the proposed pavement rehabilitation imd traffic control. Mr. Andrew Oven Man;h Jl, 2015 Page 3 of 12 Project Management (Meetings/Coordination/Processing): Meetings: Rick Engineering Company wHI attend up to two (2) meetings. Additional costs will be incurred on a time and materials basis ifadditional m«etings are required. Project Coordination: Rick Engineering Company anticipates up to slxteen(l6) boul'!l of project coordination with the Client and the design team. Additional costs will be incurred on a time and materials basis ifadditlona! project coor<!ination lime is necessary. Caltrans Processing Rick Engineering Company will submit the proposed pavement rehabilitation and traffi9 control plans to Caltrans District 12 to obtain an Encroachment Penni! to perform and construct this work. All the necessary fees will be paid for by the Cliept. The fees will vary based on Caltrans District 12 review time and processing time. It is anticipated ttiat this project falls under the standard Caltrans Encroachment process for projects under $1 million dollars. (The cost is based on all work to be performed witllin the Caltrans right of way.) If it is determined at a later date that the costs for the proposed improvements exceed $1 millk>ll dollars, then additional costs Will be incurred due to the project needing to meet Caltrans PEER approval requirements (project costs in excess of$1 million dollars, but less than $3 million). Project Assumptions: • Six steges oftraffic control are assumed as described above. • Any associated fees for pennitting will be the responsibility of the Client, and are not included as part of this pro)Yosal. • Existing topography and proposed project improvements will be provided in an electronic format by the Client. • As-Builts and pertinent plan information will be provided by the Client. • Additional stages of traffic cpntrol will require revisions to this proposal. • Assume$ review by the City of San Juan Capistrano and Caltrans. • Assum¢o three (3) submitrals to the City and Caltrans. Additional costs will be incurred on a time and materials basis if additional submittals are required. • Plans will be prepared utilizing the City of San Juan Capistrano sheet border. We will perform the above service for a time and materials, not•to-exceed fee of $30,600.01). Work not specifically described under the scope of work is excluded from this agreement. Additional services requested by the Client shall be performed on a time and materials basis and billed per our current schedule of hourly rates (enclosed). Printing and project expen$cs are exclpsive of the costs shown below and will be billed to the Client at cost. Mr. AndrewOven March 31, 2015 Page 4 ofl2 For progress billing purposes, our fees break down as follows: I) Traffic Control a) Case I b) Case 2 (if needed) 2) P~ivement Rellabilitationllmprovement Plans & Estimate 3) Project Management TOTAL: $ 8,500.00 $ 7,500.00 $ 8,500.00 $ 5,000c00 $ 30,600.00 Fees and ex:penses will be billed monthly as tbe work progresses and the net amount shall be due within thiny (30) days from the date of receipt of the invoice in the Client's office. Exclusions: • Drainage • Environmental • Geotechnical/Lead Compliance Report • Structural {Bridge) • HydromodificationiUD!Water Quality • Utility Relocatiou • Retaining & Sound Wails • Bid Support • Construction Support • As-Builts " Surveying and Mapping • Landscape Architecture • Right-of-Way Services • Construction Staking Notes (Slope Stake Notes and Cross Sections) • Advisory and Mandatory Design Exception Fact Sheets • Traffic Management Plan (TMP) STANDARD PROVISIONS OF AGREEMENT: The enclosed Standard Provisions of Agreement are incorporated herein and made a part of this agreement. Mr. Andrew Oven March 31,2015 Page 5 ofl2 CONTRACT EXECUTION: If notice is delayed for any reasOIJ beyond sixty (60) days, the parties understand that the terms and conditions c.ontained herein are .subject to revision. If you would like us to proceed on this work as outlined above, we ask .that you please sign and retun1 this agreement as our written authoriz,tion. !f you have any questions regarding tl1is agreement_, please contact me directly. Thank you for requesting Rick Engineering Company to provide these services. Sincerely, EERJNG COMPANY R.C ... No, 58844, Exp. 06/30/15 Associate Princip!!l C:\Dooumen!s ancl Settiilgs\nbenneU\LQcal .SettlJlgs\Temporary lnt~mtt Files\Cotttent.OUtlook\SUTEL YND\SR~74 _Ortega H¥.-y_Propnsal Letter_03·:3 t ~Wl$ _R,ev.doc Enclosure APPROVED: BY: __________________________________ DATE: ________________ __ PRINT NAME: SECOND AMENDMENT TO PERSONAl SERVICES AGREEMENT 1-5 AND ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT THIS SECOND AMENDMENT TO THE PERSONAL SERVICES AGREEMENT between the CITY OF SAN JUAN CAPISTRANO ("City") and RBF Consulting, ("Consultant") is made and entered into, to be effective the __ day of , 2015, as follows: RECITALS WHEREAS, the City and Consultant have entered into that Personal Services Agreement dated January 4, 2013 for Construction Management Services for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (the "Agreement"); and VVHEREAS, the City and Consultant previously amended the Agreement pursuant to FIRST AMENDMENT TO PERSONAL SERVICES AGREEMENT 1-5 AND ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT (the "First Amendment"): and WHEREAS, all references to the Agreement shall mean the Agreement as amended by the First Amendment; and WHEREAS, the City and Consultant desire to further amend the terms of the Agreement as provided hereunder. AMENDMENT NOW, THEREFORE, in consideration ofthe promises and mutual covenants contained herein, City and Consultant agree to the amend Sections 1 and 3.1 of the Agreement and to add Section 20 as follows: Section 1, Scope is amended to include the Construction Management work related to the Construction of a Water Pipeline Across the 1-5/0rtega Highway Bridge for the Mission Inn at San Juan; per RBF's proposal dated March 23, 2015 (Exhibit 1). Section 3.1, Compensation Amount, is amended to add $35,350.00 to the Compensation Amount for a total Compensation Amount of $219,666. Section 20, Counterparts and Facsimile Signatures, is hereby added to the Agreement to read in full as follows: This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument. Counterpart signatures may be lransmitled by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. 510028 J 61147.'02100\t0230402.3 -1- Attachment 3 All other provisions of the Agreement not amended hereunder shall remain in full force and effect. ATTEST: By:--=------------- City Clerk APPROVED AS TO FORM: ' By ~ 1;;,e?P~~ 5110018 i 81147 02'to0\10230402 3 CITY OF SAN JUAN CAPISTRANO By: -2- March 23, 2015 Mr. Eric P. Bauman, PE Utilities Department CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto San Juan Capistrano, CA 92675 14725 Alton Parkway Irvine, CA 92618-2027 949,472.3505 949.472.8373 fax www.rbf.com www.mb.akercorp.com 133539 Subject: Construction Management Services-Amendment 2-Rev 1 1-5 and Ortega Highway Interchange Pipeline Relocation Hotei Bridge Lines -Wi 2A, Wi 2, WfJ Dear Mr. Bauman: RBF Consulting is pleased to present our Proposal to provide Professional Construction Management and Inspection services for this project. After discussion with you, it is RBF's understanding that the Hotel Developer has asked the City of San Juan Capistrano to complete the Hotel designated pipeline from the project plans. The City anticipates that construction will commence immediately in March of 2015 and portion may need to do be completed in early 2016. Our estimate for the construction management and inspection services associated with this pipeline relocation work is as follows: Position Number of Hours Hourly Rate Total Amount Construction Management 80 $165.00 $ 13,200.00 Inspection 120 $ 130.00 $ 15,600.00 Sub-Contractors Welding Inspection $ 1,500.00 Special Inspection $ 5,230.00 TOTAL $ 35,530.00 We stand ready to commence with this work upon your notice to proceed. Thank you for the opportunity to submit this proposal. We look forward to again serving the City of San Juan Capistrano. Sincerely, Kieler Smith, PE, QSP/D, CISEC Construction Management 1:\pdata\OOOOOiOO\IOc\Marketing\Proposals & SOQs\San Juan CapistraM\2013 11 26105 ortega pipel111e relo. Mdl pipeline relo\2013 11 26 le~er pmposal.dcc Exhibit 1 SECOND AMENDMENT TO CONSTRUCTION CONTRACT 1-5 AND·ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT THIS SECOND AMENDMENT TO THE CONSTRUCTION CONTRACT ("Second Amendment") between the CITY OF SAN JUAN CAPISTRANO ("City") and Charles King Company Inc., ("Contractor") is made and entered into, to be effective the day of _____ , 2015, as follows: RECITALS WHEREAS, the City and Contractor have entered into that Construction Contract dated January 4, 2013 for Construction Services (the "Agreement") for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project (the "Project"); and WHEREAS, the City and Contractor previously amended the Agreement pursuant to FIRST AMENDMENT TO CONSTRUCTION CONTRACT 1-5 AND ORTEGA HIGHWAY INTERCHANGE PIPELINE RELOCATION PROJECT (the "First Amendment"); and WHEREAS, all references to the Agreement shall mean the Agreement as amended by the First Amendment; and WHEREAS, the City and Contractor desire to further amend the terms of the Agreement as provided hereunder. AMENDMENT NOW, THEREFORE, in consideration of the promises and mutual covenants contained therein, City and Consultant agree to amend the Agreement as follows: 1. Section 1, Scope, is amended to include the Construction work related to Construction of a Water Pipeline Across the 1-5/0rtega Highway Bridge for the Mission Inn at San Juan; per Contractor's proposal dated May 20, 2015, attached hereto and incorporated herein by this reference as Exhibit "A". 2. Section 3.1, Compensation Amount, is amended to add $452,867.00 to the Compensation Amount for a total Compensation Amount of $2,406,589. 3. Section 20, Counterparts and Facsimile Signatures, is hereby added to read in full as follows: This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same effect as if all the Parties had executed the same instrument. Counterpart signatures may be transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. 4. Section 5b, Time of Commencement and Completion, is hereby replaced in its entirety as follows: All work related to this contract will be completed by December 20, 2015. 540028. I 61147.02100\10669788.1 -1- Attachment 4 5. Contractor accepts the terms and conditions stated herein as full and final settlement of any and all claims arising from this Second Amendment The adjustments to the Compensation Amount and the time for completion of the Project in this Second Amendment constitutes the entire compensation and/or adjustment thereto due to Contractor, including direct, indirect, consequential, and overhead (field and home office) costs, arising out of or related to the change in the work on the Project covered by this Second Amendment By signing this Second Amendment, Contractor agrees to accept the amount of the adjustment to the Compensation Amount, and the adjustment of the time for completion of the Project, as payment in full and full mutual accord and satisfaction for all costs, including direct, indirect, consequential, and overhead (field and home office) costs, related to the change in the work on the Project covered by this Second Amendment 6. All other provisions of the Agreement not amended hereunder shall remain in full force and effect ATTEST: By: __ ~~------------------­ City Clerk APPROVED AS TO FORM: By: ________________________ _ City Attorney 54002X.l 61147.02100\10669788.1 -2- CITY OF SAN JUAN CAPISTRANO By: ______________________ __ CONTRACTOR By:---,---,-------------,------ Charles King Company, Inc. EXHIBIT "A" Charles King Company, Inc., Proposal for Second Amendment 54001/i.l 61147.02100\10669788.1 [Proposal Attached Behind This Page] May 20,2015 City of San Juan Capistrano 32400 Pasco Adelnto San Juan Capistrano, CA 92675 Attn: Eric Bauman Project: 1-5 Ortega Highway Interchange Pipeline Relocation Proposal Addendum #2 Reference: Dear Eric, The following is onr proposal for the work for Addendum #2: 7D Rmv .. ACP @15+90 to 18+35 conflicts with W6 14 Traffic Control for W6 15 S&l 12" PVC, (W6) 16 Conn. W6 to pipe W12 @16+ 16.00 17 Cnct W6 to W6B @28+99.31, + 12" DIP Tee, 3-12" GV and Fittings, 25. Remove Existing Steel Casing, Disposal of 14" ACP Pipe inside casing 51. Traffic Control for W2 and W3A 58 S&l 12" PVC, (W12A) 59 Connection W12A to pipe W12 @12+87.00 60 S&I 12" PVC, (W 4A), 60A Add l-inch service 60B Dowel & rebar 60C Concrete replace. 60D Saw cut 24" Asphalt 60E Replace 24" Asphalt 60F Saw cut 1 0" Concrete 60G R&R -Overlay 112 St. 1.5-inch 63 Traffic Control for W3 and W 12 65 Double Ball Expansion Joint 66 2" AV per W-16 67 12" CML&C (Wl2) +Steel Casing, +PVC, 67A Increase in Steel Costs Total Costs $20,825.00 $11,500.00 $53,332.00 $12,200.00 $20,400.00 $5,825.00 $11,500.00 $54,528.00 $6,500.00 $16,775.00 $12,500.00 $8,520.00 $7,100.00 $22,720.00 $32,092.00 $4,544.00 $31,350.00 $11,500.00 $15,000.00 $2,300.00 $86,856.00 $5,000.00 $452,867.00 If you have any questions or require additional information, please contact our office. Sincerely, Scott King Copy to: Job 6012 RESOLUTION NO. 15-08-04-XX_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, WAIVING COMPETITIVE BIDDING AND MAKING FINDINGS IN SUPPORT THEREOF WHEREAS, the City received competitive sealed bids for the 1-5 and Ortega Highway Interchange Pipeline Relocation Project ("Project") on November 15, 2012; and WHEREAS, Charles King Company, Inc. ("CKC"), was the lowest responsible bidder submitting a responsive bid of $1 ,990, 133; and WHEREAS, part of the Project included work to install an additional waterline in the Ortega Bridge ("New Ortega Line") to satisfy fire flow requirements of the Plaza Banderas Hotel to be paid for by Stroscher G3, LLC ("Stroscher"); and WHEREAS, after bids had been opened, Stroscher cancelled its plans and its participation in the New Ortega Line; and WHEREAS, the contract for construction of the Project ("Contract") was awarded without the New Ortega Line to CKC; and WHEREAS, Rivendell Land Development, Inc. ("Rivendell"), purchased all rights to the Plaza Banderas Hotel from Stroscher and now desires to have the City add the New Ortega Line to the Contract with CKC; and WHEREAS, the City entered into an agreement with Rivendell whereby Rivendell agreed to advance $640,000 to the City to pay for all expenses related to the New Ortega Line; and WHEREAS, the Project is being constructed in conjunction with the reconstruction of the Ortega Bridge by Caltrans ("Ortega Bridge Project"); and WHEREAS, the window of time to construct the New Ortega Line prior to completion of the Ortega Bridge Project is too short to allow the City to separately bid the New Ortega Line; and WHEREAS, construction of the New Ortega Line after completion of the Ortega Bridge Project would incur substantial additional costs resulting from removal of finished work on the Ortega Bridge Project to install the pipeline and refinishing following installation; and WHEREAS, construction of the New Ortega Line after completion of the Ortega Bridge Project would also negatively impact the City's traveling public because it would entail lane closures while construction is ongoing; and Page 1 of 3 Attachment 5 WHEREAS, the City has determined that the cost of constructing the New Ortega Line will amount to $452,867, which was calculated based on the original unit prices bid by CKC plus additional costs due to changed construction conditions; and WHEREAS, competitive bidding is not required when the nature of the contract is such that competitive bidding would be unavailing or would not produce an advantage, and the advertisement for competitive bids would thus be undesirable, impractical or impossible (Graydon v. Pasadena Redevelopment Agency ( 1980) 104 Cai.App.3d 631 ); and WHEREAS, the public policy purpose served by competitive bidding is to guard against favoritism, improvidence, extravagance, fraud and corruption; to prevent the waste of public funds; and to obtain the best economic result for the public (Graydon, citing 10 ~JicQuillin, Municipal Corporations (3d ed.) § 29.29). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Juan Capistrano, as follows: Section 1. The facts set forth in the recitals above are true and correct and hereby incorporated into the City Council's findings and determinations. Section 2. The City Council hereby finds and determines that because Rivendell is paying the entire cost of adding the New Ortega Line to the Contract with CKC and because performing this work at a later date would incur substantial additional costs and negatively impact the City's traveling public due to the need to lengthen the construction process, competitive bidding is unavailing and would not produce any public advantage, and is, therefore, undesirable and impractical. Section 3. The City Council further finds and determines that since no public monies are to be utilized on the New Ortega Line, the public policy served by competitive bidding is not implicated here. Section 4. The City Council, therefore, waives the requirement of competitive bidding for the New Ortega Line work and authorizes the New Ortega Line work to be done by CKC pursuant to an amendment to the Contract. Section 5. The Mayor is hereby authorized to execute and deliver the amendment to the Contract with CKC adding the New Ortega Line work following the City Council's adoption of this Resolution and to do or cause to be done any and all other acts and things necessary and proper for carrying out this Resolution. Section 6. The City Clerk shall certify to the passage and adoption of this resolution and the same shall thereupon take effect and be in force immediately upon its adoption. Page 2 of 3 PASSED, APPROVED AND ADOPTED by the City Council of the City of San Juan Capistrano, on the day of , 2015, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Attest: Maria Morris City Clerk Approved: Derek Reeve Mayor Page 3 of 3 1"1LED AUG I 7 lll12 TOM DALY. ClEH • By-------f)--;~- • POSTED AUG r7 2012 Recorded In Ofl'lclef Records, Orange county ll~ililii~iiiUililiilili~IIIII~IIIIIIUI NO FEE * $ R 0 0 0 5 0 7 0 0 6 7 $ * 20128500078611:58 am 08/17/12 46SC2Z01 0.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 (above for use by County Chlrk,Recorder's Offics only NOTICE OF EXEMPTION From: Development Services Department 32400 Paseo Adelanto San Juan Capistrano, California 92675 1. APPLICANT: City of San Juan Capistrano 2. ADDRESS: 32400 Paseo Adelanto, Sen Juan Capistrano, CA, 92675 3. PHONE NUMBER: (714) 443-6302 4. LEAD AGENCY: City of San Juan Capistrano 5. PROJECT MGR.: Eric Bauman P. E., Utilities Engineer 6. PROJECT TITLE: 1-5 and Ortega Hwy Interchange Pipeline Relocation Project 7. DESCRIPTION: The proposed project consists of the relocation of 2,346 If of pipe in trenched areas, 694 If of pipe in cells of the new 15 bridge, for a total of 3,040 If of 12-inch replacement pipeline; the abandonment of 2,864 If of water and sewer lines, and the relocation of two sewer system manholes within the area of potential effect for the "Interstate 5/ State Route 74 (Ortega Highway) Interchange Improvement Project." Installation of the sewer and water facilities integrates with the proposed interchange improvement project; currently under final design by the California Department of Transportation (Caltrans). By installing the pipelines in coordination with Caltrans' demolition and grading operations, and during Caltrans' construction period, the City minimizes direct impacts of the project and avoids the need to disrupt the street in the future. The project maintains the existing reliability and quality of service within the existing water distribution system and sewer system to adequately serve existing users, and to meet increasing fire safety demands. Paved roadway covers 2,360 If of the pipeline route and existing parking lots with non-native vegetation cover 680 If of the pipeline outside the road right of way. The pipeline construction depth ranges from approximately 4 to 5 feet below the existing surface. The project includes trenching excavation, pipeline installation, backfilling, compacting, and soil replacement all within the construction zone of the Caltrans interchange improvement project. ADMINISTRATIVE DETERMINATION: City staff has completed a preliminary review of this project in accordance with the City of San Juan Capistrano's Environmental Review Guidelines and the California Envifonmental Quality Act (CEQA). Based on that review, the staff finds that the proposed project constitutes a ministerial action because it require an encroachment permit/license agreement which are ministerial actions under the City's permit processing requirements. Therefore, staff has determined that further environmental evaluation is not required because: ATTACHMENT 6 .;an Juan Capistrano, California .nd Ortega Hwy Interchange Pipeline Relocation Project .otice of Exemption cc: [] "The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA" (Section 15061 (b)(3)); or, [x] The project is statutorily exempt, Section 15282(k) (The installation of new pipeline or maintenance, repair, restoration, removal, or demolition of an existing pipeline as set forth in Section 21080.21 of the Public Resources Code, as long as the project does not exceed one mile in length); or, [] The project is categorically exempt, Class_, <name> (Section 15301- 15329); or, [ ] The project does not constitute a "project" as defined by CEQA (Section 15378). [ ] project file [] CEQA file ll CountY Clerk FILED AUG 1 .7 2012 POSTED AUG f 7 2017. 1llll DAI.~RfCOAOER ·Jt DEPIIIY